HomeMy WebLinkAboutContract 48377-A1 CITY SECREEMY
CONTRACT NO. N Y'�fl7-6 L
FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 48377
WHEREAS the City of Fort Worth ("City") and Camp Fire First Texas ("Agency") made and
entered into City Secretary Contract No. 48377("Contract");
WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from
the United States Department of Housing and Urban Development ("HUD") through the Community
Development Block Grant Program("CDBG");
WHEREAS, Section 5.3.4 of the Contract permits Agency to request an amendment of the budget,
subject to written approval by the Director of the City's Neighborhood Services Department, so long as a
request is submitted by June 1,2017; and
WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the
Program and meet Contract objectives.
NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows:
I.
EXHIBIT "B"—BUDGET attached to the Contract is hereby replaced with the attached
EXHIBIT"B"—BUDGET Revised 06/2017.
II.
This amendment is effective as of the Effective Date of the Contract.
III.
All terms and conditions of the Contract not amended herein remain unaffected and in full force
and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined
herein shall have the meanings assigned to them in the Contract.
[SIGNATURES APPEAR ON FOLLOWING PAGE]
QM 234s
s�
Q� CP
4UG- 42017
RO-COW �, CIT OFFOnTWORT,,, ti
OFFICIA6 "CRFrACY a
CITY SECS'fX d
FI wOaTN, b t W
Amendment No.1 to CSC No.48377 Page 1
Camp Fire First Texas(CDBG)
ACCEPTED AND AGREED:
CAMP FIRE FIWTTEXAS - CITY OF FOR RTH
B ' By:
Ann Sheets, President&CEO Au rey Thagard, Director
ATTEST: APPROVE AS TO FORM AND
LEGALITY:
BFORT
y. 1,1,o By•
ity Secye a.:` j� Paige Meba , Assistant City Attorney
M&C: G
Date: August 9, 2016 V'
TEXp,S
CONRACT COMPLIANCE MANAGER:
By signing, I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements
Barbara Asbury
Compliance and Planning Manager
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
Amendment No.1 to CSC No.48377 Page 2
Camp Fire First Texas(CDBG)
EXHIBIT "B" -BUDGET
Account Grant Budget Increase Decrease Total
PROGRAM PERSONNEL
Salaries 1001 $ 65,480.00 $ 65.480.00
FICA 1002 $ 5,009.22 $ 5,009.22
Life/Disability Insurance 1003 $ -
Health/Dental Insurance 1004 $ 6,129.60 $ 500.00 $ 5,629.60
Unemployment-State 1005 $ 1,211.38 $ 1,211.38
Worker's Compensation 1006 $ 654.80 $ 654.80
R""cement 1007 $ 420.00 $ 500.00 $ 920.00
SUPPLIES AND SERVICES
Officeil'rogram Supplies 2001
Postage 2002
Printing 2003
Other(Transporation) 2004
MISCELLANEOUS
Contract Labor(City needs copy of
contract before expenses can be
reimbursed) 3001
Food Supplies 3002
Teaching Aids 3003
Craft Supplies 3004
Field Trip Expenses 3005
Mileage 3006
Other(Subscriptions) 3007
Other() 3008
FACILITY AND UTILITIES
Telephone 4001
Electric 4002
Gas 4003
Water and Wastewater 4004
Solid Waste Disposal 4005
Rent(City needs copy of lease
before expenses can be
reimbursed) 4006
Cleaning Supplies 4007
OtherO 4008
LEGAL,FINANCIAL AND
INSURANCE
Fidelity Bond or Equivalent 5001
Directors and Officers 5002
General Commercial Liability 5003
Other() 5004
DIRECT ASSISTANCE
Other() 6001
BUDGETTOTAL $ 78,905.00 $ 500.00 $ 500.00 $ 78.905.00
Amendment No. 1 to CSC No.48377
Camp Fire First Texas(CDBG) Page 1
The following tables were created for the purpose of preparing,negotiating, and determining the cost
reasonableness and cost allocation method used by the Agency for the line item budget represented on
the first page of this EXHIBIT "B"—Budget. The information reflected in the tables is to be
considered part of the terms and conditions of the Contract. Agency must have prior written approval
by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the
Contract. The deadline to make changes to EXHIBIT "B"—Budget is June 1, 2017.
