HomeMy WebLinkAboutOrdinance 22756-06-2017 ORDINANCE NO. 22756-06-2017
AN ORDINANCE INCREASING THE APPROPRIATIONS IN THE 2014 BOND
PROGRAM FUND IN THE AMOUNT OF $541,600.00, FROM AVAILABLE
FUNDS, FOR THE PURPOSE OF FUNDING THE NORTHWEST COMMUNITY
PARK PHASE H CAPITAL IMPROVEMENTS PROJECT; PROVIDING FOR A
SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF
PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT
HEREWITH;AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2016-2017 in the
Budget of the City Manager,there shall also be increased appropriations in the 2014 Bond Program Fund in
the amount of$541,600.00,from available funds,for the purpose of funding the Northwest Community Park
Phase II Capital Improvements Project.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction,such decision,opinion or judgment shall in no way impair
the remaining portions, sections, or parts of sections of this ordinance,which said remaining provisions shall
be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 22394-09-2016 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations,in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
QAQI-�-
Doug Black, Sr.Assistant City Attorney gar)/J. Ch S&Ietary
ADOPTED AND EFFECTIVE: June 6.2017
Ordinance No.22756-06-2017
Page 1 of 1
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 6/6/2017 - Ordinance No. 22766-06-2017
DATE: Tuesday, June 6, 2017 REFERENCE NO.: C-28267
LOG NAME: 80NORTHWEST COMMUNITY PARK PHASE II - CONSTRUCTION CONTRACT
SUBJECT:
Authorize Execution of a Construction Contract with Cole Construction, Inc., in the Amount of
$3,556,883.93 for Construction and Installation of Improvements at Northwest Community Park, Provide for
Staff and Construction Contingency Costs in the Amount of$236,701.18 for a Total Construction Phase
Cost of$3,793,585.11 and Adopt Appropriation Ordinance (2014 BOND PROGRAM) (COUNCIL
DISTRICT 7)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
amount of$541,600.00 in the 2014 Bond Program Fund; and
2. Authorize the execution of a construction contract with Cole Construction, Inc., in the amount of
$3,556,883.93 for construction and installation of capital improvements at Northwest Community Park.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to appropriate and transfer$541,600.00
from the 2014 Bond Program, Proposition Two: Parks, Recreation, and Community Center Improvements,
Athletic Field Development, Additional Athletic Fields in Fort Worth to the Northwest Community Park
Phase II Capital Improvement Project and approve award and execution of a construction contract with
Cole Construction, Inc., in the amount of$3,556,883.93 for the construction and installation of a
competition-level ball field athletic complex at Northwest Community Park.
On May 5, 2015, (M&C C-27285) the City Council authorized an Engineering Agreement with Gary P.
Kutilek d/b/a The Landscape Alliance (City Secretary No. 46708), in the amount of$322,953.00, to
develop and prepare design and construction documents for the competition-level ball field athletic
complex at Northwest Community Park.
On April 26, 2016, the City Manager's Office administratively executed Amendment No. 1 to City Secretary
Contract No. 46708 in the amount of$14,950.00, thereby revising the total contract amount to
$337,903.00. The amendment increased the project design scope to include; platting of the park,
wastewater (sewer) design for a future restroom building, and subsurface investigations related to an
existing petroleum pipeline running through the park.
On February 9, 2017, the City Manager's Office administratively executed Amendment No. 2 to City
Secretary Contract No. 46708 in the amount of$8,736.00, thereby revising the total contract amount to
$346,639.00. The amendment increased the project design scope to include additional design of athletic
field lighting solutions.
Logname: 80NORTHWEST COMMUNITY PARK PHASE II - CONSTRUCTION CONTRACT Page 1 of 4
On April 28, 2017, Amendment No. 3 to City Secretary Contract No. 46708 in the amount of$4,775.89
was administratively executed, thereby revising the total contract amount to $351,414.89. The purpose of
this amendment was to reimburse platting fees to the consultant, that were not originally included in the
project scope.
The project was advertised for bid on December 22, 2016, and December 29, 2016, in the Fort Worth
Star-Telegram and on the City's website. On January 26, 2017 the following bids were received:
Bidders ( Base Bid Totals Alternate Bid Totals Total Bid _
Cole Construction, Inc. $3,234,457.73 $322,426.20 $3,556,883.93
The Fain Group, Inc. i $3,292,241.46 $363,420.79 $3,655,662.25
(Northrock Construction, LLC $3,704,165.81 ( $344,432.74 $4,048,598.55
C. Green Scalping, LP _ $3,649,166.80 $467,085.00 $4,116,251.80
The Base Bid items include: four competition-level ball fields (two youth baseball, one adult baseball, one
adult softball) with associated lighting, fencing, irrigation, a park access drive, concrete parking areas, and
installation of onsite electrical and water utilities. Bid alternate items include scoreboards, security lighting,
T-Ball backstops, bleachers, concrete trail, site furnishings, and solid sod in lieu of grass sprigging of the
ball fields.
