HomeMy WebLinkAboutContract 45163-A1 78 8 f CITY SECRETARY CONTRACT NO.45163
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2017 � CITY SECRETARY CONTRACT NO. 45163
6 CfN�Fcr.Fr AN AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES
6 T 9�'pendment is made between the City of Fort Worth (hereafter "City"), and Garver, LLC
(hereafter"Engineer"), a limited liability corporation.
WHEREAS, City and Engineer have previously entered into City of Fort Worth City
Secretary Contract No. 45163 (the "Agreement") on November 27, 2013; and
WHEREAS, the Agreement involves Professional Engineering services to design and
manage the bid process for improvements at the west side of North Main Street; and
WHEREAS, it has become necessary to execute Amendment No. I to the Agreement to
authorize additional compensation to be paid to Engineer; and
WHEREAS, it has become necessary to amend the Agreement to increase the scope of
work in Attachment A to include Construction Administration for improvements along North
Main Street (Phase II);
NOW, THEREFORE City and Engineer, acting herein by and through their duly
authorized representatives, enter into the following agreement, which amends the original
Agreement:
1.
Article I Scope of Services as set forth in Attachment A of the Agreement is amended to
include Construction Administration as related to the construction of North Main Street
Improvements Phase II.
2.
Article II—Compensation, of the Agreement is amended to read in its entirety as follows:
A. The Engineer's compensation shall be in an amount up to $532,902.00 as set forth
in Attachment B, Section IA. Compensation.
3.
Attachment C of the Agreement, Changes and Amendments to Standard Agreement shall
be amended to include:
• Addition to the Scope of Work in Attachment A to include Construction Administration;
and
OFFICIAL RECORD
CITY SECRETARY
CSC 45163 Amendment No. 1 Garver,LLC 1d1�ORTH�TX
Pagel of 3 Standard Agreement for Engineerin Re atedbesign ervice
• An increase in total compensation as associated with the increase in the scope of work in
Attachment A to include Construction Administration, in the amount of$176,810.00 for
total compensation of$532,092.00.
4.
All other terms, provisions, conditions, covenants and recitals of said Agreement not
expressly amended herein shall remain in full force and effect.
APPROVED: APPROVED:
City of Fort Worth Engineer
By: ,�_— By: 711AW
Fernando Costa Frank McIllwain
Assistant City Manager Vice President
Date: S�Jd//7 Date:
APPROVAL RECOMMENDED:
By:
Bill is d
Aviation Director
APPROVED AS TO FORM AND LEGALITY: M&C: 28247
Date: May 16, 2017
By /l
ohn Strong (JB) Form 1295:
Assistant City Attorney
ATTEST: OF.F�RT�
By:
Mary . K yse 2
City Secretary
�XAS
Fr-ICHAL
CSC 45163 Amendment No. 1 Garver,LLC
Page 2 of 3 Standard Agreement for Engineering Related Design Services
CONTRACT MANAGER:
By signing, I acknowledge that I am the person responsible
for the monitoring and admi tration of this contract, including
ensuring all performance a d rep rting requirements.
By:
Julie H ta/lalist/Se/niAdministrative
Pr t Spe Assistant
Aviation Departmen
CSC 45163 Amendment No. 1 Garver,LLC
Page 3 of 3 Standard Agreement for Engineering Related Design Services
ATTACHMENT A
ATTACHMENT A
SCOPE OF SERVICES
Engineering Design Related For Meacham Airport Improvements
The scope set forth herein defines the work to be performed by ENGINEER in completing the
Project. Both the CITY and ENGINEER have attempted to clearly define the work to be
performed and address the needs of the Project.
OBJECTIVE
The Project is for engineering services to design and bid for improving approximately 8,000 LF
of Main Street (US 287) from NW 38'h Street to the airport entrance near the fuel farm. The
project will provide the following improvements to the west side of Main Street: enclose the
drainage system, install curb and gutters, construct sidewalks, install street lighting, install
fencing and landscaping. The project also includes fencing improvements along NW 38'h Street
for approximately 1.500 LF. The project will require coordination with the Fort Worth
Transportation and Public Works Department and the Texas Department of Transportation
(TxDOT).
WORK TO BE PERFORMED
Task 1. Design Management
Task 2. Conceptual Design
Task 3. Preliminary Design
Task 4. Final Design
Task 5. Bid Phase Services
Task 6. Survey and Subsurface Utility Engineering Services
Task 7. Permitting
Task 8. Plan Submittal Checklists
Task 9: Construction Phase Services
TASK 1. DESIGN MANAGEMENT
ENGINEER will manage the work outlined in this scope to ensure efficient and effective use of
ENGINEER's and the CITY's time and resources. ENGINEER will manage change,
communicate effectively, coordinate internally and externally as needed, and proactively
address issues with the CITY's Project Manager and others as necessary to make progress
on the work.
1.1. Managing the Team
• Lead, manage and direct design team activities.
• Ensure quality control is practiced in performance of the work.
• Communicate internally among team members.
• Task and allocate team resources.
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date: 7/23/2012
Page 1 of 17
ATTACHMENT A
1.2. Communications and Reporting
• Attend a pre-design Project kickoff/chartering meeting with the CITY staff to confirm
and clarify scope, understand the CITY objectives, and ensure economical and
functional designs that meet the CITY requirements.
• Conduct and document monthly project meetings with the CITY Project Manager.
• Conduct review meetings with the CITY at the end of each design phase.
• Conduct and document, at a minimum, biweekly design team meetings.
• Prepare invoices, in accordance with Attachment B to this Standards Agreement
and submit monthly in the format requested by the CITY.
• Prepare and submit monthly progress reports in the format provided by the respective
CITY Department.
• Prepare and submit baseline Project Schedule initially, and Project Schedule updates
with a schedule narrative monthly, as required in Attachment D to this Standard
Agreement and according to the City of Fort Worth's Schedule Guidance Document.
• Complete Monthly M/WBE Report Form and Final Summary Payment Report Form
at the end of the Project.
Coordinate with other agencies and entities as necessary for the design of the
proposed infrastructure, and provide and obtain information needed to prepare the
design.
• With respect to coordination with permitting authorities, ENGINEER shall communicate
with permitting authorities such that the regulatory requirements are appropriately
reflected in the designs. ENGINEER shall work with regulatory authorities to obtain
approval of the designs, and make changes necessary to meet the requirements, as
part of the design scope.
• Personnel and Vehicle Identification: When conducting site visits to the Project
location, ENGINEER or any of its sub-consultants shall carry readily visible
information identifying the name of the company and the company representative.
ASSUMPTIONS
• The Engineer will furnish plans to the City's Utility coordinator to identify utility owners
potentially affected by the project at each stage of development
• The Engineer will conduct coordination meetings among all known affected utility
owners to enable them to coordinate efforts for any necessary utility relocation.
• The Engineer will attend coordination meeting with the City and other agencies as
required.
DELIVERABLES
A. Meeting summaries with action items
B. Monthly invoices
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date: 7/23/2012
Page 2 of 17
ATTACHMENT A
C. Monthly progress reports
D. Baseline design schedule
E. Monthly schedule updates with schedule narrative describing any current or
anticipated schedule changes
F. Monthly M/VVBE Report Form and Final Summary Payment Report Form
G. Plan Submittal Checklists (See Task 8)
TASK 2. CONCEPTUAL DESIGN (30 PERCENT)
The Conceptual Design shall be submitted to CITY per the approved Project Schedule.
The purpose of the conceptual design is for the ENGINEER to identify, develop, communicate
through the defined deliverables, and recommend the design concept that successfully
addresses the design problem, and to obtain the CITY's endorsement of this concept.
ENGINEER will utilize concepts and criteria contained in the current CITY iSWM Criteria Manual
for Site Development and Construction for conceptual planning and design.
ENGINEER will develop the conceptual design of the infrastructure as follows:
2.1. Data Collection
• In addition to data obtained from the CITY, ENGINEER will research and make efforts
to obtain pertinent information to aid in coordination of the proposed improvements
with any planned future improvements that may influence the project. ENGINEER will
also identify and seek to obtain data for existing conditions that may impact the project
including; utilities, agencies (TxDOT and railroads), City Master Plans, and property
ownership as available from the Tax Assessor's office.
• The data collection efforts will also include conducting special coordination meetings
with affected property owners and businesses as necessary to develop sewer re-
routing plans.
2.2. Drainage Computations
• ENGINEER will delineate the watershed based on contour data and field verification
and document existing street, right-of-way and storm drain capacities for the subject
site. A drainage area map will be drawn at maximum 1" = 200' scale from available 2-
foot contour data with the countours labeled. Data source and year will be provided by
the CITY. Calculations regarding street and right-of-way capacities and design
discharges (5-year and 100-year frequencies) at selected critical locations will be
provided. Capacities of existing storm drain will be calculated and shown. All
calculations shall conform to CITY criteria delineated in the CITY's Storm Water
Management Design Manual. All locations in the project area where 100-year runoff
exceeds available storm drain and right-of-way capacities shall be clearly identified.
The ENGINEER's responsibility includes recommendations for improvements of the
existing system as deemed reasonable and consistent with CITY standards.
2.3. Subsurface Utility Engineering
• Provide Subsurface Utility Engineering (SUE) per Task 6.
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date: 7/23/2012
Page 3 of 17
ATTACHMENT A
2.4. The Conceptual Design Package shall include the following:
• Written summary of alternative design concepts considered, strengths and
weaknesses of each, and the rationale for selecting the recommended design concept.
• Cover sheet.
• Drainage area map with supporting drainage computations in the CITY's standard
tabular format.
• Horizontal alignment (excluding profiles) of proposed storm water improvements,
including existing lot layout, streets, street right-of-way, proposed easements, and
existing utilities gathered during the SUE within the project limits.
• Typical Sections
• Proposed phasing of street, drainage, lighting and landscaping work documented in
the project schedule.
• Documentation of key design decisions.
• Estimates of probable construction cost.
• Conceptual iSWM Checklist in accordance with the current CITY iSWM Criteria
Manual for Site Development and Construction.
ASSUMPTIONS
• All storm water calculations and design shall conform to the CITY current iSWM
Criteria Manual for Site Development and Construction.
• The SUE and SUE plan sheets shall be in accordance with CI/ASCE 38-02.
• 3 sets of half size plans of the conceptual design will be delivered. Drawings will be
half size (11" x 17").
• DWF files created from design CAD drawings will be uploaded to the designated
project folder in Buzzsaw.
• ENGINEER shall not proceed with Preliminary Design activities without written
approval by the CITY of the Conceptual Design Package.
