HomeMy WebLinkAboutContract 48155-A1 78
CITY lIKMARY
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AMENDMENT NO. 1 TO
Y SECRETARY CONTRACT NO. 48155 -AN AGREEMENT FOR THE SUPPLY
OF WATER SERVICE METERS AND APPURTENANCES FOR THE CITY OF FORT
WORTH
This Amendment is entered into by and between the City of Fort Worth (hereafter
"City"), a home rule municipal corporation situated in portions of Tarrant, Denton and Wise
Counties, Texas, with its principal place of business at 200 Texas Street, Fort Worth, Texas, and
Thirkettle Corporation dba Aqua Metric Sales Company (hereafter "Contractor"), a California
corporation and acting by and through Chris Thirkettle, its duly authorized President.
WHEREAS, the parties have previously entered into City of Fort Worth City Secretary
Contract No. 48155, which was executed with an effective date of August 30, 2016; and
WHEREAS, the Contract was for the purpose of providing the City with the supply of
water service meters and appurtenances for the Water Department; and
WHEREAS,the original compensation was an amount not to exceed $1,888,896.00; and
WHEREAS,the City and Contractor now wish to increase the annual compensation by
$1,000,000.00 for an amended amount not to exceed $2,888,896 annually for continues service
pursuant to the original contract;
NOW, THEREFORE, City and Contractor acting herein by and through their duly
authorized representatives enter into the following agreement to amend the contract:
1.
Section 2, Term. The term of the Contract is hereby amended to adjust the term to
expire September 30, 2017, unless terminated earlier in accordance with the contract. This
agreement may be renewed for up to 3 (three) additional one-year renewals at the City's
discretion.
2.
Section 2, Compensation. The City and Contractor now wish to amend the
compensation of the contract increasing annual estimated purchases to an amount not to exceed
$2,888,896.00 for continued services pursuant to the original contract.
CFW/Thirkettle Corporation dba Aqua Metric Sales Company Amendment No. I OFFICIAL RECORD
Page ] of 3 Cir SECRETARY
FT.WORTH,TX
3.
All other provisions of the Contract which are not expressly amended herein shall remain
in full force and effect.
Executed on this the ct�y of 2017.
,
CITY OF FORT WORTH: I RKETTLE CORPORATION DBA AQUA
METRIC SALES CO
By "- z By: 44
Jesus J. Chapa Chris Thir e e
Assistant City Manager President
Date:
(p - ),e-1 ) Date: Z 6/ 7
APPROV RECOMMENDED
By:
K Sh or
er' irector, Water Department
APPROVED AS TO FORM AND LEGALITY:
l
By: 1AWAN
Christa Lope - ynolds
Senior Assistanf City Attorney
ATTEST:
FOR;?-
By:
M e O
City"Secretary
2
•�XAS.
EIFOf
CFW f Thirkettle Corporation dba Aqua Metric Sales Company Amendment No. l Page 2 of 3 IA,
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
require;Zvo��'zr'�zw
By:
Name: /- w
Title: `�'�S �(1 /�✓��`
CONTRACT AUTHORIZATION:
M&C: C-28286
Date: 6 — '70-17
CFW f Thirkettle Corporation dba Aqua Metric Sales Company Amendment No. I
Page 3 of 3
M&C Review Pagel of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORTTII
COUNCIL ACTION: Approved on 6/2012017
DATE: 6/20/2017 REFERENCE NO.: **C-28286 LOG NAME: 60WATER SERVICE
METERS AMEND N01
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Amendment No. 1 to City Secretary Contract No. 48155, a Water
Service Meter Agreement with Thirkettle Corporation d/b/a Aqua Metrics Sales Company
to Increase the Estimated Contract Expenditures by $1,000,000.00 to Provide Additional
Water Meters for a Total Amount of$2,888,896.00 (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of Amendment No.1 to City Secretary Contract No. 48155, a water service
meter Agreement with Thirkettle Corporation d/b/a Aqua Metrics Sales Company to increase the estimated
contract expenditures by$1,000,000.00 to provide additional water meters for the Fort Worth Water
Department; and
2. Revise the term of this Agreement to a one year term rather than a two year term due to the
Department's aggressive meter replacement program replacing non-registering water meters and the
increased requirement to install new water meter sets due to growth in the City.
DISCUSSION:
On August 30, 2016, the City Council authorized the execution of a contract for water service meters with
Thirkettle Corporation d/b/a Aqua Metrics Sales Company to provide water service meters in an amount not
to exceed of$1,888,896.00. Approval of this amendment will result in the Department increasing its
estimated annual purchases by $1,000,000.00 for a new contract not to exceed amount of$2,888,896.00.
The Water Department uses this Agreement to purchase water service meters and appurtenances to
replace malfunctioning or aging meters and to provide for new services within the City and ETJ. Given the
current pace of development, the demand for new water services has increased substantially over prior
years, resulting in a need to increase purchasing authority.