SALARY DETAIL-PROGRAM PERSONNEL
Est. Percent to Amount to
Position Title Annual Salary Grant Grant
Step Up Program Specialist $ 34,320.00 75.0% $ 25,740.00
Step Up Program Specialist $ 34,320.00 75.0% $ 25,740.00
VP Youth Development $ 70,000.00 20.0% $ 14,000.00
TOTAL $ 138,640.00 47.2% $ 65,480.00
FRINGE DETAIL-PROGRAM PERSONNEL
Percent of Est. Percent to Amount to
Payroll Amount Grant Grant
FICA 7.65% $ 7,685.26 65.2% $ 5,009.22
Life/Disability Insurance
Health/DentalInsurance $ 9,404.17 59.9% $ 5,629.60
Unemployment-State 1.85% $ 1,858.53 65.2% $ 1,211.38
Worker's Compensation 1.00% $ 1,004.61 65.2% $ 654.80
Retirement $ 644.37 142.8% $ 920.00
TOTAL $ 20,596.94 65.2% $ 13,425.00
SUPPLIES AND SERVICES
Est. Percent to Amount to
Total Budget Grant Grant
Office/Program Supplies $ 6,877.92
Postage $ 55.23
Printing $ 510.90
Other(Transportation) $ 4,723.87
TOTAL $ 12,167.92
Amendment No. 1 to CSC No.48377
Camp Fire First Texas(CDBG) Page 2
MISCELLANEOUS
Est. Percent to Amount to
Total Budget Grant Grant
Contract Labor $ 1,261.13
Food Supplies
Teaching Aids $ 848.43
Craft Supplies
Field Trip Expenses $ 1,534.22
Mileage
Other(Subscriptions) $ 119.67
Other()
TOTAL $ 3,763.45
FACILITY AND UTILITIES
Est. Percent to Amount to
Total Budget Grant Grant
Telephone $ 366.68
Electric
Gas
Water and Wastewater
Solid Waste Disposal
Cleaning Supplies
Other()
TOTAL $ 366.68
LEGAL, FINANCIAL AND INSURANCE
Est. Percent to Amount to
Total Budget Grant Grant
Fidelity Bond or Equivalent
Directors and Officers $ 359.01
General Commercial Liability
Other()
TOTAL $ 359.01
DIRECT ASSISTANCE
Est. Percent to Amount to
Total Budget Grant Grant
Other()
TOTAL
Amendment No. 1 to CSC No.48377
Camp Fire First Texas(CDBG) Page 3
M&C Review Page 1 of 6
Official Site of the City of Fort Worth,Texas
CITY COUNCIL /AGENDA FoR�II
COUNCIL ACTION: Approved on 8/9/2016-Ordinance No. 22351-08-2016
CONTINUED FROM A PREVIOUS WEEK
DATE: 8/2/2016 REFERENCE G-18793 LOG NAME: 19NS HUDACTIONPLAN PY2016-
NO.: 2017
CODE: G TYPE: NOW PUBLIC YES
CONSENT HEARING:
SUBJECT: Conduct Two Public Hearings and Approve the City's 2016-2017 Action Plan for the Use of
Federal Grant Funds in the Amount of$10,094,608.00 from the United States Department
of Housing and Urban Development from the Community Development Block Grant,
HOME Investment Partnerships Program, Emergency Solutions Grant and Housing
Opportunities for Persons with AIDS Grant Programs, Authorize Collection and Use of
Program Income, Authorize Waiver of Application of Indirect Cost Rates, Authorize
Execution of Related Contracts and Adopt Appropriation Ordinance(ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Conduct two public hearings to allow citizen input and consideration of the City's 2016-2017 Action Plan
for use of federal grant funds from the United States Department of Housing and Urban Development in the
amount of$10,094,608.00 for the Community Development Block Grant, HOME Investment Partnerships
Program, Emergency Solutions Grant and Housing Opportunities for Person with AIDS grant programs and
for the use of program income from activities using prior years'federal grant funds;
2. Approve the City's 2016-2017 Action Plan for submission to the United States Department of Housing
and Urban Development including allocations of grant funds to particular programs and activities as detailed
below;
3. Authorize the collection and use of an estimated $130,000.00 of program income, which resulted from
activities using prior years' Community Development Block Grant fund, for the City's Priority Repair
Program;
4. Authorize the collection and use of an estimated $1,200,000 of program income, which resulted from
activities using prior years' HOME Investment Partnerships Program funds, for the completion of the Hardy
and HFC Terrell Single-Family housing development projects and 10 percent for administrative costs as
detailed below;
5. Authorize the City Manager or his designee to execute contracts for one-year terms with the agencies
listed in Tables 1, 2 and 3 below, for Program Year 2016-2017 for Community Development Block Grant,
Emergency Solutions Grant and Housing Opportunities for Persons with AIDS grant funds, contingent upon
receipt of funding and satisfactory completion of an Environmental Review and all regulatory
requirements;
