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HomeMy WebLinkAboutContract 49506 0� 8 110 11 r2 q� CITY SECRETARY/ a CONTRACT NO. ev RECEIVED ; DESIGN PROCUREMENT AGREEMENT AUG 15 2017 FIRE STATION PARK MASTER PLAN Q CITY OF FORT WORTH w CITY SECRETARY ,p l 1* HEREAS, Fort Worth South, Inc., (a/k/a Near Southside, Inc.) ("Community E Ol 6 ner") and the City of Fort Worth, a Texas municipal corporation ("City"), each desire to make certain improvements to Fire Station Park in the City of Fort Worth, including the master planning of park improvements (the "Project"); and WHEREAS, Community Partner is a 501(c)(4) corporation, and is willing to advance the Project on an earlier schedule than it might otherwise have been implemented at no additional cost to the City; and WHEREAS, Community Partner serves as Administrator of Tax Increment Finance (TIF) District #4 through a contract with the City, and in that capacity secured funding through TIF #4 for the City to acquire 1616 Hemphill for use as a public park; and WHEREAS, Community Partner funded and engaged task-based services of Project for Public Spaces ("Consultant")to facilitate the process of gathering public input for future park improvements of Fire Station Park, identified as Task One on the agreement between Community Partner and Consultant ("Agreement") attached hereto and incorporated herein as Attachment A; and WHEREAS, additional tasks are identified in the Agreement which contemplate City financial participation, specifically, the preparation of a final park master plan (Tasks Two and Three); and WHEREAS, City has agreed to pay for the costs of Tasks Two and Three for the Fire Station Park Master Plan on a pass-through basis in an amount not to exceed $23,000; and WHEREAS, Staff has reviewed the scope, fee, terms and schedule for Tasks Two and Three and find them to be fair and reasonable; NOW, THEREFORE, for and in consideration of the covenants and conditions contained herein, the City and Community Partner do hereby agree as follows: I. General Requirements A. The Project will generally consist of preparing a schematic design plan for The Fire Station Park as shown on Attachment B. The current estimate of the design services is $20,500 plus reimbursable expenses as shown on Attachment A. B. Community Partner will retain Project for Public Spa s as the Designer fo OFFICIAL RECORD Design Procurement Agreement CITY SECRETARY CFW- FWSI Fire Station Park Master Plan Page 1 of 4 �WORM TX the Project pursuant to a written agreement between them (the "Agreement") which has been reviewed by the City (Attachment A). C. City agrees to reimburse Community Partner, on an invoice-basis, for Designer's work upon presentation, via Community Partner, of a regular invoices for the tasks described in Attachment A. Reimbursement shall be in an amount not to exceed $20,500 plus expenses, up to a maximum of $23,000. Upon final payment, all designs, drawings, reports, documents, and other work product, whether in hard copy or in electronic form, shall become the property of the City. D. The Community Partner covenants and agrees to, and by these presents does hereby, indemnify and hold the City, its officers, agents and employees harmless against any and all suits, actions or claims of any character, including, but not limited to, those for property damage or loss and/or personal injury including death, that may relate to, arise out of or be occasioned by (i) Community Partner's breach of any of the terms of this agreement or (ii) any act or omission of Community Partner or any of its affiliates, their officers, agents, associates, employees, contractors or subcontractors, related to the project, except that the indemnity provided for in this paragraph shall not apply to any liability resulting from the sole negligence of the City its officers, agents, employees, or separate contractors, and in the event of joint and concurrent negligence of both Community Partner and the City, responsibility, if any, shall be apportioned comparatively in accordance with the laws of the state of Texas. E. Community Partner agrees to require Designer to, pursuant to Texas Local Government Code Section 271.904, indemnify and hold harmless the City against liability for any damage caused by or resulting from an act of negligence, intentional tort, intellectual property infringement, or failure to pay a subcontractor or supplier committed by the Designer or Designer's agent, consultant under contract, or another entity over which the Designer exercises control. Design Procurement Agreement CFW-FWSI Fire Station Park Master Plan Page 2 of 4 F. Community Partner agrees that the City is an express intended third party beneficiary of the Agreement and the City has the right to enforce such terms and conditions as are related to those tasks being performed pursuant to the City's funding. ACCORDINGLY, the City, through its Assistant City Manager, and Community Partner, through its President, have each caused this instrument to be executed in multiple counterparts to be effective as of the date subscribed by the Assistant City Manager. FORT WORTH SOUTH, INC. CITY OF FORT WORTH Z;)By: � ti Paul F. Paine S k s Alanis President Assistant City Manager Date: 7/7�/y Date: AT E J. Kayser City Secretary �O: Recommended by: Park and Recreatio e ent ¢hard Zavala Director �XAS Approved as to Form & Legality: M&C No. LIQR.