DELIVERABLES
A. Conceptual Design Package
B. Conceptual iSWM Checklist
TASK 3. PRELIMINARY DESIGN (60 PERCENT)
Preliminary plans and specifications shall be submitted to the CITY at the end of design periods
per the approved Project Schedule.
ENGINEER will develop the preliminary design of the infrastructure as follows:
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date: 7/23/2012
Page 4 of 17
ATTACHMENT A
3.1. Development of Preliminary Design Drawings and Specifications shall include the
following:
• Traffic Control Plan updated to reflect any changes as a result of the conceptual
design submittal while also including all construction signage and pavement
markings which will be in accordance with the latest edition of the Texas Manual
on Uniform Traffic Control Devices.
• Drainage area maps showing proposed improvements with drainage calculations
and hydraulic computations in accordance with the City of Fort Worth Storm Water
Management Design Manual, March 2006.
• A Project Control Sheet, showing all Control Points, used or set while gathering
data. Generally on a scale of not less than 1:400. The following information shall
be indicated for each Control Point: Identified (existing City Monument #8901, PK
Nail, 5/8" Iron Rod); X, Y and Z Coordinates, in an identified coordinate system,
and a referred bearing base. Z coordinate on City Datum only; descriptive location
(i.e. set in the centerline of the inlet in the South curb line of North Side Drive at
the East end of radius at the Southeast corner of North Side Drive and North Main
Street).
• Overall project easement layout sheet(s).
• SUE plan drawings.
• Plan and profile drawings of proposed street, drainage, lighting and landscaping
improvements, including existing lot layout with property ownership, streets, curb
lines, driveways, medians (if applicable), sidewalks, existing and proposed water
and sanitary sewer mains, existing utilities gathered during the SUE and existing
utility easements within the project limits.
• Updated roadway plan and profile sheets displaying station and coordinate data
for all horizontal alignment P.C.'s, P.T.'s, P.I.'s; station and elevation data of all
vertical profile P.C.'s, P.T.'s, P.l.'s, low points, and high points; lengths of vertical
curves, grades, K values, e, and vertical clearances where required.
• No less than two bench marks per plan/profile sheet.
• The ENGINEER will prepare standard and special detail sheets that are not
already included in the City's standard details. These may include connection
details between various parts of the project, tunneling details, boring and jacking
details, waterline relocations, details unique to the construction of the project,
trenchless details, and special service lateral reconnections.
• Station equations relating utilities to paving, when appropriate.
• Existing found property corners (e.g. Iron pins) along the existing right-of-way shall
be shown on the plans. Profiles for existing and proposed storm drain mains and
laterals shall be provided.
• Channel plan and profile drawings shall include existing channel centerline,
existing left and right top of channel bank, proposed top of channel backs, and 100
year water surface profile.
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date: 7/23/2012
Page 5 of 17
ATTACHMENT A
• Preliminary iSWM Checklist in accordance with the current CITY iSWM Criteria
Manual for Site Development and Construction.
• ENGINEER will delineate the watershed based on contour data and 'field
verification and document existing street, right-of-way and storm drain capacities
for the subject site. A drainage area map will be drawn at maximum 1" = 200' scale
from available 2-foot contour data with the contours labeled. Data source and year
will be provided by the CITY. Calculations regarding street and right-of- way
capacities and design discharges (5-year and 100-year frequencies) at selected
critical locations will be provided. Other frequencies as required by iSWM criteria
may be appropriate for outfalls and sensitive locations. Capacities of existing
storm drain will be calculated and shown. All calculations shall conform to CITY
criteria delineated in the CITY's current iSWM Criteria Manual for Site
Development and Construction. All locations in the project area where 100-year
runoff exceeds available storm drain and right-of-way capacities shall be clearly
identified. The ENGINEER's responsibility includes recommendations for
improvements of the existing system as deemed reasonable and consistent with
CITY standards.
• Preliminary cross-sections as required at important features will be developed.
3.2. Constructability Review
• Prior to the 60 percent review meeting with the CITY, the ENGINEER shall
schedule and attend a project site visit with the CITY Project Manager and
Construction personnel to walk the project. The ENGINEER shall summarize the
CITY's comments from the field visit and submit this information to the CITY in
writing.
3.3. Utility Clearance
• The ENGINEER will consult with the CITY's Transportation and Public Works
Department, Water Department, and other CITY departments, public utilities,
private utilities, private utilities and government agencies to determine the
approximate location of above and underground utilities, and other facilities
(current and future) that have an impact or influence on the project. ENGINEER
will design CITY facilities to avoid or minimize conflicts with existing utilities, and
where known and possible consider potential future utilities in designs.
• The ENGINEER shall upload individual DWF files for each plan sheet of the
approved preliminary plan set to the designated project folder in Buzzsaw for
forwarding to all utility companies which have facilities within the limits of the
project. The DWF files should be created directly from the CAD files as opposed to
PDF files.
3.4. Traffic Control Plan
• Develop a traffic control plan utilizing standard traffic reroute configurations posted
as "Typicals" on the CITY's Buzzsaw website. The typicals need not be sealed
individually, if included in the sealed contract documents.
• Develop supplemental traffic control drawings as needed for review and approval
by the Traffic Division of the Transportation and Public Works Department. These
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date: 7/23/2012
Page 6 of 17
ATTACHMENT A
drawings shall be sealed by a professional engineer registered in the State of
Texas.
ASSUMPTIONS
• All storm water calculations and design shall conform to the CITY current iSWM
Criteria Manual for Site Development and Construction.
• Traffic Control "Typicals"will be utilized to the extent possible. It is assumed additional
project specific traffic control sheets will be developed.
• 3 sets of half size plans will be delivered for the 60% design.
• 1 set of half size drawings for Constructability Review.
• 1 set of full size drawings will be delivered for Utility Clearance.
• DWF files created from design CAD drawings will be uploaded to the designated
project folder in Buzzsaw.
• ENGINEER shall not proceed with Final Design activities without written approval by
the CITY of the Preliminary Design plans.
DELIVERABLES
A. Preliminary Design drawings
B. Preliminary iSWM Checklist
C. Utility Clearance drawings
D. Estimates of probable construction cost
E. Documentation of key design decisions
TASK 4. FINAL DESIGN (90 PERCENT) AND FINAL CONSTRUCTION DOCUMENTS
(100 PERCENT)
Upon approval of the Preliminary plans, ENGINEER will prepare construction plans as follows:
• Final draft construction plans (90%) including iSWM Construction Plan and
specifications shall be submitted to CITY per the approved Project Schedule.
• Final iSWM Checklist in accordance with the current iSWM Criteria Manual for Site
Development and Construction.
• Following a 90% construction plan review meeting with the CITY, the ENGINEER
shall submit Final Plans (100%) to the CITY per the approved Project Schedule.
Each plan
sheet shall be stamped, dated, and signed by the ENGINEER registered in State of
Texas.
• The ENGINEER shall submit a final design estimate of probable construction cost with
both the 90% and 100% design packages. This estimate shall use ONLY standard
CITY bid items.
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date: 7/23/2012
Page 7 of 17
ATTACHMENT A
ASSUMPTIONS
• All storm water calculations and design shall conform to the City of Fort Worth Storm
Water Management Design Manual, March 2006.
• 3 sets of half size drawings and 3 specifications will be delivered for the 90% Design
package.
• A DWF file for the 90% Design will be created from design CAD drawings and will be
uploaded to the project folder in Buzzsaw.
• 3 sets of half size drawings and 3 specifications will be delivered for the 100% Design
package.
• A DWF file for the 100 % Design will be created from design CAD drawings and will be
uploaded to the project folder in Buzzsaw.
DELIVERABLES
A. Final iSWM Checklist.
B. 100%construction plans and specifications.
C. Detailed estimates of probable construction costs including summaries of bid items
and quantities using the CITY & FAA standard bid items and format.
D. Original cover mylar for the signatures of authorized the CITY officials.
TASK 5. BID PHASE SERVICES
ENGINEER will support the bid phase of the Project as follows:
5.1. Bid Support
• The ENGINEER shall upload all plans and contract documents onto Buzzsaw for access
to potential bidders.
• Contract documents shall be uploaded in a .xis file.
• Unit Price Proposal documents are to be created utilizing CFW Bidtools only and
combined in a specified spreadsheet workbook, Bid Proposal Worksheet
Template, and will be populated and configured so that all pages are complete
and the Summary Worksheet(s) in the workbook detail and automatically
summarize the totals from the inserted Unit Price Proposal document worksheets.
• Plan Sets are to be uploaded to Buzzsaw in two formats, .pdf and .dwf files. The
.pdf will consist of one file of the entire plan set. The .dwf will consist of individual
files, one for each plan sheet, and will be numbered and named in a manner
similar to that of the plan set index.
• The ENGINEER shall sell contract documents and maintain a plan holders list on
Buzzsaw from documents sold and from Contractor's uploaded Plan Holder
Registrations in Buzzsaw.
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date: 7/23/2012
Page 8 of 17
ATTACHMENT A
• The ENGINEER will develop and implement procedures for receiving and
answering bidders' questions and requests for additional information. The
procedures shall include a log of all significant bidders questions and requests
and the response thereto. The log shall be housed and maintained in the
project's Buzzsaw folder titled Request for Information. The ENGINEER will
provide technical interpretation of the contract bid documents and will prepare
proposed responses to all bidders' questions and requests, in the form of
addenda. The ENGINEER shall upload all approved addenda onto Buzzsaw and
mail addenda to all plan holders.
• Attend the pre-bid conference in support of the CITY.
Assist the CITY in determining the qualifications and acceptability of prospective
contractors, subcontractors, and suppliers.
• When substitution prior to award of contracts is allowed in the
contract documents,the ENGINEER will advise the CITY as to
the acceptability of alternate materials and equipment
proposed by bidders.
• Attend the bid opening in support of the CITY.
• Assist the CITY with assembling and awarding contracts for
construction, material, equipment, and services.
• Incorporate all addenda into the contract documents and issue
conformed sets.
5.2 Final Design Drawings
• Final Design Drawings shall be submitted as an Adobe Acrobat PDF format
(version 6.0 or higher)file and DWF format. There shall be one (1) PDF file and one
(1) DWF file (created from CAD application of drawing) for the TPW plan set and a
separate PDF and DWF file for the Water plan set. Each PDF and DWF file shall be
created from the original CAD drawing files and shall contain all associated sheets of
the particular plan set. Singular PDF and DWF files for each sheet of a clan set
will not be accented. PDF and DWF files shall conform to naming conventions as
follows:
I. TPW file name example - "W-1956_org47.pdf' where "W-1956" is the assigned
file number obtained from the CITY, "_org" designating the file is of an original
plan set, "47" shall be the total number of sheets in this file.