6. Authorize the City Manager or his designee to extend the contracts for up to one year if an agency or
department requests an extension and such extension is necessary for completion of the program or to
amend the contracts if necessary to achieve program goals provided any amendment is within the scope of
the program and in compliance with City policies and all applicable laws and regulations governing the use
of federal grant funds;
7. Authorize a waiver of indirect cost rates as applicable for the Grants Fund in accordance with the City's
Administrative Regulations; and
http://apps.cfwnet.org/council_packet/mc review.asp?ID=22553&councildate=8/9/2016 8/4/2017
M&C Review Page 2 of 6
8. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations to the
Grants Fund in the total amount of$10,094,608.00 consisting of$6,414,009.00 in Community Development
Block Grant funds, $2,078,039.00 in HOME Investment Partnerships Program funds, $570,031.00 in
Emergency Solutions Grant funds and $1,032,529.00 in Housing Opportunities for Persons with AIDS grant
funds, plus any program income, all subject to receipt of such funds.
DISCUSSION:
The City's 2016-2017 Action Plan summarizes the major housing and community development activities
and proposed expenditures for the program year beginning October 1, 2016 and ending September 30,
2017 for use of federal grant funds totaling $10,094,608.00 from the United States Department of Housing
and Urban Development(HUD) for Community Development Block Grant(CDBG), HOME Investment
Partnerships Program (HOME), Emergency Solutions Grant(ESG) and Housing Opportunities for Persons
with AIDS (HOPWA) grant programs. It also summarizes the use of program income resulting from
activities using prior years' CDBG and HOME funds, for which the primary purpose is to benefit low and
moderate income City of Fort Worth residents. ESG funds primarily benefit homeless persons and HOPWA
funds primarily benefit low and moderate income persons with HIV/AIDS.
Staff developed initial recommendations for the allocation of the estimated funding from HUD,which were
adopted by the Community Development Council (CDC) on May 11, 2016 and were presented to the
Housing & Neighborhood Services Committee on May 3, 2016 and to the City Council at the Pre-Council
meeting on June 7, 2016. After these presentations, Staff developed revised recommendations which were
to be presented to the CDC at its meeting on July 13, 2016, but the meeting was not held due to the lack of
a quorum. A full explanation of revisions, including a comparison of the initial recommendations to the
revised recommendations, are set forth in the informal report presented to the City Council on August 2,
2016.
Notice of a 30-day public comment period from July 1. 2016 to August 1, 2016 was published in the Fort
Worth Star-Telegram on June 30, 2016. Any comments received are maintained by the Neighborhood
Services Department in accordance with federal regulations. The City is required to hold two public
hearings as part of the HUD-required citizen participation process. Initially, the first public hearing was
scheduled to be held at the CDC meeting on July 13, 2016 with a second public hearing scheduled for
August 2, 2016 at the City Council meeting. Because the CDC was unable to meet on July 13, 2016, these
dates were amended to reflect the first public hearing at the City Council meeting on August 2, 2016 with
the second public hearing to be held at the City Council meeting on August 9, 2016. Due to the revised
hearing dates, the public comment period was extended until August 8, 2016 and a notice of public
hearings and extension of public comment period was published in the Fort Worth Star-Telegram on July
17, 2016.
A summary of the Staffs final funding recommendations is provided below and in Tables 1, 2 and
3. Additionally, a spreadsheet of all specific funding recommendations is attached. The 2016-2017 Action
Plan must be submitted to HUD by August 15, 2016.
A waiver of indirect costs is being requested.
CDBG
For Program Year 2016-2017, it is recommended that the amount of$6,414,009.00 in CDBG funds and the
estimated amount of$130,000.00 of CDBG program income totaling $6,544,009.00 be allocated as follows:
Public Services -$962,101.00
This item includes social services for low to moderate income, disabled and disadvantaged populations.
