HomeMy WebLinkAboutOrdinance 22778-06-2017Ordinance No.22778-06-2017
A SUPPLEMENTAL APPROPRIATION ORDINANCE INCREASING ESTIMATED
RECEIPTS AND APPROPRIATIONS IN THE INFORMATION TECHNOLOGY SYSTEMS
FUND IN THE AMOUNT OF $752,000.00, AND DECREASING AVAILABLE CASH, FOR
THE PURPOSE OF TRANSFERING SAID FUNDS TO THE INFORMATION
TECHNOLOGY SYSTEM CAPITAL PROJECTS FUND; PROVIDING FOR A
SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR
ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND
PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS:
SECTION 1
That in addition to those amounts allocated to the various City departments for Fiscal Year 2016-2017 in the
Budget of the City Manager, there shall also be increased receipts and appropriations in the Information
Technology Systems Fund in the amount of $752,000.00, and a decrease in available cash, for the purpose
of transferring said funds to the Information Technology System Capital Projects`Fund.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competentjurisdiction, such decision, opinion orjudgment shall in no way impair
the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall
be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance 22394-09-2016 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY: CITY SECRE f
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"' ' ary s r
Sr. Assistant City Attorney �/
ADOPTED AND EFFECTIVE: June 20, 2017
City of Fort Worth, Texas
Mayor and Council Communication
COUNCiL ACTION: Approved on 6120/2017 - Ordinance Nos. 22778-06-2017 & 22779=06-
2017
DATE: Tuesday, June 20, 2017 REFERENCE NO.: **P-12065
LOG NAME: 13P17-0050 STRUCTURED CABLING SB ITS
SUBJECT:
Authorize Execution of Professional Services Agreements with ABLe Communications and Superior Fiber
& Data Services, Inc., to Provide Structured Cabling Parts and Services in an Amount Not To Exceed
$2,800,000.00 Over Three Years, and Not to Exceed $1,600,000.00 for the First Year and Adopt
Appropriation Ordinance and Authorize Transfer from the Information Technology Systems Fund to the IT
Capital Projects Funds in the Amount of $752,000.00 for the Information Technology Solutions Department
(ALL COUNCI� DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of Professional Services Agreements with ABLe Communications and Superior
Fiber & Data Services, Inc., to provide structured cabling parts and services in an amount not to exceed
$2,800,000.00, cumulatively between the two contracts, for three years, and not to exceed $1,600,000.00
for the first year of both contracts for the Information Technology Department.
2. Authorize a transfer from the Information Technology Systems Fund to the IT Capital Projects Funds in
the amount of $752,000.00 for the Information Technology Solutions Department.
3. Adopt a supplemental appropriation ordinance increasing the appropriations in the Information
Technology Systems Fund in the amount of $752,000.00 and decreasing the available cash balance in
the Information Technology Systems Fund by the same amount;
4. Adopt a supplemental appropriation ordinance increasing estirnated receipts and appropriations in the
Information Technology Systems Capital Projects Fund in the amount of $752,000.00 to provide
structured cabling services.
DISCUSSION:
The Information Technology Solutions Department (ITS) will use these Agreements with communication
infrastructure providers for work to be performed including furnishing equipment, materials, labor and
personnel for network cabling services and parts. The execution of Agreements with ABLe
Communications and Superior Fiber & Data Services, Inc., will allow the City to create work orders for
various cabling projects citywide. The vendors will provide all materials and labor in accordance with the
work orders.
ITS purchases all cabling materials for City-wide projects and the professional services vendors provide
labor only. Currently, the City has Agreements with two vendors to provide private fiber/structured cabling
services and indoor/in-plant low voltage cabling services.
Logname: 13P17-0050 STRUCTURED CABLING SB ITS Page 1 of 3
ITS is requesting authorization to execute respective Agreements with an initial term of one year and at
the City's option, two additional one-year renewals. Due to significant cabling projects scheduled for the
remainder of Fiscal Year 2017 and Fiscal Year 2018, ITS anticipates spending $1,600,000.00 for the first
year of these Agreements and is capping the not to exceed amount at $1,600,000.000. The contracts,
cumulatively will have a not to exceed amount of $2,800,000 for the life of the Agreements which is three
years if the renewal options are exercised. If any one-year renewal options are exercised, ITS estimates
the annual expenditures for City-wide cabling projects not to exceed a total amount of $600,000.00
annually.
BID ADVERTISEMENT - A Request for Proposals (RFP) was advertised in the Fort Worth Star-Teleqram
on Wednesdays between January 4, 2017, January 11, 2017, January 18, 2017, January 25, 2017 and
February 1, 2017. The evaluation factors inciuded Manufacturer Certifications, Overall Price of Solution,
GEM Experience/References, M/WBE Participation, Financial Stability and Ability to Obtain Insurance and
Bonding, and Value Added Services. One hundred-six vendors were solicited from the purchasing
vendors database system and seven vendors, non-registered vendors, via email; six responses were
received. The proposais received were reviewed by an evaluation committee consisting of staff from
Information Technology Solutions Departments. The proposals from ABLe Communications and Superior
Fiber & Data Services, Inc., was found to present the best value to the City.
PRICE ANALYSIS - The Information Technology Solutions Department conducted a comparable market
analysis for similar products, parts and installation and found that the City has no comparable purchase
history. Staff reviewed the prices and determined the flat fee pricing for parts and installation offed by
ABLe Communications and Superior Fiber & Data Services, Inc., to be fair and reasonable.
ADMINISTRATIVE AMENDMENT - An administrative change order or increase may be made by the City
Manager to this Agreement for an amount up to $100,000.00 and does not require specific City Council
approval as long as sufficient funds have been appropriated.
CONTRACT TERMS - Upon City Council's approval, the initial term of each Agreement shall be one-year
from date of execution.
RENEWAL OPTIONS - Each Agreement may be renewed for up to two additional one-year terms at the
City's option. This action does not require specific City Council approval provided that the City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal term.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the
Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because
the purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation, funds are available in
the FY2017 Capital Budget, as appropriated, of the information Systems Capital Projects Fund and that
prior to an expenditure being made, the Information Technology Solutions Department has the
responsibility to validate the availability of funds.
BQN\17-0050\SB
FUND IDENTIFIERS (FIDs�:
und Department ccoun Project Program� ctivity Budget Reference #
ID ID � Year (Chartfield 2'
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Logname: 13P17-0050 STRUCTURED CABLING SB ITS Page 2 of 3
CERTIFICATIONS:
Submitted for City Manager's Office b}�
Originatinq Department Head:
Additional information Contact:
Susan Alanis (8180)
Aaron Bovos (8517)
Sheila Baker (8356)
Jack Dale (8357)
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