HomeMy WebLinkAboutContract 33298 ILII 1"lJl.. I Q/"J1L Y�NI 1JJ I VU 1V LVVv lV vv . VL
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CITY SECRETARY
CONTRACT NO.'
STATE OF TEXAS
COUNTY OF TRAVIS TDH DOCUMBNI NUhMR: 501501501C* OBS-01
This CONTRACT And AGREEMENT by and between the Teas Department of Health, Bureau of Vital Statistics,
hftvmd ec refereed to as PERFORMING AGBNCY,and actins through its Chief,Bureaar of Financial Services,And the
Vital Statistics Program
Cay of Fort Worth Public Health Department
haremafter referred to as RECEIVING AGENCY,is as follows:
L SCOPE OF WORK:
PERFORMING AGENCY ap ass to provide m-low computer services in support of RECEIVING AC"CY from 7:00
a.m.to 6:00 p.m.Monday thru Friday,exo%A holidays. In the evens of an emergency or computer application error,
Performing Agency may temporarily suspend servioes withm advance notice.
REiCE[MG AGENCY will seatt•'b FFRFMORMING AGENCY data bases,locate data,sad issue Certifications of Vital
Records to authorized individuals reques ting such data. The certifications will be in a format formally approved by
PRMRMING AGENCY. No limit will be established on the number of searches per month not resulting in is astanm
of a oertiifica ion,provided the munber is reasonable.
RBCMVING AGENCY will acquire the necessary data processing equipment,oommunicatious,hardware or software,
and pumbase"hack rote"paper,as specified by the PWORMWG AGENCY. PERFORMING AGENCY will assist
in connection of the equipment,furnish software program and provide teclutaded assistance,if necessary.
RBCE MNG AGENCY acknowledges that records may not be located in the searching process iastduWd by RECEIVING
AGENCY or records which are located may have errors due to:
A) normal 1®y-entry errors ion spellioge;
B) accidental failure on the part of th ,PBRFOR)AING AGENCY to update a file
for an amendment or paternity determination;and
C) the event year does mot exist on the system.
RBCEIV[NG AGENCY will notify PERFORMING AGENCY iia writing,at least mo othly of atrors or suspected errors
Hast exist on the data base ioformPAim.
RECEIVING AGENCY is to maintain ren inventory control and account for each document produced on "bank note'
paper,including voided documents.
RECEIVING AGENCY is responsible for maintaining a system of vital record 1weping that is in accordance with
Chapwn 191 through 195 of the Health and Safety Code aid the mgulatians adopted thereunder.
LEGAL AUTHORITY TO CONTRACT;
Chapter 12 of the Health sad Safaty Code.
IL TERM
The term of this contract will begin upon its execution by both patties am win continue in force and MME utuil citha
party gives sixty(60)days written notice of termination to the other party.
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COMPENSATION
RECEIVING AGENCY agrees to reimburse PUTORMING AGENCY $1.83 (One Dollar and 83/100) for each
Certification,of Vital Record printed as a result of seambes of the database.
A monthly itemized billing slowing the number of tnntactwns by date will be apbmitted to RECEIVING AGENCY by
PERFORMING AGENCY and payment will be made no later than thirty(30)days following the billing date. Payment
will be considered made on the date postinuimd.
MV CONInDENTIALITY
RECEIVING AGENCY will maituain sufficient safeguards to prevent release or disclosure of any information obtained
h,amnader to anyone other than RECEIVING AGENCY employees) or those who have an official need for the
information and are authorized to receive such records. RECEIVING AGENCY further agrees records obtained and
issued,as specified under this contract,will be used for purposes as herein set out and the use of these records or data
for other purposes must be agreed to in writing by both parties.
y— SIRCURM
Receiving Agency agneas to unplemmt all reasonable and necessary procedures to ensure that only authorized users will
have swcm,and will notify'PDH immediately should it detect a security violation by one of its employees or any other
Pw"n.
I/L TERMINATION
This contract may be tetminakd either by nn"agreement of the parties or by either party upon the saving of sixty(60)
days written notice to the other party. RECEIVING AGENCY agrees to pay PERFORMING AGENCY for all services
completed prior to tho offectivo date of such terraination. Performing Agency may immediately suspend this agreement
upon reasonable suspicion that terms of this agreement have beaux violated by the Receiviog Agency or one of its
eunplayew. If,abhor investigation it is ooaclded that a violation of this agreement has occurred,Performing Agency may
terminate this agreement without further notice.
Vim. APP .KART_ -LAWS AND STANDARnS
RECEIVING AGENCY further certifies by exeatdmt of this contract that it is not ineligible for participation in federal
or state assistance ptogra w under Executive Order 12549, Debatmeut and Sugxmion_ RECEIVING AGENCY
specifically asserts that it does not owe a siogle substantial debt or a number of aatstandiag debts to a fodoral or state
agency. A fake statement regarding RECEIVING AGENCY'S status will be treated as a material breach of this contract
and may be gratmds for termination at the option of PERFORMINO AGENCY.
M SEVERARR ITY
If any provision of this c outriict will be construed to be illegal or invalid,this will not affect rho legality or validity of any
of the other provisions hereof. The Wagol or invalid provision will be deemed strwkerx and delotod bereft=to the same
extent and effect as if never incorporated boom,but all other provisions will oontimte.
