HomeMy WebLinkAboutContract 49248 CITY SECRETAW
CONTRACT NO. `F C
CPA CMD# 17-6320DS
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SvC�Es��� Texas Comptroller of Public Accounts
Reciprocal Agreement for Exchange of Confidential Information
08 9 £ Under the Texas Tax Code
This Reciprocal Agreement ("Agreement") is entered into by and between the Texas Comptroller of Public
Accounts ("CPA")and City of Fort Worth Police Department("Entity").
I. Declaration of Entity Type
In accordance with Section 1 11.006(e) of the Texas Tax Code, Entity certifies that it is a Texas law enforcement
officer.
II. CPA's Authorization to Examine Confidential Information; Reciprocal Agreement
A. In accordance with the terms of this Agreement, CPA authorizes Entity to examine certain information as set
forth in Attachment A, which is made confidential by Title 2 of the Texas Tax Code ("Confidential
Information"). Entity shall submit its request(s) to examine Confidential Information to the CPA Criminal
Investigations Division.
B. If Entity requests to examine Confidential Information described in Section 1 of Attachment A, Entity will
allow CPA to examine tax information under the control of Entity in a manner substantially equivalent to
Entity's access to Confidential Information, as required by Section 151.027(c)(1) of the Texas Tax Code. In
the event that CPA obtains confidential tax information from Entity under this Agreement, CPA shall comply
with Sections III and IV of this Agreement as the receiving party of confidential information.
III. Security of Confidential Information Received
A. Entity shall take all necessary and appropriate action within its abilities to safeguard the Confidential
Information provided under this Agreement and to protect the Confidential Information from unauthorized
disclosure.
B. Entity shall comply with all applicable state and federal laws and regulations regarding confidentiality,privacy,
and security pertaining to the Confidential Information provided under this Agreement.
C. Entity shall dispose of the Confidential Information received under this Agreement in a secure manner after
Entity's intended use of the Confidential Information has been fulfilled and in accordance with Entity's record
retention policies.
D. Entity shall provide notice to CPA as soon as possible following the discovery or reasonable belief that there
has been unauthorized use,exposure,access,disclosure,compromise,modification,or loss of sensitive personal
information or confidential information under this Agreement ("Security Incident"). CPA and Entity will
exchange confidential, detailed security and Security Incident information only between the Information
Security Officers for CPA and Entity subject to the mutually agreed restrictions regarding further internal or
external dissemination of such confidential information within each agency. CPA and Entity may also disclose
confidential,detailed security and Security Incident information to law enforcement authorities as required. To
the extent such security and Security Incident information is confidential pursuant to Sections 2054.077,
2059.055, and 552.139, Texas Government Code or other applicable state or federal law, each party shall
comply with all applicable statutory requirements and restrictions regarding dissemination of such
information.
OFFICIAL.RECORD
CITY SECRETARY
Page 1 of 4 FTS]NORTH,TX
CPA CMD# 17-632ODS
IV.Re-dissemination of Confidential Information Not Authorized; Exception
A. Except as provided for in Part B of this Section IV, Entity shall not disseminate any Confidential Information
obtained through this Agreement.
B. Pursuant to Section 111.006(c) of the Texas Tax Code, CPA authorizes Entity to use information or records
obtained under this Agreement in a judicial or administrative proceeding in which the State of Texas, another
state, or the federal government is a party.
C. If dissemination is requested by a third-party entity, Entity shall promptly notify CPA of such request. Entity
will direct the third-party entity requesting access to Confidential Information to contact CPA so that CPA can
assess the eligibility of such third-party entity to receive Confidential Information. If CPA determines that the
requesting third-party entity is eligible, such third-party entity will execute its own information exchange
agreement with CPA. Nothing herein shall prohibit Entity from complying with Texas Government Code,
Chapter 552,et. seq.
V. Term; Termination;Amendment; Effect of Termination
A. This Agreement is effective upon the date of the last party to sign(the"Effective Date")and will continue for
a period of four(4)years from the Effective Date,unless otherwise sooner terminated as provided herein.
B. The obligations under Sections III and IV of this Agreement shall survive the expiration or early termination of
this Agreement.
