HomeMy WebLinkAboutContract 47840-R1 CSC No.
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE CITY SECRETARY n q
CONTRACT NO. / ��
05/12/17
8
PropertyRoom.com,Inc.
Attn: Donald Nemer, SVP of Sales
5257 Buckeystown Pike,Suite 475 " RECEIVED ;
Frederick,MD 21704
a JUL 102017
Re: NOTICE OF CONTRACT RENEWAL .� CITY OF FORT UIIORTII
City Developer Agreement Cy CITY SECRETARY
Contract No. CSC No.47840(the"Contract")
Renewal Term No. 1: May 12,2017 to May 11,2018
The above referenced Contract will expire on May 12,2017. Pursuant to the Contract, contract renewals are at the sole option of the
City. This letter is to inform you that the City is exercising its right to renew CSC No.47840 for an additional one year period, which
will begin immediately upon the expiration of the current term and will end on May 11, 2018. All other terms and conditions of CSC
No. 47840 remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance
certificate,to the address set forth below,acknowledging receipt of the Notice of Contract Renewal.
Please log onto BuySpeed Online at http://foilwortlitexas.gov/purchasOg to insure that your company information is correct and up-
to-date.
If you have any questions concerning this Contract Renewal Notice,please contact me at the telephone number listed below.
Sincerely yours,
Marilyn Jackson,Purchasing Supervisor
FMS,Purchasing Division OFFICIAL RECORD
817-392-2059-Direct G11TnY SECRETARY
817-392-8440-Fax
' '.WORTH,TX
1 hereby acknowledge receipt of the Contract Renewal Notice for CSC No.47840 for a one yew period ,2018.
By: Andrew J.Nash President&CEO Date: a 2-b i
Printed Nad Title
67
Signatur
CITY OF„FORT WORTH: ATTEST: ,
Valerie Washington, Assistant City Manager
r4ary J. r, it ecretary
Date: M&C No. P-11871
RECOMMENDED BY: FORT
Joel Fitzgerald,Police Chief :• ��
Date: /C U
TEXp,S
CSC No.
Contract Compliance Manager:
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
Name of Emp ee: B ty Rogers
Title: Property/Records Management
Contract Compliance Manager:
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract,including
ensuring all performance and reporting requirements.
Name of Employee.Jeremy Jones
Title: Auto Impound ivision
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoRTMRTH
COUNCIL ACTION: Approved on 5/10/2016
REFERENCE ,* 13P15-0282 AUCTION
DATE: 5/10/2016 NO.: P-11871 LOG NAME: SERVICES - EW POLICE
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Contracts for Auction Services with Lone Star Auctioneers, Inc., and
PropertyRoom.com, Inc., for Sales of Wrecked and Abandoned Vehicles, Property and
Surplus City Equipment (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize contracts for auction services with Lone Star
Auctioneers, Inc., and Property Room.com, Inc., for sales of wrecked and abandoned vehicles,
property and surplus City equipment.
DISCUSSION:
City departments will use these contracts for live and online auction sales of forfeiture and surplus
vehicles, obsolete equipment, surplus office furniture and various surplus items. Lone Star
Auctioneers and PropertyRoom.com will be paid by commission from buyers of auctioned items. This
is a revenue generating Agreement with auction proceeds credited to the appropriate City fund
identifier.
During the previous fiscal year the City received a total net revenue of$1,940,000.00 from internet
auctions. Of this total, $895,265.00 was from Equipment Services Department vehicle sales,
$997,345.00 was from the Police Department and auto impound sales and $47,390.00 was received
from other City surplus sales. Estimates for these revenues are included in the City's budget.
A Request for Proposals (RFP) 15-0282 was issued on August 19, 2015. The evaluation factors
included physical governmental auctioneer experience, electronic governmental auctioneer
experience, advertising and sale marketing ability, web based services, project management,
qualifications and references and cost. The evaluation panel included representation from the Police
Department- Property and Records Management, Asset Forfeiture, Fleet/Auto Pound and the
Property Management Department. The evaluation panel compared proposal responses to the
evaluation factors, Lone Star Auctioneers, Inc., and PropertyRoom.com, Inc., were the best rated
value to the City.
PRICE ANALYSIS -The percentages paid to these suppliers remain unchanged compared to
percentages awarded in 2009. Overall, percentages being recommended are considered fair and
reasonable.
BID ADVERTISEMENT-This RFP was advertised in the Fort Worth Star-Telegram on August 19,
2015, August 26, 2015, September 2, 2015, September 9, 2015 and September 16, 2015. Nineteen
vendors from the City's database system were solicited, seven responses were received.
M/WBE OFFICE—A waiver of the goal for MBE/SBE subcontracting requirements was requested by
the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance,
because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
AGREEMENT TERMS— Upon City Council's approval these contracts shall have an initial one year
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=21870&councildate=5/10/2016 6/1/2017
M&C Review Page 2 of 2
term beginning May 4, 2016 and expiring May 3, 2017.
RENEWAL OPTIONS -These contracts may be renewed for four additional one-year terms at the
City's option. This action does not require City Council approval provided that City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal terms.
FISCAL INFORMATION/CERTIFICATION:
Revenue received from the contracts provided herein will be deposited into the appropriate fund,
including but not limited to the General Fund, Sale of Abandoned Property Account which has total
estimated revenue in Fiscal Year 2016 of$1,320,599.00 and year-to-date receipts of$4,650.00,
Crime Control Prevention District Fund, Sale of Capital Asset Account which has total estimated
revenue in Fiscal Year 2016 of$101,988.00 and no year-to-date receipts and State Asset Forfeiture
Fund, Sale of Abandoned Property Account which has no estimated revenue in Fiscal Year 2016 and
year-to-date receipts of$267,582.00.
BQN\15-0282\EW
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfleld 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID i ID I I Year Chartfield 2
Submitted for City Manager's Office by: Valerie Washington (6192)
Originating Department Head: Aaron Bovos(8517)
Additional Information Contact: Jack Dale (8357)
Eryck Walker(6610)
ATTACHMENTS
1295 Forms.pdf
http://apps.cfwnet.org/council_packet/mc review.asp?ID=21870&councildate=5/10/2016 6/1/2017