HomeMy WebLinkAboutContract 48523 CITY SECRETAW
CONTRACT NO. � ._�,
AGREEMENT FOR THE OPERATION OF THE
COMIN' UP GANG INTERVENTION PROGRAM
In consideration of the mutual covenants, promises and agreements contained herein, THIS
AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a
home rule municipal corporation of the State of Texas, ("City") acting by and through Valerie R.
Washington, its duty authorized Assistant City Manager, and BOYS & GIRLS CLUBS OF
GREATER FORT WORTH,INC., a Texas private non-profit corporation ("Contractor") acting
by and through Daphne Barlow Stigliano, its duly authorized President/ Chief Executive Officer.
RECITALS
WHEREAS, City has determined that the Comin' Up Gang Program is necessary to
support crime prevention in City during Fiscal Year 2017 to meet one or more of the Crime Control
and Prevention District ("CCPD") goals, which are (1) to support efforts to reduce violent crime
and gang-related activities through enhanced enforcement activities and crime prevention
programs, (2)to support efforts to increase the safety of residents and to decrease crime throughout
Fort Worth neighborhoods, and (3) to support efforts to increase the safety of youth and reduce
juvenile crime through crime prevention and intervention programs; and
WHEREAS, Contractor has agreed to operate the Comin' Up Gang Intervention Program
(the "Program"), which will support the Fort Worth Police Department's crime prevention efforts
throughout the community;
WHEREAS, the City is committed to providing a safe environment for the citizens of the
Fort Worth, Texas;
WHEREAS, City desires to enter into an agreement with Contractor to operate the
Program; and
WHEREAS, City, as consideration for the performance of Contractor, has appropriated
monies in the CCPD Budget as reimbursed by the CCPD in the amount of$1,129,000.00 and an
additional amount of $208,350.00 from the General Fund for a total amount of $1,337,350.00
("Program Funds"),to provide to the Contractor for the operation of the Program;
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
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AGREEMENT DOCUMENTS
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The Agreement documents shall include the following: o
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1. This Agreement `s p{
OFFICIAL RECORD
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FT.WORTH,TX
2. Exhibit A—Proposal Abstract and Narrative
3. Exhibit B—Budget
4. Exhibit C—Request for Reimbursement
5. Exhibit D—Program Activities Report
6. Exhibit E—Program Effectiveness Measurement Report
7. Exhibit F —Request for Budget Modification
Exhibits A through F, which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
DEFINITIONS
The term "City" shall include City, its officers, agents, representatives, and employees.
The term "Contractor" shall include Contractor, its officers, agents, representatives, employees,
servants, contractors, and subcontractors.
The term "Party" shall refer to either City or Contractor.
The term"Parties" shall refer to both City and Contractor.
The term "General Fund" shall refer to the portion of money allocated in Fiscal Year 2017 to the
Fort Worth Police Department in City's General Fund.
AGREEMENT
1. Responsibilities of Contractor.
Contractor covenants and agrees to fully perform,or cause to be performed,with good faith
and due diligence,all work and services described in Exhibit"A"—Proposal Narrative. Contractor
shall be responsible for day-to-day administration of the Program. Contractor agrees to expend
Program Funds in accordance with the Budget as described in Exhibit `B". Program activities
shall be reported in accordance with Exhibit "D" and effectiveness measures shall be reported in
accordance with Exhibit"E".
2. Program Funds.
2.1 In no event shall the total distribution from City made to the Contractor during the Term
of this Agreement exceed $1,337,350.00 ("Program Funds").
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR), as described in Exhibit "C" along with supporting documentation.
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Contractor shall deliver to City a written detailed Program Activities Report and Program
Effectiveness Measures Report as described in Section 4.2 below with each RFR to support
expenditure of Program Funds. Such reports shall be signed by the Contractor or duly authorized
officer of the Contractor. The RFR and monthly Program Activities Report shall be submitted to
City no later than the 15th day following the end of the month. Submittal of a monthly RFR and
Program Activities Report is required even if services are not provided.
The monthly RFR, with an original signature by an authorized representative, must be submitted
to the Grants and Program Management Section of the Fort Worth Police Department,
ATTENTION: Contract Compliance Specialists, Bob Bolen Public Safety Complex, 505 W.
Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt of an
acceptable and approved RFR and a monthly Program Activities Report from the Contractor.
Additionally, a quarterly Program Effectiveness Measurement Report from Contractor is required
as described in section 4.2 and must be approved prior to reimbursements. Reimbursements shall
be made within 30 days receipt of said documents.
2.3 Contractor is authorized to modify up to five (5) percent of any budgeted line-item in the
original approved budget without prior written permission from City. However, Contractor must
submit the Request for Budget Modification Form (Exhibit "F") to City, with the monthly RFR,
during the month the modification took place. The new modified budget cannot exceed the total
amount of Program Funds.
