HomeMy WebLinkAboutContract 47905-A1 8 e CITY SECRETARY
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AMENDMENT No. 1 CONTRACT NO. L
RECEIVED c
Jl'N - ' 2017 TO CITY SECRETARY CONTRACT No. 47905
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CITY OF FORT 11/op,
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WHE the City of Fort Worth (CITY) and Halff Associates, Inc. ,
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made and entered into City Secretary Contract No. 47905, (the
CONTRACT) which was authorized by M&C No. C-27751 on the 7th day of
June, 2016 in the amount of $ 750, 000 . 00; and
WHEREAS, the CONTRACT involves engineering services for the following
project:
2016-2017 Traffic Signal and Intersection Improvements; and
WHEREAS, it has become necessary to execute Amendment No. 1 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement, which
amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the additional
engineering services specified in a proposal dated May 1, 2017, a copy of
which is attached hereto and incorporated herein. The cost to City for
the additional design services to be performed by Engineer totals
$750, 000 . 00 . (See Attached Funding Breakdown Sheet, Page -4-)
2 .
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $1, 500, 000 . 00 .
3.
All other provisions of the Contract, which are not expressly amended
City of Fort Worth
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012
Page 1 of 4 OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
herein, shall remain in full force and effect .
EXECUTED and EFFECTIVE as of the date last written by a signatory,
below.
APPROVED:
City of Fort Worth Engineer
Halff Associates, Inc.
,C,qf jesuA J. Chapa Be •amin L. McGahey
Assistant City Manager Director of Public Works, FTW
DATE: p DATE:
APPROVAL RECOMMENDED:
IL ci, bj
Douglad W. Wiersig, .E.
Director, Transportation and Public Works Department
APPROVED AS TO FORM AND LEGALITY: M&C: L ' 2Lip
926A&, Date :
Douglas W. Black
Assistant City Attorney
ATTEST:
or
Mary J.
City Secretary
Contract Compliance Manager: - -
City Fort Worth OFFICIAL RECORD
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012 CITY SECRETARY
Page 2 of 4
FT. WORTH, TX
Contract Compliance Manager:
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
Clint Hoover, P. E. , MBA, M.ASCE
Sr. Professional Engineer
Title
City of Fort Worth
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012
Page 3 of 4
FUNDING BREAKDOWN SHEET
City Secretary No. 47905
Amendment No. 1
Department Fund-Account-Center Amount
TPW 750, 000 . 00
Total : 750, 000 . 00
City of Fort Worth
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012
Page 4 of 4
;;; HALFF
May 1, 2017
AVO 31791
Mr. Clint Hoover,P.E.
Sr. Professional Engineer
Transportation and Public Works
City of Fort Worth
200 Texas Street
Fort Worth, Texas 76102
Re: 2016-2017 Traffic Signal and Intersection Improvements
Engineering Amendment No. 1
Dear Mr. Hoover:
Please accept this letter proposal for additional engineering services that are necessary to complete
the 2016-2017 Traffic Signal and Intersection Improvements project. Our proposal provides for
additional sidewalk and street lighting projects, as requested. Payment for these additional
engineering services will be on a time and materials with rate schedule basis in an amount not to
exceed$750,000.
The original contract amount for this project was $750,000. With approval of Engineering
Amendment No. 1 the contract amount will increase to $1,500,000. The original SBE fee for this
project was $75,000 (10%). With approval of Engineering Amendment No. 1 the SBE fee will
increase to $150,000. The SBE goal for this project will remain 10%.
If you have any questions regarding this project,please call me at 817-764-7471.
Sincerely,
HALFF ASSOCIATES,INC.
1;-'� 0-c1��
Benjamin L. McGahey, P.E.
Attachments
HALFF ASSOCIATES,INC.
4000 FOSSIL CREEK BOULEVARD TEL (817)847-1422 WWW.HALFF.COM
FORT WORTH.TX 76137-2720 FAX (817)232-9784
ATTACHMENT "A"
Scope for Transportation Improvements Task Order Contract
The scope set forth herein defines the work to be performed by the ENGINEER in completing
the project. Both the CITY and ENGINEER have attempted to clearly define the work to be
performed and address the needs of the Project.
OBJECTIVE
The objective of the projects completed under the Task Order agreement is to improve
vehicular and pedestrian mobility and safety throughout the City for traffic signal, street light,
and intersection projects. Work under this agreement includes, but is not limited to, project
management, data collection, topographic survey, subsurface utility exploration (SUE), right-
of-way documentation, conceptual design, preliminary and final design, bidding, and
construction phase services for transportation improvements.
