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Contract 33313
CITY CONTRACT NO a536 STAUBACH SERVICES AGREEMENT THIS ST UBACH SERVICES AGREEMENT (the "Agreement") is entered into as of the;k ay of 2006 (the "Effective Date") between the City of Ft. Worth, Texas ("Client") and The Staubach Company— Southwest, Inc. ("Staubach"). Client and Staubach may sometimes each be referred to individually in this Agreement as a"Party" and collectively as the "Parties". Recitals Staubach provides a variety of real estate consulting and advisory services. Client desires to retain Staubach to provide the real estate services as set forth in this Agreement and Staubach has agreed to provide those services. In consideration of the mutual covenants and agreements set forth below, Client and Staubach agree as follows: 1. ENGAGEMENT. 1.1 Services. Client hereby engages Staubach to provide Client with strategic advisory and consulting services in the determination of a strategic real estate plan for the City including, but not limited to, a new city hall (the "Project") for Client (Phase I) and for further advisory and consulting services necessary to assess and define the City's top priority facility needs (Phase II) and, if it is deemed beneficial and City Council approval is obtained, implementation services (Phases III and IV) relating to the Project. In connection with such engagements, Staubach agrees to perform the services outlined in Exhibit A, "Scope of Services", attached hereto and expressly made a part hereof (the "Services"). Phases I and II Services are sometimes hereinafter referred to collectively as the "Consulting Services". Phases III and IV Services are sometimes hereinafter referred to collectively as the "Implementation Services". 1.2 Client Objectives. Staubach recognizes that the Client's general objectives for this assignment are reflected in sections I and II of the City's Request for Qualifications document dated August 04, 2005, which is made a part of this agreement as Exhibit V. 1.3 Submittal of Inquiries. If Client authorizes Staubach to provide the Implementation Services, Client agrees that it will refer to Staubach any and all offerings, inquiries, proposals and/or solicitations received by Client from brokers, tenants, landlords or any other party concerning or relating to any of Client's locations for which Staubach is providing the Services. 1.4 Staubach Responsibility and Authority. Staubach agrees to performt Services in a manner reasonably believed to be in the best interests of C lie a Staubach Services Agreement—Strategic Planning&Implementation City of Ft.Worth Doc.No.093005 ORIGINAL I and with such care as a reasonably prudent provider of similar services would use under similar circumstances. If Client authorizes Staubach to provide the Implementation Services, Staubach recognizes that all negotiated arrangements relating to a real estate transaction with Client as principal are at all times subject to Client's approval. Staubach shall have no authority to bind Client in any manner. 2. ENGAGEMENT TEAM. Staubach will commit a core service team of professionals including, but not limited to, Michael McShea, George Duncan, Dennis Sewell and Jon Vidauri. Other individuals may be called upon to provide additional expertise as deemed necessary by Staubach. Client's primary contact shall be Greg Simmons. Client acknowledges that Staubach requires the services of an Architectural & Engineering ("A&E") partner in the performance of its duties hereunder. The Client shall contract with the A&E partner separately at no cost to Staubach and shall facilitate cooperation between the A&E partner and Staubach, such that Staubach can perform the Services contemplated by this Agreement in a timely manner. 3. COMPENSATION. Subject to the Guarantee of Value as set forth in Section 4 below, Client agrees that Staubach shall be compensated for its efforts in providing the Services in accordance with the provisions of Exhibit B (the"Fees'). 4. GUARANTEE OF VALUE. 4.1 Guarantee. If, in the sole opinion of Client, Staubach has not provided value, in terms of time, money, and qualitative issues, in excess of the cost of the Services, Staubach will waive all or part of the Fees it is to receive pursuant to this Agreement. Such Fee reduction is at the discretion of the Client,provided that Client gives written notice of such determination to Staubach within one week of either (i) Client's receipt of an invoice for such Fees to be paid by Client or (ii) if Client authorizes Staubach to provide the Implementation Services, full execution of the transaction documents by the parties when the Fees for that transaction are to be paid by the other party to the transaction. Such reduction shall not be applicable to any portion of the compensation payable to any broker representing the other party in a disposition transaction. If Client elects to exercise this right to reduce Staubach's Fee, Client agrees to provide Staubach with a written summary of Client's reasons for such Fee reduction. Client will also provide Staubach with an additional opportunity to meet with Client executives so that Staubach may understand and address any service issues that may have caused Client to exercise this right. 4.2 Staubach's Role. For the DCCS Services, if and when authorized by Client to provide Phase IV Services, Staubach's role is as a Project Management Consultant to Client and this Agreement shall not in any way constitute a warranty or guaranty of any type beyond provision of the DCCS Services described herein. In all cases, the architect/designer, engineer, general contractor, subcontractors, material suppliers, and other contractors or vendors Staubach Services Agreement—Strategic Planning&Implementation City of Ft.Worth Febmary 20,2006 Doc.No.093005 2 to Client shall retain responsibility for the quality and scheduling of their work and for preparing and/or adhering to the plans, specifications, codes and/or ordinances applicable thereto. Staubach will use is best reasonable efforts to ensure performance from all such contractors and vendors to Client, but will not be liable for the failure or inability of any such contractor or vendor to meet its contractual obligations to Client. Further, this Agreement shall not in any way reduce the responsibility of Client to fulfill any obligations it may have as the contracting party. 5. CONFLICT OF INTEREST. 5.1 Duty to Client. Staubach recognizes that it has a fiduciary responsibility to Client and that it shall act solely on behalf of Client in all matters related to this Agreement. Staubach shall, however, be free to engage in work similar to the Services provided to Client for other parties during the Term of this Agreement provided such other work does not materially and adversely interfere with the performance of the Services. 5.2 Resolution of Conflicts. Client acknowledges that Staubach is part of a large national company and that it or one of its affiliates may represent other parties in regard to a proposed transaction by Client (e.g., prospective sellers or lessors of facilities that are candidates for the Project, collectively "Prospective Parties"). Staubach shall notify Client of the representation by Staubach or one of its affiliates of any such Prospective Party as soon as such circumstances become known to Staubach. Upon receipt of such notice from Staubach, Client may (i) consent to such dual representation or(ii) request that Staubach or, if applicable, its affiliate, withdraw from representation of such Prospective Party. In the event that Client shall consent to such dual representation, Staubach will take necessary steps to ensure that there is no inappropriate sharing of information between the Staubach agents representing Client and the Staubach agents representing such Prospective Party(ies)so that Client's interests are protected. 