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HomeMy WebLinkAboutContract 33048 CITY SECRETARY CONTRACT NO. - X © MOTOROLA CHANGE ORDER 003 Change Order No. 003 Date: 12121/05 Project Name: Fort Worth Mobile Data Customer Name: City of Fort Worth Customer Project Mgr: TX-041162A The purpose of this Change Order is to: (highlight the key reasons for this Change Order) Change order required to reflect reduction of installs as stated in the original contract. The number of MDC installs was reduced from 550 to 458 actual installs based on PD vehicle availability. This refund reflects the System Integration costs as relates to the MDC installs only. Contract# M&C P-10172 Contract Date: 6/14/05 In accordance with the terms and conditions of the contract identified above between City of Fort Worth and Motorola, Inc., the following changes are approved: Contract Price Adjustments Original Contract Value: $4,433,075.00 Previous Change Order amounts for Change Order numbers 001 through 1002 $ 380,230.00 This Change Order: ($50,000.00) New Contract Value: $4,763,305.00 Completion Date Adjustments Original Completion Date: 12/8/05 Current Completion Date prior to this Change Order: 12/21/05 New Completion Date: 12/27/05 .c� Form: WDSIPM04-12C ver 3.0 Page 1 of 3 F - V 041-1-02 -Change 3 In 11 R' iuction-r,2.d c [� CD MOTOROLA CHANGE ORDER 003 Changes in Equipment: �addihoris, deletions or modifications N/A Changes in Services: additions,deletions or modifications Original contract install price was based on installing 550 total units. Actual installation through October was 458 total units. Schedule Changes: (describe change or N/A This change order reflects a reduction in total contract amount only and does not affect the schedule. Pricing Changes: describe change or N/A We are crediting the City of Fort Worth $50,000 for 92 installs not completed as originally quoted for this project. Additional costs for equipment install that will not be a part of this refund consists of the following tasks: applying and testing customer Golden Image on MDC, programming and testing VRM and inventory and delivery included with each unit. All 605 MDCs and VRMs have been imaged, programmed and tested. Customer Responsibilities: (describe change or N/A N/A Payment Schedule for this Change Order: describe new payment terms applicable to this change order This change order will reduce the final contract install milestone from $137,500.00 to $87,500.00. Unless amended above,all other terms and conditions of the Contract shall remain in full force. If there are any inconsistencies between the provisions of this Change Order and the provisions of the Contract,the provisions of this Change Order will prevail. IN WITNESS WHEREOF the parties have executed this Change Order as of the last date signed below. Motorola, Inc. Customer By: ^w , - ' By: my g�9 Printed Name: STEVEN J. PALM Printed Name: hal?CLtAtc- Form: WDSIPM04-12C ver 3.0 Page 2 of 3 Fo 1162A Change 3-lnsta Reduction-r2.do I MOTOROLA CHANGE ORDER 003 Title: AREA CONTROLLER Title: Date: Date: -\CLn 15, Gumia Reviewed by: Date: Motorola Project Manager APROV8D AS TO FORM AND LEGALITY., Assistant City Attorney Attested By: f'Darty I-ie a dr i- City Secretary Contract Apthori.zatiox Date Form: WDSIPM04-12C ver 3.0 Page 3 of 3 ort TX- (Jr-) Q,tO62A-Char! b"-3--In tall -r2 oc CD 79 Page 1 of 2 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 6/14/2005 DATE: Tuesday, June 14, 2005 LOG NAME: 13PO4-0230 REFERENCE NO.: **P-10172 SUBJECT: Authorize a Contract with Motorola for Purchase and Installation of Mobile Data Computers for the Police Department and City Marshal's Office RECOMMENDATION: It is recommended that the City Council authorize the City Manager to enter into a contract with Motorola for the purchase and installation of Mobile Data Computers and related equipment for the Police Department and City Marshal's Office for a total not to exceed $4,433,075.00. DISCUSSION: This equipment will be used to replace existing Mobile Data Computers (MDC) in the Police Department and City Marshal's Office with more advanced technology to support the implementation of the new Automated Reporting System. The MDC's will also include magnetic stripe readers for vehicles in patrol, traffic, and similar assignments; however„ in order to not delay the project, this component will be presented as a change order in the near future when device selections and software integration issues are resolved. The automated vehicle locator equipment has been scheduled for a future phase of this project pending development of a software solution. The Purchasing Division issued an RFP on October 27, 2004. Fourteen vendors responded with proposals and three vendors were selected to install sample equipment in City-owned law enforcement vehicles to test under field operating conditions. In March 2005, the MDC Project Team including representatives from IT Solutions, the Police Department, the City Marshal's Office, and Purchasing selected Motorola as the most suitable vendor with which to enter final negotiations due to equipment features and durability. The service agreement portion of this proposed acquisition includes project management, software and hardware installation services, limited training and acceptance testing. The total project cost is not to exceed the $5.2 million Crime Control and Prevention District (CCPD)allocation, including this contract, anticipated change orders and installation equipment purchased through other suppliers. In May 2005, the CCPD Board and the City Council approved cash funding from the CCPD Fund for this project with a plan to repay the CCPD fund balance over a period of up to five years. BID ADVERTISEMENT-The bid was advertised on October 27 and November 3, 2004, in the Commercial Recorder. The Purchasing Division solicited 206 vendors from the City's electronic vendor list. Fourteen firms responded. http://www.cfwnet.org/council_packet/Reports/mc_print.asp 1/10/2006 Page 2 of 2 TABULATION - Description Price 605 ea. MW800 (MDC)with Vehicle Radio Modem bundled pricing $3,741,942.00 605 ea. USB Hubs and Cables $87,241.00 550 ea. Lund Display Mounts $65,587.50 550 ea. Gamber-Johnson Keyboard Mounts $47,437.50 Project Mgmt. & Installation Services $550,000.00 Discount for payment terms ($59,133.00) Total $4,433,075.00 M/WBE - A waiver of the M/WBE requirement for subcontracting goals was requested by the Purchasing Division and approved by the M/WBE office because the purchase of the products and services is from a source where subcontracting or supplier opportunities are negligible. FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that funds are availabe in the current operating budget, as appropriated, of the Crime Control and Prevention District Fund. BQN\04-0230\VVW TO Fund/Account/Centers FROM Fund/Account/Centers GR79 541390 0359807 $4,433,075.00 Submitted for City Manager's Office b Richard Zavala (Acting) (6222) Originating Department Head: Jim Keyes (8517) Additional Information Contact: Robert Combs (8357) Virgie Wade (6610) http://www.cfwnet.org/council_packet/Reports/mc_print.asp 1/10/2006