---.._ Date: Douglas W. Black Assistant City Attorney OFFICIAL RECORD CITY SECRETARY F Y.WORTHo TX Design Procurement Agreement CFW-FWSI Fire Station Park Master Plan Page 3 of 4 List of Attachments to this Agreement Attachment A—Agreement and Cost Estimate Attachment B—Aerial Site Map [follows] Design Procurement Agreement CFW-FWSI Fire Station Park Master Plan Page 4 of 4 ATTACHMENT A r PROJECT FOR PUBLIC ` SPACES June 28,2017 To: Mike Brennan,Megan Henderson Near Southside Inc. 1616 Hemphill Street Near Southside,Ft. Worth,TX Re.:Proposal for 1616 Hemphill Street,Ft Worth The goal of the visioning process for 1616 Hemphill Street in Fort Worth is to engage the community and produce a placemaking concept design and programming plan.PPS can help to ensure that the new public space will be well-used,attractive,comfortable,and integrated into the fabric of the community,all while creating an exciting new destination in the Near Southside and Fort Worth. The 1616 Hemphill site is immediately adjacent to the existing Fire Station Park and Community Center,and this visioning and conceptual planning effort will encompass the combined properties. The Placemaking Approach The placemaking approach moves away from a traditional,expensive,"project-based" planning approach to one that is community-led and"place-based,"with the express intent of improving the quality of life. We believe that this approach inevitably leads to a more livable city,with enormous positive impacts on private investment,long-term competitiveness,and fiscal stability,as well as improvements in crime,education, local economies,and the health and well-being of citizens. Unlike the usual consultant-led approach that leaves little capacity in place,we aim to catalyze and enable local institutions to carry out some of the improvements recommended in the visioning process.We seek to work with and train communities who are willing to try placemaking on many levels, in projects around their city. How PPS Can Help PPS can help to ensure that new public spaces—plazas,squares,parks and streets--are well- used,attractive and comfortable,and are integrated into the fabric of the community,bringing life to all aspects of the development. We can also analyze existing public spaces that may not be operating up to their full potential and suggest programming and improvements to revitalize those spaces. With our expertise in parks,transportation,public markets and public space management,we will bring a holistic approach to the public spaces and the downtown. SCOPE OF WORK Task 1.COMMUNITY ENGAGEMENT PROCESS(completed) The PPS Team conducted their first trip to Ft. Worth in coincidence with the Hemphill Street as Places Workshops led by Gary Toth. This task was undertaken by PPS to obtain community and stakeholder input regarding the current conditions and uses of the Fire Station Park and Community Center,and the 1616 Hemphill Street Park,as well as to engage the community in building a vision that will serve as the foundation for the public space concept plan and report. This agreement will contract PPS with Near Southside Inc. (NSI) for Tasks 2, "Program Development" and Task 3, "Conceptual Design and Recommendations" It will be funded by the City of Fort Worth Park and Recreation Department. The City may request additional documentation regarding PPS qualifications prior to proceeding with Tasks 2&3 or at any other point during the agreement. The proposed terms for Tasks 2 and 3,following the completion of Task 1,are as follows: Task 2. PROGRAM DEVELOPMENT We firmly believe that the success of public spaces can largely be attributed to the activities, events,and recreational uses,and social gatherings that take place there,whether planned or spontaneous,and not to a fixed design. With the community,we will develop a vision of how the place will come alive with events and most importantly,daily uses. In this phase PPS will develop a program matrix of activities and uses that will activate the existing and new public spaces in the study area, and we will diagram the location of the activities. Task 2.1 Prepare Draft Program. PPS will prepare a program of activities for the public spaces, including potential activities that could be experimented with in 2016-17. The program will include: • A program matrix that lists proposed uses and activities,and when they would occur during the day,week and year; • A"bubble"diagram that illustrates the layout of the program on thesites; • A discussion of the management implications of the proposed program; • A list of potential programming partners. Participants: PPS Deliverable: Memorandum and matrix describing program, and diagrams illustrating layout or program. Task 2.2:Presentation and Review of Draft Program PPS will present the draft program to the Client for discussion and provide the draft program for review and comment. Participants: PPS, Client Deliverable: Powerpoint presentation Task 2.3:Develop Final Program Document After receiving comments from the Client,PPS will prepare a final program document to be incorporated into the Concept Plan and Report. Participants: PPS Deliverable: Benchmarks , activities matrix and schedule describing program how to maximize Park uses. Memo outlining programming options. Task 