6. CONFIDENTIAL INFORMATION. Staubach recognizes that during the course of this engagement it may receive or be granted access to information regarding Client not generally known to the public, whether of a technical, business or other nature (the "Confidential Information"). Staubach recognizes that the Confidential Information shall remain the exclusive property of Client notwithstanding such disclosure and any right of access or use granted to Staubach. Staubach agrees to protect such Confidential Information from disclosure to others, using the same degree of care used to protect its own confidential or proprietary information of like importance, but in any case using no less than a reasonable degree of care. Staubach further agrees to use the Confidential Information for the sole and limited purpose of carrying out its duties under the Agreement. Except as may be required by applicable law or by any governmental authority having jurisdiction over the undersigned, Staubach agrees not to disclose, in whole or in part, any of the Confidential Information to any person outside of Staubach and its parent, subsidiaries, affiliates, agents, representatives, Staubach Services Agreement—Strategic Planning&Implementation City of Ft.Worth February 20,2006 Doc.No.093005 3 accountants, legal counsel, and subcontractors (including an application service provider or hosting service), without the prior written consent of Client. Staubach further agrees to limit dissemination of the Confidential Information to only those employees of Staubach who have a need to know such information for the limited purposes set forth in this Section. Staubach agrees to promptly return to Client all Confidential Information upon Client's request. 7. DELIVERABLES. Client shall have the right to use for its own internal business purposes only all reports, data, information and other documents that may constitute Staubach's deliverables as a result of the provision of the Services (the "Deliverables"). Staubach and/or any third party providers to Staubach, as applicable, shall have and retain full title and all rights in and to (including the sole right to obtain patents and register copyrights on) the methodology, appearance, organization and format of the Deliverables, any inventions, ideas, methods, processes, designs, and/or means used to perform the Services and create, assemble and deliver the Deliverables. 8. INSURANCE. 8.1 Required Insurance. Staubach shall maintain a policy or policies of insurance in at least the following amounts: (a) Commercial General Liability $1,000,000 per claim $2,000,000 aggregate limit (b) Workers Compensation Coverage A: Statutory limits Coverage B: Employers Liability $100,000 Each Accident/Each Occurrence $100,000 Disease per employee $500,000 Bodily Injury/Disease—policy limit (c) Automobile Liability $1,000,000 each accident on a combined single limit OR $250,000 Property Damage $500,000 Bodily Injury per person per occurrence (d) Professional Liability $1,000,000 per claim $2,000,000 aggregate 8.2 General Insurance Requirements. Staubach Services Agreement—Strategic Planning&Implementations City of Ft.Worth February 20,2006 lei Doc.No.093005 '` " H H I a Q �K. (a) Staubach shall furnish Client with a certificate or certificates of insurance verifying the above coverages. Such certificate(s) shall contain a provision that such insurance cannot be canceled without 30 days prior written notice to Client. Notices shall be sent to: Facilities Manager, Transportation and Public Works Department, 1000 Throckmorton,Fort Worth, TX 76102. (b) Client shall be named an additional insured under the Commercial General Liability insurance, to include Client's employees, officers, officials, and volunteers. (c) Insurers for all policies must be authorized to do business in the State of Texas and shall have an A.M. Best's Insurance Rating of A- and VII or better. (d) Any failure on part of Client to request required insurance documentation shall not constitute a waiver of the insurance requirements. (e) Client shall not be responsible for the direct payment of any insurance premiums required by this Agreement. The preceding to the contrary notwithstanding, Client reserves the right to revise insurance requirements specified in this Agreement according to the best interests of Client and Client shall reimburse Staubach to the extent any revision to the insurance requirements specified in this Agreement result in increased costs to Staubach. 8.3 Implementation Services. If Client authorizes Staubach to provide the Implementation Services, Client shall require its General Contractor to include Staubach as an additional insured on its general liability insurance. 9. TERMINATION. 9.1 Termination for Convenience. Client may terminate this Agreement for its convenience at any time by giving at least thirty days notice in writing to Staubach. In the event of termination pursuant to this paragraph, Staubach shall be entitled to receive payment for all work completed or in progress, and for costs reasonably incurred to close out its services. Compensation is to include fees, expenses, and liabilities to subconsultants or other third parties. Staubach will make reasonable attempts to cancel all such liabilities in order to mitigate the cost to Client. If this Agreement is terminated due to the fault of Staubach,Article 9.3 hereof relative to termination shall apply. 9.2 Fiscal Funding Limitation. This Agreement may be terminated by the Client if all or part of applicable funding becomes unavailable to Client. If applicable funding is reduced, Client may either cancel this Agreement or offer a Staubach Services Agreement—Strategic Planning&Implementation City of Ft.Worth February 20,2006 Doc.No.093005 5 contract amendment reflecting the reduced funding. If this Agreement is cancelled, Client agrees to reimburse Staubach for all expenditures made in good faith that are unpaid at the time of termination, including all work products completed or in-process, and for the time required to discontinue onsite activities in an orderly manner, not to exceed the maximum amount payable under this Agreement. 9.3 Termination for Default. Either party shall have the right to terminate this Agreement if the other party is in default of any obligation hereunder and such default is not cured within thirty (30) days of receipt of a written notice specifying such default. In the event of such a termination, Client shall reimburse Staubach for all work completed to such termination. 10. LIMITATION OF LIABILITY. Staubach agrees to indemnify and defend Client from any loss, cost, or expense claimed by third parties for property damage and bodily injury, including death, caused solely by the negligence or willful misconduct of Staubach, its employees, officers, and subcontractors in connection with this Agreement. If the negligence or willful misconduct of both Staubach and Client (or a person identified above for whom each is liable) is a cause of such damage or injury, the loss, cost, or expense shall be shared between Staubach and Client in proportion to their relative degrees of negligence or willful misconduct as determined pursuant to T.C.P. & R. Code, section 33.011(4) (Vernon Supplement 1996). In any event, Staubach's liability to Client pursuant to this Article 10 shall not exceed five (5) times the total fee paid to Staubach under this Agreement. 11.MISCELLANEOUS. 11.1 Property Suitability Issues. In connection with any purchase or lease acquisition of real estate by Client, Client agrees that it shall be Client's obligation to investigate the property and to determine its suitability for Client's purposes, including (i) the property's present and future zoning, (ii) environmental matters affecting the property (including, but not limited to, the presence of asbestos, other toxic, hazardous or contaminated materials, and underground storage tanks in, on or about the property), and(iii) the condition of the property (including but not limited to structural, mechanical and soils conditions). Staubach will cooperate with Client in such investigation and will convey to Client any information regarding these issues that may come into Staubach's possession. 