HomeMy WebLinkAboutContract 44249-R2 CSC No. _
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
CITY SECRETARY
CONTRACT NO. �' V
6/8/17
Intelight Inc.
3450 S.Broadmont Street,Ste, 126
Tucson,AZ 85713
Re: NOTICE OF CONTRACT RENEWAL
Professional Services Agreement
Contract No.CSC No.442494M (the"Contract')
Renewal Term No.2:March 4,2017 to March 3,2018
The above referenced Contract will expire on March 4,2017.Pursuant to the Contract,contract renewals are at the sole option of
the City. This letter is to inform you that the City is exercising its right to renew CSC No.44249mW for an additional one year
period, which will begin immediately upon the expiration of the current term and will end on March 3,2018. All other terms and
conditions of CSC No.44249,dkremain unchanged.Please return this signed acknowledgement letter,along with a copy of your
current insurance certificate,to the address set forth below,acknowledging receipt of the Notice of Contract Renewal.
Please log onto BuySpeed Online at httn://fortworthtexas.gov/t)urchasing to insure that your company information is correct and up-to-
date.
If you have any questions concerning this Contract Renewal Notice,please contact me at the telephone number listed below.
Sincerely yours,
Sheila Baker, Senior Buyer
FMS,Purchasing Division
817-392-2057-Direct
817-392-8440-Fax
I hereby acknowledge receipt of
of the Contract Renewal/Notice forCSC No.44249-Rt for a o year period ending on June 30,2018.
By:
�2 o IG �' C�iAt�nlCiQr 1�o/<.i� Cid Date: 04 20/ 7
Printed Name and e
Signature
CITY OZFT WORTH: � ATT T•
Snsmr A4m4is,Assistant City Manager lvlary J. a Secretary
.)esus .3-
Date: ` `` ? M&C No. P-11478
41
APPROVED AS TO FORM AND LEGALITY:A^ghtrC (j
�r OFRECORD
I ttorney ARY
�XAS CITY SECRET
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1rr.WORTW
CSC No.
RECOMMENDED BY:
Doug W. iersig, Ph.D., P.E.
Director of Transportation and Public Works
Date: 112 24)1-7
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person responsible for the
monitoring and administration of this contract,including ensuring all
performance and reporting requirements.
By:
Name:
Title:
M&C Review Page I of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA F0 N
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COUNCIL ACTION: Approved on 1/15/2013
DATE: 1/15/2013 REFERENCE NO.: **P-11478 LOG NAME: 13P12-0056 ATC
SOFTWARE AG
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of a Professional Services Agreement with Intelight, Inc., in the
Amount Not to Exceed $534,600.00 for the Initial Term for Traffic Signal Controller
Software Licenses, Maintenance and Related Services for the Transportation Public
Works Department(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize execution of a professional services Agreement
with Intelight, Inc., in the amount not to exceed $534,600.00 for the initial term for traffic signal
controller software, maintenance and related services for the Transportation Public Works
Department.
DISCUSSION:
The City is currently in the process of improving traffic signal operations city wide by upgrading traffic
signal controllers to provide more effective signal timing capabilities. On September 25, 2012
(P-11435), the City Council approved the purchase of advanced transportation controllers used to
operate the traffic signal timing at signalized intersections. This professional services Agreement with
Intelight, Inc., will continue the improvement effort by providing the traffic signal controller software
used by the advanced transportation controllers. Intelight, Inc., will provide traffic signal controller
software licenses, maintenance and related professional services to upgrade traffic signal capabilities
and improve signal timing and maintenance.
The new traffic signal controllers and operating software include features that address many of the
challenges of today and the future which cannot be effectively accommodated with existing
technology, this includes bus and rail transit priority, improved emergency vehicle preemption, and
signal timing that can automatically adapt to changing traffic demand along major arterials. The new
software will also improve maintenance practices by allowing Staff to access the software through
common web browsers for monitoring and response.
The software purchase cost is $291,000.00. Related professional services are estimated to be up to
$243,600.00 for the first three year term.
RFP ADVERTISEMENT- The Request for Proposals (RFP) No. 12-0056 was advertised in the Fort
Worth Star-Telegram on January 18, 2012, January 25, 2012, February 1, 2012 and February 8,
2012. The City of Fort Worth, in conjunction with the City of Dallas and the City of Richardson,
advertised the RFP for traffic signal controller software. The City of Fort Worth was the lead agency
for this procurement. Eighty-six vendors were notified from the Purchasing vendor database and six
vendors were notified through email. On March 8, 2012, four proposals were received in response to
the RFP.
The proposals were evaluated by an evaluation committee consisting of Staff from the Transportation
and Public Works Department, the City of Richardson and the City of Dallas. The committee ranked
the proposals based on evaluation criteria, including ability to meet functional requirements, technical
competency, compliance with published standards and specifications, innovative solutions, software
development resources and experience. Based on the evaluation criteria, the committee determined
http://apps.cfwnet.org/council_packet/mc review.asp?ID=17786&councildate=1/15/2013 8/14/2017
M&C Review Page 2 of 2
that the two highest ranked vendors would be invited to the City for interviews and to present their
software solution.
On May 9-10, 2012, the top two vendors were interviewed and presented their solutions to the
evaluation committee. Based on the proposals, the presentations, and the interviews, the evaluation
committee determined that Intelight, Inc., provides the best overall solution for the City, considering
the relative importance of price and the other factors included in the RFP.
PRICE ANALYSIS -The City has no previous history for this type of purchase. The proposal
provided by Intelight, Inc., was the lowest priced proposal of all proposals received for this
RFP. Overall, price is determined to be fair and reasonable.
M/WBE -A waiver of the goal for M/WBE subcontracting requirements was requested by the
Purchasing Division and approved by the M/WBE Office because the purchase of goods or services
is from sources where subcontracting or supplier opportunities are negligible.
ADMINISTRATIVE CHANGE ORDER -An Administrative Change Order or increase may be made
by the City Manager in the amount up to $50,000.00 and does not require specific City Council
approval as long as sufficient funds have been appropriated.
AGREEMENT TERM - This Agreement shall begin upon execution and remain in effect for a period
of three years.
RENEWAL OPTIONS - Following the Initial Term, this Agreement may be renewed for maintenance
and support for up to seven successive one-year terms at the City's option. The base maintenance
fee shall be $7,500.00, subject to a two percent annual increase. This action does not require
specific City Council approval provided that the City Council has appropriated sufficient funds to
satisfy the City's obligations during the renewal terms.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current capital
budget, as appropriated, of the 2007 Critical Capital Projects Fund, and the Operating Budget, as
appropriated, of the General Fund.
BQN\12-0056\AMG
TO Fund/Account/Centers FROM Fund/Account/Centers
C295 541200 201740085230 $291,000.00
GG01 539120 0204001 $243,600.00
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Lena Ellis (8517)
Additional Information Contact: Angela Gonzales (7648)
Jack Dale (8357)
ATTACHMENTS
http://apps.cfwnet.org/council_packet/me_review.asp?ID=17786&councildate=1/15/2013 8/14/2017