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CONTRACT NO.
FIRST AMENDMENT TO THE
INTERLOCAL AGREEMENT BETWEEN THE
FORT WORTH TRANSPORTATION AUTHORITY
AND THE
CITY OF FORT WORTH
FOR THE ACQUISITION, DESIGN,AND
CONSTRUCTION OF A TRANSIT PLAZA AND
RELATED IMPROVEMENTS AT HYDE PARK
WHEREAS, on April 14, 2004, the Fort Worth Transportation Authority ("The T") and
the City of Fort Worth ("City"), executed an Interlocal Cooperative Agreement Between the Fort
Worth Transportation Authority and the City of Fort Worth for the Acquisition, Design, and
Construction of a Transit Plaza and Related Improvements at Hyde Park (the "ILA") (City
Secretary Contract Number 29793); and
WHEREAS,the ILA defines the roles and responsibilities related to the funding and
management of the Hyde Park Transit Plaza Project; and
WHEREAS, on October 13, 2005, the North Central Texas Council of Governments'
Regional Transportation Council approved an amendment to the Transportation Improvement
Program (TIP) to shift $1.2 million in federal Surface Transportation Program for Metropolitan
Mobility (STP-MM) funds to the T for certain acquisition expenses and the construction of
intersection improvements at the Hyde Park Transit Plaza; and
WHEREAS, the STP-MM grant requires a 20 percent, or $300,000, local match, which
the City and the T agreed to share equally as specified in the ILA, and, accordingly, the City
Council included its $150,000 share in the 2005-2006 budget, and the T's capital budget forecast
includes $150,000 for the required local match for the Hyde Park Transit Plaza STP-MM grant.
WHEREAS, under the current ILA, the City has the responsibility to manage and
administer the Hyde Park Transit Plaza Project; and
WHEREAS, because this is a joint project, the City and the T desires to amend the
agreement to provide that the management and administration of the Project will be shared.
NOW, THEREFORE, the ILA shall be amended to reflect the current responsibilities
of the parties by replacing Subparagraph 3. D. 2. with the following language:
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
3.
Services Provided by City and the T
Under the terms of this agreement,the City and the T will be responsible for completing the
following tasks and submitting related products to the other party.
D. Construction of Improvements
2. City and T shall jointly manage and administer the construction
and inspection of the Hyde Park Transit Plaza Project in
accordance with the approved design and all applicable City, State,
and Federal laws.
Except as set forth in this First Amendment, the ILA is hereby in all things ratified and
confirmed as in full force and effect. 1I r
I (� � a ,
EXECUTED in multiple originals this the day of-Deeei �ElA3-
FORT WORTH TRANSPORTATION CITY OF FORT WORTH
AUTHORITY
By: . By:
f'%f-Richard L. u dell Charles Boswell
President/Executive Director City Manager
APPROVED AS TO FORM:
By: By:
S via M. Hartless Cynthia arcia
Legal Counsel Assistant City Attorney
ATTEST:
By:
Marty Hendrix
City Secretary
First Amendment to the Interlocal Agreement Between the CoottraCt Aui zation f t .•-.� :•-
Fort Worth Transportation Authority and the City of Fort Worth
For the Acquisition,Design,and Construction of A Transit Plaza I Q _tho
and Related Improvements at Hyde Park-Page 2 Date, '; ';
� l
Fort Worth Transportation Authority
Date: October 14,2005
Reference No: 2005-054
the .
Executive Conmiftee Acfion
Subject: Hyde Park Transit Plaza-ILA Amendment
BACKGROUND
The Hyde Park Transit Plaza at the intersection of Ninth and Throckmorton Streets is a collaborative
effort by the Fort Worth Transportation Authority (The T), the City of Fort Worth (City), the U.S.
General Services Administration(GSA), and Downtown Fort Worth, Inc (DFWI). The design phase
of the project is nearing completion. As the project nears the construction phase, it is necessary to
amend the Interlocal Agreement with the City to further define construction management roles and
to update the project budget for the Hyde Park Transit Plaza.
CONSTRUCTION MANANAGMENT ROLE CHANGES:
On November 26, 2002, The T entered into an Interlocal Agreement (ILA) with the City outlining
funding and other responsibilities for the Hyde Park Transit Plaza project. The agreement allowed
the partners to initiate the design process and proceed with activities related to property acquisition.
The agreement also outlined construction management responsibilities, but the assignment of these
responsibilities was tentative at such an early stage.
In general, the existing ILA specifies that the City shall manage the design, engineering, and
construction phases of the project, and The T shall manage property acquisition. The T's staff is
more qualified to oversee the construction of passenger facilities and other transit elements within
the Hyde Park Transit Plaza. Similarly, City staff is more qualified to oversee the construction of
streets and improvements to public spaces. The proposed amendment would simply clarify that the
City and The T will jointly manage the construction and inspection of Hyde Park.
This proposed arrangement will facilitate coordination between the project partners throughout the
project's construction, and requires a minor ILA amendment to specify the roles, responsibilities, and
process for construction management. The City and The T propose to enter into a joint contract with
a private firm to oversee the construction and inspection of the Hyde Park Transit Plaza. Staff will
solicit bids and will request Board of Directors approval of an appropriate construction management
contract at the same time as the award of the construction contract.