WORK TO BE PERFORMED
ENGINEER hereby agrees to perform planning, project management and design services on
a task order basis as may be requested by the CITY during the term of this AGREEMENT for
the following categories of public improvement projects:
1. Traffic signal improvements to improve safety and capacity;
2. Street lighting improvements and Light Emitting Diode (LED) upgrades; and
3. Intersection improvements to address safety and capacity issues.
Work under this agreement will be performed on a Work Authorization basis. The CITY will
request services for each Work Authorization. The ENGINEER shall prepare scope, fee and
schedule as necessary to perform the services requested for each Work Authorization within
10 working days of the CITY's request.
Each Work Authorization shall include scope for services as Attachment "A". This scope will
outline tasks required to complete the Work Authorization. For each task the scope shall
include a detailed description of the task, outline any assumptions, and list the required
deliverables.
Each Work Authorization shall include Attachment"B"detailing the compensation for the Work
Authorization. Compensation will be based upon hours agreed to by the CITY and the
ENGINEER for each Work Authorization. Compensation will be based on the Schedule of
Rates in Attachment "B" of this agreement. The fee will include an estimate of reimbursable
expense and sub-consultant costs for each Work Authorization. Compensation for each Work
Authorization shall be hourly, not-to-exceed.
If the Work Authorization requires a schedule, it shall be attached as Attachment "D".
Each Work Authorization shall include Attachment "E"to identify the project location.
City of Fort Worth,Texas
Attachment A
PMO Release Date:07.23.2012
Page 1 of 1
ATTACHMENT B
COMPENSATION
Work Authorization Design Services for
2017 Traffic Signal and Intersection Improvements
City Project Nos. (To Be Determined)
Time and Materials with Rate Schedule Project
I. Compensation
a. The ENGINEER shall be compensated for personnel time, non-labor expenses, and
subcontract expenses in performing services for this project for an amount not to
exceed $750,000.00, unless amended. CITY and ENGINEER will agree upon
compensation for each Task Order prior to starting work. Each Task Order shall be Time
and Materials.
L Personnel Time. Personnel time shall be compensated based upon hours
worked directly in performing the PROJECT multiplied by the appropriate Labor
Category Rate for the ENGINEER's team member performing the work and
includes all direct salaries,overhead, and profit.
Labor Category Rate as presented in the rate schedule table below is the rate
for each labor category performing the work and includes all direct salaries,
overhead, and profit. Each labor category rate may include a number of
specialties. Labor category specialties are provided below.
Labor Category(Specialty):
Engineer(Civil, Structural, Mechanical, Electrical, Oil&Gas)
Scientist(Environmental and Geological)
Surveyor
Field Tech (Survey, SUE, Environmental &Construction)
Office Tech (CADD, Designer&Surveyor)
Administrative(Accounting,Assistant, Marketing& Human Resources)
Specialist(GIS, ROW,Visualization & IT)
Intern
"Engineer 1 82.00 112.00
Engineer II 107.00 150.00
Engineer III 142.00 183.00
Engineer IV 182.00 238.00
Engineer V 232.00 331.00
Scientist 1 69.00 88.00
City of Fort Worth,Texas
Attachment B
PMO Official Release Date:8.09.2012
Page 1 of 5
B-1
ATTACHMENT B
COMPENSATION
Scientist II 95.00 127.00
Scientist III 132.00 166.00
Scientist IV 205.00 208.00
Scientist V 232.00 298.00
Surveyor I 82.00 89.00
Surveyor 11 92.00 108.00
Surveyor 111 129.00 136.00
Surveyor IV 145.00 176.00
Surveyor V 187.00 226.00
Field Tech 1 51.00 66.00
Field Tech II 65.00 83.00
Field Tech III 84.00 97.00
Field Tech IV 113.00 146.00
Field Tech V 179.00 206.00
Office Tech 1 56.00 66.00
Office Tech II 66.00 94.00
Office Tech III 84.00 107.00
Office Tech IV 109.00 137.00
Office Tech V 153.00 174.00
Administrative 1 28.00 75.00
Administrative II 66.00 83.00
Administrative III 83.00 107.00
Administrative IV 107.00 131.00
Administrative V 141.00 198.00
Specialist 1 67.00 93.00
Specialist II 91.00 125.00
Specialist III 127.00 157.00
Specialist IV 177.00 178.00
Specialist V 215.00 256.00
Intern 29.00 72.00
*The above rates are valid for a twelve month period commencing on City
execution of the contract. All rates are subject to annual adjustment which will
be submitted to City for review no later than thirty(30) days prior to such
escalation becomes effective.
