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HomeMy WebLinkAboutContract 33263 CITY SECRETARY, . CONTRACT NO. LIMITED ACCESS AGREEMENT This LIMITED ACCESS AGREEMENT ("Agreement") is made and entered into by and between the CITY OF FORT WORTH ("City"), a home rule municipal corporation organized under the laws of the State of Texas and situated in portions of Tarrant, Denton and Wise Counties, Texas, and CODE SPECIALISTS LLC ("Contractor"), a Texas corporation. The following statements are true and correct and form the basis of this Agreement: A. The City owns and operates a file server computer system and network (collectively the "Network"). B. Contractor wishes to perform third party plan review and inspection services for construction projects in the City ("Inspection Services"). Contractor has completed and signed an "Application for Certification for a Third Party Organization" and currently is certified by the City's Development Department as a third party organization to perform plan review and inspection services in the City. C. Contractor has certain data associated with Inspection Services ("Data") on the City's Network. Contractor has requested access to the City's Network in order to carry out Inspection Services. The City is willing to grant Contractor access to the Network, subject to the terms and conditions set forth in this Agreement and in the City's standard outside connections policy, ("Extranet Standard") attached as Exhibit "A" and hereby incorporated by reference and made a part of this Agreement for all purposes herein. NOW, THEREFORE, the City and Contractor hereby agree as follows: 1. GRANT OF LIMITED ACCESS. Contractor is hereby granted a limited right to access the City's Network the sole purpose of analyzing Contractor's own Data pursuant to Contractors Inspection Services. Because Contractor can enter the City's Network only through the City's computer security systems, the City will provide Contractor with a password and access number or numbers. 2. COMPENSATION TO CITY. In return for the City's provision to Contractor of limited access to the City's Network, Contractor shall pay the City fees at the rates set forth in Exhibit B, attached hereto and hereby made a part of this Agreement for all purposes. Contractor shall pay the fees within thirty (30) days following receipt of an invoice for the same from the City. The fee shall be payable to the City of Fort Worth, IT Solutions Department, 1000 Throckmorton Street, Fort Worth, TX 76102. The City shall have the right to deny Contractor access to the Network and Contractors Data if the City has not received payment for any invoice submitted to Contractor within thirty (30) days of receipt. The City shall have the rights to revise the rates at any time upon thirty (30) days written notice to contractor. �cAto � /�yfitly 3. NETWORK RESTRICTIONS. 3.1. Contractor may not share the password or access number or numbers provided by the City except with Contractor's officers, agents, servants or employees as may reasonably be required. 3.2. Contractor may not access the Network for any purpose other than analyzing Contractor's own Data. 3.3. Contractor acknowledges, agrees and hereby gives its authorization that the City may monitor Contractors use of the City's Network in order to ensure Contractors compliance with this Agreement. 3.4. If the City revokes Contractor's certification to perform Inspection Services, Contractor shall immediately (i) cease its use of the City's Network and (ii) notify the Director of the City's Information Technology Solutions Department or authorized representative. 3.5. A breach by Contractor, its officers, agents, servants or employees, of this Agreement and any other written instructions or guidelines that the City provides to Contractor pursuant to this Agreement shall be grounds for the City immediately to deny Contractor access to the Network and Contractors Data in addition to any other remedies that the City may have under this Agreement or at law. 3.6. The City may terminate this Agreement at any time and for any reason. 4. LIABILITY AND INDEMNIFICATION. CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ALL DAMAGES THAT THE CITY MAY INCUR DIRECTLY ON ACCOUNT OF ANY BREACH OF THIS AGREEMENT BY CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES. THE CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, SHALL NOT BE LIABLE FOR ANY DAMAGES THAT CONTRACTOR MAY INCUR AS A RESULT OF THE CITY'S RESTRICTIONS TO OR DENIAL OF ACCESS TO CONTRACTOR'S DATA ON ACCOUNT OF ANY BREACH OF THIS AGREEMENT BY CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES, OR FOR ANY REASONABLE SECURITY MEASURES TAKEN BY THE CITY. IN ADDITION, CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, AND ALL CLAIMS, DEMANDS AND JUDGMENTS THEREFOR, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S) OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS AND/OR EMPLOYEES. CONTRACTOR, AT CONTRACTOR'S OWN COST OR EXPENSE, HEREBY AGREES TO INDEMNIFY, DEFEND AND HOLD HARMLESS THE CITY, ITS OFFICERS, AGENTS, SERVANTS AND/OR EMPLOYEES FROM AND AGAINST ANY CLAIM, LAWSUIT, DEMAND OR OTHER ACTION TO THE EXTENT THAT THE SAME ARISES FROM THE NEGLIGENT ACT(S) OR OMISSION(S) OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES. 2 cirf HQUAly FT. io--nm, TEX, 5. AGREEMENT CUMULATIVE. This Agreement is cumulative of and in addition to any written contracts, agreements, understandings or acknowledgments with the City signed by Contractor. 6. ENTIRE AGREEMENT. The terms of this Agreement shall not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by an authorized representative of both the City and Contractor. This Agreement and any other documents incorporated herein by reference constitute the entire understanding and Agreement between the City and Contractor as to the matters contained herein regarding Contractor's access to and use of the City's Network. The signature below of an authorized representative acknowledges that the Contractor has read this Agreement and agrees to be bound by terms and conditions set forth herein. [Signature pages follow] 3 F Q Y IN W NESS WHE FOF, the parties hereto have executed this Agreement on this day of VT U� CITY OF FORT WORTH: CODE SPECT ISTS LLC By: "r. Ric and Zavala utho hi-16d Signature Actifig Assistant City Manager Printed Name: 1 Title: ATTEST: ATTEST: By: By: City Secretary APPROVED AS TO FORM AND LEGALITY: By: A)��� -) — Assistant City Attorney M &C: none required ppqn Qr IuQA �s y Ua .