11.2 Media Release. If Client authorizes Staubach to provide the Implementation Services, upon execution of the transaction documents by Client, Staubach is hereby authorized to release the following information for each project implemented as a result of this engagement: Client name, building name, building address and square footage acquired or disposed. Release of any additional information will require written approval by Client. Staubach Services Agreement—Strategic Planning&Implementation City of Ft.Worth Febniary 20,2006 Doc.No.093005 6 11.3 Entire Agreement. This Agreement constitutes the entire and sole agreement between the Parties with respect to the subject matter hereof and supersedes any prior agreements, negotiations, understandings or other matters, whether oral or written, with respect to the subject matter hereof. 11.4 Notices. Any notice, demand or communication required or permitted under this Agreement shall be in writing and shall be sent by an independent, regionally or nationally recognized courier service which provides written proof of such delivery or shall be mailed by registered or certified mail, postage prepaid,return receipt requested, addressed in either such event to the following addresses, or to such other address as either party hereafter may designate by written notice: If to Client, addressed to: City of Fort Worth Facilities Management, 319 W. 10`h St Fort Worth, TX 76102 Attention:,Greg Simmons If to Staubach, addressed to: The Staubach Company—Southwest, Inc. 201 Main Street, Suite 1810 Fort Worth, Texas 76102 Attention: Mr. George Duncan, Senior Vice President With a copy to: The Staubach Company 575 7th Street,NW, Suite 400 Washington, D.C. 20004 Attention: Michael B. McShea, Senior Vice President 11.5 Assignment. This Agreement shall be binding upon and inure to the benefit of the Parties hereto and their respective successors and permitted assigns, but neither this Agreement nor any of the rights, interests, or obligations hereunder shall be assigned by either of the Parties without the prior written consent of the other Party. 11.6 Severability. If any of the provisions contained in this Agreement are held for any reason to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability will not affect any other provision, and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. Staubach Services Agreement—Strategic Planning&Implementation City of Ft.Worth February 20,2006 Doc.No.093005 7 11.7 Governing Law and Venue. If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas — Fort Worth Division. This Agreement shall be construed in accordance with the laws of the State of Texas. 11.8 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original,but all of which together shall constitute one and the same instrument. 11.9 Minority and Woman Business Enterprise (M/WBE). In accord with City of Fort Worth Ordinance No. 15530, the City has goals for the participation of minority business enterprises and woman business enterprises in City contracts. Staubach acknowledges the M/WBE goal of 5% established for this contract and its commitment to meet that goal. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by Staubach may result in the termination of this agreement and debarment from participating in City contracts for a period of time of not less than three (3) years. 11.10 Right to Audit. Staubach agrees that Client shall, until the expiration of three (3)years after final payment under this contract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of Staubach involving transactions relating to this Agreement. Staubach agrees that Client shall have access during normal working hours to all necessary facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. Client shall give Staubach reasonable advance notice of intended audits. Staubach further agrees to include in all its subconsultant agreements hereunder a provision to the effect that the subconsultant agrees that Client shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of such subconsultant, involving transactions to the subcontract, and further, that Client shall have access during normal working hours to all subconsultant facilities, and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the provisions of this Agreement. Client shall give subconsultant reasonable advance notice of intended audits. Staubach and subconsultant agree to photocopy such documents as may be requested by Client. Client agrees to reimburse Staubach for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. Staubach Services Agreement—Strategic Planning&Implementation City of Ft.Worth r 1 l NJ February 2006 09 Doc.No.093005 IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates set forth below to be effective as of the Effective Date. APPROVED: By: By: G orge Dincan Ma tt Senior Vice President Assistant City Manager THE STAUBACH COMPANY— SOUTHWEST, INC. APPROVAL RECOMMENDED: RECORDED: By: Y•B PY-\ Robert Goode,Director Marty Aendrix Transportation and Public Works Department City Secretary . C�— al.3L6 Contract Authriaation APPROVED AS TO FORM AND LEGALITY: Date 0U lJ By: Date: Amy RaTXy AssistarYKCity Attorney Staubach Services Agreement—Strategic Planning&Implementation p 7 City of Ft.Worth �� Febniary 20,2006 Doc.No.093005 9 O C Cc cc N CL U C. o U m C 2 V QUcc v�N N 3a) 0 � `0° 3 = o:C `o' ,) m � � ; .. } OX 0 0 W 5 H O d a CL pro a 0.0 w X X a e v a •� ; X X X X ? 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O L N c c a3 o 0) ° E m ° A _ E c > E — a L N -a m m U O N M >' ch 0) m y L m v> c r- — 0 - m c2 O O O %O _ i N U p m > p to +�. cu � On O " v� L n 7 C _ O 'f0 tp U .O i:+ C ++ C = N N m -2:- 0 •�' o CL E n m E rnM L rn � c 3 m m m me v> > > U z °� 0) 12 n� >, 0 C = OU O m C Cc1 m e -° L N C . mai o ACL '> EELxnrn00 -22 � m0 . ooC aa ,o0.2 s- - ) cw° � 6uo �o X 0 d e d a a� X X eu .H L1. U 0 N o N 0 p 0. O '0 O V "a) N N N D E O E N +�+ N O N O v .: N EU :M vim-, o c c cv L3g U N j .� U N O O N w U r- 23 j C t dY 3 3 U N . C U 1 ._ U N U U �wz Q m to w m m E N v- EXHIBIT A SCOPE OF SERVICES PHASE III—TRANSACTION SERVICES A. MARKET RESEARCH AND ANALYSIS 1. Provide original market research tailored to Client's requirements 2. Provide analysis of space availability and vacancy rates, both current and projected 3. Identify costs, overall rental rates and concession packages, grossed up for accurate comparison 4. Identify viable alternatives 5. Coordinate and conduct site visits ❑ DELIVERABLES: ■ Market Survey Package B. REQUEST FOR PROPOSAL(RFP) 1. Provide strategy of negotiation and develop a comprehensive RFP based on the determined objectives and requirements 2. Develop alternative"transaction" structures with clearly defined requirements 3. Detail parameters for analyzing responses 4. Deliver RFP to appropriate landlords/sellers ❑ DELIVERABLES: ■ Request for Proposal C. PROPOSAL ANALYSIS 1. Compare all proposed financial transaction structures; normalize for comparison 2. Compare total cost(non-discounted)and net present value for all alternatives 3. Develop comprehensive spreadsheet analysis format 4. Evaluate base building definition and concession package to ensure appropriate construction process and to determine actual value of proposals versus anticipated construction costs ❑ DELIVERABLES: ■ Economic Models and Summary Graph ■ Net Present Value and Sensitivity Analysis of Alternatives ■ Occupancy Cost Summary ■ Formal Report with recommendations D. NEGOTIATIONS 1. Establish and maintain a competitive environment to obtain the most advantageous transaction structure and quality 2. Implement transaction plan and negotiation strategy with the final alternatives 3. Assist in negotiation of Letter of Intent containing all significant business points N Iii�S N� fi^I Staubach Services Agreement—Strategic Planning&Implementation City of Ft.Worth 93005Doc.No.093005kI R_I ❑ DELIVERABLES: ■ Refined Economic Models ■ Refined Net Present Value and Sensitivity Analysis of Alternatives ■ Refined Occupancy Cost Summary ■ Negotiation Sequence Spreadsheet ■ Letter of Intent E. LEASE DOCUMENTATION 1. Provide initial lease review and coordinate with Client's legal counsel 2. Assist in the coordination of the documentation process with Client's legal counsel 3. Abstract lease ❑ DELIVERABLES: ■ Business Point review ■ Lease Summary Staubach Services Agreement—Strategic Planning&Implementation 18 City of Ft.Worth Doc.No.093005 EXHIBIT A SCOPE OF SERVICES PHASE IV—DESIGN AND CONSTRUCTION CONSULTING SERVICES [DCCS Scope of Services to be added once scope of the assignment is defined.] V ib•�( _ ai �N/lJ Staubach Services Agreement—Strategic Planning 8c Implementation � �, ,��, q� City of Ft.Worth v���� � � � U Doc.No.093005 EXHIBIT B FEES AND OTHER COMPENSATION FEES Phase I Client shall pay Staubach a lump sum fee of$50,000.00 for the strategic advisory and consulting Services provided in Phase I of the Project (the "Phase I Fee"). The Phase I Fee shall be due and payable upon completion of the Phase I Services. Phase II The Fee for the further advisory and consulting Services to be provided in Phase II of the Project shall be mutually agreed by the Parties pursuant to good faith negotiations. Phase III The Fee for the transaction Services to be provided in Phase III of the Project shall be mutually agreed by the Parties pursuant to good faith negotiations. Phase IV The Fee for the design and construction consulting Services to be provided in Phase IV of the Project shall be mutually agreed by the Parties pursuant to good faith negotiations. REIMBURSABLES The Client will reimburse Staubach of pre-approved out-of-town travel expenses, out-of- pocket expenses such as delivery services, overnight delivery, third-party bridge conference calls, reprographics, and photography. Any single expense exceeding $200 shall be pre-approved by Client. Staubach will bill for these services at cost (no markup) and will not bill for local travel, U.S. Postal Service, phone, or fax. Reimbursable expenses for Phase 1 and Phase 11 shall not exceed$15,000. APPROVED AND AGREEDJ47tC CLIENT: STAUBACH: City of Ft. Worth,Texas The Staubach Company — Southwest, Inc. By: By: Name: Name: zry_,-�_ ptttfCA�_ Title: SS S`Eq rl Ci �a r Title: Sl', V,��c2t4,x� Date: Date: b Staubach Services Agreement—Strategic Planning&Implementation City of Ft.Worth Doc.No.093005 QUALIFICATIONS PACKAGE PREPARED FOR: CITY OF FORT WORTH 1000 THROCKMORTON FORT WORTH, TEXAS 76102 FORTWORTH PROJECT MANAGEMENT FOR FACILITIES MASTER PLAN & CITY HALL EVALUATION August 2005 Qualifications Package Facilities Master Plan City of Fort Worth,Texas REQUEST FOR STATEMENTS OF QUALIFICATION PROJECT MANAGEMENT FOR FACILITIES MASTER PLAN AND NEW CITY HALL EVALUATION CITY OF FORT WORTH The City of Fort Worth will receive Statements of Qualifications for selection of a project management consultant. The City of Fort Worth intends to select the most qualified consultant to enter into negotiations for a consultant agreement to help the City design and manage a process that will assess the City's short,medium,and long term facility needs with a detailed evaluation of facility alternatives for enhancing City Hall operations. The City of Fort Worth will be accepting Statement of Qualifications until 1:30 PM, Thursday, September 1, 2005. A pre-submittal meeting will be held in the Precouncil Chambers, City Hall, 1000 Throckmorton Street at 1:30 P.M. on August 18, 2005. Providers are required to attend the pre-submittal conference. Providers may ask questions about the scope of the services contemplated or other issues regarding the Request for Qualifications at the meeting. It is the policy of the City of Fort Worth to ensure the full and equitable participation by Minority and Women Business Enterprise (M/WBE) firms in the procurement of professional services. An M/WBE goal for this project will be established and published as an addendum to this solicitation. All firms short-listed for oral interviews will be asked to address their M/WBE plan in detail during the interviews. Please submit twenty copies of responses completed according to the format prescribed by the City of Fort Worth. After review of all accepted responses selected firms will be short-listed. The short-listed firms will be invited to an oral interview. The oral interviews will be conducted on either September 27 or 28,2005. The firm date for the interviews will be published via an addendum to this solicitation. Final selection will be made in accordance with the policies and administrative directives of the City of Fort Worth and other applicable statutory provisions. A Qualifications Package may be obtained by logging on to Buzzsaw or www.demandstar.com. Passwords, instructions and downloadable software are available from buzzsaw at no cost by logging on to http://projectpoint.buzzsaw.com/cfient/fortworthgov with the user name "Cowtown", password "Cowtown2004". Contact the Project Manager, Greg Simmons, at 817.392.7862 for assistance. 08/04/05 Page 2 of 28 Qualifications Package Facilities Master Plan City of Fort Worth,Texas TABLE OF CONTENTS 1.0 PROJECT MANAGEMENT CONSULTANT 1.1 Scope of Work 2.0 PHASE II FACILITIES MASTER PLAN/CITY HALL EVALUATION 2.1 Scope of Work 3.0 SUBMISSION AND SELECTION 3.1 General Requirements 3.2 Interpretation of RFQ Documents 3.3 Qualifications Submittals 3.4 Opening of Qualifications 3.5 Procedures for Selection 3.6 Qualifications Evaluation Criteria 3.7 Conflicts and Questions 3.8 Reservations 3.9 List of City Facilities 3.10 Negotiation of the Contract&Exceptions to Specifications 4.0 QUALIFICATIONS DOCUMENTS 4.1 Qualifications Document Check List 08/04/05 Page 3 of 28 �r wl`611THI TES, Qualifications Package Facilities Master Plan City of Fort Worth,Texas 1 .0 PROJECT MANAGEMENT CONSULTANT 1.1 SCOPE OF WORK: Qualifications Packages are being accepted by the City of Fort Worth from Project Management consultants for Phase I of a facility master plan/City Hall evaluation process. The Project Management consultant will help to design and manage Phase II of the process (further described in Section 2 of this document)that will entail a study the City's short, medium, and long term facility needs and a detailed evaluation of various facility alternatives for enhancing the effectiveness of the City Hall operation. Recognizing the wide variety of factors that must be evaluated and accounted for to effectively execute the full facility master plan/City Hall evaluation, the City desires to engage an experienced and highly qualified consultant to work with City staff and a Community Advisory Committee to design and manage the overall process, to include soliciting for, selecting, and managing the consultant team that will perform the detailed and technical tasks involved in the scope of work for Phase II, as described in Section 2 of this document. The most highly qualified Providers for the Phase I, Project Management consultant agreement will most likely have substantial experience with leading and/or managing the following processes: • Organizational goal-setting based on a diverse set of requirements and criteria • Business planning • Selection of, negotiations with, and management of a diverse team of technical and advisory consultants • Facilities needs assessment • Architectural programming • Economic and community development • Public project financing alternatives • Public relations 08/04/05 Page 4 of 28 Qualifications Package Facilities Master Plan City of Fort Worth,Texas 2.0 PHASE II: FACILITIES MASTER PLAN/CITY HALL EVALUATION 2.1 SCOPE OF WORK: The Project Management consultant ultimately engaged for Phase I of this process will help design and manage processes for the effective accomplishment of the tasks described below. The consultant team that the Project Management consultant will help select and manage will directly accomplish the tasks described below as Phase II of the overall process: Facility master planning • Assess and prioritize the short, medium, and long term facility needs/opportunities of City departments based on: o Current and projected staff size o Adequacy of existing buildings based on space needs, facility condition, effectiveness of configuration, degree of compliance with current codes and standards, etc.... o Adjacency requirements within and between departments o City population and demographic trends o Departmental business plan objectives o Strategic