Example: W-0O53_org3.pdf and K-O32O_org5.pdf
II. Water and Sewer file name example - "X-35667_org36.pdf' where "X-
35667" is the assigned file number obtained from the CITY, "_org" designating
the file is of an original plan set, "36"shall be the total number of sheets inthis file.
Example: X-12755_org18.pdf
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date: 7/23/2012
Page 9 of 17
,
ATTACHMENT A
Both PDF and DWF files shall be uploaded to the project's Record Drawing folder in
Buzzsaw.
• In addition to the PDF and DWF files, the ENGINEER shall submit each plan sheet as
an individual DWG file with all reference files integrated into the sheet. If the plans
were prepared in DGN format, they shall be converted to DWG prior to uploading.
The naming convention to be used for the DWG files shall be as follows:
I. TPW files shall use the W numberas for PDFand DWFfiles,butshall include the
sheet number in the name—'W-1956_SHT01.dwg", 'W 1956_SHT02.dwg", etc.
II. Water and Sewer file names shall use the X number as for PDF and DWF files,
but shall include the sheet number in the name — "X- 12155_SHT01.dwg", "X-
12755_SHT02.dwg", etc.
For information on the proper manner to submit files and to obtain a file number for the
project, contact the Department of Transportation and Public Works Vault at telephone
number (817) 392-8426. File numbers will not be issued to a project unless the
appropriate project numbers and fund codes have been assigned and are in the
Department of Transportation and Public Works database.
ASSUMPTIONS
• The Project will be bid only once and awarded to one (1) contractor.
• PDF, DWF, and DWG files will be uploaded to Buzzsaw.
DELIVERABLES
A. Addenda
B. Bid tabulations
C. Recommendation of award
D. Construction documents (conformed, if applicable)
E. CFW Data Spreadsheet
TASK 6. SURVEY AND SUBSURFACE UTILITY ENGINEERING SERVICES
ENGINEER will provide survey support as follows:
6.1. Design Survey
• ENGINEER will perform field surveys to collect horizontal and vertical elevations and
other information needed by ENGINEER in design and preparation of plansfor the
Project. Information gathered during the survey shall include topographic data,
elevations of all sanitary and adjacent storm sewers, rim/invert elevations, location of
buried utilities, structures, trees (measure caliper, identify overall canopy, and have
qualified arborist identify species of trees), and other features relevant to the final
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date: 7123/2012
Page 10 of 17
ATTACHMENT A
plan sheets. Existing drainage at intersections will be verified by field surreys. Spot
elevations will be shown on intersection layouts with cross slope to fit intersecting
grade lines.
• The minimum survey information to be provided on the plans shall include the
following:
- A Project Control Sheet, showing ALL Control Points, used or set while
gathering data. Generally on a scale of not less than 1:400
- The following information about each Control Point;
a. Identified (Existing. City Monument#8901, PK Nail, 5/8" Iron Rod).
b. X, Y, and Z Coordinates, in an identified coordinate system, and a referred
bearing base. Z coordinate on City Datum only.
c. Descriptive Location (e.g. Set in the centerline of the inlet in the South curb line
of North Side Drive at the East end of radius at the Southeast corner of North
Side Drive and North Main Street).
Coordinates on all P.C.'s. P.T.'s, P.I.'s, Manholes, Valves, etc., in the same coordinate
system, as the Control.
6.2. Subsurface Utility Engineering
Provide Subsurface Utility Engineering (SUE) to Quality Level B as described below.
The SUE shall be performed in accordance with CUASCE 38-02.
Quality Level D
• Conduct appropriate investigations (e.g., owner records, County/the CITY records,
personal interviews, visual inspections, etc.), to help identify utility owners that may
have facilities within the Project limits or that may be affected by the Project.
• Collect applicable records (e.g., utility owner base maps, "as built" or record
drawings, permit records, field notes, geographic information system data oral
histories, etc.) on the existence and approximate location of existing involved utilities.
• Review records for: evidence or indication of additional available records; duplicate or
conflicting information; need for clarification.
• Develop SUE plan sheets and transfer information on all involved utilities to
appropriate design plan sheets, electronic files, and/or other documents as required.
Exercise professional judgment to resolve conflicting information. For information
depicted, indicate: utility type and ownership; date of depiction;quality level(s); end
points of any utility data; line status (e.g., active, abandoned,out of service); line size
and condition; number of jointly buried cables; and encasement.
Quality Level C (includes tasks as described for Quality Level D)
• Identify surface features, from Project topographic data and from field observations
that are surface appurtenances of subsurface utilities.
• Include survey and correlation of aerial or ground-mounted utility facilities in Quality
Level C tasks.
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date: 7/23/2012
Page 11 of 17
ATTACHMENT A
® Survey surface features of subsurface utility facilities or systems, if such features have
not already been surveyed by a professional surveyor. If previously surveyed, check
survey data for accuracy and completeness.
• The survey shall also include (in addition to subsurface utility features visible at the
ground surface): determination of invert elevations of any manholes and vaults;
sketches showing interior dimensions and line connections of such manholes and
vaults; any surface markings denoting subsurface utilities, furnished by utility owners
for design purposes.
® Exercise professional judgment to correlate data from different sources, and to resolve
conflicting information.
• Update (or prepare) plan sheets, electronic files, and/or other documents to reflect the
integration of Quality Level D and Quality Level C information.
• Recommend follow-up investigations (e.g., additional surveys, consultation with utility
owners, etc.) as may be needed to further resolve discrepancies.
• Provide Quality Level C to identify overhead utilities on the Project and provide the
overhead utility information on the SUE plan sheets.
Quality Level B (includes tasks as described for Quality Level C)
• Select and apply appropriate surface geophysical method(s) to search for and detect
subsurface utilities within the Project limits, and/or to trace a particular utility line or
system.
• Based on an interpretation of data, mark the indications of utilities on the ground
surface for subsequent survey. Utilize paint or other method acceptable for marking of
lines.
• Unless otherwise directed, mark centerline of single-conduit lines, and outside edges
of multi-conduit systems.
• Resolve differences between designated utilities and utility records and surveyed
appurtenances.
Recommend additional measures to resolve differences if they still exist.
Recommendations may include additional or different surface geophysical methods,
exploratory excavation or upgrade to Quality Level A data.
• As an alternative to the physical marking of lines, ENGINEER may, with the CITY'S
approval, utilize other means of data collection, storage, retrieval, and reduction that
enables the correlation of surface geophysical data to the Project's survey control.
Quality Level A
• Expose and locate utilities at specific locations.
• Tie horizontal and vertical location of utility to survey control.
® Provide utility size and configuration.
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date: 7/23/2012
Page 12 of 17
ATTACHMENT A
o Provide paving thickness and type, where applicable.
Provide general soil type and site conditions and such other pertinent information
as is reasonably ascertainable from each test hole site.
ASSUMPTIONS
DELIVERABLES
A. Copies of field survey data and notes signed and sealed by a licensed surveyor.
B. Drawing of the Project layout with dimensions and coordinate list.
C. SUE plan drawings sealed by a professional engineer registered in the State of Texas.
TASK 7. PERMITTING
ENGINEER will provide permitting support for the CITY to obtain any and all agreements
and/or permits normally required for a project of this size and type, as follows:
7.1. Storm Water Pollution Prevention Plan
For projects that disturb an area greater than one (1) acre, the Contractor will be
responsible for preparing and submitting the Storm Water Pollution Prevention Plan
(SWPPP) with appropriate regulatory agencies. The Engineer will prepare the iSWM
Construction Plan according to the current CITY iSWM Criteria Manual for Site
Development and Construction which will be incorporated into the SWPPP by the
contractor.
7.2. Texas Department of Transportation (TxDOT) Permit
o Meet, negotiate and coordinate to obtain approval of the agency issuing the agreement
and/or permits.
o Completing all forms/applications necessary.
- Submitting forms/applications for CITY and TxDOT review.
Submitting revised forms for agency review.
Responding to agency comments and requests.
7.3 Texas Department of Licensing and Regulation (TDLR)
Identify and analyze the requirements of the Texas Architectural Barriers Act, Chapter
68 Texas Administrative Code, and become familiar with the governmental authorities
having jurisdiction to approve the design of the Project.
Submit construction documents to the TOLA.
Completing all TOLA forms/applications necessary.
Obtain the Notice of Substantial Compliance from the TDLR.
o Request an inspection from TDLR or a TOLA locally approved Registered Accessibility
Specialist no later than 30 calendar days after construction substantial completion.
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date: 7/23/2012
Page 13 of 17
ATTACHMENT A
Advise the CITY in writing of the results of the inspection.
• Responding to agency comments and requests
ASSUMPTIONS
• Permit preparation will begin after approval of the Conceptual Design.
• 2 meeting are assumed with TDEQ for the SWPPP permit.
• 2 meetings are assumed with TxDOT for the TxDOT permit.
DELIVERABLES
• TOLA forms
• Construction documents to TOLA
TASK 8. PLAN SUBMITTAL CHECKLISTS
Engineer shall complete and submit Plan Submittal Checklists in accordance with the following
table:
PLAN SUBMITTAL CHECKLIST REQUIREMENTS
Traffic Traffic Traffic
Traffic Street Street Traffic Control Control Control
Attachment "A" Signal Storm Storm Lights Lights Engineering o 0 0
g Water Water g g g g 30/0 60/0 60/o
Type (Submit All 30% 60% (Submit All (Submit All (Submit All Required for all work in City
@ 30°/a) @ 30%) @ 60%) @ 60%) ROW
Street X X X X X* X X X X
Storm Water X X X X X
Water/Sewer X X X X
*If included in street project
ADDITIONAL SERVICES NOT INCLUDED INTHE EXISTING SCOPE OFSERVICES
Additional Services not included in the existing Scope of Services — CITY and
ENGINEER agree that the following services are beyond the Scope of Services described
in the tasks above. However, ENGINEER can provide these services, if needed, upon the
CITY's written request. Any additional amounts paid to the ENGINEER as a result of any
material change to the Scope of the Project shall be agreed upon in writing by both
parties before the services are performed. These additional services include the
following:
• Negotiation of easements or property acquisition.
• Services related to development of the CITY's project financing and/or budget.
• Services related to disputes over pre-qualification, bid protests, bid rejection and re-
bidding of the contract for construction.
• Construction management and inspection services.
• Performance of materials testing or specialty testing services.
• Services necessary due to the default of the Contractor
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date: 7/23/2012
Page 14 of 17
ATTACHMENT A
Services related to damages caused by fire, flood, earthquake or other acts of God.
Services related to warranty claims, enforcement and inspection after final completion.
- Services to support, prepare, document, bring, defend, or assist in litigation
undertaken or defended by the CITY.
