HomeMy WebLinkAboutOrdinance 18276-09-2008Ordinance No. 18276-09-2008
AN ORDINANCE INCREASING APPROPRIATIONS IN THE GENERAL FUND IN
THE AMOUNT OF $930,000 AND DECREASING THE UNRESERVED,
RETAINED EARNINGS BY THE SAME AMOUNT, FOR THE PURPOSE OF
EXECUTING A CONTRACT FOR STAFF AUGUMENTATION SERVICES FOR
COMPLETION OF COMPREHENSIVE ANNUAL FINANCIAL REPORTS FOR
FISCAL YEARS 2007 AND 2008 WITH CROWS CHIZEK AND COMPANY, LLC,
FOR THE FINANCE DEPARTMENT; PROVIDING FOR A SEVERABILITY
CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES
IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2007-
2008 in the Budget of the City Manager, there shall also be increased appropriations in the General
Fund in the amount of $930,000 and decreasing the unreserved, retained earnings by the same
amount, for the purpose of executing a contract for staff augmentation services for completion of
Comprehensive Annual Financial Reports for Fiscal Years 2007 and 2008 with Crowe Chizek and
Company, LLC, for the Finance Department.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid,
inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or
judgment shall in no way impair the remaining portions, sections, or parts of sections of this
ordinance, which said remaining provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 17749 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance
are in direct conflict with such other ordinances and appropriations, in which instance said
conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4
This ordinance shall take effect upon adoption.
APPROV D A FOR AND LEGALITY:
ssistant ity ttorney
ADOPTED AND EFFECTIVE: September 9, 2008
Cif ®f F® ~/®rth, Texas
Mayor and Council Communication
_. ___
COUNCIL ACTION: Approved on 9/9/2008 -Ord. No. 18276-09-2008
DATE: Tuesday, September 09, 2008
LOG NAME: 13P08-0177 REFERENCE NO.: C-23029
SUBJECT:
Authorize Execution of a Contract for Staff Augmentation Services for Completion of
Comprehensive Annual Financial Reports for Fiscal Years 2007 and 2008 with Crowe Chizek and
Company, LLC, for the Finance Department for a Cost Not to Exceed $930,000.00 and Adopt
Supplemental Appropriation Ordinance for the Finance Department
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached supplemental appropriation ordinance increasing appropriations in the General Fund
by $930,000.00 and decreasing the unreserved retained earnings by the same amount; and
2. It is recommended that the City Council authorize execution of a contract for staff augmentation services
for completion of Comprehensive Annual Financial Reports for Fiscal Years 2007 and 2008 with Crowe
Chizek and Company, LLC, for the Finance Department for a projected cost not to exceed $930,000.00.
DISCUSSION:
This contract will provide additional staff and services to the Finance Department in order to speed up
production of the Comprehensive Annual Financial Reports (CAFRs) for Fiscal Years 2007 and 2008 as
well as provide documentation of processes, responsibilities and rules to enhance the City's ability to
produce future CAFRs in an efficient and timely manner.
The City issued a request for proposals (RFP) for these services on July 1, 2008. This RFP was advertised
in the Fort Worth Star-Telegram on July 2, 9, 16, 23, and 30, 2008. This RFP was also posted on the City's
website from July 2 through July 31, 2008. The City notified 82 firms of this RFP by email or facsimile.
The City held apre-proposal conference on July 11, 2008, five interested firms attended. Three firms,
Alvarez & Marsal Business Consulting, LLC, Crowe Chizek and Company, LLC, (Crowe Chizek), and
Jefferson Wells, submitted proposals by the deadline of July 31, 2008.
An evaluation panel made up of representatives from the Audit and Finance Advisory Committee, the City
Manager's Office, the Finance Department, the City's financial advisor, and the Minority/Women Business
Enterprise (M/WBE) Office, evaluated the proposals. Proposal evaluation factors included background and
relevant experience of the firms, personnel qualifications, references, contract costs, and MNVBE
participation.
Crowe Chizek was determined to be the best evaluated firm for the contract.
If approved, this contract shall begin on September 15, 2008, and shall remain in effect until all services
have been provided under the agreement.
Logname: 13P08-0177 Page 1 of 2
M/WBE - A goal for M/WBE subcontracting requirements was requested by the Purchasing Division and
approved by the M/WBE Office. The M/WBE goal for this contract is 10 percent of the total expenditures
under the contract. Crowe Chizek is in compliance by committing to 10 percent M/WBE participation in the
contract.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached supplemental appropriation ordinance, funds will be available in the current operating budget, as
appropriated, of the General Fund. Upon approval, the projected unaudited, unreserved, undesignated
fund balance of the General Fund will be $4,673,114.00 below the minimum reserve fund balance of
$51,044,414.00 required by the City's Financial Management Policy Statements (i.e., 10 percent of the
current-year adopted budget expenditures less the annual transfer from the General Fund to the Debt
Service Fund). Fiscal Year 2009 General Fund appropriations will be reduced by $930,000.00 in order to
restore the use of fund balance.
TO Fund/Account/Centers FROM Fund/Account/Centers
GG01 531200 0901000 $930,000.00
Submitted for City Manager's Office bk Karen Montgomery (6222)
Originating Department Head: Lena Ellis (8517)
Additional Information Contact: Jack Dale (8357)
Logname: 13P08-0177 Page 2 of 2