economic and community development opportunities o Legal requirements for service provision o Opportunities for co-locating multiple services in a single facility or complex • Develop a broad facility construction/acquisition and associated land acquisition plan to inform future capital improvement programs. Include probable cost ranges for future projects. • Prepare conceptual program and budget cost estimate for top 20 priority facilities. • Develop a basic implementation schedule for the facilities master plan and identify likely/potential funding sources for the various projects. • Develop a process for annually updating the master plan (verifying assumptions and priorities) City Hall evaluation • Facilitate the development of goals for a City Hall facility • Develop a Community Involvement plan to ensure that appropriate stakeholders are engaged and comments incorporated to develop community consensus for a City Hall facility • Assess the City Hall space needs and adjacency requirements for all City departments 08/04/05 Page 5 of 28WZ22T Qualifications Package Facilities Master Plan City of Fort Worth,Texas • Based on the goals and space needs determined through the preceding steps, evaluate the following facility alternatives for enhancing the effectiveness of the City Hall operation: o Renovate the existing City Hall o Adaptively re-use an existing building o Design and construct a new City Hall o Decentralize current City Hall functions • Develop budget cost estimates for the various alternatives • Identify financing options for the various alternatives • Make recommendations regarding disposition of the existing City Hall facility for options involving establishment of a new City Hall facility or decentralization of current City Hall functions. 3.0 SUBMISSION AND SELECTION 3.1 GENERAL REQUIREMENTS: All Providers must comply with City Ordinance 7278 as amended by City Ordinance 7400 (Fort Worth City Code Sections 17-66 to 17-67) prohibiting discrimination in employment practices. 3.2 INTERPRETATION OF REQUEST FOR QUALIFICATIONS DOCUMENTS: A pre-submittal meeting will be held as stated in the Request for Qualifications. Providers are required to attend in order to submit a Statement of Qualifications. Providers may ask questions about the scope of the services contemplated or other issues regarding the Request for Qualifications at the meeting. A written request for an interpretation of the Request for Qualifications may be made to the City of Fort Worth, by letter or fax received by the City up to 7 calendar days prior to the time of the opening of the submittals. The person submitting the request for interpretation will be responsible for its prompt delivery. No oral request for interpretation will be answered. The City will issue any interpretation of the Qualifications Package by formal addendum. Addenda will be posted on the Buzzsaw and DemandStar websites. Providers should check one of these websites regularly to ensure that they receive all addenda. All addenda must be acknowledged and submitted with the Qualification Package. The City will not be responsible for any other explanations or 08/04/05 Page 6 of 28 Qualifications Package Facilities Master Plan City of Fort Worth,Texas interpretations. It will be the respondent's responsibility to determine if addenda have been issued prior to their submission of a Qualifications Package. 3.3 QUALIFICATIONS SUBMITTALS: Each Provider must submit TWENTY bound copies of Qualifications Package to the City. All requested items should be included within the Qualifications Package or the entire Qualification Package may, at the sole discretion of the City, be considered non-responsive and rejected. The Request for Qualifications document and all addenda may be obtained by logging on to Buzzsaw or www.demandstar.com. Passwords, instructions and downloadable software are available from buzzsaw at no cost by logging on to http://projectpoint.buzzsaw.com/client/fortworthgov with the user name "Cowtown", password "Cowtown2004". Contact the Project Manager, Greg Simmons, at 817.392.7862 for assistance. Qualifications Packages must be submitted in a sealed envelope addressed to and received at City of Fort Worth Purchasing Division, 1000 Throckmorton, Fort Worth, Texas 76102. 1 original and 19 copies of the Qualifications Package shall be submitted in a sealed package. Project Name, Proposer's name and address shall be marked on outside of package. To ensure acceptance of proposal, Request for Qualifications (RFQ) number, published opening time and date shall be clearly shown on lower left corner of return package. Facsimile (FAX) or offers by telephone will not be accepted. Packages that are not submitted in sealed package will not be accepted. NO FAXED RESPONSES WILL BE ACCEPTED 3.4 OPENING OF QUALIFICATIONS: The submittals shall be handled so as to avoid the disclosure of the remainder of their contents to competing offerors and so as to keep such contents secret during negotiations. All submittals will be open for public inspection after the implementation contract is awarded, but trade secrets and confidential information in the submittals will not be open to public inspection. The Qualifications Documents submitted in accordance with this Request for Qualifications shall remain valid for sixty days after the due date. 08/04/05 Page 7 of 28 M �I I LIE, 5 �, � , TEKS Qualifications Package Facilities Master Plan City of Fort Worth, Texas 3.5 PROCEDURES FOR SELECTION 3.5.1 SHORT-LISTING The City will convene a panel to rank the most highly qualified responders for further consideration. 3.5.2 FINAL SELECTION The City will convene a panel to interview and rank the short-listed providers. 3.5.3 NEGOTIATIONS. The City will negotiate the terms of an agreement with the top ranked responder. If an agreement cannot be reached with the top- ranked responder the City will proceed to initiate discussions with the next ranked responder until an agreement is reached or this solicitation action is abandoned. THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK 08/04/05 Page 8 of 28 Qualifications Package Facilities Master Plan City of Fort Worth, Texas 3.6 QUALIFICATIONS EVALUATION CRITERIA: Selection criteria and weightings will be as follows: FACTOR MAXIMUM WEIGHT • Qualifications of primary staff to be assigned to this 40 points Project. Description of previous similar projects each of the personnel were involved in, their role, and a client point of contact. Please describe the experience of these personnel in leading and/or managing the following processes: • Organizational goal-setting based on a diverse set of requirements and criteria • Business planning • Selection of,negotiations with, and management of consultants • Facilities needs assessment • Architectural programming • Economic and community development • Public project financing alternatives • Public relations • Experience of firm on similar projects. Please include 25 Points a description of the similar projects, staff assigned, and a client point of contact. Please emphasize the experience of your firm in leading and/or managing the following processes: • Organizational goal-setting based on a diverse set of requirements and crderia • Business planning • Selection of,negotiations with, and management of consultants • Facilities needs assessment • Architectural programming • Economic and community development • Public project financing alternatives • Public relations • Provider's Project Management Plan (a description of the process you propose to follow to accomplish the scope of work. Include tasks, interactions, schedules, responsibilities, and a list of deliverables). 