- Performance of miscellaneous and supplemental services related to the project as
requested by the CITY.
- Geotechnical Investigations and/or Soil Borings.
Utility relocation design.
- Water relocation design.
- Sewer relocation design.
TASK 9. CONSTRUCTION PHASE SERVICES
ENGINEER will support the construction phase of the Project as follows.
9.1 Construction Support
• ENGINEER shall attend the preconstruction conference.
• After the pre-construction conference, ENGINEER shall provide Project exhibits and
attend public meeting to help explain the proposed Project to residents. The CITY shall
select a suitable location and mail the invitation letters to the affected customers.
• ENGINEER shall visit the Project site at requested intervals as construction proceeds
to observe and report on progress.
• ENGINEER shall review shop drawings, samples and other submittals from the
contractor for general conformance with the design concepts and general
compliance with the requirements of the contract for construction. Such review
shall not relieve the _ Contractor from its responsibility for performance in
accordance with the contract for construction, nor is such review a guarantee that
the work covered by the shop drawings, samples and submittals is free of errors,
inconsistencies or omissions. ENGINEER shall log and track all shop drawings,
samples, and other submittals.
• As requested by the CITY, ENGINEER shall provide necessary interpretations and
clarifications of contract documents, review change orders, and make
recommendations as to the acceptability of the work.
• ENGINEER shall attend the "Final" Project walk through and assist with preparation of
final punch list.
9.2 Record Drawings
9.2.1 ENGINEER shall prepare record drawings from information submitted by the
CITY depicting any changes made to the Final Drawings during construction. The
following information shall be provided by the CITY:
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date: 7/23/2012
Page 15 of 17
ATTACHMENT A
As-Built Survey
Red-Line Markups from the Contractor
Red-line Markups from City Inspector
Copies of Approved Change Orders
Approved Substitutions
• ENGINEER shall modify the Final Drawings electronically and shall place a stamp on
the plans indicating that they represent Record drawings of the Project as constructed.
The stamp shall be signed and dated by ENGINEER and shall be placed on each plan
sheet, whether there are any revisions on the sheet or not. Each sheet shall clearly
indicate all changes which apply to that sheet by clouding and numbering or other
suitable means.
• The following disclaimer shall be included with the Record Drawing stamp:
These Record Drawings were prepared using information provided by
others and represent the as constructed conditions to the extent that
documented changes were provided for recording. ENGINEER assumes no
liability for undocumented changes and certifies only that the documented
changes were accurately depicted on these drawings.
ENGINEER shall submit a set of sealed Final Drawings, modified and stamped as
Record Drawings, on mylar for record storage. ENGINEER may keep copies of the
information provided by the CITY for their files, but all original red-lined drawings shall
be returned to the CITY with the Mylars.
• Record Drawings shall also be submitted as an Adobe Acrobat PDF format
(version 6.0 or higher) file and DWF format. There shall be one (1) PDF file and
one (1) DWF file for the TPW plan set and a separate PDF and DWF file for the
Water plan set. Each PDF and DWF file shall contain all associated sheets of the
particular plan set. Singular PDF and DWF files for each sheet of a plan set
will not be accepted. PDF and DWF files shall conform to naming conventions as
follows:
1. TPW file name example - "W-1956_org47PDF" where "W-1956" is the
assigned file number obtained from the CITY, "_org" designating the file is of
an original plan set, "47"shall be the total number of sheets in this file.
Example: W-0053_org3PDF and K-0320_org5PDF
11. Water and Sewer file name example - "X-35667_org36PDF" where "X-
35667" is the assigned file number obtained from the CITY, "_org"
designating the file is of an original plan set, "36" shall be the total number of
sheets in this file.
Example: X-12755_org18PDF
Both PDF and DWF files shall be uploaded to the Project's Record Drawing folder in
Buzzsaw. Compact discs, floppy disks, zip disks, and e-mail flash media will not
be accepted.
For information on the proper manner to submit files and to obtain a file number for the
Project, contact the Department of Transportation and Public Works Vault at
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date:-7/23/2012
Page 16 of 17
ATTACHMENT A
telephone number (817) 392-8426. File numbers will not be issued to a Project unless
the appropriate project numbers and fund codes have been assigned and are in the
Department of Transportation and Public Works database.
9.3 Construction Survey
9.3.1 The construction survey will be performed by the Contractor.
9.3.2 Be available to the CITY on matters concerning the layout of the Project during
its construction.
ASSUMPTIONS
• Four (4) site visits
• One (1) submittal review
• Two (2) RFIs
• 2 Change Orders
• One (1) copy of full size (22" x 34") mylars will be delivered to the CITY
DELIVERABLES
A. Public meeting exhibits
B. Response to Contractor's Request for Information
C. Review of Change Orders
D. Review of Shop Drawings
E. Final Punch List items
F. Record Drawings
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date: 7/23/2012
Page 17 of 17
ATTACHMENT B
ATTACHMENT B
ENGINEER INVOICE
Design Services for
Fort Worth Aviation — North Main Street Drainage, Lighting, Fencing
And Landscaping Improvements
City Project No. 02187
Lump Sum Project
I. Compensation
A. The ENGINEER shall be compensated a total lump sum fee of $532,902.00 as
summarized in Exhibit B-1 - Engineer Invoice and Section IV- Summary of Total
Project Fees. The total lump sum fee shall be considered full compensation for the
services described in Attachment A, including all labor materials, supplies, and
equipment necessary to deliver the services.
B. ENGINEER shall be paid monthly payments as described in Section II - Method of
Payment.
11. Method of Payment
A. Partial payment shall be made to the ENGINEER monthly upon City's approval of
an invoice prepared and submitted by the ENGINEER in the format and including
content as presented in Exhibit B-1, Progress Reports as required in item III. of
this Attachment B,and Schedule as required inAttachment Dto this Agreement.
B. The estimated current physical percent complete as required on the invoice shall
be calculated from the progress schedule as required in Attachment D to this
Standard Agreement and according to the current version of the City of Fort Worth's
Schedule Guidance Document.
C. The cumulative sum of such monthly partial fee payments shall not exceed the
total current project budget including all approved Amendments.
D. Each invoice shall be verified as to its accuracy and compliance with the terms of this
Agreement by an officer of the ENGINEER.
III. Progress Reports
ENGINEER shall prepare and submit to the designated representative of the
Aviation Department monthly progress reports and schedules in the format required
by the CITY.
City of Fort Worth,Texas
Attachment B
PMO Official Release Date: 5/19/2010
Page 1 of 2
ATTACHMENT B
IV. Summary of Total Project Fees
FIRM PRIMARY RESPONSIBILITY FEE AMOUNT %
Prime Consultant
Garver, LLC 7171fngineering and Design $398,986 74.9
Proposed MMBE— DBE Sub Consultants
EJES, Inc. Engineering & Design $ 54,116 10.1
Arrendondo, Zepeda & Surveying and Subsurface Utility
Brunz, LLC Engineering Services $ 58,200 11.0
STL Engineers, LLC Construction Materials Testing $ 21,600 4.0
Non-MIWBE— DBE Consultants
TOTAL $532,902 100%
Project NUMBER & NAME TOTAL FEE M/WBE- M/WBEDBE FEE DBE %
North Main Street Improvements $532,902 $133,916 25.1%
City MMBE— DBE Goal = 12% Consultant Committed Goal = 25.1%
Insert required invoice format following this page, including negotiated total
budget and allocations of budgets across desired work types and work phases.
City of Fort Worth,Texas
Attachment B
PMO Official Release Date: 511912010
Page 2 of 2
ATTACHMENT "B-1"
ENGINEER INVOICE (Level of Effort)
(Supplement to Attachment B)
City of Fort Worth,Texas
Attachment B-1
PMO Official Release Date: 5/19/2010
Page 1 of 36
ATTACHMENT A
ATTACHMENT A
SCOPE OF SERVICES
Engineering Design Related For Meacham Airport Improvements
The scope set forth herein defines the work to be performed by ENGINEER in completing the
Project. Both the CITY and ENGINEER have attempted to clearly define the work to be
performed and address the needs of the Project.
OBJECTIVE
The Project is for engineering services to design and bid for improving approximately 8,000 LF
of Main Street (US 287) from NW 38th Street to the airport entrance near the fuel farm. The
project will provide the following improvements to the west side of Main Street: enclose the
drainage system, install curb and gutters, construct sidewalks, install street lighting, install
fencing and landscaping. The project also includes fencing improvements along NW 38th Street
for approximately 1.500 LF. The project will require coordination with the Fort Worth
Transportation and Public Works Department and the Texas Department of Transportation
(TxDOT).
WORK TO BE PERFORMED
Task 1. Design Management
Task 2. Conceptual Design
Task 3. Preliminary Design
Task 4. Final Design
Task 5. Bid Phase Services
Task 6. Survey and Subsurface Utility Engineering Services
Task 7. Permitting
Task 8. Plan Submittal Checklists
Task 9: Construction Phase Services
TASK 1. DESIGN MANAGEMENT
ENGINEER will manage the work outlined in this scope to ensure efficient and effective use of
ENGINEER's and the CITY's time and resources. ENGINEER will manage change,
communicate effectively, coordinate internally and externally as needed, and proactively
address issues with the CITY's Project Manager and others as necessary to make progress
on the work.
1.1. Managing the Team
• Lead, manage and direct design team activities.
• Ensure quality control is practiced in performance of the work.
• Communicate internally among team members.
• Task and allocate team resources.
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date: 7/23/2012
Page 1 of 17
ATTACHMENT A
1.2. Communications and Reporting
• Attend a pre-design Project kickoff/chartering meeting with the CITY staff to confirm
and clarify scope, understand the CITY objectives, and ensure economical and
functional designs that meet the CITY requirements.
• Conduct and document monthly project meetings with the CITY Project Manager.
• Conduct review meetings with the CITY at the end of each design phase.
• Conduct and document, at a minimum, biweekly design team meetings.
• Prepare invoices, in accordance with Attachment B to this Standards Agreement
and submit monthly in the format requested by the CITY.
• Prepare and submit monthly progress reports in the format provided by the respective
CITY Department.
• Prepare and submit baseline Project Schedule initially, and Project Schedule updates
with a schedule narrative monthly, as required in Attachment D to this Standard
Agreement and according to the City of Fort Worth's Schedule Guidance Document.
• Complete Monthly M/WBE Report Form and Final Summary Payment Report Form
at the end of the Project.
• Coordinate with other agencies and entities as necessary for the design of the
proposed infrastructure, and provide and obtain information needed to prepare the
design.
• With respect to coordination with permitting authorities, ENGINEER shall communicate
with permitting authorities such that the regulatory requirements are appropriately
reflected in the designs. ENGINEER shall work with regulatory authorities to obtain
approval of the designs, and make changes necessary to meet the requirements, as
part of the design scope.