�J v�:Y11I� tl�Z�11 EXHIBIT "A" EXTRANET STANDARD Overview The purpose of this standard is to establish the requirements under which third party organizations may connect to the City of Fort Worth networks for the purpose of transacting City business. The standards listed are specific activities required by Section 2.2 of the City of Fort Worth Information Security Policy. Scope Connections between third parties that require access to non-public City of Fort Worth resources fall under this standard, regardless of whether a telecommunications circuit (such as frame relay or ISDN) or Virtual Privacy Network (VPN) technology is used for the connection. Connectivity to third parties such as the Internet Service Providers (ISPs) that provide Internet access for the City of Fort Worth or to the Public Switched Telephone Network do not fall under this standard. Standard Security Review All new extranet connectivity will go through a security review with the Information Security department (IT Solutions). The reviews are to ensure that all access matches the business requirements in a best possible way, and that the principle of least access is followed. Third Party Connection Agreement All new connection requests between third parties and the City of Fort Worth require that the third party and the City of Fort Worth representatives agree to and sign a third party agreement. This agreement must be signed by the Director of the sponsoring organization as well as a representative from the third party who is legally empowered to sign on behalf of the third party. The signed document is to be kept on file with IT Solutions. All documents pertaining to connections into the City of Fort Worth labs are to be kept on file with IT Solutions. Business Case All production extranet connections must be accompanied by a valid business justification, in writing, that is approved by a project manager in IT Solutions. Lab connections must be approved by IT Solutions. Typically this function is handled as part of a third party agreement. The sponsoring organization must designate a person to be the Point of Contact (POC) for the Extranet connection. The POC acts on behalf of the sponsoring organization, and is responsible for those portions of this policy and the third party agreement that pertain to it. In the event that the POC changes, IT Solutions must be informed promptly. Establishing Connectivity Sponsoring organizations within the City of Fort Worth that wish to establish connectivity to a third party are to file a new site request with IT Solutions to address security issues inherent in the project. If the proposed connection is to terminate within a lab at the City of Fort Worth, the sponsoring organization must engage IT Solutions. The sponsoring organization must provide FT. ' ���, fix. full and complete information as to the nature of the proposed access to the extranet group and IT Solutions, as requested. All connectivity established must be based on the least-access principle, in accordance with the approved business requirements and the security review. In no case will the City of Fort Worth rely upon the third party to protect the City of Fort Worth's network or resources. Modifying or Changing Connectivity and Access All changes in access must be accompanied by a valid business justification, and are subject to security review. Changes are to be implemented via corporate change management process. The sponsoring organization is responsible for notifying IT Solutions when there is a material change in their originally provided information so that security and connectivity evolve accordingly. Terminating Access When access is no longer required, the sponsoring organization within the City of Fort Worth must notify IT Solutions, which will then terminate the access. This may mean a modification of existing permissions up to terminating the circuit, as appropriate. IT Solutions must conduct an audit of their respective connections on an annual basis to ensure that all existing connections are still needed, and that the access provided meets the needs of the connection. Connections that are found to be deprecated, and/or are no longer being used to conduct the City of Fort Worth business, will be terminated immediately. Should a security incident or a finding that a circuit has been deprecated and is no longer being used to conduct the City of Fort Worth business necessitate a modification of existing permissions, or termination of connectivity, IT Solutions will notify the POC or the sponsoring organization of the change prior to taking any action. Definitions Circuit For the purposes of this policy, circuit refers to the method of network access, whether it's through traditional ISDN, Frame Relay etc. or via VPN encryption technologies. Sponsoring Organization The City of Fort Worth organization that requested that the third party have access to the City of Fort Worth network. Third Party A business that is not a formal or subsidiary part of the City of Fort Worth. Exhibit B Rates The rates set forth below are the current prices for services provided. Network Dial-in Service $60.00 Per Sign-on/Month Network Dial-in Setup $180.00 Each Each rate is described below. Network Dial-in Service Network Dial-in Service provides access to network functions from any location in North America. Dial in service requires the customer PC to have a modem, Windows 95, 98 or Windows NT Workstation, and Dial- up Networking capability (a standard capability of those operating systems). Unlimited use is included in this service. Network Dial-in Setup This service fee is a one-time setup charge that includes setting up security and sign-ons to the systems as well as configuration of a customer supplied PC for dial-in service capability. Customer must supply the PC system unit for configuration by the City prior to dialing into the system. LI R. ;r7.�71� U�GL