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Home My WebLink AboutContract 47882-R1 CSC No. CITY OF FORT WORTH CONTRACT RENEWAL NOTICE CITY SECRETARY' �/ 05/12/17 Ce. .I CI IVO._ �o D -I-r— Lone Star Auctioneers,Inc. Attn:Marilyn K.Burgess y 4629 Mark IV Parkway b' Fort Worth,Texas 76106 Re: NOTICE OF CONTRACT RENEWAL City Developer Agreement s. c��,l pF SE��Al Contract No.CSC No.47882(the"Contract") CCL Renewal Term No. 1:May 12,2017 to May 11,2018 �o►� The above referenced Contract will expire on May 12,2017. Pursuant to the Contta� 0� act renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew CSC No.47882 for an additional one year period,which will begin immediately upon the expiration of the current term and will end on May 11,2018. All other terms and conditions of CSC No. 47882 remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate,to the address set forth below,acknowledging receipt of the Notice of Contract Renewal. Please log onto BuySpeed Online at hq://fortworthtexas.gov/purchasing to insure that your company information is correct and up-to- date. If you have any questions concerning this Contract Renewal Notice,please contact me at the telephone number listed below. Sincerely yours, Marilyn Jackson,Purchasing Supervisor FMS,Purchasing Division 817-392-2059-Direct 817-392-8440-Fax I hereby acknowledge receipt of the Contract Renewal Notice for CSC No.47882 for a one year period ending on May 11,2018. By: Marilyn K.Bur ess Date: Printe Name and Title FORT 1)11AJ� Signature Uti• ;_ U CITY OF"ORT WORTH: 7L'XP Valerie Washington,Assistant City Manager J. ,C S etary Date: s� M&C No. P-11871 RECOMMENDED BY. Joel Fitzgerald,Police Chief I W Date: 12— A. WORTH,'TX CSC No. Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements. _ y Name of E loyee: f4tty Rogers Title:Property/Records Management Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements. Name of Employee. Jeremy Jones Title:Auto Impound ivision M&C Review Page 1 of 2 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA fbIrFWORTH COUNCIL ACTION: Approved on 5/10/2016 REFERENCE ** 13P15-0282 AUCTION DATE: 5!10/2016 NO.: P-11871 LOG NAME: SERVICES - EW POLICE CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Contracts for Auction Services with Lone Star Auctioneers, Inc., and PropertyRoom.com, Inc., for Sales of Wrecked and Abandoned Vehicles, Property and Surplus City Equipment(ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize contracts for auction services with Lone Star Auctioneers, Inc., and PropertyRoom.com, Inc., for sales of wrecked and abandoned vehicles, property and surplus City equipment. DISCUSSION: City departments will use these contracts for live and online auction sales of forfeiture and surplus vehicles, obsolete equipment, surplus office furniture and various surplus items. Lone Star Auctioneers and PropertyRoom.com will be paid by commission from buyers of auctioned items. This is a revenue generating Agreement with auction proceeds credited to the appropriate City fund identifier. During the previous fiscal year the City received a total net revenue of$1,940,000.00 from internet auctions. Of this total, $895,265.00 was from Equipment Services Department vehicle sales, $997,345.00 was from the Police Department and auto impound sales and $47,390.00 was received from other City surplus sales. Estimates for these revenues are included in the City's budget. A Request for Proposals (RFP) 15-0282 was issued on August 19, 2015. The evaluation factors included physical governmental auctioneer experience, electronic governmental auctioneer experience, advertising and sale marketing ability, web based services, project management, qualifications and references and cost. The evaluation panel included representation from the Police Department- Property and Records Management, Asset Forfeiture, Fleet/Auto Pound and the Property Management Department. The evaluation panel compared proposal responses to the evaluation factors, Lone Star Auctioneers, Inc., and PropertyRoom.com, Inc., were the best rated value to the City. PRICE ANALYSIS -The percentages paid to these suppliers remain unchanged compared to percentages awarded in 2009. Overall, percentages being recommended are considered fair and reasonable. BID ADVERTISEMENT-This RFP was advertised in the Fort Worth Star-Telegram on August 19, 2015, August 26, 2015, September 2, 2015, September 9, 2015 and September 16, 2015. Nineteen vendors from the City's database system were solicited, seven responses were received. M/WBE OFFICE—A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS—Upon City Council's approval these contracts shall have an initial one year http://apps.cfwnet.org/council_packet/mc review.asp?ID=21870&councildate=5/10/2016 6/1/2017 M&C Review Page 2 of 2 term beginning May 4, 2016 and expiring May 3, 2017. RENEWAL OPTIONS-These contracts may be renewed for four additional one-year terms at the City's option. This action does not require City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms. FISCAL INFORMATIONXERTIFICATION: Revenue received from the contracts provided herein will be deposited into the appropriate fund, including but not limited to the General Fund, Sale of Abandoned Property Account which has total estimated revenue in Fiscal Year 2016 of$1,320,599.00 and year-to-date receipts of$4,650.00, Crime Control Prevention District Fund, Sale of Capital Asset Account which has total estimated revenue in Fiscal Year 2016 of$101,988.00 and no year-to-date receipts and State Asset Forfeiture Fund, Sale of Abandoned Property Account which has no estimated revenue in Fiscal Year 2016 and year-to-date receipts of$267,582.00. BQN\15-0282\EW TO [1Fund I Department Account I Project Program Activity Budget Reference# Amount ID ID Year ChartField 2 FROM Fund Department Account Project Program I Activity Budget Reference# Amount ID ID Year Chartfield 2 Submitted for City Manager's Office by: Valerie Washington (6192) Originating Department Head: Aaron Bovos(8517) Additional Information Contact: Jack Dale (8357)Eryck Walker(6610) ATTACHMENTS 1295 Forms.Ddf http://apps.cfwnet.org/council_packet/mc review.asp?ID=21870&councildate=5/10/2016 6/1/2017