• Personnel and Vehicle Identification: When conducting site visits to the Project
location, ENGINEER or any of its sub-consultants shall carry readily visible
information identifying the name of the company and the company representative.
ASSUMPTIONS
• The Engineer will furnish plans to the City's Utility coordinator to identify utility owners
potentially affected by the project at each stage of development
• The Engineer will conduct coordination meetings among all known affected utility
owners to enable them to coordinate efforts for any necessary utility relocation.
• The Engineer will attend coordination meeting with the City and other agencies as
required.
DELIVERABLES
A. Meeting summaries with action items
B. Monthly invoices
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date: 7/23/2012
Page 2 of 17
ATTACHMENT A
C. Monthly progress reports
D. Baseline design schedule
E. Monthly schedule updates with schedule narrative describing any current or
anticipated schedule changes
F. Monthly M/WBE Report Form and Final Summary Payment Report Form
G. Plan Submittal Checklists (See Task 8)
TASK 2. CONCEPTUAL DESIGN (30 PERCENT)
The Conceptual Design shall be submitted to CITY per the approved Project Schedule.
The purpose of the conceptual design is for the ENGINEER to identify, develop, communicate
through the defined deliverables, and recommend the design concept that successfully
addresses the design problem, and to obtain the CITY's endorsement of this concept.
ENGINEER will utilize concepts and criteria contained in the current CITY iSWM Criteria Manual
for Site Development and Construction for conceptual planning and design.
ENGINEER will develop the conceptual design of the infrastructure as follows:
2.1. Data Collection
• In addition to data obtained from the CITY, ENGINEER will research and make efforts
to obtain pertinent information to aid in coordination of the proposed improvements
with any planned future improvements that may influence the project. ENGINEER will
also identify and seek to obtain data for existing conditions that may impact the project
including; utilities, agencies (TxDOT and railroads), City Master Plans, and property
ownership as available from the Tax Assessor's office.
• The data collection efforts will also include conducting special coordination meetings
with affected property owners and businesses as necessary to develop sewer re-
routing plans.
2.2. Drainage Computations
• ENGINEER will delineate the watershed based on contour data and field verification
and document existing street, right-of-way and storm drain capacities for the subject
site. A drainage area map will be drawn at maximum 1" = 200' scale from available 2-
foot contour data with the countours labeled. Data source and year will be provided by
the CITY. Calculations regarding street and right-of-way capacities and design
discharges (5-year and 100-year frequencies) at selected critical locations will be
provided. Capacities of existing storm drain will be calculated and shown. All
calculations shall conform to CITY criteria delineated in the CITY's Storm Water
Management Design Manual. All locations in the project area where 100-year runoff
exceeds available storm drain and right-of-way capacities shall be clearly identified.
The ENGINEER's responsibility includes recommendations for improvements of the
existing system as deemed reasonable and consistent with CITY standards.
2.3. Subsurface Utility Engineering
• Provide Subsurface Utility Engineering (SUE) per Task 6.
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date: 7/23/2012
Page 3 of 17
ATTACHMENT A
2.4. The Conceptual Design Package shall include the following:
• Written summary of alternative design concepts considered, strengths and
weaknesses of each, and the rationale for selecting the recommended design concept.
• Cover sheet.
• Drainage area map with supporting drainage computations in the CITY's standard
tabular format.
• Horizontal alignment (excluding profiles) of proposed storm water improvements,
including existing lot layout, streets, street right-of-way, proposed easements, and
existing utilities gathered during the SUE within the project limits.
• Typical Sections
• Proposed phasing of street, drainage, lighting and landscaping work documented in
the project schedule.
• Documentation of key design decisions.
• Estimates of probable construction cost.
• Conceptual iSWM Checklist in accordance with the current CITY iSWM Criteria
Manual for Site Development and Construction.
ASSUMPTIONS
• All storm water calculations and design shall conform to the CITY current iSWM
Criteria Manual for Site Development and Construction.
• The SUE and SUE plan sheets shall be in accordance with CI/ASCE 38-02.
• 3 sets of half size plans of the conceptual design will be delivered. Drawings will be
half size (11"x 17").
• DWF files created from design CAD drawings will be uploaded to the designated
project folder in Buzzsaw.
• ENGINEER shall not proceed with Preliminary Design activities without written
approval by the CITY of the Conceptual Design Package.
DELIVERABLES
A. Conceptual Design Package
B. Conceptual iSWM Checklist
TASK 3. PRELIMINARY DESIGN (60 PERCENT)
Preliminary plans and specifications shall be submitted to the CITY at the end of design periods
per the approved Project Schedule.
ENGINEER will develop the preliminary design of the infrastructure as follows:
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date: 7/23/2012
Page 4 of 17
ATTACHMENT A
3.1. Development of Preliminary Design Drawings and Specifications shall include the
following:
• Traffic Control Plan updated to reflect any changes as a result of the conceptual
design submittal while also including all construction signage and pavement
markings which will be in accordance with the latest edition of the Texas Manual
on Uniform Traffic Control Devices.
• Drainage area maps showing proposed improvements with drainage calculations
and hydraulic computations in accordance with the City of Fort Worth Storm Water
Management Design Manual, March 2006.
• A Project Control Sheet, showing all Control Points, used or set while gathering
data. Generally on a scale of not less than 1:400. The following information shall
be indicated for each Control Point: Identified (existing City Monument #8901, PK
Nail, 5/8" Iron Rod); X, Y and Z Coordinates, in an identified coordinate system,
and a referred bearing base. Z coordinate on City Datum only; descriptive location
(i.e. set in the centerline of the inlet in the South curb line of North Side Drive at
the East end of radius at the Southeast corner of North Side Drive and North Main
Street).
• Overall project easement layout sheet(s).
• SUE plan drawings.
• Plan and profile drawings of proposed street, drainage, lighting and landscaping
improvements, including existing lot layout with property ownership, streets, curb
lines, driveways, medians (if applicable), sidewalks, existing and proposed water
and sanitary sewer mains, existing utilities gathered during the SUE and existing
utility easements within the project limits.
• Updated roadway plan and profile sheets displaying station and coordinate data
for all horizontal alignment P.C.'s, P.T.'s, P.I.'s; station and elevation data of all
vertical profile P.C.'s, P.T.'s, P.I.'s, low points, and high points; lengths of vertical
curves, grades, K values, e, and vertical clearances where required.
• No less than two bench marks per plan/profile sheet.
• The ENGINEER will prepare standard and special detail sheets that are not
already included in the City's standard details. These may include connection
details between various parts of the project, tunneling details, boring and jacking
details, waterline relocations, details unique to the construction of the project,
trenchless details, and special service lateral reconnections.
• Station equations relating utilities to paving, when appropriate.
• Existing found property corners (e.g. Iron pins) along the existing right-of-way shall
be shown on the plans. Profiles for existing and proposed storm drain mains and
laterals shall be provided.
• Channel plan and profile drawings shall include existing channel centerline,
existing left and right top of channel bank, proposed top of channel backs, and 100
year water surface profile.
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date: 7/23/2012
Page 5 of 17
ATTACHMENT A
• Preliminary iSWM Checklist in accordance with the current CITY iSWM Criteria
Manual for Site Development and Construction.
• ENGINEER will delineate the watershed based on contour data and 'field
verification and document existing street, right-of-way and storm drain capacities
for the subject site. A drainage area map will be drawn at maximum 1" = 200' scale
from available 2-foot contour data with the contours labeled. Data source and year
will be provided by the CITY. Calculations regarding street and right-of- way
capacities and design discharges (5-year and 100-year frequencies) at selected
critical locations will be provided. Other frequencies as required by iSWM criteria
may be appropriate for outfalls and sensitive locations. Capacities of existing
storm drain will be calculated and shown. All calculations shall conform to CITY
criteria delineated in the CITY's current iSWM Criteria Manual for Site
Development and Construction. All locations in the project area where 100-year
runoff exceeds available storm drain and right-of-way capacities shall be clearly
identified. The ENGINEER's responsibility includes recommendations for
improvements of the existing system as deemed reasonable and consistent with
CITY standards.
• Preliminary cross-sections as required at important features will be developed.
3.2. Constructability Review
• Prior to the 60 percent review meeting with the CITY, the ENGINEER shall
schedule and attend a project site visit with the CITY Project Manager and
Construction personnel to walk the project. The ENGINEER shall summarize the
CITY's comments from the field visit and submit this information to the CITY in
writing.
3.3. Utility Clearance
• The ENGINEER will consult with the CITY's Transportation and Public Works
Department, Water Department, and other CITY departments, public utilities,
private utilities, private utilities and government agencies to determine the
approximate location of above and underground utilities, and other facilities
(current and future) that have an impact or influence on the project. ENGINEER
will design CITY facilities to avoid or minimize conflicts with existing utilities, and
where known and possible consider potential future utilities in designs.
• The ENGINEER shall upload individual DWF files for each plan sheet of the
approved preliminary plan set to the designated project folder in Buzzsaw for
forwarding to all utility companies which have facilities within the limits of the
project. The DWF files should be created directly from the CAD files as opposed to
PDF files.
3.4. Traffic Control Plan
• Develop a traffic control plan utilizing standard traffic reroute configurations posted
as "Typicals" on the CITY's Buzzsaw website. The typicals need not be sealed
individually, if included in the sealed contract documents.
• Develop supplemental traffic control drawings as needed for review and approval
by the Traffic Division of the Transportation and Public Works Department. These
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date: 7/23/2012
Page 6 of 17
ATTACHMENT A
drawings shall be sealed by a professional engineer registered in the State of
Texas.
ASSUMPTIONS
• All storm water calculations and design shall conform to the CITY current iSWM
Criteria Manual for Site Development and Construction.
• Traffic Control "Typicals"will be utilized to the extent possible. It is assumed additional
project specific traffic control sheets will be developed.
• 3 sets of half size plans will be delivered for the 60% design.
• 1 set of half size drawings for Constructability Review.
• 1 set of full size drawings will be delivered for Utility Clearance.
• DWF files created from design CAD drawings will be uploaded to the designated
project folder in Buzzsaw.
• ENGINEER shall not proceed with Final Design activities without written approval by
the CITY of the Preliminary Design plans.
DELIVERABLES
A. Preliminary Design drawings
B. Preliminary iSWM Checklist
C. Utility Clearance drawings
D. Estimates of probable construction cost
E. Documentation of key design decisions
TASK 4. FINAL DESIGN (90 PERCENT) AND FINAL CONSTRUCTION DOCUMENTS
(100 PERCENT)
Upon approval of the Preliminary plans, ENGINEER will prepare construction plans as follows:,
• Final draft construction plans (90%) including iSWM Construction Plan and
specifications shall be submitted to CITY per the approved Project Schedule.