Housing Program Services -$2,133,328.20
This item includes funding for the City's Priority Repair Program, Cowtown Brush-Up, homebuyer and
http://apps.cfwnet.org/council_packet/mc review.asp?ID=22553&councildate=8/9/2016 8/4/2017
M&C Review Page 3 of 6
housing services, accessibility modifications to the homes of senior and/or disabled individuals and related
project delivery costs for these programs.
Infrastructure Projects & Public Facilities -$1,295,000.00
This item includes funding for the SafeHaven of Tarrant County: Domestic Violence Shelter ADA
Improvements, CFW Planning & Development: Lake Como Neighborhood Sidewalk and Lighting Project
(Phase II), CFW Parks& Recreation Department: Bunche Park and CFW Code
Compliance: Neighborhood Improvements- Demolition and Clearance.
CDBG Economic Development-$740,778.80
This item is the City's annual payment on its Section 108 loan from HUD. This item is the City's annual
payment of its Section 108 loan from HUD. The Section 108 Program is a loan guarantee program, which
enables CDBG grantees to borrow up to five times the annual entitlement grant.
CDBG Estimated Program Income -$130,000.00
This item includes funding for the City's Priority Repair Program. CDBG program income that is received
which is over the estimated amount but not used for the City's Priority Repair Program will be allocated to
priority activities in the City's Consolidated Plan subject to Council approval.
CDBG General Administration -$1,282,801.00
This item includes costs for administering the CDBG grant including allocations for Financial Management
Services, Internal Audit, Planning and Development Departments.
HOME
For Program Year 2016-2017, it is recommended that the amount of$2,078,039.00 in HOME funds and the
estimated amount of$1,200,000.00 of HOME program income be allocated as follows:
Homebuyers Assistance Program (HAP) -$960,236.00
This item includes funding for down payment and/or closing cost assistance to low and moderate income
homebuyers.
Community Development Housing Organizations (CHDO) Set Aside -$402,500.00
HUD requires that a minimum of 15 percent of HOME funds be allocated to CHDO's for affordable housing
projects and CHDO administrative operating costs. These funds will be used by Tarrant County Housing
Partnership, Inc. (TCHP), a CHDO, for the completion of the Hillside/Morningside Single-Family Infill
Development(COUNCIL DISTRICT 8). The houses will be sold to homebuyers making at or below 80
percent of the area median income as set by HUD.
Rental Housing Development—$507,500.00
This item includes the construction of seven one-bedroom accessible apartments by Mental Health Housing
Development Corporation to serve citizens that are low-to-moderate income and disabled (COUNCIL
DISTRICT 3).
HOME General Administration—$207,803.00
This item includes costs for administering the HOME grant.
HOME Estimated Program Income -$1,200,000.00
This item includes funding for completion of the Hardy and HFC Terrell Single-Family Infill Projects. HOME
http://apps.cfwnet.org/council_packet/mc review.asp?ID=22553&councildate=8/9/2016 8/4/2017
M&C Review Page 4 of 6
program income that is received which is over the estimated amount but not used for the Hardy and HFC
Terrell Single-Family Infill Projects will be allocated to priority activities in the City's Consolidated Plan
subject to Council approval. HUD allows the City to take 10 percent of any HOME program income to be
used for the costs for administering the HOME grant.