City of Fort Worth,Texas
Attachment B
PMO Official Release Date:8.09.2012
Page 2 of 5
B-2
ATTACHMENT B
COMPENSATION
11. Non-Labor Expenses. Non-labor expenses shall be reimbursed as Direct Expenses at invoice or
internal office cost.
Direct Expenses (Non-labor) include, but are not limited to, mileage, travel and lodging,
expenses, mail, supplies, printing and reproduction services, other direct expenses
associated with delivery of the work; plus applicable sales, use, value added, business
transfer, gross receipts, or other similar taxes.
III. Subcontract Expenses. Subcontract expenses and outside services shall be reimbursed at cost
to ENGINEER plus a markup of ten percent(10%).
IV. Budgets. ENGINEER will make reasonable efforts to complete the work within the budget and
will keep the City informed of progress toward that end so that the budget or work effort
can be adjusted if found necessary.
ENGINEER is not obligated to incur costs beyond the indicated budgets, as may be adjusted,
nor is the City obligated to pay ENGINEER beyond these limits.
If ENGINEER projects, in the course of providing the necessary services that the PROJECT
cost presented in Article 2 of this Agreement will be exceeded, whether by change in scope
of the project, increased costs or other conditions, the ENGINEER shall immediately report
such fact to the City and, if so instructed by the City, shall suspend all work hereunder.
When any budget has been increased, ENGINEER'S excess costs expended prior to such
increase will be allowable to the same extent as is such costs had been incurred after the
approved increase.
The Engineer shall be paid monthly payments as described in Section II — Method of
Payment.
V. Method of Payment
a. The ENGINEER shall be paid by the City based upon an invoice created on the basis of
statements prepared from the books and records of account of the ENGINEER, based on
the actual hours and costs expended by the ENGINEER in performing the work.
b. Each invoice shall be verified as to its accuracy and compliance with the terms of this
Agreement by an officer of the ENGINEER.
c. ENGINEER shall prepare and submit invoices in the format and including content as
presented in Exhibit B-1.
d. Payment of invoices will be subject to certification by the City that such work has been
performed.
City of Fort Worth,Texas
Attachment B
PMO Official Release Date:8.09.2012
Page 3 of 5
B-3
ATTACHMENT B
COMPENSATION
VI. Progress Reports. The ENGINEER shall prepare and submit to the designated representative of
the Transportation and Public Works Department monthly progress reports and schedules in
the format required by the City.
VII.A Summary of fees are listed in the following table.
1. Summary of Fees
Firm Primary Responsibility Fee Amount %
Prime Consultant
Halff Associates, Inc. Signal, Street Light and $675,000 90%
Intersection Design (Estimate)
Proposed MBE/SBE Sub-Consultants
Gorrondona & Survey and Geotechnical $37,500 5%
Associates (Estimate)
The Rios Group SUE $37,500 5%
(Estimate)
Non-MBE/SBE Consultants
TOTAL $750,000.00 100%
Project Number& Name Total Fee MBE/SBE Fee MBE/SBE
2017 Traffic Signal and Intersection $750,000.00 $75,000.00 10%
Improvements
City of Fort Worth,Texas
Attachment B
PMO Official Release Date:8.09.2012
Page 4 of 5
B-4
,x
EXHIBIT "B-1"
ENGINEER INVOICE
(Supplement to Attachment B)
Insert required invoice format following this page, including negotiated total budget and
allocations of budgets across desired work types and work phases.
City of Fort Worth,Texas
Attachment B
PMO Official Release Date:8.09.2012
Page 5 of 5
B-5
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
ITY COUNCIL AGENDA FORTWORT11
COUNCIL ACTION: Approved on 6/16/2017
REFERENCE ,, 20TRANSPORTATION TASK
DATE: 5/16/2017 NO.: C-28240 LOG NAME: ORDER AMENDMENTS
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Amendment No. 1 for Each of Three City Secretary Contracts: City
Secretary Contact No. 46504 a Professional Services Agreement with VRX, Inc., City
Secretary Contract No. 47905, a Professional Services Agreement with Halff Associates,
and City Secretary Contract No. 47884, a Professional Service Agreement with Kimley-
Horn and Associates (2014 BOND PROGRAM) (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of Amendment No. 1 for each of the
following Professional Services Agreements as follows:
1. City Secretary Contract No. 46504 with VRX, Inc., for Engineering and Design Services for
sidewalk improvements at various locations in an amount up to $500,000.00 for a revised contract
amount not to exceed $1,000,000.00;
2. City Secretary Contract No. 47905 with Halff Associates, Inc., for Engineering and Design
Services for transportation improvements at various locations in an amount up to $750,000.00 for a
revised contract amount not to exceed $1,500,000.00; and
3. City Secretary Contract No. 47884 with Kimley-Horn and Associates, Inc., for Engineering and
Design Services for transportation improvements at various locations in an amount up to $950,000.00
for a revised contract amount not to exceed $1,900,000.00.