• Final iSWM Checklist in accordance with the current iSWM Criteria Manual for Site
Development and Construction.
• Following a 90% construction plan review meeting with the CITY, the ENGINEER
shall submit Final Plans (100%) to the CITY per the approved Project Schedule.
Each plan
sheet shall be stamped, dated, and signed by the ENGINEER registered in State of
Texas.
• The ENGINEER shall submit a final design estimate of probable construction cost with
both the 90% and 100% design packages. This estimate shall use ONLY standard
CITY bid items.
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date: 7/23/2012
Page 7 of 17
ATTACHMENT A
ASSUMPTIONS
• All storm water calculations and design shall conform to the City of Fort Worth Storm
Water Management Design Manual, March 2006.
• 3 sets of half size drawings and 3 specifications will be delivered for the 90% Design
package.
• A DWF file for the 90% Design will be created from design CAD drawings and will be
uploaded to the project folder in Buzzsaw.
• 3 sets of half size drawings and 3 specifications will be delivered for the 100% Design
package.
• A DWF file for the 100 % Design will be created from design CAD drawings and will be
uploaded to the project folder in Buzzsaw.
DELIVERABLES
A. Final iSWM Checklist.
B. 100%construction plans and specifications.
C. Detailed estimates of probable construction costs including summaries of bid items
and quantities using the CITY & FAA standard bid items and format.
D. Original cover mylar for the signatures of authorized the CITY officials.
TASK 5. BID PHASE SERVICES
ENGINEER will support the bid phase of the Project as follows:
5.1. Bid Support
• The ENGINEER shall upload all plans and contract documents onto Buzzsaw for access
to potential bidders.
Contract documents shall be uploaded in a .xIs file.
• Unit Price Proposal documents are to be created utilizing CFW Bidtools only and
combined in a specified spreadsheet workbook, Bid Proposal Worksheet
Template, and will be populated and configured so that all pages are complete
and the Summary Worksheet(s) in the workbook detail and automatically
summarize the totals from the inserted Unit Price Proposal document worksheets.
• Plan Sets are to be uploaded to Buzzsaw in two formats, .pdf and .dwf files. The
.pdf will consist of one file of the entire plan set. The .dwf will consist of individual
files, one for each plan sheet, and will be numbered and named in a manner
similar to that of the plan set index.
® The ENGINEER shall sell contract documents and maintain a plan holders list on
Buzzsaw from documents sold and from Contractor's uploaded Plan Holder
Registrations in Buzzsaw.
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date: 7/23/2012
Page 8 of 17
ATTACHMENT
• The ENGINEER will develop and implement procedures for receiving and
answering bidders' questions and requests for additional information. The
procedures shall include a log of all significant bidders questions and requests
and the response thereto. The log shall be housed and maintained in the
project's Buzzsaw folder titled Request for Information. The ENGINEER will
provide technical interpretation of the contract bid documents and will prepare
proposed responses to all bidders' questions and requests, in the form of
addenda. The ENGINEER shall upload all approved addenda onto Buzzsaw and
mail addenda to all plan holders.
• Attend the pre-bid conference in support of the CITY.
• Assist the CITY in determining the qualifications and acceptability of prospective
contractors, subcontractors, and suppliers.
• When substitution prior to award of contracts is allowed in the
contract documents,the ENGINEER will advise the CITY as to
the acceptability of alternate materials and equipment
proposed by bidders.
• Attend the bid opening in support of the CITY.
• Assist the CITY with assembling and awarding contracts for
construction, material, equipment, and services.
• Incorporate all addenda into the contract documents and issue
conformed sets.
5.2 Final Design Drawings
• Final Design Drawings shall be submitted as an Adobe Acrobat PDF format
(version 6.0 or higher)file and DWF format. There shall be one (1) PDF file and one
(1) DWF file (created from CAD application of drawing) for the TPW plan set and a
separate PDF and DWF file for the Water plan set. Each PDF and DWF file shall be
created from the original CAD drawing files and shall contain all associated sheets of
the particular plan set. Singular PDF and DWF files for each sheet of a plan set
will not bg accented. PDF and DWF files shall conform to naming conventions as
follows:
I. TPW file name example - "W-1956_org47.pdf" where "W-1956" isthe assigned
file number obtained from the CITY, "_org" designating the file is of an original
plan set, "47" shall be the total number of sheets in this file.
Example: W-0O53_org3.pdf and K-O320_org5.pdf
II. Water and Sewer file name example - "X-35667_org36.pdf" where "X-
35667" is the assigned file number obtained from the CITY, "_org" designating
the file is of an original plan set, "36"shall be the total number of sheets inthis file.
Example: X-12755_orgl8.pdf
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date: 7/23/2012
Page 9 of 17
ATTACHMENT A
Both PDF and DWF files shall be uploaded to the project's Record Drawing folder in
Buzzsaw.
• In addition to the PDF and DWF files, the ENGINEER shall submit each plan sheet as
an individual DWG file with all reference files integrated into the sheet. If the plans
were prepared in DGN format, they shall be converted to DWG prior to uploading.
The naming convention to be used for the DWG files shall be as follows:
I. TPW files shall use the W number as for PDF and DWFfiles,but shall include the
sheet number in the name-'W-1956_SHT01.dwg", 'W 1956_SHT02.dwg", etc.
II. Water and Sewer file names shall use the X number as for PDF and DWF files,
but shall include the sheet number in the name - "X- 12155_SHT01.dwg", "X-
12755_SHT02.dwg", etc.
For information on the proper manner to submit files and to obtain a file number for the
project, contact the Department of Transportation and Public Works Vaultat telephone
number (817) 392-8426. File numbers will not be issued to a project unless the
appropriate project numbers and fund codes have been assigned and are in the
Department of Transportation and Public Works database.
ASSUMPTIONS
• The Project will be bid only once and awarded to one (1) contractor.
• PDF, DWF, and DWG files will be uploaded to Buzzsaw.
DELIVERABLES
A. Addenda
B. Bid tabulations
C. Recommendation of award
D. Construction documents (conformed, if applicable)
E. CFW Data Spreadsheet
TASK 6. SURVEY AND SUBSURFACE UTILITY ENGINEERING SERVICES
ENGINEER will provide survey support as follows:
6.1. Design Survey
• ENGINEER will perform field surveys to collect horizontal and vertical elevations and
other information needed by ENGINEER in design and preparation of plansfor the
Project. Information gathered during the survey shall include topographic data,
elevations of all sanitary and adjacent storm sewers, rim/invert elevations, location of
buried utilities, structures, trees (measure caliper, identify overall canopy, and have
qualified arborist identify species of trees), and other features relevant to the final
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date: 7/23/2012
Page 10 of 17
ATTACHMENT A
plan sheets. Existing drainage at intersections will be verified by field surveys. Spot
elevations will be shown on intersection layouts with cross slope to fit intersecting
grade lines.
• The minimum survey information to be provided on the plans shall include the
following:
- A Project Control Sheet, showing ALL Control Points, used or set while
gathering data. Generally on a scale of not less than 1:400
- The following information about each Control Point;
a. Identified (Existing. City Monument#8901, PK Nail, 5/8" Iron Rod).
b. X, Y, and Z Coordinates, in an identified coordinate system, and a referred
bearing base. Z coordinate on City Datum only.
c. Descriptive Location (e.g. Set in the centerline of the inlet in the South curb line
of North Side Drive at the East end of radius at the Southeast corner of North
Side Drive and North Main Street).
Coordinates on all P.C.'s. P.T.'s, P.I.'s, Manholes, Valves, etc., in the same coordinate
system, as the Control.
6.2. Subsurface Utility Engineering
Provide Subsurface Utility Engineering (SUE) to Quality Level B as described below.
The SUE shall be performed in accordance with CUASCE 38-02.
Quality Level D
• Conduct appropriate investigations (e.g., owner records, County/the CITY records,
personal interviews, visual inspections, etc.), to help identify utility owners that may
have facilities within the Project limits or that may be affected by the Project.
• Collect applicable records (e.g., utility owner base maps, "as built" or record
drawings, permit records, field notes, geographic information system data oral
histories, etc.) on the existence and approximate location of existing involved utilities.
• Review records for: evidence or indication of additional available records; duplicate or
conflicting information; need for clarification.
• Develop SUE plan sheets and transfer information on all involved utilities to
appropriate design plan sheets, electronic files, and/or other documents as required.
Exercise professional judgment to resolve conflicting information. For information
depicted, indicate: utility type and ownership; date of depiction;quality level(s); end
points of any utility data; line status (e.g., active, abandoned,out of service); line size
and condition; number of jointly buried cables; and encasement.
Quality Level C (includes tasks as described for Quality Level D)
• Identify surface features, from Project topographic data and from field observations
that are surface appurtenances of subsurface utilities.
• Include survey and correlation of aerial or ground-mounted utility facilities in Quality
Level C tasks.
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date: 7/23/2012
Page 11 of 17
ATTACHMENT A
• Survey surface features of subsurface utility facilities or systems, if such features have
not already been surveyed by a professional surveyor. If previously surveyed, check
survey data for accuracy and completeness.
• The survey shall also include (in addition to subsurface utility features visible at the
ground surface): determination of invert elevations of any manholes and vaults;
sketches showing interior dimensions and line connections of such manholes and
vaults; any surface markings denoting subsurface utilities, furnished by utility owners
for design purposes.
• Exercise professional judgment to correlate data from different sources, and to resolve
conflicting information.
• Update (or prepare) plan sheets, electronic files, and/or other documents to reflect the
integration of Quality Level D and Quality Level C information.
• Recommend follow-up investigations (e.g., additional surveys, consultation with utility
owners, etc.) as may be needed to further resolve discrepancies.
• Provide Quality Level C to identify overhead utilities on the Project and provide the
overhead utility information on the SUE plan sheets.
Quality Level B (includes tasks as described for Quality Level Q
• Select and apply appropriate surface geophysical method(s) to search for and detect
subsurface utilities within the Project limits, and/or to trace a particular utility line or
system.
• Based on an interpretation of data, mark the indications of utilities on the ground
surface for subsequent survey. Utilize paint or other method acceptable for marking of
lines.
• Unless otherwise directed, mark centerline of single-conduit lines, and outside edges
of multi-conduit systems.
• Resolve differences between designated utilities and utility records and surveyed
appurtenances.
• Recommend additional measures to resolve differences if they still exist.
Recommendations may include additional or different surface geophysical methods,
exploratory excavation or upgrade to Quality Level A data.