C. This Agreement is subject to termination for convenience upon thirty (30) days written notice by either party
to the other. Neither party shall have liability to any other party,person,agency,or entity upon termination of
this Agreement for any reason,whether for cause or for convenience,except as state law may provide otherwise
and as provided in Sections III and IV.
D. This Agreement may be amended only in writing by an instrument signed by CPA and Entity.
VI. General
A. Assignment. No assignment of this Agreement or of any right accruing hereunder shall be made, in whole or
part, by either Party without the prior written consent of the other,unless authorized by law.
B. Dispute Resolution. The parties agree to use good-faith efforts to resolve all questions,difficulties,or disputes of
any nature that may arise under or by this Contract; provided,however,nothing in this paragraph shall preclude
either party from pursuing any remedies available under Texas law.
C. No Waiver. This Agreement shall not constitute or be construed as a waiver of any of the privileges, rights,
defenses, remedies, or immunities available to either party or otherwise available to the party. The failure to
enforce or any delay in the enforcement of any privileges, rights, defenses, remedies, or immunities available
to a party under this Agreement or under applicable law shall not constitute a waiver of such privileges,rights,
defenses,remedies,or immunities or be considered as a basis for estoppel. Neither party waives any privileges,
rights, defenses, or immunities available to it by entering into this Agreement or by its conduct prior to or
subsequent to entering into this Agreement.
D. Severability. If one or more provisions are deemed invalid, illegal, or unenforceable for any reason, such
invalidity, illegality or unenforceability shall not affect any other provision and this Agreement shall be
construed as if the invalid,illegal or unenforceable provision had never been contained herein.
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CPA CMD# 17-6320DS
E. Headings. The headings used in this Agreement are for ease of reference only and will not be used to interpret
any aspect of this Agreement.
F. Survival. Upon termination or expiration of the Agreement, all rights and obligations are terminated therewith,
unless specifically noted in this Agreement.
G. Governing Law. This Agreement is governed by and construed under and in accordance with the laws of the
State of Texas.
VII.Notices
Any legal notice relating to this Agreement shall be in writing and shall be addressed to the receiving party at the
address specified below.
1. The address of CPA for all purposes under this Agreement and for all notices hereunder shall
be:
James Harris, Chief, Criminal Investigations Division
Texas Comptroller of Public Accounts
208 E. 10th Street,Room 206
Austin, Texas 78701
2. The address of Entity for all purposes under this Agreement and for all notices hereunder
shall be:
Valerie R.Washington
Assistant City Manager
City of Fort Worth Police Department
200 Texas Street
Fort Worth, Texas 76102
and
City Attorney's Office
City of Fort Worth
200 Texas Street
Fort Worth,Texas 76102
VIII. Merger
This Agreement, together with Attachment A which is incorporated herein by this reference, contains the entire
agreement between the Parties relating to the rights granted and the obligations assumed in it. Any oral
representations or modifications concerning this Agreement shall be of no force or effect unless contained in a
subsequent writing, signed by both Parties. This Agreement supersedes any other reciprocal agreement previously
made by CPA and Entity,and any other reciprocal agreement previously made by CPA and Entity is terminated.
IX. Signatories
The undersigned signatories represent and warrant that they have full authority to enter into this Agreement on
behalf of the respective Parties. This Agreement may be executed in one or more counterparts, each of which is an
original, and all of which constitute only one agreement between the Parties.
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Texas Co p 1 o ublic Accounts
B
i iss SOF FORT
De ty Co ptroller
U
DATE: A7
NZ r
City of Fort Worth,Texas Attest:
BY:
Valerie R. Washington, Assistant City Manager ity Seer t
(Q L'�y I�7
Date Date
1295 Cert.No.:Not Required
M&C: Not Required
Approval Recommended
Joel F. Fitzgerald
Chief of Police, Fort Worth Police Department
C �-u /
Date
Approved As To Form And Legality:
Jo Ann e
Assistant City Attorney, City of Fort Worth
Date:Cf�,: W 7
Contract Compliance Manager
By signing, I acknowledge that I am the person responsible
for the monitoring and administration of this agreement,including
ensuring all performance and reporting requirements.