M/WBE OFFICE—A waiver of the goal for the MBE/SBE subcontracting requirements was requested by the
Department and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the
purchase of goods and services is from sources where subcontracting or supplier opportunities are
negligible.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as appropriated, of
the Water and Sewer Fund. Prior to an expenditure being made, the Water Department has the
responsibility to validate the availability of funds.
http://apps.fortworthtexas.gov/council_packet/mc_review.asp?ID... 6/21/2017
M&C Review Page 2 of 2
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Kara Shuror(8819)
Jan Hale (8438)
Additional Information Contact: Jerry Chandler(7393)
ATTACHMENTS
1295 Formlocal EWH-9632-O.pdf
http://apps.fortworthtexas.gov/council_packet/mc_review.asp?ID... 6/21/2017
City of Fort Worth
Departmental Request for Waiver
Of MBE/SBE Subcontracting/Supplier Goal
Water Department $1,000,000.00
DEPARTMENT NAME: ESTIMATED COST / PROPOSAL DATE
Amendment Ne,1 to CSC No,48115 to Purchase Water Service Meters and Appurtenances
NAME OF P =ECT/BID: DOE/PROJECT NO.
8245 05/16/2017 925-70
SIG AT E F/PROJECT MANAGER EXTENSION DATE NIGP CODE
Prior to advertisement, the contracting/managing department shall determine whether the bid/proposal is one which MBE/SBE
requirements should not be applied. MBE/SBE requirements may be waived upon written approval of the MWBE Manager, If one
of the conditions listed below exists,the contracting/managing department shall notify the Manager via this form,stating the spedtle
reason(s)for requesting a waiver.
If the contracting/managing department and the Manager are in conflict over the granting of a waiver, either
may appeal to the City Manager, or designee, and his/her decision is final,
Please Check Applicable Reason:
QA. MWBE Office: A waiver of the goal for MBE/SBE subcontracting requirements was requested
by the Department and approved by the MWBE Office, in accordance with the M/WBE or BDE
Ordinance, because the public or administrative emergency exists which requires the goods or
_. services-to be provided with*unusual-itninediacy;or ........ _. .....__ ... .. .._- ... ..-- -. .._-.---._._-._...__---.... __- ... ..
6-h—LB. MWBE Office: A waiver of the goal for MBE/SBE subcontracting requirements was requested
by the Department and approved by the MWBE Office, in accordance with the M/WBE or BDE
Ordinance, because the purchase of goods or services from source(s)where subcontracting or
supplier opportunities are negligible; or
QC. MWBE Office: A waiver of the goal for MBE/SBE subcontracting requirements was requested
by the Department and approved by the MWBE Office,in accordance with the M/WBE or BDE
Ordinance, because the application of the provisions of this ordinance will impose an economic
risk on the City or unduly delay acquisition of the goods or services; or
=D. MWBE Office: A waiver of the goal for MBE/SBE subcontracting requirements was requested
by the Department and approved.by the MWBE Office,in accordance with the M/WBE or BDE
Ordinance,because the MWBE Waiver is solicited based on the sole source information
provided to the MWBE Office by the managing department's project manager.
Justify Commodity or Service Waiver Request:
Thle contract amendment Is to add additional funding to an existing Contract,CSC No.48165,to procure water meters for replacement or update exlsling meters,evaluate new elaciranic
meters and replace aging customer service meters. Therefore,a subcontractor will not be needed,as there is not any work opportunity to subcontract.
Therefore,a su2dontractor will not be needed,as there is not any work opportunity to subcontract.
Please use additional sheets,iNeeded
M/WBBrOFFICE USE ONLY:
Approved S-fin-at u f / E Authorized Personnel Date
Not Approved Signature of M/WBE Authorized Personnel Date
Rev,2•20.13
� y
16°17 PH 3: 6
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1of1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2016-20489
Aqua Metric Sales Company
Schertz,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 03/01/2016
being filed.
City of Fort Worth Texas Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the goods or services to be provided under the contract.
Project#1
Fixed Based Water Metering System
4 Nature of interest(check applicable)
Name of Interested Party City,State,Country(place of business)
Controlling Intermediary
Lancon,Jeremy Schertz,TX United States X
Segarra,Kristy Schertz,TX United States X
Aqua Metric Sales Company Schertz,TX United States X
Wood, Mike Schertz,TX United States X
Cartwright,Michael Schertz,TX United States X
Arnold,Clint Schertz,TX United States X
5 Check only if there is NO Interested Party. ❑
6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
;':�eY!�s, CORALEE ROXANNE BROOKS
_°• •`�= Nofory Public,State of Texas
i�` My Commission Expires
'�•'� �� July 07, 2019
Signature of authorized agent f contracting business entity
AFFIX NOTARY STAMP/SEAL ABOVE
Sworn/to/and subscribed before me,by the said / l I chae 1 06 Q 141 Qk tthis the day of
20 ,!CO ,to certify which,witness my hand and sea(of office.
aPiwle kS ofo
Signature of officer administering oath Printed name of officer administering oath Title of officer admini tering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.312