HomeMy WebLinkAboutContract 39975-A4 1% 2 3 4 S s CITY SECRETARY (ph,
1q �� CONTRACT NO.
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N RECEIVED o AMENDMENT No.4
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AUG29 �»
ti TO CITY SECRETARY CONTRACT
0 CIN OF FORT WORTH
6' CIT`(SECRETA��'
WHEREAS, the City of Fort Worth (CITY) and Kimley-Horn
9c and Associates, Inc. , (ENGINEER) made and entered into City
�ecretary Contract No. 39975, (the CONTRACT) which was
authorized by M&C C-26903 on the 9th day of February, 2010 in
the amount of $1,072,250 .00 ; and
WHEREAS, the CONTRACT was subsequently revised by
Amendment No. 1 in the amount of $46,995 .00 which was
administratively authorized on March 14, 2014 Amendment No. 2
in the amount of $261,070. 00 which authorized by M&C C -26903
on August 5, 2014; and Amendment No.3 in the amount of
$570,100 .00 which was authorized on September 20, 2016; and
WHEREAS, the CONTRACT involves engineering services for
the following project:
Cultural District/Will Rogers Area Water and Sanitary Sewer
Improvements; and
WHEREAS, it has become necessary to execute Amendment
No.4 to the CONTRACT to include an increased scope of work and
revised fee.
NOWTHEREFORE, CITY and ENGINEER, acting herein by and
through their duly authorized representatives, enter into the
following agreement, which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the
additional engineering services specified in a proposal dated
July 6, 2017, a copy of which is attached hereto and
incorporated herein. The cost to City for the additional
design services to be performed by Engineer totals
$269,000. 00 .
2 .
Article II of the CONTRACT is amended to provide for an
increase in the fee to be paid to Engineer for all work and
services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall be
an amount of $2,219,415 .00.
OFFICIAL RECORD
CITY'"SECRETARY
Page -1- FT"WORTHo TX
3.
A11 other provisions of the Contract, which are not
expressly amended herein, shall remain in full force and
effect.
EXECUTED and EFFECTIVE as of the date last written by a
signatory, below.
APPROVED: ENGINEER
Cit ort Worth Kimley-Horn and Associates, In
Jesus J. Chapa Glenn Gary, P.E.
Assistant City Manager Senior Vice-President
DATE: DATE:
APPROVAL
RECOMMENDED:
L/ �.
Christopher Harder, P.E.
Assistant Director, Water Department
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for the
monitoring and administration of this contract, including ensuring
all performance and reporting requirements.
Name of Employee
V
Title: Project Manager
APPROVED AS TO FORM AND LEGALITY: M&C: C-28331
Date: August 15, 2017
Douglas W. Black
Senior Assistant City Attorney
ATTEST:
/ -1 OF.FO,Q
M ry J. Kay
City Secretaty :Q OFFICIAL RECORD
Sy CITY SECRETARY
WORTN9 TX
AS..
Page -2-
KimleyAMorn
July 6,2017
Mr.John Kasavich, P.E.
City of Fort Worth
Water Department
1000 Throckmorton Street
Fort Worth,TX 76102
Re: Cultural District/Will Rogers Area Water and Sanitary Sewer Improvements
Amendment No.4—Westside 2 to Westside 3 Improvements
KHA No. 061018069
D
ear John:
The City of Fort Worth (CITY) has requested that Kimley-Horn perform additional services under
Amendment Number 4 for the Cultural District/Will Rogers Area Water and Sanitary Sewer project.
These services include the design of 1,800 linear feet of 8"water line; 3;400 linear feet of 12-inch
water line; 2,750 linear feet of 16-inch water line; and five(5)pressure reducing valve(PRV)stations
to facilitate the transfer of a portion of the existing Westside ll Pressure Plane to the adjacent
Westside III Pressure Plane. These improvements are shown on the attached Exhibit and are
generally located south of Interstate 30 between Las Vegas Trail and Lackland Road in west Fort
Worth.These additional services are further described as follows:
Water Line Improvements
Contract Documents will be prepared for water improvements in accordance with the original
contract.As such, additionai services for design management, conceptual design, preliminary design,
final design, bidding, and construction phase services is requested for the following improvements:
• 8-inch water line along Elizabeth Lane from Cherry Lane to Reagan Drive(1,000 LF)
• 8-inch water line along Ruby Street from Ramona Drive to Alta Mere Boulevard(850 LF)
• 12-inch water line from Slocum Avenue to Lackland Road (across former North Z Boaz Park)
(3,400 LF)
• 16-inch water line along Bangor Drive from Slade Avenue to William Road (2,750 LF)
PRV Improvements
Contract Documents will be prepared for PRV improvements in accordance with the original contract.