Caain Chad Plowman
Fort Worth Police Department OFFICIAL RECORD
21 CITY SECRETARY
Date FT.WORTH,TX
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CPA CMD# 17-632ODS
Attachment A: Types of Confidential Information
1. In accordance with Section 111.006(e)of the Texas Tax Code, CPA authorizes Entity to examine Confidential
Information listed in this Section 1 of Attachment A, and, as required by Section 151.027(c)(1) of the Texas
Tax Code, Entity will allow CPA to examine tax information under the control of Entity in a manner
substantially equivalent to Entity's access to Confidential Information.
A. Information from CPA Relating to Sales Tax.
i. As set forth in Section 151.027(a) of the Texas Tax Code, information in or derived from a record,
report, or other instrument required to be furnished under Chapter I51 of the Texas Tax Code.
ii. As set forth in Section 151.027(b) of the Texas Tax Code, information secured, derived, or obtained
during the course of an examination of a taxpayer's books, records, papers, officers, or employees,
including the business affairs, operations, profits, losses, and expenditures of the taxpayer.
2. In accordance with Section 111.006(e)of the Texas Tax Code, CPA authorizes Entity to examine Confidential
Information listed in this Section 2 of Attachment A.
A. Information from CPA Examinations(Not Motor Fuels). As set forth in Section 111.006(a)(2)of the Texas
Tax Code, all information secured,derived,or obtained by CPA during the course of an examination of the
taxpayer's books, records,papers, officers,or employees, including an examination of the business affairs,
operations, source of income, profits, losses,or expenditures of the taxpayer.
B. Information from CPA Examinations Relating to Motor Fuels Tax. As set forth in Section 111.006(g) of
the Texas Tax Code, all information secured, derived, or obtained by CPA during the course of an
examination of the taxpayer's books, records, papers, officers, or employees, including an examination of
the business affairs, operations, sources of income, profits, losses, or expenditures of the taxpayer that
relates to the taxpayer's responsibilities under Chapter 162 of the Texas Tax Code.
C. HB 1 I Data for Alcoholic Beverages, Cigarettes, and Cigar/Tobacco Products.
i. As set forth in Section 151.462 of the Texas Tax Code, monthly reports by a brewer, manufacturer,
wholesaler, distributor, or package store local distributor of its alcoholic beverage sales to retailers in
Texas.
ii. As set forth in Sections 154.212 and 155.105, monthly reports by a wholesaler or distributor of
cigarettes, cigars, and tobacco products of its sales to retailers in Texas.
D. Financial Information Contained in Cigarette and Cigar/Tobacco Product Permit Applications.
i. As set forth in Sections 154.101(e) and 155.041(e) of the Texas Tax Code,the following information
furnished by each corporation, association, joint venture, syndicate, partnership, or proprietorship:
financial information regarding the applicant and the identity of each officer director, stockholder
owning 10 percent or more of the outstanding stock, partner member, owner, or managing employee.
ii. As set forth in Sections 154.101(f) and 155.041(f) of the Texas Tax Code, the following information
submitted by a distributor,wholesaler,and retailer that applies for a permit to sell cigarettes or tobacco
products from a vehicle: the make, model,vehicle identification number, registration number, and any
other information required by CPA.
Rev.3/30/15 Page 1 of 2 Attachment
CPA CMD# 17-632ODS
3. In accordance with Section 171.210(b)(2) of the Texas Tax Code, CPA authorizes Entity to examine
Confidential Information listed in this Section 3 of Attachment A.
A. Certain Franchise Tax information. As set forth in Section 171.206 of the Texas Tax Code, and except as
provided by Section 171.207 of the Texas Tax Code,(1)information that is obtained from a record or other
instrument that is required by Chapter 171 of the Texas Tax Code to be filed with CPA;and(2)information,
including information about the business affairs, operations, profits, losses, cost of goods sold,
compensation, or expenditures of a taxable entity, obtained by an examination of the books and records,
officers,partners,trustees,agents,or employees of a taxable entity on which tax is imposed by Chapter 171
of the Texas Tax Code.
Rev.3/30/15 Page 2 of 2 Attachment