UPDATED PROJECT BUDGET:
On October 13, 2005, the North Central Texas Council of Goveniments' Regional Transportation
Council will consider an amendment to the Transportation Improvement Program (TIP) to shift $1.2
million in federal Surface Transportation Program for Metropolitan Mobility (STP- r3� fr�r�l
a City of Fort Worth project to the Hyde Park Transit Plaza project. The STP- gra it ill Rind
the Hyde Park Transit Plaza intersection improvements at Ninth and Throckmo op , ree�'S-
Date: October 14, 2005
Ref. No: 2005-054
Page: 2
Subject: Hyde Park Transit Plaza-ILA Amendment
certain property acquisition expenses. The STP-MM grant requires a 20 percent, or $300,000, local
match, which the City and The T have agreed to share equally as stipulated in the ILA. The T's
$150,000 share was included in the approved FY2006 Operating Budget. Staff will update the ILA
to reflect the revised project budget upon approval of The TIP amendment.
RECOMMENDATION:
It is recommended that The T's Board of Directors authorize amendment to the Interlocal Agreement
with City of Fort Worth to further define construction management roles and update project budget
for the Hyde Park Transit Plaza.
Disposition by Executive Committee
Approved: Secretary. Date:
Other:
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 10/4/2005
DATE: Tuesday, October 04, 2005
LOG NAME: 22T-ILA REFERENCE NO.: C-21068
SUBJECT:
Authorize Amendment to Interlocal Agreement with Fort Worth Transportation Authority to Define
Construction Management Roles and Update Project Budget for Hyde Park Transit Plaza
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute an amendment to an
Interlocal Agreement with the Fort Worth Transportation Authority to define construction management roles
and to update the project budget for the Hyde Park Transit Plaza.
DISCUSSION:
The proposed Hyde Park Transit Plaza at the intersection of Ninth and Throckmorton Streets is a
collaborative effort by the City, the Fort Worth Transportation Authority (FTA), the U.S. General Services
Administration (GSA) and Downtown Fort Worth, Inc. The Hyde Park and Ninth Street Advisory Committee,
chaired by Councilmember Wendy Davis, oversees the project.
On November 26, 2002, (M&C C-19364) City Council authorized the City Manager to enter into an Interlocal
Agreement (ILA) with the T outlining funding and project management responsibilities for the Hyde Park
Transit Plaza project. The agreement allowed the partners to initiate the design process and proceed with
activities related to property acquisition. The agreement outlined construction management responsibilities,
but the assignment of these responsibilities was tentative at such an early stage.
In general, the existing ILA specifies that the City shall manage the design, engineering and construction
phases of the project and the T shall manage property acquisition. The proposed amendment would simply
clarify that the City and the T will jointly manage the construction and inspection of Hyde Park.
The Federal Transportation Administration administers the federal grant funds to be used for construction
and the T is the grant recipient. FTA officials have indicated that they expect the T, as grant recipient, to
manage construction and inspection of all grant-funded projects. Furthermore, T staff are more qualified to
oversee the construction of passenger facilities and other transit elements within the transit plaza. Similarly,
City staff are most qualified to oversee the construction of streets and improvements to public spaces. For
the Hyde Park Transit Plaza, which is a collaborative project in which the City and the T are sharing local
expenses, FTA has authorized this partnership arrangement through which the T and the City would share
construction management responsibilities.
This proposed arrangement will facilitate coordination between the project partners throughout the project's
construction and requires a minor ILA amendment to specify the roles, responsibilities and process for
construction management. The City and the T propose to enter into a joint contract with a private firm to
oversee the construction and inspection of the Hyde Park Transit Plaza. City staff will solicit bids and will
request City Council approval of an appropriate construction management contract. The timing of Council
authorization for the construction management contract will be coordinated with the authorization of the
construction contract.
Logname: 22T-ILA Pagel of 2
J,
On October 13, 2005, the North Central Texas Council of Governments' Regional Transportation Council
will consider an amendment to the Transportation Improvement Program (TIP) to shift $1.2 million in federal
Surface Transportation Program for Metropolitan Mobility (STP-MM) funds from the Miller Road intersection
improvement project to the Hyde Park Transit Plaza project. The STP-MM grant will fund the Hyde Park
Transit Plaza intersection improvements at Ninth and Throckmorton Streets and certain property acquisition
expenses. After a thorough analysis of the proposed Miller Road project, City staff concluded that the
intersection improvements were not warranted. If the grant money is not used for another City project, the
funds will revert back to NCTCOG and may not be allocated back to the City. The STP-MM grant requires
a 20 percent, or $300,000, local match which the City and the T have agreed to share equally as stipulated
in the ILA. The City's $150,000 share was included in the approved 2005-2006 budget. City staff will
update the ILA to reflect the revised project budget upon approval of the TIP amendment.
Hyde Park was originally conceptualized during the 1999 study of the Intermodal Transportation
Center. The study recommended dispersing bus transfer activity throughout Downtown and identified Hyde
Park at the intersection of Ninth and Throckmorton Streets as the most promising location for a transit
plaza. Since 1999, the City, the T, GSA and Downtown Fort Worth, Inc., have worked together to secure
funding and to design the proposed transit plaza.
This project is located in COUNCIL DISTRICT 9.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that this action will have no material effect on City Funds.
TO Fund/Account/Centers FROM Fund/Account/Centers
Submitted for City Manager's Office bv: Libby Watson (6199)
Originating Department Head: Fernando Costa (8042)
Additional Information Contact: Becky Pils (7645)
Logname: 22T-ILA Page 2 of 2