HomeMy WebLinkAboutContract 33314 AMENDMENT No. 2
THE STATE OF TEXAS § CITY SECRETARY CONTRACT NO.
(M&C Needed)
COUNTY OF TARRANT §
WHEREAS, the City of Fort Worth (City) and Freese & Nichols, Inc., (Engineer) made
and entered into City Secretary Contract No. 29981, (the Contract) which was authorized by the
City Council by M&C 20030 on the 13th day of April, 2004; and
WHEREAS, the Contract involves engineering services for the following project:
Program Management of the Eagle Mountain Water Treatment Plant Expansion
WHEREAS, it has become necessary to execute Amendment No. 2 to said Contract to
include an increased scope of work and revised maximum fee;
NOW THEREFORE, City and Engineer, acting herein by and through their duly
authorized representatives, enter into the following agreement which amends the Contract:
I.
Article I of the Contract is amended to include the additional engineering services
specified in M&C C-21310, adopted by the City Council on February 21, 2006, and
further amplified in a proposal letter dated September 22, 2005, a copy of which is
attached hereto and incorporated herein. The cost to the City for the additional
professional services to be performed by the Engineer total $419,156.00.
2.
Article 11 of the Contract is amended to provide for an increase in the maximum fee to be
paid the Engineer for all work and services under the Contract, as amended, so that the total fee
paid by the City for all work and services shall not exceed$1,169,139.00.
All other provisions of the Contract which are not expressly amended herein shall remain
in full force and effect.
EXECUTED on thisJ34h day of qllmm
2006, in Fort Worth, Tarrant County, Texas.
ATTEST:
NNLdd�" Ceatract Authorization
Many Hendrix, Cit ecretary (�
Date
APPROVAL RECOMMENDED: APPROVED:
Frank Crumb, P.E. arc O
Director, Water Department Assist t City Manager
Freese &Nichols, Inc.
ENGINEER
;Z 4'
By:
Name: Robert F. Pence, P.E.
President and CEO
APPROVED AS TO FORM AND LEGALITY:
,
Assistant CiVAttq,/hey
CITY SGREYHY
Freese
and N 1•
C h o Ls, Inc. Engineers Environmental Scientists Architects
4055 International Plaza,Suite 200 Fort Worth,Texas 76109 817 735-7300 817 735-7491 fax www.freese.com
September 22, 2005
Mr. Chris Harder, P.E.
Project Manager
City of Fort Worth Water Department
P.O. Box 870
Fort Worth, Texas 76109-0870
Re: Proposed Scope of Work and Contract Amendment#2 for Program Management of
the Eagle Mountain Water Treatment Plant Expansion
Dear Mr. Harder:
Please find enclosed contract amendment#2 for modification of the scope of services related
to the Program Management for the Eagle Mountain Water Treatment Plant Expansion. The
purpose of this amendment is to expand the program management functions to include critical
water system improvements projects necessary to meet retail and wholesale water demands
through the beginning of summer of 2007. The Fort Worth Water Department(FWWD) has
an extensive list of capital projects to be designed and constructed over the next few years,
and a limited staff available to oversee these projects. In our role as program managers,
Freese and Nichols will function as an extension of the Water Department staff to help
expedite critical projects by:
• Developing and maintaining detailed implementation plan and milestone schedule for
design, right-of-way acquisition,permitting, public involvement, bid/advertise/award,
and construction activities to meet required in-service dates for critical projects.
• Preparing and maintaining a list of critical action items and decisions required for each
project to remain on schedule.
• Coordinate with FWWD project managers(and design consultants, DOE, and other
city departments if requested by FWWD) to ascertain project status and assist with
schedule compliance.
• Preparing bi-monthly status reports and a bi-monthly executive summary report
detailing progress and issues related to critical projects.
• Meeting bi-monthly with the FWWD staff to review status of critical projects versus
planned milestone schedule.
• Supporting the FWWD with special services such as analysis of system operating and
field testing data to verify the capacity of critical system components, identification of
system bottlenecks, and development of temporary operating schemes to meet
demands and improve reliability.