IS. FUNDWG
This centrad is contingent upon the availability of funding. RECEIVING AGENCY will have in right of action against
the State of Texas or the PERFORMIIdG AGENCY in the event that PERFORMING AGENCY is tenable to fulfill its
obligations under this contract as a result of the suspension, termination, withdrawal, or failure of funding to
PERFORMING AGENCY or lack of sufficient funding of PERFORMING AGENCY for any Adacac•.hment(s)to this
contract. If fiords become unavailable,provisions of tho Termination Article will apply.
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$. UPI-T)HARMLESS
Except to the extent that Chapter 104 of the Twm Civil Practice and Remedies Coda is applicable to this contract,
RECEIVING AGENCY agams to hold PERFORMING AGENCY and/or federal government harmless and to indemnify
them from and agamut any and an claims, dem mb, and causer of aetaon of every land and character which may be
asserted by any third party occurring in any way incident to,arising out of,ow in connection with the performance of
services by RECEIVING AGENCY under this contract to the extent allowed by law,exohrdigg,however,oomtrenow
arising under subparagraph IB of this contract.
EXECUTED IN DUPLICATE ORIGMAIS ON THE DATES INDICATED.
RECEIVING AGENCY PERFORMING AGENCY
&ry, oc Marx l. sTEXAS DISPARTIffiNT OF BR41
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By. A —
(Name Linda F w.Chief
/] � Bureau of Financial Services
.43v�f7/9'1i9 (�(7_Y /U/A?A� r.TG�.�
(Title) /
Date: L�y� Date: �i7r
:.R_V=Xaeuded by: VID 3501st11501s000
dame and Title)
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APPRO - TO FORM. APPROVED AS TO FORM:
By: By: 9�
(N and Ti&) Office of Gcaeral Counsel
Sf s Tm4- 64 Awe)
AYTESTED BY �~Afy
CantractAt�hor ZatiOn
Date
TDB DOC_# 501501501C* 0►5"l
hp officejet 5500 series 5510 Personal Printer/Fax/Copier/Scanner
Log for
CFW Public Health Admin
8178717335
2x16/2006 9 : 44AM
Last Transaction
Date Time Type Identification Duration Pages Result
02/16 09: 42a Received 512 4587159 0 : 47 4 OK
City of Fort Worth, Texas
�Ayor and Council Communication
DATE REFERENCE NUMBER LOG NAME PAGE
10/21/97 C-16387 SOBIRTH 1 of 2
SUBJECT RENEWAL FOR OFF SITE PRINTING OF BIRTH CERTIFICATES FROM THE TEXAS
DEPARTMENT OF HEALTH DATABASE
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to accept and execute a contract renewal
between the City of Fort Worth Vital Statistics and the Texas Department of Health (TDH), Bureau of Vital
Statistics to continue access to the TDH Remote Birth Access System.
DISCUSSION:
On June 4, 1991, the City Council approved M&C C-12899 accepting and executing a contract with TDH to
access the on-line database for birth certificates for births recorded outside the city limits of Fort Worth.
In FY96-97 38,107 birth certificates were sold: 6,522 from the TDH on-line system and 31,585 from City of Fort
Worth records, generating revenue totaling $495,392. The Vital Statistics section also generates revenue from
the sale of Birthcards& Death certificates. The sections total estimated revenue budget is $593,994.
On August 6, 1997, the Bureau of Vital Statistics notified the Vital Statistics Office that a new system would be
implemented for accessing birth certificates from the on-line system. A new contract and new procedures are
required to implement the system. The requirements for accessing the on-line system are listed below:
1.Continue to use bank note paper for certificates printed from the Texas Department of Health
database.
2.Continue to rebate $1.83 per vital record to the Texas Department of Health for each vital record
produced from the on-line system.
3.Purchase bank note paper for birth cards(cards previously were issued on non-certified paper).
4.Install InterNet.
The Vital Statistics office will continue to use in-house microfilm retrieval for births recorded in the city limits of
Fort Worth. The existing contract will be terminated effective October 15, 1997. The new contract period begins
October 1, 1997.
In 1991 the change to bank note paper for birth certificates was instituted. Bank note paper is also now required
to access the on-line system to issue birth cards. A two year supply of Bank Note paper for birth cards will cost
approximately $1500 and other associated costs will be about $600. The total cost of$2100 can be absorbed in
the existing Public Health Department budget. This expenditure will be offset by an estimated$9,797 in revenue
to the General Fund from sale of birth cards.
City of Fort Worth, Texas
"Near and Council Communication
DATE REFERENCE NUMBER LOG NAME PAGE
10/21/97 C-16387 SOBIRTH 2 of 2
SUBJECT RENEWAL, FOR OFF SITE PRINTING OF BIRTH CERTIFICATES FROM THE TEXAS
DEPARTMENT OF HEALTH DATABASE
FISCAL INFORMATION/CERTIFICATION:
The Vital Statistics Division of the Public Health Department will be responsible for the collection and deposit
of funds due to the City as a result of this action.
Submitted for City Manager's FUND I ACCOUNT CENTER AMOUNT CITY SECRETARY
Office by: (to)
Marc Ott 8476
Originating Department Head:
Douglas Rademaker 6157 (from) APPROVED 1/14/03
P162 541200 060162141140 $2,781,800.00
additional Information Contact:
Douglas Rademaker 6157