As such,additional services for design management, conceptual design, preliminary design, final
design, bidding, and construction phase services is requested for the following PRV locations:
• Three(3) PRV installation design for existing water lines along Cherry Lane at the
intersections of Slocum Avenue, Doreen Avenue, and Elizabeth Lane.
• One(1) PRV installation design along the existing waterline at the intersection of Slade
Boulevard and Bangor Drive.
• . 601 Cherry Street,Unit 11,Suite 950,Fort Worth, 0 ��
Ki m l ey*Horn John Kasavich,P.E.,July 6,2017,Page 2
One(1) PRV installation design along the existing 36-inch water line.at the intersection of
Camp Bowie Boulevard and Olive Place.
Summary of Additional Services
ENGINEER will perform the foilowing additional services:
Task 1 (Design Management)-$11,400
ENGINEER will complete Conceptual Design in accordance with the Original Contract for the
following:
• Water Line and PRV Improvements—Subtotal$11,400
Task 2(Conceptual Design)-$36,400
ENGINEER will complete Conceptual Design in accordance with the Original Contract for the
following:
• Water Line and PRV Improvements—Subtotal$36,400
o The ENGINEER's subconsultant will provide geotechnlcal engineering for soil
evaluation related to the proposed by-other-than open-cut_locations.
($12,000)
Task 3 (Preliminary Design)-$92,500
ENGINEER will complete Preliminary Design in accordance with the Original Contract for the
following:
• Water Line and PRV Improvements—Subtotal$92,500
o The ENGINEER's subconsultant will provide surveying services. ($45,600)
Task 4(Final Design) $50,100
ENGINEER will complete Final Design, for the approved alignment, in accordance with the Original
Contract for the following:
• Water Line and PRV Improvements—Subtotal$50,100
• The ENGINEER's subconsultant will provide electrical engineering design services for
alarming the PRV installation sites with a cellular/cloud based system. Sites will be
powered with a micro turbine power generator assembly. Alarm system will notify CITY
SCADA, but will not be integrated directly into the CITY's SCADA system. ($8,100)
Task 5,(Bid Phase Services)-$9,900
ENGINEER will complete Bid Phase Services in accordance with the Original Contract for the
following:
• Water Line and PRV Improvements—Subtotal$11,600
801 . • 1=3
Kimley"O H o rn John Kasavich,RE,July 6,2017,Page 3
Task 6(Construction Phase Services)-$37,100
ENGINEER will complete Construction Phase Services in accordance with the Original Contract for
the following:
• Water Line and PRV Improvements—Subtotal $37,100
The following additions apply to the Original Contract:
• Site Visits up to six(6)
• Shop drawing review for up to fifteen (15)submittals
Task 7(ROW/Easement Services)-$22,700
ENGINEER will complete ROW/Easement services in accordance with the Original Contract for the
following:
• Water Line and PRV Improvements—Subtotal $22,700
o The ENGINEER's subconsultant will prepare easement documents. ($8,400)
The following additions apply to the Original Contract:
• Preparation of four(4) Permanent Easement Documents
• Preparation of four(4)Temporary Construction Easement Documents
Task 9(Permitting)-$8,900
ENGINEER will complete Permitting Services related to obtaining a TxD.OT permit for the crossing of
Alta Mere Boulevard in accordance with the Original Contract for the following:
• Water Line and PRV Improvements—Subtotal $8,900
To accommodate the Water Line and PRV Improvements, we recommend that the City increase the
budget by$269,080 for these additional services, From the additional services listed above, the .