35 Points Total 100 Points 08/04/05 Page 9 of 28 ,_ 1 ,r r, o i Qualifications Package Facilities Master Plan City of Fort Worth,Texas 3.7 CONFLICTS &QUESTIONS: Should there be conflicts between the qualification documents and the final executed contract document, the final contract shall take precedence. Questions regarding this Request for Qualifications should be directed in writing immediately to: City of Fort Worth Transportation and Public Works Department Attention: Greg Simmons, Facilities Manager 319 W. 10"'St Fort Worth,TX 76102 Phone 817-392-7862 Fax 817-392-8488 3.8 RESERVATIONS: The City reserves the right to reject any or all submittals and waive any or all formalities. The City may conduct such investigations as deemed necessary to assist in the evaluation of any Qualifications and to establish the responsibility, qualifications and financial ability of the Provider, subcontractors, and other persons who are to perform work 3.9 Proposed initial List of City Facilities to be Audited:See Attachment 1 3.10 NEGOTIATION OF CONTRACT & EXCEPTIONS TO SPECIFICATIONS: The City reserves the right to negotiate terms of procedure and contracts as it sees fit. 08/04/05 Page 10 of 28 Qualifications Package Facilities Master Plan City of Fort Worth, Texas 4.0 QUALIFICATIONS DOCUMENTS QUALIFICATIONS DOCUMENT CHECK LIST All Qualifications Documents, including this Check List, must be completed in full and submitted in a sealed envelope, in the order requested. Qualifications Documents Initial if Included • QUALIFICATIONS DOCUMENT CHECK LIST • ACKNOWLEDGEMENT OF ADDENDA • QUALIFICATIONS OF INDIVIDUALS - Credentials/experience of lead individuals - List of references with primary customer contact and phone numbers • QUALIFICATION OF FIRM/JOINT VENTURE - Descriptions of similar projects - List of references with primary customer contact and phone numbers • PROJECT MANAGEMENT PLAN I understand that all of these items are required for my submittal to be considered responsive. Name Title Company 08/04/05 Page 11 of 28 Qualifications Package Facilities Master Plan City of Fort Worth,Texas The undersigned acknowledges the receipt of the following addenda to the Request for Qualifications, and has attached all addenda following this page. (Add lines if necessary). Addendum Number 1 (Date received) Addendum Number 2 (Date received) Addendum Number 3 (Date received) Check if applicable The undersigned acknowledges the receipt of no addenda to the Request for Qualifications. PROVIDER: BY: Company Name (print or type name of signatory) Address (Signature) City, State, Zip Title (print or type) 08/04/05 Page 12 of 28 Ff. W*1`0691 � �3. Qualifications Package Facilities Master Plan City of Fort Worth, Texas Attachment 1 PRELIMINARY LIST OF CITY FACILITIES INVOLVED IN THIS STUDY DEPT BLDGNAME Address ZIP MAPSCO YEAR BUILT BLDG SQFT Lease Meacham Terminal 4201 N. Main Aviation -Building Street 76106 48P 1968 82,305 Meacham Flight Service 4201 N. Main Aviation Station Street 76106 48P Meacham 4201 N. Main Aviation Tower Street 76106 48P 1968 1,591 Alliance FBO Aviation Facility 7K 2251 Flight Aviation Alliance Tower Line Dr. 76052 7K Spinks 13725 Stone Aviation Terminal Rd. 76028 119T 13725 Stone Aviation S inks Tower Rd. 76028 119T FORT WORTH INTERNATIO 711 Houston CMO NAL CENTER St 76102 10795 MARINE/ROS ELAND CMO THEATER 1440 N. Main 76106 1915 6831 MARINE/ROS ELAND THEATER CMO ANNEX 1436 N. Main 76106 1934 1890 4200S. Southeast Freeway Suite CODE COMP District Office 1260 Frwy 76115 91B 1,352 LEASED 2525 E. East District Rosedale St CODE COMP Office St 76105 78K Muti-Family& 211S. Substandard Jennings Ave CODE COMP Bldg. Ave 76104 77J 2,200 LEASED Code Enforcement, 715 Texas St CODE COMP Administration St 76102 76D 1931 6,000 08/04/05 Page 13 of 28 Qualifications Package Facilities Master Plan City of Fort Worth,Texas " DEPT BLDGNAME Address ZIP MAPSCO YEAR BUILT BLDG SQFT Lease Northeast 3700 E. CODE COMP District Office Belknap St St 76111 63R 4100 Southwest Columbus CODE COMP District Office Trail 76133 103J West District 3525 Marquita CODE COMP Office Dr Dr 76116 73R Northwest 3457 Decatur CODE COMP District Office Avenue Ave 76106 48V Special 2205 W. CODE COMP Projects Broadway Ave 76102 76G LEASED Economic and Community Development All functions 900 Monroe 76102 77A 3200 LEASED Survey 1130 Fournier Engineering Building St 76102 76C 1986 6,000 Engineering Real Property 900 Monroe 76102 77A 6881 LEASED NORTH CENTRAL SCALEHOUS ENV E Brennan Av 76106 63E 1975 150 SOUTHSIDE SERV CENTER ENV GARAGE#1 Columbus Trl 76133 103L 1975 1,600 BRENNAN VE. DROP- ENV OFF STATION Brennan Av 76106 63E 2005 SOUTHEAST DROP-OFF ENV STATION Mlk FM 76119 93F 2005 SOUTHEAST LANDFILL SCALEHOUS 6900 Dick ENV E Price Rd 76060 107C 1991 495 EQUIPMENT Equip SERVICES 2950 W. Bolt Services BUILDING St 76110 90E 1964 10,000 Equip WATER 2201 W. Services GARAGE Daggett Av 76102 76G 1970 17,180 BRENNAN Equip GARAGE/198 2500 Brennan Services 4EXPANSION Av 76106 63E 1984 17,836 08/04/05 Page 14 of 28 Qualifications Package Facilities Master Plan City of Fort Worth, Texas DEPT BLDGNAME Address ZIP MAPSCO YEAR BUILT BLDG SQFT Lease SOUTHSIDE SERVICE Equip CTR 4100 Services INC.GARAGE Columbus Trl 76133 103J 1987 41,808 Equip James Ave 5001 James Services Service Center Ave 76115 90Q 80,000 Training 1000 Calvert Fire Det Center St 76107 62Y 1967 79,000 FIRE 120 N. Pecan Fire Det STATION#01 St 76102 63W 1979 7,000 FIRE 1000 Cherry Fire Det STATION#02 St 76102 076D 1929 25520 FIRE Fire Det STATION#03 4700 Ramey 76119 079N 1980 6000 FIRE 2954 Old Fire Det STATION#04 Mansfield Dr 76119 077Z 1971 4200 FIRE Fire Det STATION#05 1000 Evans 76104 077K 1965 4000 FIRE Fire Det STATION#06 205 University 76107 062W 1963 5000 FIRE 925 Morrison Fire Det STATION#07 Dr 76112 066V 1979 6000 FIRE 1301 W. Fire Det STATION#08 Rosedale St 76104 076M 1974 5350 FIRE 2575 Polaris Fire Det ISTATION#09 St 76111 049Q 1977 7000 FIRE Fire Det STATION#10 3209 Hemphill, 76110 076Z 1983 8000 FIRE 400 Grand Fire Det STATION#11 Ave 76106 062Q 1955 7500 FIRE 120 NW 22nd Fire Det STATION#12 St 76106 062L 1980 6000 FIRE 5333 Lea Fire Det STATION#13 Crest Ln 76135 046L 1979 6000 FIRE 2737 Fire Det STATION#14 Meadowbrook 76103 078E 1983 8000 FIRE Fire Det STATION#15 3100 Azle Ave 76106 061 C 1966 6040 FIRE Fire Det STATION#16 5933 Geddes 76107 074M 1965 5000 FIRE Fire Det STATION#17 212 E. Felix St 76115 j 091J 1 1966 1 4160 08/04/05 Page 15 of 28 Qualifications Package Facilities Master Plan City of Fort Worth,Texas k DEBT BLDGNAME Address ZIP MAPSCO YEAR BUILT BLDG SQFT Lease FIRE Fire Det STATION#18 1908 Carleton 76107 075G 1923 4000 FIRE 2613 Fire Det STATION#19 Carnation 76111 063L 1981 6000 901 FIRE Woodhaven Fire Det JSTATION#20 Blvd 76103 065T 1983 8000 FIRE 3501 South Fire Det ,STATION#21 Hills 76109 090A 1968 5373 IFIRE 4849 Fire Det STATION#22 Wilbarger 76119 093A 1963 4500 FIRE Fire Det STATION#23 3201 Portales 76116 073K 1981 6000 FIRE 3101 Forest Fire Det STATION#24 Ave 76112 0801 1988 6000 FIRE 3801 N. Main Fire Det STATION#25 St 76106 048T 1983 8000 FIRE Fire Det STATION#26 6124 Hulen St 76133 089W 1968 5500 FIRE 201 Holloway Fire Det STATION#27 Court, Hurst 76053 048P 2500 FIRE 1300 Everman Fire Det STATION#28 Parkway 76140 105L 1971 4407 FIRE 6400 Fire Det STATION#29 Westcreek 76133 090W 1980 6000 4416 FIRE Southwest Fire Det ISTATION#30 Blvd 76116 074W 1983 8000 FIRE 4209 Fire Det STATION#31 Lon straw 76137 036S 1986 8000 FIRE 10201 White Fire Det STATION#32 Settlement 76108 058X 1986 7800 FIRE 14650 Statler Fire Det STATION#33 Blvd 76155 056U 1988 10000 FIRE 2201 Flightline Fire Det STATION#35 Rd 76177 007Z 1993 15000 5045 Fire Station Columbus Fire Det #36 Trail 76133 1999 6,200 721 Ray Fire Station White Rd, Fire Det 1#37 Keller 1998 4,100 08/04/05 Page 16 of 28 i 1 Qualifications Package Facilities Master Plan City of Fort Worth,Texas DEPT BLDGNAME I Address ZIP MAPSCO YEAR BUILT BLDG SQFT Lease Fire Station 7655 Oakmont Fire Det #39 Blvd 76132 2003 6,922 Fire Station 8510 Spring Fire Det #40 St. 76179 32P 1983 4,480 FIRE 4017 Falcon Fire Det STATION#44 Way 76106 48P 1965 14688 Supply Fire Det Warehouse 2920 W. Bolt 76110 90E 1978 15000 Equipment Fire Det Shop 2920 Bolt 76110 90E 1978 10000 2222 Fire Det Investigation Wenneca Ave 76102 76G 2002 4000 LEASED Communicatio n and Infrastructure ITS Services 1515 11 th Ave 76102 76C 1965 10500 LIBRARY, MEADOWBR LIBRARY OOK 2800 Stark St 76112 79G 1964 5,664 LIBRARY, WEDGWOOD BRANCH 3816 Kimberly LIBRARY LIBRARY Ln 76133 89R 1962 5,664 LIBRARY, LIBRARY NORTHSIDE 601 Park 76106 62K 1967 7,575 LIBRARY, SEMINARY LIBRARY SOUTH 501 E. Bolt St 76110 91E 1967 7,741 LIBRARY, DIAMOND 1300 NE 35Th LIBRARY HILL JARVIS St 76106 48Z 1989 8,000 LIBRARY, LIBRARY RIVERSIDE 2913 Yucca Dr 76111 63M 1967 8,197 LIBRARY, EAST BERRY 4300 E. Berry LIBRARY BRANCH St 76105 78V 1967 9,250 LIBRARY, RIDGLEA 3629 Bernie LIBRARY BRANCH Anderson Av 76116 74Q 1967 10,754 LIBRARY, 4205 SUMMERGLE Basswood LIBRARY N BRANCH Blvd 76137 36N 2000 11,055 08/04/05 Page 17 of 28 Qualifications Package Facilities Master Plan City of Fort Worth,Texas DEPS BLDGNAME Address ZIP MAPSCO YEAR BUILT BLDGSQFT Lease LIBRARY, EAST REGIONAL LIBRARY LIBRARY 6301 Bridge St 76112 66S 1996 24,000 LIBRARY, SOUTHWEST REGIONAL LIBRARY 4001 Library LIBRARY 12/86 Lane St 76109 89F 1986 25,000 LIBRARY, LIBRARY CENTRAL 500 3rd St 76102 62Z 1978 245,000 LIBRARY, SHAMBLEE BRANCH(AT LIBRARY- SO.SIDE 959 E. PACDS Bld . MPC) Rosedale St 76104 77K 1982 3,000 LIBRARY, LIBRARY BUTLER BOLD SATELLITE Housing LIBRARY- 1801 N. South Authority Bldg BOLD Freeway Fwy 76102 77B 1,432 LIBRARY, CAVILE LIBRARY PLACE COOL SATELLITE Housing LIBRARY- 5060 Avenue Authority Bldg COOL G 76105 78M 1,135 MEADOWBR OOK ADMIN. 1815 Jenson PACSD BLDG. Rd 76112 79B 1972 1,000 -BOAZ PRO. 3200 Lackland PACSD SHOP Rd 76116 74J 1942 1,421 MEADOWBR OOK GOLF AND 1815 Jenson PACSD PROSHOP Rd 76112 79B 1982 3,200 PECAN ALLEY PROSHOP/S NACK/CART 6800 Lakeside PACSD STR Dr 76126 87Z 1986 7,418 08/04/05 Page 18 of 28 Qualifications Package Facilities Master Plan I City of Fort Worth,Texas DEPT BLDGNAME Address ., ZIP MAPSCO� YEAR BUILT BLDG SQFT Lease; . SUPPLY OFFICE#10- CREST. 2901 Crestline PACSD MAINT. Rd 76107 76F 252 PAINT SHOP- CREST. MAINT. 2901 Crestline PACSD COMPLEX Rd 76107 76F 696 GENERAL OPER. OFFICE#11- 2901 Crestline PACSD CREST. Rd 76107 76F 2,418 CRSTLINE PRTS/STOR BLDG/CRES. 2901 Crestline PACSD COMP. Rd 76107 76F 1967 2,492 HAY BARN- CREST. MAINT. 2901 Crestline PACSD COMPLEX Rd 76107 76F 2,560 ESTSHED- CREST. MAINT. 2901 Crestline PACSD COMPLEX Rd 76107 76F 2,880 CRSTLINE GARAGE (CRSTLINE 2901 Crestline PACSD COMPLEX) Rd 76107 76F 1967 2,940 12901 Crestline MAINT.CMPL 2901 Crestline PACSD ./GARAGE Rd 76107 76F 2,970 WELDING SHOP- CREST/ MAINT. 2901 Crestline PACSD COMPLEX Rd 76107 76F 3,200 SOUTH SHED- CREST. MAINT. 2901 Crestline PACSD jCOMPLEX Rd 76107 1 76F 1 4,004 08/04/05 Page 19 of 28wow b 1., Qualifications Package Facilities Master Plan City of Fort Worth,Texas DEPT'* IBLDGNAME Address. ZIP MAPSCO YEAR BUILT BLDG SQFT Lease NORTHSHED -CREST. MAINT. 2901 Crestline PACSD COMPLEX Rd 76107 76F 4,028 ANDREW "DOC" SESSIONS COMMUNITY 201S. PACSD CENTER Sylvania Av 76111 63U 1982 6,523 DMINISTRA TION OFFICES/P& 4200 South PACSD R LEASED Freeway 76115 911 1960 16,448 LEASED BERTHA COLLINS Community 1501 N. MLK PACSD Center Frwy 76104 77B 1954 14,079 CHARLES HAWS ATHLETIC 600 Congress PACSD CENTER St 76107 62Y 1982 18,565 COMO COMMUNITY j CENTER& 4900 Horne PACSD CLINIC Street St 76107 74V 1971 15,300 Diamond Hill Community 1701 NE 36Th PACSD Center St 76106 48Z 1969 17,018 Eugene McCray, Community 4932 PACSD Center Wilbar er St 76119 93A 2001 11,135 FIRE STATION COMMUNITY 1601 PACSD CENTER _Lipscomb St 76104 76M 1940 12,128 GREENBRIAR COMMUNITY 5200 Hemphill PACSD CENTER St 76115 90R 1981 14,336 HANDLEY- MEADOWBR OOK COMM. 6201 E. Beatty PACSD CENTER St 76112 79H 1981 14,340 08/04/05 Page 20 of 28 Qualifications Package Facilities Master Plan City of Fort Worth, Texas DEPT BLDGNAME Address ZIP MAPSCO YEAR BUILT BLDG SQFT Lease HIGHLAND HILLS COMMUNITY 1600 Glasgow PACSD CENTER Rd. 76134 91V 1990 14,625 MART.LUTH. KING COMMUNITY 5555 E. PACSD CENTER Truman Dr 76112 79Q 1973 19,500 MCLELAND TENNIS 1600 W. PACSD COURTS Seminary Dr 76115 90L 1983 22,500 NORTH TRI- ETHNIC COMMUNITY 2950 PACSD CENTER Roosevelt 76106 62A 1979 18,251 NORTHSIDE COMMUNITY 1801 PACSD CENTER Harrington St 76106 62N 1982 30,566 R. D. EVANS COMMUNTIY 3242 Lackland PACSD CENTER Rd 76116 74J 1954 18,403 RIVERSIDE Community 3700 E. PACSD Center Belknap St 76111 64N 1955 18,368 SOUTHSIDE COMMUNITY 959 E. PACSD CENTER Rosedale St 76104 77K 1982 19,300 j SOUTHWEST COMMUNITY 6300 Welch PACSD CENTER Av 76133 89Y 1970 13,896 SYCAMORE COMMUNITY 2525 E. PACSD CENTER Rosedale St 76105 78J 1956 15,063 WORTH HTS COMMUNITY 3551 New PACSD CENTER York Av 76110 91B 1978 21,563 Police Air Support Police Headquarters 1400 Nixon 76102 63P 1972 2,000 Police Auto 1301 E. Pound Northside Police Headquarters Drive 76102 62J 1977 4,800 08/04/05 Page 21 of 28 Qualifications Package Facilities Master Plan City of Fort Worth, Texas DEPT BLDGNAME Address ZIP- j,"MAPSCO YEAR BUILT BLDG SCIFT Lease Police Auto 1301 E. Pound Parking Northside Police Spaces Drive 76102 62J 1977 NA Police CACU Police Headquarters 908 Southland 76104 76L Police Communicatio ns 3000 W. Bolt Police Headquarters Street 76110 90E 1993 15,845 Police East 5924 Boca NPD 4 Raton Police Headquarters Boulevard 76112 65U 2,400 Leased Police East NPD 4 7703 Sand Police Storefront Street, Bldg 11 76118 66E 2,700 Leased Police East 5650 E. Div&NPD 5 Lancaster Police Headquarters Avenue 76112 79J 1959 11,000 Police East NPD 5 Police Storefront 6701 Shelton 76112 79D 300 Leased Police East 6436 NPD 5 Meadowbrook Police Storefront Drive 76112 80B 1,020 Leased Police East 1100 Nashville NPD 6 Street 2Nd Police Headquarters Floor 76105 78K 1963 12,218 Police East NPD 6 2001 E. Loop Police Storefront 820S 76112 79V 500 Leased Police East NPD 6 3023 South Police Storefront Freeway 76104 M 806 Leased Police East NPD 6 5004 Avenue Police Storefront G 76105 79K 100 Leased Police East 6465 E. NPD 6 Rosedale, St Police Storefront 3A1 76112 79K 722 Leased Police East NPD 6 959 E. Police IStorefront Rosedale 76104 77J 08/04/05 Page 22 of 28 Qualifications Package Facilities Master Plan City of Fort Worth,Texas DEPT BLDGNAME Address _ ,QIP" MAPSCO YEAR BUILT BLDG SQFT Lease Police East NPD 6 2400 E. Berry Police Storefront St 76105 78S 300 Leased Police North Division 2500 N. Police Headquarters Houston St. 76106 62K 1981 7,507 Police North NPD 1 500 E. 1 St Police Headquarters Street 76102 63W 3,643 Leased Police North NPD 1 1607 Police Storefront Chambers 76102 77B 100 Leased Police North NPD 1 400 W.4Th Police Storefront Street 76102 76D Leased Police North NPD 1 1519 Circle Police Storefront Park 76106 62P 180 Leased Police North 301 Pecan NPD 1 Parking Street(600 E. Police Spaces 2Nd Street) 76102 63W NA Leased Police North NPD 1 1017 Gounah Police Storefront St 76102 63S 1,000 Leased Police North NPD 1 3124 E. Police Storefront Belknap#D 76111 63R 550 Leased Police North NPD 2 3457 Decatur Police Headquarters venue 76106 48V 8,040 Leased Police North NPD 2 4201 N. Main Police Storefront Street 76106 48X 301 Police North Basswood NPD 3 Blvd, Suite Police Headquarters 180 76137 36N 2,000 Leased Police North NPD 3 3700 E. Police Storefront Belknap Street 76111 63R 08/04/05 Page 23 of 28 Qualifications Package Facilities Master Plan City of Fort Worth,Texas ) «, ane DEPT ' BLDGNAME Address ZIP MAPSCO YEAR BUILT BLDG SQFT Lease Police North NPD 3 6901 N. Beach Police Storefront Street 76137 36J 400 Leased Police North NPD 3 2421 Westport Police Storefront Parkway 76178 7U 731 Leased Police North NPD 3 8510 Spring Police Storefront Street 76179 32P Police North NPD 3 6501 Shady Police Storefront Oaks Manor 76135 46Y 300 Leased Police Police Admin. 350 W. Police Headquarters Belknap Street 76102 062Z 1984 287,804 Police SOD 5001 Blue Police Headquarters Mound Road 76106 48Q 24,213 Leased Police South NPD 7 3514 E. Berry Police Storefront St. 76199 78S 100 Police South NPD 7 4573 Village Police Headquarters Creek Road 76119 93B 2,500 Leased Police South NPD 8 1000 Magnolia Police Headquarters Avenue 76104 76M 5,208 Leased Police South Div&NPD 9 3128 W. Bolt Police Headquarters Street 76110 90E 1977 15,000 Police South 1200 E. NPD 9 Office Seminary Police Space Drive 76115 91 M 6323 Camp Bowie Police SSI Boulevard# Police Headquarters 163 76116 74N 2,285 Leased 1100 Nashville Police Traffic Avenue 1St Police Headquarters Floor 76105 078K 1963 12,218 Police Training 1000 Calvert Police Headquarters Street 76107 062Y 1967 106,000 08/04/05 Page 24 of 28 Qualifications Package Facilities Master Plan City of Fort Worth,Texas DEPT". .° BLDGNAME Address ZIP : ° MAPS, [YEAR BUILT BLDG- SQFT Lease. Police Training Weapons 1000 Calvert Police Range Street 76107 062Y NA Police West 5043 NPD 10 Granbury Police Headquarters Road 76133 89S 2,500 Leased Police West NPD 10 2900 W. Berry Police Storefront Street 76109 90A 2,000 Leased Police West NPD 10 SubStation Police Rm 7451 Mccart 76133 103D Leased Police West NPD 11 6857A Green Police Storefront Oaks Rd 76116 74E 1,000 Leased Police West Div&NPD 11 3525 Marquita Police Headquarters Drive 76116 73R 1969 12,500 Police West NPD 12 2509 Merrick Police Headquarters Street 76107 75E 3,250 Leased Police West NPD 12 4603 Horne Police Storefront Street 76107 74V 560 Leased CASA 3101 W Public Events MANANA Lancaster 76107 076A 1957 50789 COWTOWN COLISEUM (NORTHSIDE 123 E Public Events COLIS.) Exchange 76106 062G 1908 50000 COWTOWN TICKET SALES 123 E. Public Events BUILDING Exchange 76106 062G 1940 3000 RMC EQUEST.CTR ./RICHARD.B SS BLD.A& Public Events B 3300 Crestline 76107 076A 1987 436366 08/04/05 Page 25 of 28 Qualifications Package Facilities Master Plan City of Fort Worth,Texas DEPT BLDGNAME Address ZIP. �MAPSCYEAR BUILT BLDG SQFT Lease, WRMC EQUEST.CTR JPARKING Public Events GARAGE 3300 Crestline 76107 076A 1987 233000 FT.WORTH MUSEUM SCIENCE& 1501 Public Events HISTORY Montgomery 76107 076A 1952 41436 FT.WORTH COMMUNITY RTS 1309 Public Events CENTER Montgomery 76107 075D 1953 75245 WRMC AMON J. CARTER EXHIBIT 3401 Public Events BLDG. Lancaster 76107 076A 1984 174000 RMC AUCTION SHOW 3401 Public Events ARENA Lancaster 76107 076A 1950 28280 WRMC 3401 Public Events AUDITORIUM Lancaster 76107 076A 1936 36440 WRMC CATTLE 3401 Public Events BARN 1 Lancaster 76107 076A 1946 41000 WRMC CATTLE 3401 Public Events BARN 2 Lancaster 76107 076A 1946 43583 WRMC CATTLE 3401 Public Events BARN 3 Lancaster 76107 076A 1946 45788 WRMC CATTLE 3401 Public Events BARN 4 Lancaster 76107 076A 1946 30765 WRMC 3401 Public Events COLISEUM Lancaster 76107 076A 1936 73100 WRMC 3401 Public Events SHEEP BARN Lancaster 76107 076A 1946 46489 WRMC SMALL 3401 Public Events EXHIBIT Lancaster 76107 076A 1951 27200 RMC 3401 Public Events SWINE BARN Lancaster 76107 076A 1946 43094 08/04/05 Page 26 of 28 Qualifications Package Facilities Master Plan City of Fort Worth,Texas DEPT, BLDGNAME Address ZIP MAPSCO> YEAR BUILT BLDG SQFT Lease.. RMC MONCRIEF BLDG. & WATT Public Events AREANA 3300 Crestline 76107 077A 1995 154586 FWCC CONVENTIO N CENTER Public Events BUILDING 1111 Houston 76102 77A 2002 714000 FWCC PARKING 1300 Public Events GARAGE Lancaster 76102 77A 1984 247968 FWCC POWER 1101 Public Events PLANT Lancaster 76102 77A 1969 8200 FWCC Public Events Parking Lot 1110 Houston 76102 0 WRMC TICKET OFFC.& ISIT.CTR.(#1 3401 W Public Events OF 3) Commerce 76107 1998 4638 CASA MANANA REHEARSAL 3101 W. Public Events STUDIO Commerce 76107 77A 1992 4800 WRMC TICKET OFFICE-EAST TICKET 3104 W. Public Events BOOTH Commerce 76107 1998 617 RMC TICKET OFFICE- WEST TICKET 3104 W. Public Events BOOTH Commerce 76107 77A 1998 617 RMC COLISEUM& AUDITORIUM 3401 W. Public Events TOWER Commerce 76107 1 1936 5195 1000 TPW ICity Hall Throckmorton 76102 77A 1971 200,000 08/04/05 Page 27 of 28 Qualifications Package Facilities Master Plan City of Fort Worth,Texas DEPT BLDGNAME. Address ,. MAPSCO YEAR BUILT BLDG SQFT Lease City Hall TPW Annex 908 Monroe 76102 77A 1929 59,035 TPW Zipper Building 1111 Monroe 76102 77A 1924 70,000 Public Safety 1000 TPW Building Throckmorton 76102 77A 1938 101,000 James Ave 5001 James TPW Service Ave 76115 90Q 2005 80,000 Water IT and Water Engineering 900 Monroe 76102 77A 13,000 LEASED Water Admin Bldg 4500 Wilma 76012 68N 1958 3201 Water Admin Bldg 4500 Wilma 76012 68N 1975 3887 Water Warehouse 4500 Wilma 76012 68N 1981 14950 Water Field Ops Office and warehouse 1608 11 th 76102 76G 1956 32615 Water Admin/Storage 1608 11th 76102 76G 1956 14360 Water Traininq 160811th 76102 76G 1956 14026 Water Admin 6801 Roberts 76179 32Y 1992 93660 Water Admin 920 Fournier 76102 76C 1952 12950 Water Admin 150011th 76102 76C 1958 15576 Total 5,446,039 08/04/05 Page 28 of 28 ' 0 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 2/21/2006 - Ordinance No. 16821-02-2006 & Ordinance No. 16822-02-2006 DATE: Tuesday, February 21, 2006 LOG NAME: 20STAUBACH REFERENCE NO.: **C-21305 SUBJECT: Adopt Appropriation Ordinances and Execute Contract with The Staubach Company - Southwest, Inc., for Project Management Services Associated with a Facilities Master Plan/City Hall Evaluation RECOMMENDATION: It is recommended that the City Council: 1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Capital Projects Reserve Fund by $70,000 from available funds; 2. Authorize the transfer of$70,000 from the Capital Project Reserve Fund to the Specially Funded Capital Projects Fund; 3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Specially Funded Capital Projects Fund by $70,000 from available funds; and 4. Authorize the execution of a contract with The Staubach Company - Southwest, Inc., in the amount of $50,000 for project management services associated with a Facilities Master Plan/City Hall evaluation. DISCUSSION: In August 2005, the City issued a Request for Qualifications to firms/joint ventures interested in providing project management services for a Facilities Master Plan/City Hall evaluation. On September 1, 2005 four firms/joint ventures submitted qualifications packages. A consultant selection committee comprised of City staff and members of the Facilities Master Plan Citizen Advisory Committee identified The Staubach Company - Southwest, Inc., as the top ranked offeror. Staff and The Staubach Company - Southwest, Inc agreed that the project scope should be divided into two phases. The scope of Phase One of the consultant agreement will include: leading the development and execution of a selection process to engage the consultant team that will provide the various technical and professional services to conduct the Facility Master Plan/City Hall evaluation; and coordination/facilitation of interviews with all City departments to identify priorities for the in-depth needs assessment that will be the backbone of the Facilities Master Plan/City Hall evaluation. The agreed upon lump sum fee for Phase One of the agreement with The Staubach Company - Southwest, Inc., is $50,000. The agreement also provides for the reimbursement to The Staubach Company - Southwest, Inc,. of authorized, project-related miscellaneous expenses, not to exceed $15,000 for both phases combined. The appropriations recommended by this M&C include an additional $5,000 to cover any other miscellaneous project-related expenses (e.g. expenses related to the solicitation for/selection of the Phase Two consultant team). Logname: 20STAUBACH Page 1 of 2 Based on the priorities developed during Phase One, the scope of work and fees for Phase Two will be developed. In accordance with City policy, any amendment to the agreement recommended by this M&C that exceeds $25,000 will be submitted to the City Council for approval. The Staubach Company - Southwest, Inc., is in compliance with the City's M/WBE ordinance by committing to 5% M/WBE participation on this project. The City's M/WBE goal for this agreement is 5%. FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds will be available in the current capital budget, as appropriated, of the Specially Funded Capital Projects Fund. The balance of the Capital Projects Reserve Fund after this transfer will be $1,257,247. The fiscal year end cash balance at this time is projected to be$265,793. TO Fund/Account/Centers FROM Fund/Account/Centers 1)GC 10 441012 013010001000 $70.000.00 2)GC 10 538070 013010001000 $70.000.00 1)GC10 538070 013010001000 $70.000.00 4)C291 531200 201070038130 $70.000.00 2&3)C291 472010 201070038130 $70.000.00 3)C291 531200 201070038130 $70.000.00 Submitted for City Manager's Office by: Marc Ott (6122) Originating Department Head: Robert Goode (7801) Additional Information Contact: Greg Simmons (7862) Logname: 20STAUBACH Page 2 of 2