2.4 Any modifications of more than five (5) percent of any budgeted line-item in the original
approved budget must have prior written permission from City before the modifications are made.
The Budget Modification Form(Exhibit"F")must be submitted, and request must be approved by
City,before any money is moved to the line-item. Once the Budget Modification is approved,the
modified budget will take effect on the first day of the following month. The new modified budget
shall not exceed the total amount of Program Funds.
2.5 Any modifications to zero line-items in the original approved budget must have prior
written permission from City before the modifications are made. The Budget Modification Form
(Exhibit"F") must be completed and approved by City before money is transferred into the new
line-item. Once the Budget Modification is approved, the modified budget will take effect on the
first day of the following month. The new modified budget shall not exceed the total amount of
Program Funds.
2.6 Budget modification can only occur within the Direct and Indirect costs. Funds may not
be moved from a Direct line-item into an Indirect line-item, or vise versus. Modification of Direct
and Indirect approved budgets must follow the guidelines outlined in sections 2.3, 2.4. and 2.5.
Budget adjustments shall be submitted to the Grants and Program Management Section of the Fort
Worth Police Department, ATTENTION: Tiffany Hays at Bob Bolen Public Safety Complex
at 505 W.Felix St.,Fort Worth,Texas,76115.
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3. Term. This Agreement shall commence upon October 1, 2016 ("Effective Date"), and
shall end on September 30,2017("Term"). All of Contractor's expenditures under this Agreement
must be completed no later than September 30, 2017.
4. Program Performance.
4.1 Contractor agrees to maintain full documentation supporting the performance of the work
set forth in Exhibit"A."
4.2 Contractor agrees to provide a monthly Program Activities Report and quarterly Program
Effectiveness Measurement Report to document the performance of the work described in Exhibit
"D" and Exhibit "E," respectively. The Program Activities and Effectiveness Measures shall
document the program activity names, numbers of participants attending, details of the activities,
and a description of the goals achieved in support of the CCPD goals. Program Effectiveness
Measures shall be reported on a quarterly basis and included in the January, April, July, and
October RFR and Program Activities Report submittals. Additionally, the Program Effectiveness
Measurement Report must include descriptions of any realized successes. The monthly Program
Activities and quarterly Program Effectiveness Measurement Reports shall be submitted to City
no later than the 15th day after the end of each month.
4.3 Contractor agrees that the monthly Request for Reimbursement and Program Activities
Report and quarterly Program Effectiveness Measurement Report will be submitted to City no
later than the 15th day after the end of each month. Should Contractor not meet these requirements,
Contractor will be given an additional 15 days to submit the required reports to City. If, at the end
of this 15-day extension period, Contractor has not submitted the required reports, City will send
a non-compliance letter notifying Contractor's duly authorized representative of a possible
suspension of program funding.
4.4 A representative of the program shall attend quarterly meetings of the Crime Control and
Prevention District Board as requested.
5. Default and Termination.
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies
received from the CCPD and the department's general fund, and not from any other monies of
City. In the event that funds from the CCPD or the general fund are not received prior to the
execution of this contract by the parties, in whole or in part, City may, at its sole discretion,
terminate this Agreement and City shall not be liable for payment for any work or services
performed by Contractor under or in connection with this Agreement.
5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year for
any payments due hereunder, City will notify Contractor of such occurrence and this Agreement
shall terminate on the last day of the fiscal period for which appropriations were received without
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penalty or expense to the City of any kind whatsoever, except as to the portions of payments herein
agreed upon for which funds have been appropriated.
5.3 The City may terminate this Agreement at any time and for any reason by providing the
other party with thirty (30) days' written notice of termination.
5.4 Termination will be effected by delivering to Contractor written notice of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any
and all rights to monetary damages, including but not limited to actual, consequential, and punitive
damages, court costs and attorney's fees.
5.6 Within thirty(30)days following the date of termination of this Agreement,Contractor shall
return to City any property provided hereunder. City will have no responsibility or liability for
Contractor's expenditures or actions occurring after the effective date of termination of the
Agreement.
6. Equipment and Maintenance. All equipment purchased with Program Funds must meet
all eligibility requirements of City. Contractor shall maintain all equipment used in the
administration and execution of the Program. Contractor shall maintain,replace or repair any item
of equipment used in support of the Program and/or for use under the terms of this Agreement that
no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any
equipment used in support of the Program and/or for use under the terms of this Agreement is the
sole responsibility of Contractor. Contractor shall not use Program Funds or City funds to repair
or replace said equipment. Contractor shall use any and all equipment purchased with Program
Funds exclusively in support of the Program. Within 10 days following the purchase of equipment,
Contractor shall submit to City a detailed inventory of all equipment purchased with Program
Funds to the Grants and Program Management Section at the address set forth in paragraph 2.2
above. The equipment inventory shall include an itemized description of each piece of equipment,
the date each piece of equipment was purchased, the cost of purchase for each piece of equipment,
and the location of each piece of equipment.