• As an alternative to the physical marking of lines, ENGINEER may, with the CITY's
approval, utilize other means of data collection, storage, retrieval, and reduction that
enables the correlation of surface geophysical data to the Project's survey control.
Quality Level A
• Expose and locate utilities at specific locations.
• Tie horizontal and vertical location of utility to survey control.
• Provide utility size and configuration.
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date: 7/23/2012
Page 12 of 17
ATTACHMENT A
• Provide paving thickness and type, where applicable.
• Provide general soil type and site conditions and such other pertinent information
as is reasonably ascertainable from each test hole site.
ASSUMPTIONS
DELIVERABLES
A. Copies of field survey data and notes signed and sealed by a licensed surveyor.
B. Drawing of the Project layout with dimensions and coordinate list.
C. SUE plan drawings sealed by a professional engineer registered in the State of Texas.
TASK 7. PERMITTING
ENGINEER will provide permitting support for the CITY to obtain any and all agreements
and/or permits normally required for a project of this size and type, as follows:
7.1. Storm Water Pollution Prevention Plan
• For projects that disturb an area greater than one (1) acre, the Contractor will be
responsible for preparing and submitting the Storm Water Pollution Prevention Plan
(SWPPP) with appropriate regulatory agencies. The Engineer will prepare the iSWM
Construction Plan according to the current CITY iSWM Criteria Manual for Site
Development and Construction which will be incorporated into the SWPPP by the
contractor.
7.2. Texas Department of Transportation (TxDOT) Permit
• Meet, negotiate and coordinate to obtain approval of the agency issuing the agreement
and/or permits.
• Completing all forms/applications necessary.
• Submitting forms/applications for CITY and TxDOT review.
• Submitting revised forms for agency review.
• Responding to agency comments and requests.
7.3 Texas Department of Licensing and Regulation (TDLR)
• Identify and analyze the requirements of the Texas Architectural Barriers Act, Chapter
68 Texas Administrative Code, and become familiar with the governmental authorities
having jurisdiction to approve the design of the Project.
• Submit construction documents to the TOLA.
• Completing all TOLA forms/applications necessary.
• Obtain the Notice of Substantial Compliance from the TDLR.
• Request an inspection from TDLR or a TOLA locally approved Registered Accessibility
Specialist no later than 30 calendar days after construction substantial completion.
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date: 7/23/2012
Page 13 of 17
ATTACHMENT A
Advise the CITY in writing of the results of the inspection.
• Responding to agency comments and requests
ASSUMPTIONS
• Permit preparation will begin after approval of the Conceptual Design.
• 2 meeting are assumed with TDEQ for the SWPPP permit.
• 2 meetings are assumed with TxDOT for the TxDOT permit.
DELIVERABLES
• TOLA forms
• Construction documents to TOLA
TASK 8. PLAN SUBMITTAL CHECKLISTS
Engineer shall complete and submit Plan Submittal Checklists in accordance with the following
table:
PLAN SUBMITTAL CHECKLIST REQUIREMENTS
Traffic Traffic Traffic
Traffic Street Street Traffic Control Control Control
g Water Water g g Engineering 30/0 60/0 60/o
Attachment "A" Signal Storm Storm Lights Lights En ineerin o 0
Type (Submit All 30% 60% (Submit All (Submit All (Submit All Required for all work in City
@ 30%) @ 30%) @ 60%) u0 60%) ROW
Street X X X X X' X X X X
Storm Water X X X X X
Water/Sewer X X X X
If included in street project
ADDITIONAL SERVICES NOT INCLUDED INTHE EXISTING SCOPE OFSERVICES
Additional Services not included in the existing Scope of Services — CITY and
ENGINEER agree that the following services are beyond the Scope of Services described
in the tasks above. However, ENGINEER can provide these services, if needed, upon the
CITY's written request. Any additional amounts paid to the ENGINEER as a result of any
material change to the Scope of the Project shall be agreed upon in writing by both
parties before the services are performed. These additional services include the
following:
• Negotiation of easements or property acquisition.
• Services related to development of the CITY's project financing and/or budget.
• Services related to disputes over pre-qualification, bid protests, bid rejection and re-
bidding of the contract for construction.
• Construction management and inspection services.
• Performance of materials testing or specialty testing services.
• Services necessary due to the default of the Contractor
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date: 7/23/2012
Page 14 of 17
ATTACHMENT A
Services related to damages caused by fire, flood, earthquake or other acts of God.
Services related to warranty claims, enforcement and inspection after final completion.
Services to support, prepare, document, bring, defend, or assist in litigation
undertaken or defended by the CITY.
Performance of miscellaneous and supplemental services related to the project as
requested by the CITY.
Geotechnical Investigations and/or Soil Borings.
- Utility relocation design.
- Water relocation design.
Sewer relocation design.
TASK 9. CONSTRUCTION PHASE SERVICES
ENGINEER will support the construction phase of the Project as follows.
9.1 Construction Support
ENGINEER shall attend the preconstruction conference.
• After the pre-construction conference, ENGINEER shall provide Project exhibits and
attend public meeting to help explain the proposed Project to residents. The CITY shall
select a suitable location and mail the invitation letters to the affected customers.
• ENGINEER shall visit the Project site at requested intervals as construction proceeds
to observe and report on progress.
• ENGINEER shall review shop drawings, samples and other submittals from the
contractor for general conformance with the design concepts and general
compliance with the requirements of the contract for construction. Such review
shall not relieve the Contractor from its responsibility for performance in
accordance with the contract for construction, nor is such review a guarantee that
the work covered by the shop drawings, samples and submittals is free of errors,
inconsistencies or omissions. ENGINEER shall log and track all shop drawings,
samples, and other submittals.
• As requested by the CITY, ENGINEER shall provide necessary interpretations and
clarifications of contract documents, review change orders, and make
recommendations as to the acceptability of the work.
• ENGINEER shall attend the "Final' Project walk through and assist with preparation of
final punch list.
9.2 Record Drawings
9.2.1 ENGINEER shall prepare record drawings from information submitted by the
CITY depicting any changes made to the Final Drawings during construction. The
following information shall be provided by the CITY:
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date: 7/23/2012
Page 15 of 17
ATTACHMENT A
As-Built Survey
Red-Line Markups from the Contractor
Red-line Markups from City Inspector
Copies of Approved Change Orders
Approved Substitutions
• ENGINEER shall modify the Final Drawings electronically and shall place a stamp on
the plans indicating that they represent Record drawings of the Project as constructed.
The stamp shall be signed and dated by ENGINEER and shall be placed on each plan
sheet, whether there are any revisions on the sheet or not. Each sheet shall clearly
indicate all changes which apply to that sheet by clouding and numbering or other
suitable means.
• The following disclaimer shall be included with the Record Drawing stamp:
These Record Drawings were prepared using information provided by
others and represent the as constructed conditions to the extent that
documented changes were provided for recording. ENGINEER assumes no
liability for undocumented changes and certifies only that the documented
changes were accurately depicted on these drawings.
• ENGINEER shall submit a set of sealed Final Drawings, modified and stamped as
Record Drawings, on mylar for record storage. ENGINEER may keep copies of the
information provided by the CITY for their files, but all original red-lined drawings shall
be returned to the CITY with the Mylars.
• Record Drawings shall also be submitted as an Adobe Acrobat PDF format
(version 6.0 or higher) file and DWF format. There shall be one (1) PDF file and
one (1) DWF file for the TPW plan set and a separate PDF and DWF file for the
Water plan set. Each PDF and DWF file shall contain all associated sheets of the
particular plan set. Singular PDF and DWF files for each sheet of a plan set
will not be accepted. PDF and DWF files shall conform to naming conventions as
follows:
I. TPW file name example - "W-1956_org47PDF" where "W-1956" is the
assigned file number obtained from the CITY, "_org" designating the file is of
an original plan set, "47" shall be the total number of sheets in this file.
Example: W-0053_org3PDF and K-0320_org5PDF
II. Water and Sewer file name example - "X-35667_org36PDF" where "X-
35667' is the assigned file number obtained from the CITY, "_org"
designating the file is of an original plan set, "36" shall be the total number of
sheets in this file.
Example: X-12755_org18PDF
Both PDF and DWF files shall be uploaded to the Project's Record Drawing folder in
Buzzsaw. Compact discs, floppy disks, zip disks, and e-mail flash media will not
be accepted.
For information on the proper manner to submit files and to obtain a file number for the
Project, contact the Department of Transportation and Public Works Vault at
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date: 7/23/2012
Page 16 of 17
ATTACHMENT A
telephone number (817) 392-8426. File numbers will not be issued to a Project unless
the appropriate project numbers and fund codes have been assigned and are in the
Department of Transportation and Public Works database.
9.3 Construction Survey
9.3.1 The construction survey will be performed by the Contractor.
9.3.2 Be available to the CITY on matters concerning the layout of the Project during
its construction.
ASSUMPTIONS
• Four (4) site visits
• One (1) submittal review
• Two (2) RFIs
• 2 Change Orders
• One (1) copy of full size (22" x 34") mylars will be delivered to the CITY
DELIVERABLES
A. Public meeting exhibits
B. Response to Contractor's Request for Information
C. Review of Change Orders
D. Review of Shop Drawings
E. Final Punch List items
F. Record Drawings
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date: 7/23/2012
Page 17 of 17
ATTACHMENT B
ATTACHMENT B
ENGINEER INVOICE
Design Services for
Fort Worth Aviation — North Main Street Drainage, Lighting, Fencing
And Landscaping Improvements
City Project No. 02187
Lump Sum Project
I. Compensation
A. The ENGINEER shall be compensated a total lump sum fee of $532,902.00 as
summarized in Exhibit B-1 - Engineer Invoice and Section IV- Summary of Total
Project Fees. The total lump sum fee shall be considered full compensation for the
services described in Attachment A, including all labor materials, supplies, and
equipment necessary to deliver the services.
B. ENGINEER shall be paid monthly payments as described in Section II - Method of
Payment.
II. Method of Payment
A. Partial payment shall be made to the ENGINEER monthly upon City's approval of
an invoice prepared and submitted by the ENGINEER in the format and including
content as presented in Exhibit B-1, Progress Reports as required in item III. of
thisAttachment B,and Schedule as required inAttachment Dto this Agreement.
B. The estimated current physical percent complete as required on the invoice shall
be calculated from the progress schedule as required in Attachment D to this
Standard Agreement and according to the current version of the City of Fort Worth's
Schedule Guidance Document.
C. The cumulative sum of such monthly partial fee payments shall not exceed the
total current project budget including all approved Amendments.
D. Each invoice shall be verified as to its accuracy and compliance with the terms of this
Agreement by an officer of the ENGINEER.
