HomeMy WebLinkAboutContract 46079-R3 CSC No.
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
6/12/17 C"SECRcomic o,1v/Q67r1,P3
UWS,Inc. 1; l
P.O.Box 516
Trion,GA 30753
Re: NOTICE OF CONTRACT RENEWAL
Water Meter Testing and Repair Services
Contract No.CSC No. 46079-R2 (the"Contract")
Renewal Term No. 3: August 1,2017 to July 31,2018
The above referenced Contract will expire on July 31, 2017. Pursuant to the Contract, contract renewals are at the sole
option of the City. This letter is to inform you that the City is exercising its right to renew CSC No. 46079-R2 for an
additional one year period, which will begin immediately upon the expiration of the current term and will end on July 31,
2018. All other terms and conditions of CSC No. 46079-R2 remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your current insurance certificate, to the address set forth below,
acknowledging receipt of the Notice of Contract Renewal.
Please log onto BuySpeed Online at http://fortworthtexas.gov/purchasing to insure that your company information is correct
and up-to-date.
If you have any questions concerning this Contract Renewal Notice,please contact me at the telephone number listed below.
Sincerely yours,
Darian Gavin, Contract Compliance Specialist OFFICIAL RECORD
FMS,Purchasing Division CITY SECRETARY
817-392-2057 -Direct FT.WORTH,TX
817-392-8440-Fax
I hereby acknowledge receipt of the Contract Renewal Notice for CSC No. 46079-R2 for a one year period ending on July
31,2018. (( Maw.
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By: �QAryj V�/2QVtrit'i Date: ;L-O , a0 1-1
Printed Name and Title
S atT oFFORr�.. F.
CITY OF FORT WORTI: �� IvO , S
Jesus J. Chapa,Assistan ity Manager J. Kayser,City Secreta
Date: LL/ ✓�r lXP►S &C No. P-11681
CSC No.
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person responsible for the
monitoring and administration ;1 this contract,including ensuring all
performance and reportm a irements.
By: ka��
Name:
Title:
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Official site of the City of rort Worth,Texas
CITY COUNCIL AGENDA FOROR11
COUNCIL ACTION: Approved on 8/5/2014
REFERENCE ** 13P13-0252 WATER METER
DATE: 8/5/2014 NO.: P-11681 LOG NAME: TESTING & REPAIRS DG
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of a Contract with UWS, Inc., in the Amount Up to $255,373.00 for the
First Year to Provide Water Meter Testing and Repair Services for the Water Department
(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a contract with UWS, Inc., in the
amount up to $255,373.00 for the first year to provide water meter testing and repair services for the
Water Department.
DISCUSSION:
The Water Department (Department) will use this contract to provide testing and repair services for a
comprehensive meter maintenance program. This program is being implemented to ensure lifecycle
cost effectiveness and optimum performance of water service meters three inches and larger. The
proactive program is designed to actively evaluate actual meter performance against established
standards, including American Water Works Association (AWWA) C700 cold water meters and
manufacturer's performance curves and to ensure accurate customer bills and water accountability.
The Request for Proposals (RFP) consisted of detailed specifications for water meter testing and
repair services to maintain optimum performance and lifecycle cost effectiveness to residential,
commercial, industrial and wholesale customers within the City of Fort Worth and surrounding
areas. Responses were evaluated on the following criteria: proposed services and work plan,
qualifications and references, financial stability, availability of resources and facilities, ability to
provide local support and service and proposed prices. The evaluation team consisted of members
from the Department. Through the evaluation process, UWS, Inc., meets the requirements stated in
the specifications.
During the first year of the contract, the Department will test 100 percent of all meters three inches
and larger for a total amount of$255,373.00 with UWS, Inc. Subsequent years will test one-third of
all meters resulting in a reduced contract amount for a total of$84,826.67 annually. Overall, prices
are considered fair and reasonable.
PRICE ANALYSIS -There is no direct relationship to allow comparison of current unit prices to
previous Agreements. Staff reviewed the proposed prices and certified that they are fair and
reasonable.
ADVERTISEMENT-This RFP was advertised in the Fort Worth Star-Telegram every Wednesday
starting on September 4, 2013 through October 2, 2013. Ten vendors were solicited from the
purchasing database; three responses were received.
M/WBE OFFICE -A waiver of the goal for MBE/SBE subcontracting requirements was requested by
the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance,
because the purchase of goods or services is from sources where subcontracting or supplier
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=19939&councildate=8/5/2014 7/6/2017
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opportunities are negligible.
ADMINISTRATIVE CHANGE ORDER -An administrative change order or increase may be made by
the City Manager in the amount up to $50,000.00 and does not require specific City Council approval
as long as sufficient funds have been appropriated.
AGREEMENT TERMS - Upon City Council approval, the contract shall begin on August 6, 2014 and
end August 5, 2015.
RENEWAL OPTIONS-The contract may be renewed up to four additional one-year terms at the
City's option. This action does not require specific City Council approval provided that the City
Council has appropriated sufficient funds to satisfy the City's obligations during renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the Water and Sewer Fund.
BQN\13--0252\DG
TO Fund/Account/Centers FROM Fund/Account/Centers
PE45 539120 0604009 $255.373.00
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Aaron Bovos (8517)
Additional Information Contact: Jack Dale (8357)Darian Gavin (2057)
ATTACHMENTS
http://apps.cfwnet.org/council_packet/mc review.asp?ID=19939&councildate=8/5/2014 7/6/2017