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Home My WebLink AboutContract 46866-A1 CITY SECRETARY tlll �j a y ro 7 8 .9 ro CONTRACT NO. V� Agreement Number AJW-FN-CSA-15-2178-A1 Amendment Number 1 ��G� �0�� AMENDMENT NUMBER ONE 0. c, � NON-FEDERAL REIMBURSABLE AGREEMENT �� G�cS�cQ�pO ti BETWEEN � w It � 69 L 9�' DEPARTMENT OF TRANSPORTATION FEDERAL AVIATION ADMINISTRATION AND CITY OF FORT WORTH FORT WORTH ALLIANCE AIRPORT FORT WORTH,TEXAS ARTICLE 10, Changes and Modifications, of Non-Federal Reimbursable Agreement Number AJW-FN-CSA-15-2178 ("Agreement")requires that changes to the Agreement be formalized by a written modification and that any modification to the Agreement be executed in writing and signed by the authorized representative of each party. The Federal Aviation Administration(FAA) and the City of Fort Worth(Sponsor)mutually concur that the Agreement should be amended by revising and/or amending Articles 3.AlI, 3.13 13 and C.9 as more specifically set forth below. Additionally,this amendment will modify language in Article 3.D regarding availability of Grant information,Article 7 Estimated Cost, Article 9 Reimbursement and Accounting Arrangements and Replace "Amendment"with "Modification"when referencing iterations of agreement. The parties agree that the Agreement is hereby amended as follows: ARTICLE 3.A.2 Scope Modify to read: a. Relocate and upgrade the Runway 34R Localizer(LOC)with a MARK 20A, 20 element antenna array expansion kit. Add: c. Upgrade the Runway 16L LOC with a MARK 20A, 20 element antenna array expansion kit. ARTICLE 3.B.13 Add: OFFICIAL RECORD CITU SECRETARY W®FM,TX Non-Federal Reimbursable Agreement V84 Page 1 of 6 Agreement Number AJW-FN-CSA-15-2178-A1 Amendment Number 1 Runway 16L LOC a) Inspect and technically support the installation of the MARK 20A LOC expansion kit, provided as Government Furnished Material (GFM); b) Add necessary LOC electronics to the existing antenna array; c) Inspect and provide technical support for the installation of grounding materials; and d) Coordinate and conduct flight check operations in support of the LOC including commissioning. Runway 34R LOC h) Inspect and technically support the installation of the MARK 20A expansion kit, provided by the FAA in order to maintain project schedule and reduce operational impacts. Sponsor will replenish FAA stock with the new MARK 20A expansion kit which they had previously ordered; i) Add necessary LOC electronics to the existing antenna array. ARTICLE 3.C.9 Add: Runway 16L LOC a) Survey, stake, layout and construct the LOC foundations necessary to accommodate the six (6) additional antenna arrays, b) Furnish and install the coax, power and control cables between shelter and antenna array per approved FAA drawings. Fund coax cables from antenna distribution box to individual antennas; c) Assemble and erect the new GFM additional antenna arrays, raceway, control and distribution box (dog house) antenna cabling, conduits with frangible couplings per approved FAA drawings; and d) Provide funding for all activities necessary to accommodate the expansion of the LOC antenna array. Funded activities include the material, construction, electronic installation, flight check, and any environmental remediation. Runway 34R LOC 1) Install new MARK 20A expansion kit, raceway, control and distribution box,and DUCU; m) Sponsor will direct Thales to ship the new MARK 20A expansion kit which has been ordered, directly to the FAA to replenish FAA stock; n) Provide funding for all activities necessary to accommodate the expansion of the LOC antenna array. Funded activities include the material, construction, electronic installation, flight check, and any environmental remediation. Article 3.1) is amended as follows: This agreement is in whole or in part funded with funding from an AIP grant [x] Yes [] No. If Yes, the grant date is: 7/15/15 and the grant number is: 3-48-0296-055-2015. If the grant Non-Federal Reimbursable Agreement V84 Page 2 of 6 Agreement Number AJW-FN-CSA-15-2178-A1 Amendment Number 1 information is not available at the time of agreement execution,the Sponsor will provide the grant information to the FAA when it becomes available. ARTICLE 7 is amended to read: The estimated additional FAA costs associated with this amendment are as follows: Estimated Co JA Description of Reimbursable Item Labor Construction Oversight(RE Services)WB4050 $4,834.80 Electronics Equipment Installation/Checkout/Testing WB4060 $3,685.20 Labor Subtotal $8,520.00 Labor Overhead $1,197.02 Total Labor $9,717.02 Non-Labor Transportation/Electronic/Construction Materials WB4050,WB4060 $10,000.00 Flight Inspection/AeroNav Procedure Development WB4070 $19,572.00 Non-Labor Subtotal $29,572.00 Non-Labor Overhead $1,774.32 Total Non-Labor $31,346.32 TOTAL ESTIMATED COST $41,063.34 Description of Reimbursable Item Cost New Estimated Cost: $1,668,225.54 Total received from the Project Sponsor for the original: ($1,627,162.20) Total of this amendment: $41,063.34 ARTICLE 9. Reimbursement and Accounting Arrangements is amended to read as follows: A. The Sponsor agrees to prepay the entire estimated cost of the Agreement. The