recommended breakdown for water and sewer services is as follows:
Description Water Sewer Total
Task 1 -Design Management $11,400 $0 $11,400
Task 2—Conceptual Design $36,400 $0 $36;400
Task 3—Preliminary Design $92,500 $0 $92;500
Task 4—Final Design $50,100 $0 $50,100
Task 5—Bid Phase Services $9,900 $0 $9,900
Task 6—Construction Phase Services $37,100 $0 $37;100
Task 7—ROW/Easement Services $22,700 $0 $22,700
Task 8—Survey Services $0 $0 $0
Task 9-Permitting $8,900 $0 $8;900
Total $269,000 1 $0 1 $269,000
Fort Worth, c
Kim I ey'O Ho rn Jahn Kasavich,RE_,July 6,2017, Page 4
The following table summarizes the Fee per Work Phase breakdown:
Work Phase Water Sewer Total
31 $64,500 $0 $64,500
32 $129,000 $0 $129,000
33 $21,500 $0 $21,500
51 $54,000 $0 $54,000
Total $269,000 $0 $269,000
The following table summarizes our recommended budget revisions and shows the revised contract
amount:
Original Amend Amend Original RevisedAmend Revised
Description Contract No.1 No.2 Amend Amend No.4 Contract
No.3 No.3
Task 1 $102,500 $8,725 $62,500 $48,500 $48,500 $11,400 $233,625
Task 2 $125,100 $5,440 $14,390 $46,600 $52,300 $36,400 $234,630
Task 3 $178,900 $12,810 $51,680 $187,500 $201,315 $92,500 $537,205
Task $269,600 $15,750 $24,500 $135,050 $124,735 $50,100 $484,685
Task 5 $35,200 $3,270 $[7,000 $26,800 t47,
00 $9,900 $78,370
Task $72,100 $0 $91,000 $43,100 00 $37,100 $247,900
Task 7 $30,300 $0 $0 $9,900 0 $22,700 $62,900
Task 8 $202,250 $0 $0 $0 $0 $0 $202,250
Task 9 $56,300 $0 $0 $72,650 $72,650 $8,900 $137;850
Total
Project $1,072,250 $46,995 $261,070 $570,100 $576,100 $269,000 $2,219,415
The ENGINEER will subcontract a portion of these services to the following MWBE consultants:
MWBE Subconsultant Service Fee
Gorondonna and Associates,Inc, Survey/Easements $54,000
Total $54,000
801 •
Kim I ey)>>H o r n John Kasavich,P.E.,July 6,2017,Page 5
i
The following table summarizes the water and sewer design fees:
Contract/Amendment Water Fee Sewer Fee Suroe Fee Total Fee
Original Contract $611,625 $262,125 $198,500 $1,072,250
Amendment No. 1 $46,995 $0 $0 $46,995
Amendment No. 2 $156,642 $104,428 $0 $261,070
Amendment No. 3 $505;780 $64,320 $0 $570,100
Amendment No. 4 $215,000 $0 $54;000 $269.000
TOTAL $1,536,042 $430,873 $252,500 $2,219,415
We appreciate the opportunity to be of continued service to the City. Please contact us if we need to
provide any further information.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES, INC.
r�
Glenn A.Gary, P.E.
Sr.Vice President
GAG/J RT:klw
Copy to: Tony Sholola, P.E., City of Fort Worth Water Department
Liam Conlon, City of Fort Worth Water Department
Attachments: Amendment Level of Effort
Exhibit
OPCC
MA/BE Letter of Intent
Form 1295
11FTWFPD11DatalProjectlFTW Utiiltfes10610.t8069WPP1Amendment#4_WS2 to WS3Wmend4-CD-Ltr WS 2 to 32017-7-05.doc
• ••
801 • 1 Fort Worth, 76102
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 8/15/2017 - Ordinance No. 22829-08-2017
DATE: Tuesday,August 15,2017 REFERENCE NO.: **C-28331
LOG NAME: 60CDWRA4-KHA
SUBJECT:
Authorize Execution of Amendment No. 4 to City Secretary Contract No. 39975, an Engineering Agreement
with Kimley-Horn and Associates, Inc., in the Amount of$269,000.00 for a Revised Contract Amount of
$2,219,415.00 for the Cultural District/Will Rogers Area Water and Sanitary Sewer Improvement Project
and Adopt Appropriation Ordinance(COUNCIL DISTRICT 3)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Water Capital Fund in the amount of$430,000.00 from available funds; and
2. Authorize execution of Amendment No. 4 to City Secretary Contract No. 39975, an Engineering
Agreement with Kimley-Horn and Associates, Inc., in the amount of$269,000.00 for a revised contract
amount of$2,219,415.00 for the Cultural District/Will Rogers Area Water and Sanitary Sewer
Improvements project. (City Project No. 01468).
DISCUSSION:
On February 9, 2010, Mayor and Council Communication (M&C C-24094) the City Council authorized an
Engineering Agreement with Kimley-Horn and Associates, Inc., in the amount of$1,072,250.00 for the
Cultural DistrictWll Rogers Area Water and Sanitary Sewer Improvements. The Agreement was
subsequently revised by three amendments totaling $878,165.00 as follows: Amendment No. 1 in the
amount of$46,995.00 administratively authorized on March 17, 2014, Amendment No. 2 in the amount of
$261,070.00 authorized August 5, 2014 (M&C C-26903), and Amendment No. 3 in the amount of
$570,100.00 authorized September 20, 2016 (M&C C-27934).
Amendment No. 4 will provide for the necessary design to alleviate complaints of low water pressure from
customers located in the western part of the Westside 2 Pressure Plane, south and east of the Western
Hills North neighborhood to increase water pressure in the indicated areas. It is necessary to transfer a
portion of the existing Westside 2 Pressure Plane to the adjacent Westside 3 Pressure Plane which has a
higher operating pressure.