HOPWA
For Program Year 2016-2017, it is recommended that the amount of$1,032,529.00 in HOPWA funds be
allocated as follows:
Non-Profit Service Providers -$1,001,554.00
HOPWA Program Administration—$30,975.00
ESG
For Program Year 2016-2017, it is recommended that the amount of$570,031.00 in ESG funds be
allocated as follows:
Non-Profit Service Providers -$527,279.00
ESG Program Administration—$42,752.00
CONTRACT RECOMMENDATIONS
The CDC and Staff recommend that contracts be executed with the listed agencies for the amounts shown
in the following tables:
Community Development Block Grant Contracts:
Table 1 —CDBG Agencies
Organization Program Amount
AB Christian Learning Center After-School Tutoring $ 45,486.00
Camp Fire First Texas Step Up Program $ 78,905.00
Cenikor Foundation Substance Abuse Services $ 110,000.00
Girls Inc. of Tarrant County Education, Prevention and $ 110,000.00
Leadership Program
Meals on Wheels Inc. of Tarrant Home Delivered Meals $ 75,000.00
County
Presbyterian Night Shelter Moving Home Program $ 75,000.00
Senior Citizen Services of Greater Connecting Seniors to the $ 100,000.00
Tarrant County, Inc. Community
Tarrant County Housing Homebuyer Counseling S 116,000.00
Partnership, Inc. and Education
The Ladder Alliance Computer Skills Training $ 86,710.00
Program
United Community Centers Educational Enrichment $ 90,000.00
Program
YMCA of Metropolitan Fort Worth Early Childhood Education $ 75,000.00
CDBG Public Service Subtotal $ 962,101.00
Project Ramp $ i 00,000.00
http://apps.cfwnet.org/council_packet/mc review.asp?ID=22553&councildate=8/9/2016 8/4/2017
M&C Review Page 5 of 6
Rehabilitation, Education and
Advocacy for Persons with
Handicaps, dba REACH, Inc.**
Total CDBG Contracts $1,062,101.00
**REACH will be funded from the CDBG Housing Programs and Services budget
Housing Opportunities For Persons With AIDS Contracts:
Table 2— HOPWA Agencies
Organization Program Amount
Tarrant County Samaritan Housing, Administration (seven $ 485,844.00
Inc. percent), Supportive
Services and Facility Based
housing Subsidy
Assistance
AIDS Outreach Center, Inc. Supportive Services, $ 515,710.00
Tenant Based Rental
Assistance (TBRA), and
Short Term Rent Mortgage
and Utility Assistance
(STRMU)
Total HOPWA Contracts $1,001,554.00
Emergency Solutions Grant Contracts:
Table 3—ESG Agencies
Organization Program Amount
Presbyterian Night Shelter Emergency Shelter and $100,275.00
Case Management
SafeHaven of Tarrant County SafeSolutions for Fort $ 75,000.00
Worth
Day Resource Center for the Homeless Day Shelter $141,092.00
Homeless
The Salvation Army, a Georgia Home Sweet Home- $116,360.00
Corporation Homeless Prevention
Center for Transforming Lives Rapid Rehousing $ 94,552.00
Total ESG Contracts $527,279.00
These programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations, adoption of the
attached appropriation ordinance and receipt of grant funds, funds will be available in the current operating
budget, as appropriated, of the Grants Fund. This is a reimbursement grant. The Neighborhood Services
Department has the responsibility to validate the availability of funds prior to an expenditure being made.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2)
a 21001 —0990463 4310013 10XXXX CDBG 9919XX $6,414,009.0
http://apps.cfwnet.org/council_packet/mc review.asp?ID=22553&councildate=8/9/2016 8/4/2017
M&C Review Page 6 of 6
TO
Fund Department Account Project Program Activity Budget Reference# Amount
1D 1D Year Chartfield 2
21001 0190463 5XXXXXX 10XXXX CDBG 9919XX $6,414,009.00
21001 0190463 4310013 10XXXX HOME 9919XX $2,078,039.0
21001 0190463 5XXXXXX 10XXXX HOME 9919XX $2,078,039.0
21001 0190463 4310013 10XXXX ESG 9919XX $570,031.0
21001 0190463 5XXXXXX 10XXXX ESG 9919XX $570,031.0
21001 0190463 4310013 10XXXX HOPWA 9919XX $1,032,529.0
21001 0190463 5XXXXXX 10XXXX HOPWA 9919XX $1,032,529.0
21001 0190463 4921001 10XXXX CDBG 9919XX $130,000.0
21001 0190463 5XXXXXX 10XXXX CDBG 9919XX $130,000.0
21001 0190463 4921001 1OXXXXI HOME 9919XX $1,200,000.001
21001 0190463 1 5XXXXXX 1OXXXXI HOME 9919XX I 1 $1,200,000.0
FROM
Fund Department Account Project I Program I Activity Budget Reference# Amount
ID ID Year Chartfield 2
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Aubrey Thagard (8187)
Diana Carranza(7369)
Additional Information Contact: Barbara Asbury (7331)
ATTACHMENTS
19NS HUDACTIONPLAN PY2016-2017 Grant AO.docx
Action Plan 16-17 FINAL MandC Slides.pdf
Form 1295.pdf
SAM Search.pdf
http://apps.cfwnet.org/council_packet/mc review.asp?ID=22553&councildate=8/9/2016 8/4/2017