DISCUSSION:
The proposed Amendments to each contract will provide additional engineering and design services
to deliver the final phases of the 2014 Bond Program associated with sidewalks, railroad crossings
and traffic signal projects.
VRX, Inc., will provide additional engineering and design services for sidewalk projects, Halff
Associates, Inc., will provide additional engineering and design services for sidewalk and street
lighting projects, and Kimley-Horn and Associates, Inc., will provide additional engineering and design
services for railroad and traffic signal projects.
Authorizations provided with this Mayor and Council Communication will result in additional annual
operating impacts to the Transportation and Public Works Department's operating budget associated
with additional street lights and traffic signals.
Funding for these contracts will include proceeds from the 2014 Bond Funds. Available resources
within the General Fund will be used to provide interim financing for these expenditures until debt is
issued. Once debt associated with this project is sold, bond proceeds will reimbursement the General
Fund, in accordance with the statement expressing official Intent to Reimburse, that was adopted as
part of the ordinance canvassing the bond election and the subsequent actions authorizing the
approval of the issuance of public securities.
M/WBE Office—VRX, Inc., Halff Associates, Inc., and Kimley-Horn and Associates, Inc., are in
http://apps.cfwnet.org/council_packet/mc review.asp?ID=24616&councildate=5/16/2017 5/26/2017
M&C Review Page 2 of 2
compliance with the City's BIDE Ordinance by each committing to an additional 10 percent SBE
participation on their respective Amendment No. 1. The City's SBE goal on this Amendment is 10
percent. Additionally, VRX, Inc., is a certified M/WBE firm.
Task Orders will be located in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the various capital project funds on a
project by project basis and that prior to an expenditure being made, the department has the
responsibility to validate the availability of funds.
TO
Fund Department Account I Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Douglas Wiersig (7801)
Additional Information Contact: Todd Estes (5448)
ATTACHMENTS
Form 1295 VRX.pdf
Halff Form 1295.pdf
Kimley Horn Form 1295.pdf
http://apps.cfwnet.org/council_packet/mc review.asp?ID=24616&councildate=5/16/2017 5/26/2017
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1of2
Complete Nos. 1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos. 1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2017-185066
Halff Associates
Fort Worth,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the-form is 03/29/2017
being filed.
City of Fort Worth Date Acknow edged:
41L 117
3 Provide the identification number used by the governmental entity or state agency to track or identity the contract,and provide a
description of the services,goods,or other property to be provided under the contract,
CSN 47905
Engineering
4 Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
Molloy, Martin Richardson, TX United States X
Moya, Michael Austin,TX United States X
Kunz, Patrick Richardson, TX United States X
Kuhn, Gregory Richardson, TX United States X
Killen, Russell Richardson, TX United States X
Ickert,Andrew Fort Worth ,TX United States X
Craig, Matthew Richardson,TX United States X
Adams, Bobby Houston,TX United States X
McGahey, Benjamin Fort Worth,TX United States X
Tanksley, Dan Richardson,TX United States X
Skipwith, Walter Richardson,TX United States X
Jackson, Todd Austin, TX United States X
Murray, Menton McAllen, TX United States X
Plugge, Roman Richardson,TX United States X
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883
CERTIFICATE OF INTERESTED PARTIES FORM 1295
2of2
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2017-185066
Halff Associates
Fort Worth,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 03/29/2017
being flied.
City of Fort Worth Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
CSN 47905
Engineering
4 Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling I Intermediary
5 Check only if there is NO Interested Party. Q
6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
E
pY SARAH PITTMANN
Notary Public
State of Texas
ot �My Comm.Expires 1U•2D-2t)18 '
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP/SEAL ABOVE
Sworn to and subscribed before me,by the said E'er} t ' / 6o, this the ,2 9 clay of ,
20 1 to certify which,witness my hand and seal of office,
Sig ur officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883