The proposed pressure plane transfer and system improvements in the western part of the Westside 2
Pressure Plane will necessitate the installation of water mains and appurtenances on the following streets
and easement:
Street From To
Elizabeth Lane Cherry Lane Reagan
Drive
Ruby Place Ramona Drivell Joyce Drive
FIF Slocum 11 Arbor 11
http://apps.cfwnet.org/ecouncil/printme.asp?id=24934&print=true&DoeType=Print 8/16/2017
Joyce Drive Avenue Avenue
Bangor Drive Slade William Road
Boulevard
Arbor Avenue Joyce Drive Alta Mere
Drive
Easement Between Calmont Avenue and Alta Mere Lackland
Camp Bowie Boulevard Drive 11 Road
M/WBE OFFICE: Kimley-Horn and Associates, Inc., is in compliance with the City's M/WBE Ordinance by
committing to an additional 20 percent M/WBE participation on this Amendment No. 4.
In addition to the increased contract costs, $161,000.00 in additional funds are required for project
management and real property acquisition costs associated with Amendment No. 4.
Engineering for the Cultural District/Will Rogers Area Water and Sanitary Sewer Improvements is one
component of the overall project that includes project management, utility coordination, construction,
material testing, inspection, and contingencies. The overall project budget is $12,042,580.00.
This project will have no impact on the Water Department's operating budget when complete.
The project is located in COUNCIL DISTRICT 3.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, of
the Water Capital Fund. The Fiscal Year 2017 Water Operating Fund Budget includes appropriations of
$21,060,000.00 for the purpose of providing Pay-As-You-Go funding for Water Capital Projects. After this
transfer for Fiscal Year 2017, the balance will be $2,108,573.00.
Appropriations for Cultural District/Will Rogers Area Water and Sanitary Sewer Improvement Project by
Funds consist of the following:
Existing Additional
Fund Appropriations Appropriations Project Total*
Water& Sewer Bond $1,772,418.00 $0.00 $1,772,418.00
2015A Fund 56007 �� L
Water Capital Fund $6,364,512.00 $430,000.00 $6,794,512.00
59601 F
Sewer Capital Fund - F $3,234,652.00 $0.00 F$3,234,652.00
Legacy 59607
Project Total $11,371,582.00 $430,000.00 $11,801,582.00
* Numbers rounded for presentation purposes.
FUND IDENTIFIERS (FIDS):
TO
http://apps.cfwnet.org/ecouncil/printme.asp?id=24934&print=true&DoeType=Print 8/16/2017
Fund Department ccoun Project ctivity Budget Reference# moun
ID ID lProgram
I YearI (Chartfield 2)
FROM
Fund Department ccoun Project JProgram ctivity Budget Reference # �mounl
ID ID Year Chartfield 2
CERTIFICATIONS:
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Kara Shuror (8819)
Additional Information Contact: John Kasavich (8480)
ATTACHMENTS
1. 60CDWRA4 KHA Compliance Memo.pd (CFW Internal)
2. 60CDWRA4 KHA Form 1295.pdf (Public)
3. 60CDWRA4 KHA Map01.pdf (Public)
4. 60CDWRA4-KHA Revised FID Table.pdf (CFW Internal)
5. 60CDWRA4-KHA 60 AO 17.docx (Public)
6. SAM Kimley Horn and Associates Inc(2).pdf (CFW Internal)
http://apps.cfwnet.org/ecouncil/printmc.asp?id=24934&print=true&DocType=Print 8/16/2017
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CERTIFICATE OF INTERESTED PARTIES FORM 1295
l of l
Complete Nos.l-4 and 6 it there are Interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5.and 6 if there are no Interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of tine business entity's place Certificate Number:
of business. 2017-227879
Kinhley-Morn and Associates,Inc.
Dallas,TX United States Date Filed:
2 Name of governmental entity or state agency that Is a party to the contract for which the form is 06/23/2017
being filed. �tpel
City of Fort Worth Water Department Date Acknowled / ,1}
3 Provide the identification number used by the governmental entity or stale agency to track or Identify Ilia contract,and provide a
description of Ilia services,goods,or other property to be provided under the contract.
01468
Cultural DistriCUWUI Rogers Area Water and Sanitary Sewer Improvements—Amendment#4
4 Nature of interest
Nance of Interested Party City,Stale,Country(place of business) (check applicable)
Controlling Intermedias
Atz,John Dallas,TX United States X
Peed,Brooks Dallas,TX United Stales X
Schiller,Mike Dallas,TX United Stales X
Wilson,Mark Dallas,TX United States X
5 Check only It there Is NO Interested Party. ❑
6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
EE"
JESSICA OLIVAREZ
Nofury Pubtic,sloto of lexos
Comm.Explras 02.04.2019
Notary 10 130102832 Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP I SEAL ABOVE 1 to!f
Sworn to and subscribed before me,by the said t., f�A 1 .this theday ofkJt
20to certify which,witness my hand and seal of office.
S nature of officer administ in ath Printed name of officer administering oath Title of officer admi Bring oath
Forms p vided by Texas Ethics C mn fission www.ethics.state.tx.us Version V1.0.883