�. to��R, ����.
l
Mr. Chris Harder
September 22,2005
Page 2 of 4
Many of these critical water system improvements were identified in the water system master
plan and are already in the FWWD's capital improvement plan(CIP). The identified critical
projects are listed below:
o Northside 54"and 48"water mains (from Holly and Eagle Mountain Water
Treatment Plants)
o Northside Pump Station Expansion
o Southside 54"water main(from Rolling Hills Water Treatment Plant)
o Jenkins Heights Pump Station Expansion
o Como Pump Station Expansion
0 36"water main from Trinity Blvd to Industrial Blvd
o McCart Pump Station and Ground Storage Tank
0 48" Water Main on Risinger Road from Oak Grove to Crowley Road
0 5 MG Ground storage tank and pump station at the proposed Northwest Water
Treatment Plant site
o Sendera Ranch 5 MG ground storage tank
o Sendera Ranch Northside II Pump Station
o Sendera Ranch Northside IV Pump Station and elevated storage tank
Because funding is not available to construct all of these improvements in a single fiscal year,
and because there may be other water system improvements necessary to meet projected
demands that have not yet been identified, Freese and Nichols will assist the FWWD with
identifying and prioritizing projects based on growth patterns,proposed new development,
existing system capacity limitations and operational reliability issues. These services will
generally consist of the following:
• Update the distribution system computer model to 2005 conditions reflecting updated
water demands, and incorporating GIS data on system improvements since 2003 when
the model was developed for the Water System Master Plan.
• Using the distribution system model, identify other water system improvements not
already in the CIP necessary to meet projected demands based on population growth
patterns, development plans, recent water use trends, data from field testing, and
maintenance/repair data from field operations.
• Assist the FWWD with prioritization of critical water system improvements projects
in the FWWD's 5 year and 1 year rolling CIP plans based on available funding. The
water distribution system model will be used for `what-if analyses of different
scenarios for project sequencing.
The specific task items to be added to the scope of work are as follows:
B1. Program Management for Critical CIP Projects: Provide program management
for selected projects identified as critical to meeting projected demands through 2007.
It is anticipated that program management services will be provided for up to 16
projects. Program management will generally include the following services:
0If C-1AA
CITY 01-1-1kENY
Mr. Chris Harder
September 22, 2005
Page 3 of 4
131.1 Coordinate with FWVWD project managers, DOE project managers and design
consultants to develop critical task list and milestone schedule for design
services, ROW acquisition(if required), advertise/bid/award, construction and
start-up for each critical project to meet required in-service date.
B 1.2 Meet periodically with FWWD Project Managers to review project schedules
and determine status of critical tasks and milestones. Prepare bi-monthly
critical projects status reports for all projects.
131.3 Attend bi-monthly CIP program coordination meeting with FWWD staff to
discuss project schedules and status of critical tasks.
B 1.4 Prepare a bi-monthly executive summary status report for critical projects
showing progress versus plan.
131.5 Assist with implementation of the revised CIP process including revision of
CIP management process documentation,revision of tracking spreadsheets and
forms and troubleshooting.
131.6 Prepare/update cost estimates for critical CIP projects not already under design
and review cost estimates prepared by others for critical CIP projects already
under design.
131.7 Run water distribution system model simulations to support FWWD with
evaluation of project sequence/phasing options and `what if analyses (up to 4
different scenarios).
131.8 Prepare technical memoranda with recommendations for CIP project
prioritization.
131.9 Prepare materials for(and attend, if requested)up to two presentations related
to the progress of critical projects to City Manager and City Council
131.10 Assist with implementation of revised CIP planning process including
troubleshooting CIP process problems and preparing revisions/modifications
(if necessary) of CIP process documentation and forms.
B2. Water Distribution System Model Update (2005)
B2.1 Update the water distribution system computer model to 2005 facility network
using GIS data, updated pencil maps, construction plans, etc. for system
improvements made since last model update (2002/2003).
B2.2 Incorporate 2005 updated demand projections and development plans.
B2.3 Incorporate operational changes (i.e. Rolling Hills High Service Pump Station,
North Side Pump Station, etc.) since last model update.
B2.4 Identify testing locations and conduct field testing for model calibration and
coordination with FWWD field services.
B2.5 Re-calibrate the model using SCADA data and field test data.
B2.6 Develop new 2 year CIP for infrastructure needed for FY 2006-2007 & FY
2007-2008.
Mr. Chris Harder
September 22, 2005
Page 4 of 4
B3. Distribution System Operations Consulting
B3.1 Using the updated water model,provide projected max day and peak hour use
to production and field operations to identify system bottlenecks.
B3.2 Assist with development of field testing procedures for suspected bottlenecks
to verify actual capacity.
B3.3 Utilize model to analyze temporary/emergency operational changes or system
modifications to meet demands.
B3.4 Review field testing data, prepare technical memoranda with recommendations
for operational changes, system modifications, repair or rehabilitation work as
necessary.
B4. Water Distribution Model Update(2007)
B4.1 Update the water distribution system computer model to 2005 facility network
using GIS data,updated pencil maps, construction plans, etc. for system
improvements made since last model update in 2005.
B4.2 Incorporate 2007 updated demand projections and development plans.
B4.3 Incorporate operational changes since last model update.
B4.4 Prepare updated CIP for FY09 &FY09.
Attached is Exhibit B-4 detailing the estimated budget for each of the proposed scope of
work. If you have any questions regarding this contract amendment,please let me know. As
always, we appreciate the opportunity to be of service to the City of Fort Worth.
Sincerely,
AAND>.E
S, INC.
ing,anageiate
Thomas Haster, P.E.
Water Wastewater Group Manager/Principal
Attachment
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Page 1 of 2
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 2/21/2006
DATE: Tuesday, February 21, 2006
LOG NAME: 60EMWTP EXP REFERENCE NO.: **C-21310
SUBJECT:
Authorize Execution of Amendment No. 2 to the Engineering Agreement with Freese & Nichols, Inc.,
for the Program Management of the Eagle Mountain Water Treatment Plant Expansion
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute Amendment No. 2 to the
engineering agreement with Freese & Nichols, Inc., for the program management of the Eagle Mountain
Water Treatment Plant Expansion, in the amount of $419,156.00, thereby increasing the amount of the
contract from $749,983.00 to $1,169,139.00.
DISCUSSION:
On April 13, 2004, (M&C C-20030) City Council authorized the City Manager to execute an engineering
agreement with Freese & Nichols in the amount of $749,983.00 for the Eagle Mountain Water Treatment
Plant (EMWTP) Expansion Program Management.
The program management responsibilities included conducting membrane pilot testing of the raw water
supply, preparing a detailed analysis and report, based partially on the pilot testing results, making
recommendations on the treatment technology to be incorporated into the design of the EMWTP expansion,
performing conceptual design of the EMWTP expansion as well as the raw water intake, pump station, and
pipeline, and program management responsibilities including schedule monitoring and compliance,
environmental permitting assistance and design review.
On May 16, 2005, the City Manager authorized no-cost Amendment No. 1, which deleted continued
membrane pilot testing and increased the level of design review and assistance into the scope of work.
Amendment No. 2 consists of providing program management services through 2007 to assist staff in
completing time critical water system improvements needed as a result of the growth in population and
service area. In addition, the program manager will be responsible to update, calibrate, and operate the
hydraulic model, to track and quantify demands generated by the large growth, and to prioritize and make
recommendations regarding upcoming water system improvements.
This project is located in COUNCIL DISTRICT 7.
Freese & Nichols Inc. is in compliance with the City's M/WBE ordinance by committing to an additional 9%
M/WBE participation on this Amendment No.2.
http://www.cfwnet.org/council_packet/Reports/mc_print.asp 4/17/2006
Page 2 of 2
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current capital budget, as appropriated, of the
Water Capital Projects Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
P164 531200 060164052005 $419,156.00
Submitted for City Manager's Office by- Marc Ott (6122)
Originating Department Head: S. Frank Crumb (8207)
Additional Information Contact: Chris Harder (6820)
http://www.cfwnet.org/council_packet/Reports/mc_print.asp 4/17/2006