Loading...
HomeMy WebLinkAboutContract 48498-A2 34s Q CITY SECRUARY Q R i9 CONTRACT NO. q��CFi�F� NDNT No . 2 crryoF c�sF�R�ROA �N TO CITY SECRETARY CONTRACT `9S b E Z VVMREAiS, the City of Fort Worth (CITY) and Freese and Nichols, Inc. , (ENGINEER) made and entered into City Secretary Contract No. 48498, (the CONTRACT) which was authorized by M&C C-28046 on the 13th day of December, 2016 in the amount of $386,311 . 00 ; and WHERFAS, the CONTRACT was subsequently revised by Amendment No. 1 in the amount of $6, 963 . 00 administratively authorized February 28, 2017; and WHEREAS, the CONTRACT involves engineering services for the following project: Northside II 24-inch Water Transmission along Bowman Roberts from Santa Gertruds Street to Haltom Bailey Boswell Road; and WHEREAS, it has become necessary to execute Amendment No.2 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: i OFFICIAL RECORD 1 . CITY SECRETARY FT.WORTH,TX Article I of the CONTRACT is amended to include the additional engineering services specified in a proposal dated June 7, 2017 a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $34,592 . 00 . 2 . Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the Page -1- total fee paid by the City for all work and services shall be an amount of $427, 66 . 00 3 . All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date last written by a signatory, below. APPROVED: ENGINEER City of Fort Worth Freese and Nichols, Inc. D Jesus J. Chapa Russell Gibson, P.E. Assistant City Manager Vice Pres/i�dent DATE: g� �' DATE: Y/ /17 APPROVAL RECO ED : roe s , � y Chris Harder, P.E. Assistant Director, Water Department APPROVED AS TO FORM AND LEGALITY: M&C : N/A Date: N/A -7, Douglas W. Black. Senior Assistant City Attorney ATTEST: A® ® � C. X M ry s City ecretary OFFICIAL RECORD �� CITY SECRETARY �a WORTH,TX Page -2- City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 8/1/2017 - Ordinance Nos. 22815-08-2017 and 22816-08- 2017 & Resolution No. 4825-08-2017 DATE: Tuesday, August 1, 2017 REFERENCE NO.: C-28316 LOG NAME: 60NSIV24INWM CONDIE SUBJECT: Authorize Acceptance of Funds from CENTEX Homes, Inc., in the Amount of$738,300.00 to Provide Construction Costs for Northside IV 24-Inch Water Transmission Main Along Bowman Roberts Road from Santa Gertrudis Street to Haltom Bailey Boswell Road, Authorize Execution of a Contract with Condie Construction Company, Inc., in the Amount of$4,859,595.00 for Northside IV 24-Inch Water Transmission Main Along Bowman Roberts Road from Santa Gertrudis Street to Haltom Bailey Boswell Road, Provide for Project Costs, Testing and Contingencies for a Total Project Amount of$5,383,395.00, Adopt Resolution Expressing Official Intent to Reimburse Expenditures with Proceeds of Future Debt and Adopt Appropriation Ordinances (COUNCIL DISTRICT 7) RECOMMENDATION: It is recommended that the City Council: 1. Authorize the acceptance of funds from CENTEX Homes, Inc., in the amount of$738,300.00; 2. Adopt the attached Appropriation Ordinance increasing estimated receipts and appropriations in the Water and Sewer Community Facility Agreement Fund in the amount of$738,300.00; 3. Adopt the attached Resolution expressing official Intent to reimburse expenditures with proceeds of future debt for entire the Northside IV 24-inch Water Transmission Main Project; 4. Adopt the attached Appropriation Ordinance increasing estimated receipts and appropriations in the Water and Sewer DPN Fund in the amount of$4,645,095.00; and 5. Authorize execution of a contract with Condie Construction Company, Inc., in the amount of $4,859,595.00 for the Northside IV 24-inch Water Transmission Main Along Bowman Roberts Road from Santa Gertrudis Street to Haltom Bailey Boswell Road (City Project No.100277) DISCUSSION: This project provides for the 24-inch water transmission main from the Eagle Mountain Water Treatment Plant along Bowman Roberts Road from Santa Gertrudis Street to Haltom Bailey Boswell Road. The proposed water main is the first phase of a 24-inch water transmission main from the treatment plant to serve points in the northern