3. CONCEPTUAL DESIGN AND RECOMMENDATIONS We will prepare a conceptual schematic design and visuals for the 1616 Hemphill Street Public space and then collaborate with local Architects or Landscape architects to ensure that the Placemaking vision is sustained throughout the design process. Our approach to design ensures: • form follows function • sensitivity to the neighborhood context • flexibility for an ever-evolving program • access for all and by multiple modes • comfortable amenities • "Lighter,Quicker,Cheaper"interventions that will start to activate the space right away Task.3.1: Develop Draft Concept Plan and Report Using the recommendations from the stakeholder and community engagement,and the final program document,concept plans and a report will be developed. The concept plan will be presented in graphic form as an annotated conceptual plan. Issues the plan will address include: • How the site can accommodate a variety of activities and uses at different times of day and year,(e.g.markets,performances, festivals,etc.); • Integration with existing Community Center and the residential neighborhood— particularly ground floor uses; • Amenities such as seating,picnic areas,lighting and playground,a skate park,public art; focal points,and their locations; • Coordinate improvements to streets,sidewalks,bike trails and pedestrian routes with the current street initiative taking place in the neighborhood; • Connections to adjacent areas; • an Linkages to trsit; Participants:PPS Deliverables: • Schematic design plan • Material selection and cost estimates • Implementation phasing plan • Two perspective renderings of the concept will be prepared to supplement benchmark images. Sketches,as needed to illustrate the design ideas. • Design and vision booklet to be used for fundraising purposes. Task.3.2:Presentation and Review of Concept Plan and Report(Trip) PPS will present the draft plan to the Client and the public for discussion and provide the draft report for review and comment. Participants: PPS,NSI, Deliverable: Powerpoint presentation Task.3.3: Final Report and Presentation PPS will finalize the report and plan based on the Client's comments and revise the drawings and presentation materials for use by the Client. PROPOSED FEES FOR TASKS 2 &3 The cost for this scope of work for Tasks 2 and 3 is$$20,500 Expenses for Task 2-3: $2,500 estimated that will cover expenses such as travel,printing and copying. Any other services,meetings or hours that are not covered in this project scope may be agreed upon beforehand,in writing,and will be reimbursed on an hourly basis. The fee breakdown per phase would be as follows: Task 2: $4,500 Task 3: $16,000 Total Phases 2-3: $20,500 Hourly rates Project Director:$170 Project Designer: $119 Any task(s) beyond Task 2 and 3 as described above that will be subject to later agreement if necessary. Potential next phases-additional services: Task 4.LQC Plan PPS will develop an implementation plan for short term improvements at Fire Station Park based on the community vision. We will include a selection of sources for proposed amenities and design layout options. We will also provide a cost estimate. Task 5. Management& Implementation PPS will assist the team in developing an effective implementation and public space management strategy. We have learned from our 40 years of experience that management contributes as much as 80%to the success of a public space. Indeed, it is more impoItant than design in ensuring that a space is safe, comfortable,and well-used. Task 6.Design Review In order to ensure the final product meets the objectives defined in the previous tasks and preserves the placemaking vision,PPS will continue to work with the designers who will be preparing the design and construction document, in an advisory capacity during design development and construction. We will bill this on an hourly basis to attend design meetings and to review design drawings. Hourly rates Project Director:$170 Project Designer: $119 CLIENT RESPONSIBILITY The Client will be responsible for providing accurate base plans,surveys or detailed,high-resolution aerial photographs of the project site. Creation of base plans by PPS would be at additional cost. Client is also responsible for convening workshop and focus groups, including the following tasks: • finding and securing venues • inviting participants • community outreach and promotion of meetings to ensure good public participation • providing refreshments at workshop and focus groups Pursuant to Texas Local Government Code Section 271.904,PPS indemnifies and hold harmless the City of Fort Worth against liability for any damage caused by or resulting from an act of negligence,intentional tort,intellectual property infringement,or failure to pay a subcontractor or supplier committed by PPS or PPS's agent,consultant under contract,or another entity over which PPS exercises control. THIS AGREEMENT AUTHORIZES THE PARTICIPANTS TO PROCEED WITH TASK 2 AND 3. Participants in the agreement: Alessanda Galletti, Vice President Mike Brennan Planning Director Project for Public Spaces Inc. Near Southside, Inc. Date: June 28, 2017 Date: June 28,2017 ATTACHMENT B AERIAL SITE MAP 2 Acr . a _ v n - - ,� dox vue T rr� l 7• it, � � - _, n �`. i� ��� ' �� ,»�����-� " �fir.✓'`�`�,'r�c FdOD RA I W llen Stre2 q ,p• 1. rx .- x. r: