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HomeMy WebLinkAboutContract 48302-R1 CCr ' !`L� IvMNI AUSTIN HOTEL CONON TRRACTT NO.N0. Group Rooms Only 700 San Jacinto,Austin Texas 78701 Market Segment I-800-THE OMNI ❑ Association FAX(512)397-4885 ❑ Corporate ❑ Tour ❑ Government ❑ Training/Destiny © Definite(Upon Return) ❑Other ❑ Revision EXTENDED STA Y ❑ One Time Only ❑ Cancellation CONTRACT Company City of Fort Worth Contact Mr. T. J. Patterson 817-392-6168 Name Phone Address 1000 Throckmorton St Sales Mgr. Robyn Farmer, Business Travel Sales City, ST, Fort Worth, TX 76102 Sales 512-397-4720 Zip Phone Sleeping Room Commitment RESERVATIONS PROCEDURE (Please Check One) June 30th, 2017—September 1St, 2017 ❑ Individuals (1)One bedroom Luxury Suite, Queen bed ❑X Room List Rate: One bedroom Luxury Suite- $239.00/per night plus 15%tax Total stay= 61 nights X $239.00 per night=$14,579 *Tax Exemption (from Texas Taxes Tax Publication) Guests who occupy a hotel room for 30 or more consecutive days are considered permanent residents and are exempt from hotel tax. There can be no interruption of payment during that period. Taxes will be run for first 30 days and reimbursed at that time and no longer charged. If guest checks out of hotel prior to staying 30 days they will be liable for the first 30 days of tax in addition to the contracted room revenue as stated in the cancellation policy. Guests who stay 30 or more days and notify the hotel in writing of their intention beforehand are exempt. Execution of this agreement serves as proper intention for tax exemption status. PAYMENT PROCEDURE Room,tax, incidentals, and any valet parking charges will be charged to the individuals' corporate credit card on file. Total deposit to be charged to City of Fort Worth corporate card provided upon receipt of signed contract or by company check. Payment schedule detailed below in Billing Section. CONFIRMATION GUEST ROOMS As our guest check-in time is 3:00 P.M.,we would appreciate guest arrival after this time. Please be assured,however,that every effort will be made to accommodate guests who arrive at the OMNI AUSTIN HOTEL DOWNTOWN before 3:00 P.M. Check out time is 12:00 Noon. EARLY DEPARTURE FEE In the event the guest departs the hotel prior to the determined check out date(September 1,2017),they will still be responsible for the term of the contract.Advance notice of two weeks prior to departure is required for any early check out. OFFICIAL RECORD Page 1 of 2 CITY SECRETARY FT.WORTH,TX TERMS OF AGREEMENT The term of this agreement is June 30,2017-September 1,2017. Availability prior to June 30`h or after September 1 st is not guaranteed. If you wish to extend a reservation, a minimum of two weeks notice must be given to check and confirm or deny availability. PARKING Covered self-parking with in and out privileges are available complimentary and included in the nightly room rate. Valet parking is also available for$30 per day. Rates are subject to change. HOUSEKEEPING Guest rooms will be lightly serviced daily(includes bed made,clean towels and waste collected.)Twice a week the room will be thoroughly cleaned. DELIVERIES All mail and packages must be made out to the Omni Austin Hotel Downtown and marked as follows: HOLD FOR ARRIVAL COMPLETE RETURN ADDRESS ATTN: Guest's Name OMNI AUSTIN HOTEL DOWNTOWN 700 San Jacinto @ 8"'Street Austin,TX 78701 HOLD HARMLESS To the extent not prohibited by law,you agree to hold harmless Omni Hotels and the OMNI AUSTIN HOTEL DOWNTOWN from any and all damages or destruction, including theft or mysterious disappearance,to any and all equipment owned by, or leased by you. CANCELLATION In the event the room cancels before check-in once the contract has been signed,you will be responsible for 100%of the total anticipated revenue for the term of the contract. BILLING Please note that the Omni Austin Hotel Downtown requires pre-payment for long-term stays. Payment schedule is as follows: Period Owed—Room &Tax Due Date First&Last Month's rent Due upon receipt of contract Prepayment of$239 x first and last month's rent(61 days)x I suite=$14.579 due upon receipt of contract INCIDENTAL CHARGES A breakdown of previous week's incidental charges will be placed under suite door each Sunday night. These weekly charges will be charged to the corporate credit card on file on the following Wednesday night. It is required that your travelers approach the front desk with any questions on incidental charges by Wednesday at 5:00pm otherwise the total charges will be posted at that time. PREPAYMENT p� If payment is not provided,the rooms may be released or the agreed upon rate may not be available. C� Thank you for selecting the OMNI AUSTIN HOTEL DOWNTOWN. We are dedicated to providing four-diamand pride p�p^ • Y,p ourselves in not only meeting,but also EXCEEDING your travelers' expectations! FART Please sign below and return to the Omni Austin Hotel Downtown by June 16,2017. Upon rec15e si�ed coj5 is agreement, Omni Hotels will confirm rates,and enter the reservations. " ' F— : i CONTRACT APPROVED City of Fort Worth: ��,�,-i�J Printed Name: 110— �l ,tYS XKen Date: �,o —1-2 A P ffo-lk a `ia f5tA AN6 C17�1 t7'1 lS C M ceu-s,' CONTRACT SUBMITTED BY: � s� Ccs Robyn Farmer, Sales er Ut/"" Date: Page 2 of 2 OFFICIAL RECORD azy J. s ; C Secretaty CITE SECRETARY FT.WORTH,TX CONTRACT COMPLIANCE MANAGER: I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Name. ratterson T.J. 34se, 4 � � Title/p,10,11, CIN OF FORT-WORTH N d� CIt'(SECRETARY �� OFFICIAL RECORD [NO M&C REQUIRED CITY SECRETARY FT. NORTH,TX L__