growth areas of the City. The project also includes the installation of hydro- pneumatic tank, meter installation at the treatment plant and transfer value station with motorized valve and SCADA controls. In accordance with City Secretary Contact No. 48320 a Developer Funding Agreement between CENTEX Homes and the City of Fort Worth for Northside IV 24-inch water main extension Bowman-Roberts Road, CENTEX Homes is providing $738,300.00 for its share of the construction cost of this project. This project was advertised for bids on April 6, 2017 and April 13, 2017 in the Fort Worth Star-Telegram. On June 1, 2017 the following bids were received: http://apps.cfwnet.org/ecouncil/printmc.asp?id=24825&print=true&DoeType=Print 8/2/2017 Bidder I 1Time of Completion Condie Construction Company, Inc. $4,859,595.00 320 Calendar Days S.J. Louis Construction of Texas, Ltd. $5,145,815.00 Thalle Construction Company, Inc. $6,253,959.0 In addition to the contract cost, $280,800.00 is required for project management, material testing and inspection, $243,000.00 is provided for project contingency and $34,592.00 is provided to cover costs for Amendment No. 2 to allow for inspection of the hydro-pneumatic tank and the transfer valve station by the project design consultant: Freese and Nichols, Inc., Mayor and Council Communication (M&C C-28046) awarded the engineering/design of this project to Freese and Nichols, Inc., while also accepting funds from Centex Homes for its share of the design costs. This project is anticipated to be included in a future revenue bond issue for the Water and Sewer Fund. Available cash within the Water and Sewer portfolio and the City's portfolio along with the appropriation authority authorized under the Direct Purchase Note (DPN) Program will be used to provide interim financing for this project until debt is issued. To the extent resources other than the Water and Sewer portfolio are used to provide interim financing, the Water and Sewer Fund will be charged interest that is equivalent to the overall rate of return being earned by the City portfolio (currently approximately one- percent annually). Should the City's portfolio not support the liquidity needed to provide an interim short- term financing source, another funding source will be required, which could mean issuance of securities under the DPN Program or earlier issuance of Water and Sewer revenue bonds than is currently planned. Once debt associated with this project is sold, bond proceeds will be used to reimburse the Water and Sewer portfolio and the City's portfolio in accordance with the attached Reimbursement Resolution. The City Council adopted the Water Department's Fiscal Year 2016-2020 Five Year Capital Improvement Plan on February 2, 2016, (M&C G-18662). This City Council adopted plan includes this specific project, with funding identified through the DPN program to be reimbursed with future revenue bonds. In accordance with the provisions of the Financial Management Policy Statement, Staff anticipates presenting revenue-supported debt issuances to the City Council for consideration within the next three years. This debt must be issued within approximately three years to provide reimbursement for these expenses. If that does not occur, the costs will no longer be reimbursable by issuing tax-exempt debt and the funding source will have to be made whole through budgetary methods. Adoption of this resolution does not obligate the City to sell bonds, but preserves the ability to reimburse the City from tax-exempt bond proceeds. Construction is anticipated to commence in September 2017 and be completed by July 2018. The overall project budget is estimated to be$5,973,000.00. This project will have no impact on the Water Department's Operating Budget when complete. M/WBE OFFICE—Condie Construction Company, Inc., is in compliance with City' s BDE Ordinance by committing to nine percent MBE participation. The City's MBE goal on this project is eight percent. The project is located in COUNCIL DISTRICT 7. FISCAL INFORMATION /CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds will be available in the Water and Sewer Community Facilities Agreement Fund and the Water& Sewer DPN Fund for the Northside IV 24-Inch Water Transmission Main Project as depicted in the table below. FUND � Existing Additional Project Total* Appropriations Appropriations http://apps.cfwnet.org/ecouncil/printme.asp?id=24825&print=true&DocType=Print 8/2/2017 �W&S Community Facilities $110,745.00 I $738,300.00 $849,045.00 Agmt Fund 56008 ___lll 1 11 Water & Sewer DPN Fund $478,255.00 $4,645,095.00 F$5,123,350.00 56011 _ Project Total $589,000.00 1E$5,383,395.0 $5,972,395.00 * Numbers rounded for presentation purposes. FUND IDENTIFIERS (FIDs): TO Fund Department ccount Project lProgramlActivity Budget Reference# rmoul ID ID Year (Chartfield 2) FROM Fund Department lAccoun Project Program ctivity Budget Reference# moun ID ID Year (Chartfield 2) CERTIFICATIONS: Submitted for City Manager's Office by: Jay Chapa (5804) Originating Department Head: Kara Shuror (8819) Additional Information Contact: Roberto C. Sauceda (8819) ATTACHMENTS 1. 60NSIV24INNWM CONDIE-REIMB RESOLUTION.doc (Public) 2. 60NSIV24INWM CONDIE 1295.pdf (Public) 3. 60NSIV24INWM CONDIE Compliance Memo.pdf (CFW Internal) 4. 60NSIV24INWM CONDIE Map.pdf (Public) 5. 60NSIV24INWM CONDIE 60 AO DPN Rev.docx (Public) 6. 60NSIV24INWM CONDIE 60 AOr.docx (Public) 7. 60NSIV24INWMCONDIEDEVextractFIDTable.pdf (CFW Internal) 8. Contract 48320.pdf (Public) 9. SAM Condie Construction Company Inc.pdf (CFW Internal) http://apps.cfwnet.org/ecouncil/printmc.asp?id=24825&print=true&DocType=Print 8/2/2017 ©© A ©© - Ln ®0 c O ul �0 Ln ®CD 3 m v x o v a r� v a a ., W LnDrsD -rl D T - o 0 0 0 G C N C N C) 03 K 7 7 rs .� 0 CD z o CDo r o li p C3 0 41 41 00 03 ko to z Z D D a n a W m m m m ko LOc zCD 0c z �D LOao oo ago < N < m < m d d y a N ■■N T ■■N T ■■N T O O O 00 Oq Q9 3 3 3 z c� 3 ° CD 03 3 �n CDo Q o 0 C 0 0C .3t n C C C a a v 0 0 0 N Vf Vf D 3 0 N approachesovative OutstandingFREESE 1,actical results NMI Iffil Z 4055 International Plaza,Suite 200 • Fort Worth,Texas 76109 • 817-735-7300 • fax 817-735-7492 www.freese.corn June 7, 2017 Mr. Roberto Sauceda, P.E. Project Manager City of Fort Worth Water Department 311 West 10th Street Fort Worth,TX 76102 Re: Part Time Construction Resident Representation for Northside IV 24-Inch Water Transmission Main (City Project No. 100277) Dear Mr.Sauceda: Freese and Nichols, Inc. (FNI) is providing this proposal for amendment of the Additional Construction Services for the Northside IV 24-Inch Water Transmission Main, Project 61\14(City Project Number 100277).The additional scope includes the following tasks: • Up to 4 additional meeting with the City and Contractor • Up to 10 additional site visits • Additional site visit for Hydropneumatic Tank start-up • Additional site visit for Transfer Valve Station start-up The fee for the additional services is for the not to exceed fee of$34,592.00. Original Contract Amount $386,311.00 Amendment No. 1 $ 6,963.00 Amendment No.2 $ 34,592.00 Contract Amount to Date $427,866.00 Freese and Nichols, Inc.appreciates this opportunity and we would like to meet with you to discuss these additional services at your convenience. Sincerely, 44dLz-at, Russell Gibson, P.E. Vice President cc:File Attachments:03 02 LOE Spreadsheet NS4 Amendment 2 L:\Resources\OLCR\F\Fort Worth\FTW16630 NS IV 24-In Water Trans Main\Amd N2 NS IV 24 inch Water Transmission Line\2017-08-01 Revise letter\Amendment Letter.docx kik- /§\ I a \{ e E } _ 27»20 \ f n / \co }/ $k g om 03/$ 04 FF ag /§ ; 2/ ,2 & \ EEE § \} G0 (\ ~ \ k a / i E / ) k E OOET ( }\�M. 0 EL .1 ol- ƒ , « \ 9 Er TIV .1p ,!#RR.. .! m m#mr,m:t : ::m / FORTWORTH Contract Compliance Manager By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Signature Roberto C. Sauceda,RE Name of Employee Water Department-Engineering Department Senior Professional En ig neer Title 817-392-2387 Phone 9- 3 / /7 Date WATER DEPARTMENT ENGINEERING AND FISCAL SERVICES THE CITY OF FORT WORTH - 1000 THROCKMORTON STREET * FORT WORTH, TEw 76102 $17-392-8240 * Fax 817-392-8195 a Printed on recycled paper