Ill. Progress Reports
ENGINEER shall prepare and submit to the designated representative of the
Aviation Department monthly progress reports and schedules in the format required
by the CITY.
City of Fort Worth,Texas
Attachment B
PMO Official Release Date: 5/19/2010
Page 1 of 2
ATTACHMENT B
IV. Summary of Total Project Fees
FIRM PRIMARY RESPONSIBILITY FEE AMOUNT
Prime Consultant
Garver, LLC Engineering and Design $398,986 74.9
Proposed M/WBE— DBE Sub Consultants
EJES, Inc. Engineering & Design $ 54,116 10.1
Arrendondo, Zepeda & Surveying and Subsurface Utility
Brunz, LLC Engineering Services $ 58,200 11.0
STL Engineers, LLC Construction Materials Testing $ 21,600 4.0
Non-M/WBE—DBE Consultants
TOTAL $532,902 100%
Project NUMBER & NAME TOTAL FEE MIWBE- M/WBE
DBE FEE DBE%
North Main Street Improvements $532,902 $133,916 25.1%
City M/WBE— DBE Goal = 12% Consultant Committed Goal = 25.1
Insert required invoice format following this page, including negotiated total
budget and allocations of budgets across desired work types and work phases.
City of Fort Worth,Texas
Attachment B
PMO Official Release Date: 5/19/2010
Page 2 of 2
EXHIBIT "B-1"
ENGINEER INVOICE (Level of Effort)
(Supplement to Attachment B)
City of Fort Worth,Texas
Attachment B-1
PMO Official Release Date: 5/19/2010
Page 1 of 4
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ATTACHMENT C
ATTACHMENT C
CHANGES AND AMENDMENTS TO STANDARD AGREEMENT
Design Services for
Fort Worth Aviation — North Main Street Drainage, Lighting, Fencing,
and Landscaping Improvements
City Project No. 02187
Lump Sum Project
1. Article I Scope of Services as set forth in Attachment A of the Agreement is amended to
include Construction Administration as related to the construction of North Main Street
Improvements Phase II.
2. Article II —Compensation, of the Agreement is amended to read in its entirety as follows:
A. The Engineer's compensation shall be in an amount up to $532,902.00 as set forth in
Attachment B, Section 1A. Compensation.
3. Attachment—Work To Be Performed adds Task 9: Construction Phase Services.
4. Attachment B— Engineer Invoice
A. Section I.A. Compensation changes total lump sum fee to $532,902.00.
B. Section IV. Summary of Total Project Fees adds Proposed M/WBE — DBE
Subconsultant STL Engineers, LLC to increase total M/WBE — DBE fee to $133,916.00
or 25.1% of total compensation. The City M/WBE — DBE goal is amended to 12% for
Construction Phase Services.
5. Attachment B-1, Engineer Invoice, Supplement to Attachment B, Level of Effort is amended
to include increased compensation in the amount of $176,810.00, for total compensation in
the amount of$532,902.00.
City of Fort Worth,Texas
Attachment C
PMO Official Release Date: 5/19/2010
Page 1 of 1
ATTACHMENT D
ATTACHMENT D
PROJECT SCHEDULE
Design Services for
Fort Worth Aviation — North Main Street Drainage, Lighting, Fencing,
and Landscaping Improvements
City Project No. 02187
Lump Sum Project
City of Fort Worth,Texas
Attachment D
PMO Official Release Date: 2/15/2011
Page 1 of 2
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ATTACHMENT E
LOCATION MAP
Design Services for
Fort Worth Aviation — North Main Street Drainage, Lighting, Fencing,
and Landscaping Improvements
City Project No. 02187
Lump Sum Project
City of Fort Worth,Texas
Attachment E
Page 1 of 2
FORTWORTH
9
MEACHAM
INTERNATIONAL AIRPORT �: ' '
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City of Fort Worth,Texas
Attachment E
Page 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 5/16/2017
DATE: Tuesday, May 16,2017 REFERENCE NO.: C-28247
LOG NAME: 55FTW MEACHAM AIRPORT FENCING IMPROVEMENTS PROJECT
SUBJECT:
Authorize Execution of Amendment No. 1 to City Secretary Contract No.
45163, an Engineering Services Agreement with Garver,LLC, in the Amount of
$176,810.00 for Constriction Management Services; Authorize Execution of a
Constriction Agreement with The Anchor Group,Inc., in an Amount Not to
Exceed$1,420,709.38 and Provide for Contingency for a Total Construction
Cost of$1,523,190.00 for the Meacham Airport Fencing Improvements Project
(COUNCIL DISTRICT 2)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of Amendment No. I to City Secretary Contract No.
45163, an Engineering Services Agreement with Garver, LLC, in the amount of
$176,810.00 for the addition of Constriction Management Services for
Meacham Airport Fencing Improvements Project; and
2. Authorize execution of a Constriction Agreement with The Anchor Group,
Inc., in an amount not to exceed$1,420,709.38 for the construction of
Meacham Airport Fencing Improvements Project.
DISCUSSION:
On November 5,2013,Mayor and Council Communication(M&C C-26550)the City
Council authorized the execution of an Engineering Services Agreement with
Garver,LLC(Garver), in the amount of$356,092.00 for the design of
airport improvements along North Main Street at Meacham International
Airport(Meacham); and$50,000.00 for Project Management,Administration,
and Related Services of these improvements
This project places an emphasis on Meacham Airport's frontage to North Main
Street which begins just south of Interstate 820 South to 38th Street. The
projects will correct deficiencies, improve aesthetics and create a
cleaner,more attractive entry to the airport and its businesses. The
original project approach was in three phases and would address three
primary areas, according to funding availability:
Phase I: Utility relocation-bury electric delivery lines along North
Main Street;
Phase II: Perimeter frontage fencing and gate improvements; and
Phase III: Landscaping, lighting,and sidewalks.
The original agreement with Garver did not include Construction
Administration. The cost of Garver taking on Construction Administration is
$176,810.00. The addition of these services and funding will increase the
total compensation to $532,902.00.
This project will specifically address fencing improvements. The
improvements included here will address aging perimeter fencing along North
Main Street. Approximately 8,200 linear feet of chain link fencing and
associated gates will be removed and replaced with ornamental metal and
coated chain-link with concrete mow strip. Also included is Additive
Alternate No. 1;removal of an existing gate and equipment and replace with
PVC coated chain-link fencing,gate, and new gate operator(Gate 19).
The constriction portion of the project was advertised for bid in the Fort
Worth Star-Telegram on January 20,2017 and January 27, 2017. On February
23, 2017, five Offerors submitted proposals, and on February 28,2017, the
contract was awarded to The Anchor Group,Inc.,based on the lowest bid
received. The following five proposals were received(Base Bid Proposal,
Additive Alternate 1, and Total Bid):
OFFERORS Base Bid Bid Total Bid
Alternate 1
The Anchor Group, $1,380,093.53 $40,615.85 $1,420,709.38
Inc.
Gratiot
Construction $1,444,089.50 $24,267.00 $1,468,356.50
2L Construction $1,469,011.00 $41,621.00 $1,510,632.00
CRAF $1,523,255.00 $47,581.00 $1,570,836.00
SCM Construction $1,569,180.00 $28,201.00 $1,597,381.00
Services
The overall cost for this project is expected to be:
Meacham Airport Fencing Improvements Project
Design and Engineering $ 356,092.00
Meacham Airport Fencing Improvements Project
Construction and Alternate I $1,420,709.38
Owner's Contingency(Six Percent) $ 102,480.62
Materials Testing Services $
21,600.00
Construction Management Administration,Project $ 155,210.00
Close-out
Total Meacham Airport Fencing Improvements ,$2,056,092.00
Project Appropriations
The construction costs in an amount not to exceed$1,420,709.38 is based on
the Base Proposal and Bid Alternate 1.
This project is funded from the Airport's Gas Lease Project Fund.Meacham
Airport Fencing Improvements Project is included in the Aviation Department
Capital Improvement Plan for Fiscal Year 2017; approved by City Council on
January 24,2017.
M/WBE OFFICE - Garver is in compliance with the City's BDE Ordinance by
committing to an additional 12 percent SBE participation on this Amendment
No. 1. The Anchor Group,Inc., is in compliance with the City's BDE
Ordinance by committing to 12 percent MBE participation. The City's MBE
goal on this project is 12 percent.
This project is located in COUNCIL DISTRICT 2,Mapsco 48P.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that fiords are available in the current
capital budget, as appropriated, of the Airport's Gas Lease Capital Project
Fund.
FUND IDENTIFIERS (FIDs):
TO
Department Account Project Program Activity Budget Reference# Amount
Fund ID ID year (Chartfield 2)
FROM
Department Account Project Budget Reference#
Fund ID ID Program Activity year (Chartfield 2) Amount
CERTIFICATIONS:
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Bill Welsted (5402)
Additional Information Contact: Julie Hostak (5407)
Jeff Kloska (5406)
ATTACHMENTS
1. Al—45163—
1_45163_Meacham Fencing Improvements_ComnlianceMemo.pdf (CFw Internal)
2. AVD-02187—Meacham Fencing Improvements ComnlianceMemo.pdf (CFw Internal)
3. Form 1295 Anchor.pdf (Public)
4. Foran 1295 Garver.pdf (Publicl
5. Funding 100602 Fencing hllprovements.ndf (CFW Internal)
6. Funding, CO2187 Garver Construe Admin.pdf (CFw internal)
7. Meacham Fencing Improvements_Proj Layout.pdf (Public)
8. SAMS Srch_Anehor.pdf (CFw Internal)
9. SAMS Srch_Garver.pdf (CFw internal)
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1of1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business.
Garver, LLC 2016-95096
Frisco,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 08/04/2016
being filed.
City of Fort Worth, Texas Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
02187
North Main Phase 11 Fencing Improvements
4 Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
Holder,Jr. ,Jerry Frisco,TX United States X
Mclllwain,Frank Frisco,TX United States X
Williams, Daniel Frisco,TX United States X
Hoskins, Brock Frisco,TX United States X
Parker, Herbert Frisco,TX United States X
Jones,Steven Frisco,TX United States X
Griffin, Michael Frisco,TX United States X
5 Check only if there is NO Interested Party. ❑
6 AFFIDAVIT
swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
HEATHER ALEXIS WOOTTON
Notary Public,State of Texas
Comm.Expires 06.20-201
0 2017
Notary Ip 12946506.9
ignature of authorized agent of contracting business entity
AFFIX NOTARY STAMP/SEAL ABOVE
Sworn to and subscribed before me,by the said Frank MoIliwain ,this the 4th day of-gust
20-_6 _,to certify which,witness my hand and seal of office.
Heathpr.Wootton
Nota
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277