It is recommended that the bid in the amount of$3,556,883.93 as submitted by Cole Construction, Inc., be
approved for award of contract. With the addition of funding in the amount of$236,701.18, for associated
construction administration, water and sanitary sewer service installation, asphalt paving, inspection,
material testing, and change order contingency, the total estimated construction-phase amount is
$3,793,585.11. The total project amount, including design phase costs, is $4,250,000.00.
The 2014 Bond Program, Proposition 2, allocates $2,508,400.00 to develop a competition-level ball field
athletic complex at Northwest Community Park, to include supporting infrastructure.
On August 26, 2014, (Resolution No. 4350-08-2014) the City Council authorized the City Manager to
apply for a Texas Parks and Wildlife Department (TPWD) Urban Outdoor Recreation Grant, in the amount
of$1,000,000.00. The grant application was approved, and on August 16, 2016 the City entered into a
Local Park Grant Program Project Agreement (City Secretary Contract No. 48089) with TPWD, for
$1,000,000.00, to construct and install lighted ball fields, multi-purpose trail, roads, parking, and additional
park improvements
The 2014 Bond Program also allocated an amount of$1,841,600.00 within Proposition Two to facilitate
the development of additional athletic fields and supporting infrastructure throughout the City in various
public parks, including locations where city funds could be leveraged through agreements with other
organizations, agencies, municipalities or school districts (collectively, Entities) to create expanded athletic
opportunities or to improve accessibility.
On October 14, 2014, (M&C G-18337) the City Council approved an allocation plan for the $1,841,600.00.
This included $200,000.00, to be used in partnership with Fossil Creek Little League (FCLL), as a
challenge grant match for cash donations and monetary grants received or committed to support the
Northwest Community Park Project. The allocation plan also included $500,000.00 for a partnership with
the Northwest Independent School District (NISD) for the development of athletic fields on property owned
by the NISD. There was an amount of$41,600.00 included in the allocation plan to be used as
contingency for advancing any one, or all, of the projects listed in the allocation plan.
As per an MOU between the PARD and FCLL, there was a deadline of May 31, 2017 for the fundraising
portion of the $200,000.00 challenge match. At the end of the fundraising time limit, Staff recommends
Logname: 80NORTHWEST COMMUNITY PARK PHASE II - CONSTRUCTION CONTRACT Page 2 of 4
reassigning the remaining funding of the challenge match (if any) to the purpose of direct support of the
Northwest Community Park Project.
On April 10, 2017, the NISD notified the Park and Recreation Department that the NISD will instead
expand the agricultural facilities on the proposed property. Staff recommends reassigning the
$500,000.00, previously allocated for the NISD partnership, and the $41,600.00 contingency to the
Northwest Community Park Phase II -Athletic Field Complex Project.
Upon approval of this M&C, all appropriations and funding will be as summarized in the table below:
Current [--Proposed Total
Source M&C Appropriations Appropriations Appropriations
34014 - 2014 Bond
Program $2,708,400.00 $541,600.00 $3,250,000.00
(31002 -TPWD Grant G-18298r $1,000,000.00 $1,000,00_0.00
Total (� - F$3,708,400.00 (— $541,600.00 $4,250,000.00
A portion of this project will include 2014 Bond Funds. Available resources within the General Fund will be
used to provide interim financing for these expenses until debt is issued. Once debt associated with this
project is sold, bond proceeds will reimburse General fund, in accordance with the statement expressing
official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election and
the subsequent actions authorizing the approval of the issuance of public securities. (Ordinance No.
21241-05-2014).
M/WBE OFFICE - Cole Construction Inc., is in compliance with the City's BDE Ordinance by committing to
13 percent MBE participation. The City's MBE goal on this project is 12 percent.
The contract period is to be 180 calendar days. Construction is anticipated to commence in June 2017
with an estimated completion date in December 2017. An official completion/opening date would be in the
late summer of 2018, to allow time for grass growth on the fields before use.
The PARD Maintenance impact is expected to begin in December of 2017 and is estimated to be
$10,208.00 in Fiscal Year 2017. Beginning in Fiscal Year 2018, the PARD Maintenance impact is
anticipated to be $134,145.09 annually. There is no FF&E associated with this project scope.
The estimated revenue to be generated in Fiscal Year 2018 is $3,500.00. Beginning Fiscal Year 2019,
estimated annual revenue to be generated is $14,000.00.
Northwest Community Park is located in COUNCIL DISTRICT 7.
FISCAL INFORMATION /CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, appropriations are available in the current capital budget for this
construction contract, as appropriated, within the 2014 Bond Fund; and funds are available in the
operating budget for the maintenance impact, as appropriated in the General Fund.
FUND IDENTIFIERS (FIDs):
TO
Fund Department ccoun Project Program ctivity Budget Reference # moun
ID ID Year Chartfield 2
Logname: 80NORTHWEST COMMUNITY PARK PHASE II - CONSTRUCTION CONTRACT Page 3 of 4
FROM
Fund Department ccoun Project Program ctivity Budget Reference # moun
ID ID Year Chartfield 2
CERTIFICATIONS:
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Richard Zavala (5704)
Additional Information Contact: David Creek (5744)
Logname: 80NORTHWEST COMMUNITY PARK PHASE II - CONSTRUCTION CONTRACT Page 4 of 4