Sponsor will send a copy of the executed Agreement and submit full advance payment in the amount stated in Article 7 to the Accounting Division listed in Section C of this Article. The advance payment will be held as a non-interest bearing deposit. Such advance payment by the Sponsor must be received before the FAA incurs any obligation to implement this Agreement. Upon completion of this Agreement,the final costs will be netted against the advance payment and, as appropriate, a refund or final bill will be sent to the sponsor. Per U.S. Treasury guidelines,refunds under$1.00 will not beprocessed. Additionally,FAA will not bill the sponsor for amounts less than$1.00. Non-Federal Reimbursable Agreement V84 Page 3 of 6 Agreement Number AJW-FN-CSA-15-2178-A1 Amendment Number 1 B. The Sponsor certifies that arrangements for sufficient funding have been made to cover the estimated costs of the Agreement. C. The Accounting Division is identified by the FAA as the billing office for this Agreement. The Sponsor will send a copy of the executed Agreement and submit the full advance payment to the Accounting Division. The sponsor can either mail the payment to the address shown below or submit payment (via check or credit card)electronically via pay.gov. All payments mailed to the FAA must include the Agreement number, Agreement name, Sponsor name, and project location. The mailing address is: FAA Mike Monroney Aeronautical Center Attn: AMK-322, Reimbursable Receipt Team P.O. Box 25770 Oklahoma City, OK 73125 The overnight mailing address is: FAA Mike Monroney Aeronautical Center Attn: AMK-322, Reimbursable Receipt Team 6500 S. MacArthur Blvd. Oklahoma City, OK 73169 Telephone: (405) 954-3771 The Sponsor hereby identifies the office to which the FAA will render bills for the project costs incurred as: City of Fort Worth Attn: Fernando Costa, Assistant City Manager 200 Texas Street Fort Worth, Texas 76102 Telephone: (817) 392-6122 D. The FAA will provide a quarterly Statement of Account of costs incurred against the advance payment. E. The cost estimates contained in Article 7 are expected to be the maximum costs associated with this Agreement, but may be modified to recover the FAA's actual costs. If during the course of this Agreement actual costs are expected to exceed the estimated costs, the FAA will notify the Sponsor immediately. The FAA will also provide the Sponsor an amendment to the Agreement which includes the FAA's additional costs. The Sponsor agrees to prepay the entire estimated cost of the amendment. The Sponsor will send a copy of the executed amendment to the Agreement to the FAA-Mike Monroney Aeronautical Center with the additional advance payment. Work identified in the amendment cannot start until receipt of the additional advance payment. In addition, in the event that a contractor performing work pursuant to the scope of this Agreement brings a claim against the FAA and the FAA incurs additional costs as a result of the Non-Federal Reimbursable Agreement V84 Page 4 of 6 Agreement Number AJW-FN-CSA-15-2178-A1 Amendment Number 1 claim,the Sponsor agrees to reimburse the FAA for the additional costs incurred whether or not a final bill or a refund has been sent. All other terms and conditions in the original Agreement remain unchanged. AGREED: The FAA and the Sponsor agree to the provisions of this Amendment, Amendment Number 1,as indicated by the signatures of their duly authorized officers. FEDERAL AVIATION CITY OF FORT WORTH, TX ADMINISTRATION SIGNATURE SIGNATURE ,,, NAME _ NAME Fernando Costa. TITLE _ Contracting Officer TITLE Assistant City Manager DATE DATE 6 7 APPROVAL RECOMMENDED: By: tead,AAE Director, els,Aviation APPROVED AS TO FORM AND LEGALITY M&C No.: n/a M&C Date: Al- By: John "JB" trong Assistant City Attorney ATTEST: 0 z Mary 7. er 'a * pFFICIAL RECORD City Secret ry ..... CITY 901MAW FT.WORT149 Tx Non-Federal Reimbursable Agreement V84 Page 5 of 6 Agreement Number AJW-FN-CSA-15-2178-Al Amendment Number 1 claim, the Sponsor agrees to reimburse the FAA for the additional costs incurred whether or not a final bill or a refund has been sent. All other terms and conditions in the original Agreement remain unchanged. AGREED: The FAA and the Sponsor agree to the provisions of this Amendment, Amendment Number 1, as indicated by the signatures of their duly authorized officers. FEDERAL AVIATION ADMINISTRATION SIGNATURE NAME 8XAPI-5y IC 40SAA"' TITLE _ Contracting Officer DATE _ � 12 i / / 7 APPROVAL RECOMMENDED: By: 1. Welstead, AAE Director, Aviation APPROVED AS TO FORM AND LEGALITY By. - J)� ohn "JB" Strong Assistant City Attorney ATTEST: Cil Secretary CITY OF FORT WORTH, TX SIGNATUREca NAME Fernando Costa TITLE Assistant City Manager DATE G116 17 M&C No.: n/a M&C Date: Non -Federal Reimbursable Agreement V84 Page 5 of 6 Agreement Number AJW-FN-CSA-15-2178-A1 Amendment Number 1 Contract Manager By signing, ackno dge at I am the person responsible for the monitoring and administration of this co incl i en ring all performance and reporting requirements. Juli epecialistlenior Prsect Administrative Assistant Aviation Department Non-Federal Reimbursable Agreement V84 Page 6 of 6