7. Administrative Requirements.
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local,
state, and federal regulations, along with documentation and records of all receipts and expenditures
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of Program Funds. Contractor agrees that the City shall, until the expiration of three (3) years after
final payment under this Agreement, have access to and the right to examine any directly pertinent
books, documents, papers and records of the Contractor involving transactions relating to this
Agreement. Contractor agrees that the City shall have access during normal working hours to all
necessary Contractor facilities and shall be provided adequate and appropriate workspace in order to
conduct audits in compliance with the provisions of this section. The City shall give Contractor
reasonable advance notice of intended audits.
7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as
soon as reasonably practical.Contractor shall have fifteen(15)days to provide City with a written
explanation and any supporting documentation regarding the practice or expenditure.If Contractor
fails to resolve or cure the questioned practice or expenditure,to the City's satisfaction,within the
fifteen (15) day period, , City reserves the right to withhold further Program Funds under this
and/or future agreement(s)with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanction, penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
This section shall survive the expiration or termination of this Agreement.
7.4 Contractor's obligation to City shall not end until all closeout requirements are completed.
The closeout requirements shall include,but are not limited to: providing final Program Activities
Report and Program Effectiveness Measurement Reports, making final payments, and disposing
of Program assets as appropriate.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
City shall have access at all reasonable hours to offices and records of CONTRACTOR, its
officers,members, agents, employees, and subcontractors for the purpose of such monitoring.
8. Independent Contractor.
8.1 Contractor shall operate hereunder as an independent contractor and not as an officer,
agent,or servant or employee of City. Contractor shall have exclusive control of,and the exclusive
right to control, the details of the work and services performed hereunder, and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
members,agents,servants,employees,subcontractors,program participants,licensees,or invitees.
The doctrine of respondeat superior shall not apply as between City and Contractor, its officers,
members,agents,servants,employees,subcontractors,program participants,licensees,or invitees,
and nothing herein shall be construed as creating a partnership or joint enterprise between City and
Contractor.No federal,state,or local income tax,nor any payroll tax of any kind,shall be withheld
or paid by City on behalf of CONTRACTOR.CONTRACTOR shall not be treated as an employee
with respect to the services performed pursuant to this Agreement for federal or state tax purposes.
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It is expressly understood and agreed that officers, members, agents, employees, subcontractors,
licensees, or invitees of CONTRACTOR, and any program participants hereunder are not eligible
for, and shall not participate in any employer pension,health,or other fringe benefit plan provided
by City. It is expressly understood and agreed that no officer, member, agent, employee,
subcontractor, licensee, or invitee of the Contractor, nor any program participant hereunder is in
the paid service of City. City does not have the legal right to control the details of the tasks
performed hereunder by Contractor, its officers, members, agents, employees, subcontractors,
program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property belonging
to Contractor, its officers, members, agents, employees, subcontractors, program participants,
licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged.
9. Liability and Indemnification.
CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL
PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR
CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY
THE NEGLIGENTACT(S) OR OMISSION(S),MALFEASANCE OR INTENTIONAL
MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR
EMPLOYEES
CONTRACTOR AGREES TO DEFEND, INDEMNIFY,AND HOLD THE CITY,ITS
OFFICERS,AGENTS,SERVANTS,AND EMPL OYEES IL4"LESS A GAINST ANY
AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY
KIND,INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE
OR LOSS (INCL UDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS
AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY
(INCLUDING DEATH) THAT MAY RELATE TO, ARISE OUT OF, OR BE
OCCASIONED BY (I) CONSULTANT'S BREACH OF ANY OF THE TERMS OR
PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR
OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS
OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER
THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE PERFORMANCE
OF THIS AGREEMENT; EXCEPT THAT THE INDEMNITY PROVIDED FOR IN
THIS SECTION SHA LL NOTAPPL Y TO ANY LIABILITYRES ULTING FROM THE
SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS,AGENTS, EMPLOYEES,
OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND
CONCURRENT NEGLIGENCE OF BOTH CONSULTANT AND CITY,
RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED COMPARATIVELY IN
ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING
HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE CITY'S
GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF
TEXAS.
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Contractor shall require all of its subcontractors to include in their subcontracts a release
and indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
10. Non-Assignment. No assignment or delegation of duties under this Agreement by
Contractor shall be effective without City's prior written approval.
11. Prohibition Against Interest.
11.1 No member, officer or employee of City, or its designees or agents; no member of the
governing body of the locality in which the Program is situated; and no other public official of
such locality or localities who exercises any functions or responsibilities with respect to the
Program during his tenure or for one year thereafter, shall have any interest, direct or indirect, in
any contract or subcontract, or the proceeds thereof, for work to be performed hereunder.
Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest,
in all contracts and subcontracts hereunder.
11.2 No officer, employee, member, or program participant of Contractor shall have a financial
interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially
interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or
services purchased with any funds transferred hereunder, except on behalf of Contractor, as an
officer, employee, member, or program participant. Any willful violation of this paragraph with
the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this
Agreement voidable by City of Fort Worth.
12. Nondiscrimination.
Contractor, for itself, its personal representatives, assigns, subcontractors and successors in
interest, as part of the consideration herein, agrees that in the performance of Contractor's duties
and obligations hereunder, it shall not discriminate in the treatment or employment of any
individual or group of individuals on any basis prohibited by law. IF ANY CLAIM ARISES
FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT
BY CONTRACTOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS,
SUBCONTRACTORS OR SUCCESSORS IN INTEREST, CONTRACTOR AGREES TO
ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND THE CITY AND
HOLD THE CITY HARMLESS FROM SUCH CLAIM.
This section shall survive the expiration or termination of this Agreement.
13. Compliance.
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13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing any
such violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors or program participants, then Contractor shall immediately desist from and correct
such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under
the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to
any such violations on the part of Contractor or any of its officers, members, agents, employees,
program participants or subcontractors, then Contractor shall immediately desist from and correct
such violation.
14. Governmental Powers. It is understood that by execution of this Agreement, the City does
not waive or surrender any of it governmental powers.
15. Waiver of Immunity. If Contractor is a charitable or nonprofit organization and has or
claims an immunity or exemption (statutory or otherwise) from and against liability for damages
or injury, including death,to persons or property; Contractor hereby expressly waives its rights to
plead defensively such immunity or exemption as against City. This section shall not be construed
to affect a governmental entity's immunities under constitutional, statutory or common law.
16. Insurance Requirement.
16.1 Coverages and Limits. Contractor shall provide the City with certificate(s) of
insurance documenting policies of the following minimum coverage limits that are to be in effect
prior to commencement of any work pursuant to this Agreement:
(a) Commercial General Liability (CGL): $1,000,000 per occurrence, with a $2,000,000.00
annual aggregate limit, in a form that is acceptable to the City's Risk Manager.
(b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split
limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000
Bodily Injury per accident and $100,000 Property Damage.
(d) Any other insurance the City may reasonably require to protect the interests of the City.
16.2 Contractor's insurer(s)must be authorized to do business in the State of Texas for the lines
of insurance coverage provided and be currently rated in terms of financial strength and solvency
to the satisfaction of the City's Risk Manager. All insurers must have a minimum rating of A-VII
in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management. If the rating is below that required, written
approval of Risk Management is required. Evidence of self-insurance will also be accepted.
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16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in
favor of the City. City shall have the right to revise insurance coverage requirements under this
Agreement.
16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from and
against any and all Worker's Compensation claims arising from the work and services provided
under this Agreement.
16.5 Each insurance policy required by this Agreement, except for policies of worker's
compensation or accident/medical insurance shall list the City as an additional insured thereon, as
its interests may appear. The term City shall include its employees, officers, officials, agents, and
volunteers in respect to the contracted services.
16.6 A minimum of thirty(30)days' notice of cancellation or reduction in limits of coverage shall
be provided to the City. Ten (10) days' notice shall be acceptable in the event of non-payment of
premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 1000 Throckmorton, Fort
Worth, Texas 76102, with copies to the City Attorney at the same address.
16.7 Any failure on the part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirement.
16.8 Certificates of Insurance evidencing that the Consultant has obtained all required insurance
shall be delivered to the City prior to Consultant proceeding with any work pursuant to this
Agreement.
17. Miscellaneous Provisions.
17.1 If any provision of this Agreement is held to be invalid, illegal or unenforceable,the validity,
legality and enforceability of the remaining provisions shall not in any way be affected or impaired.
17.2 City's failure to insist upon the performance of any term or provision of this Agreement or
to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
extent of City's right to assert or rely upon any such term or right on any future occasion.
17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement,venue for said action
shall lie in state courts located in Tarrant County, Texas or the United States District Court for the
Northern District of Texas, Fort Worth Division.
17.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion,resolution or action passed or taken, to enter into this Agreement
and to perform the responsibilities herein required.
17.5 This written instrument and Exhibits A through F, constitute the entire agreement between
the parties concerning the work and services to be performed hereunder, and any prior or
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contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be
void.
17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each Party.
17.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations,maintenance or administration of any sectarian or religious facility or activity,nor shall
said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any
such sectarian or religious facility or activity.
17.8 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue
Service. Contractor shall notify City in writing of any changes to its 501 (c)(3)tax-exempt status
during the term of this Agreement.
17.9 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
17.10 The parties acknowledge that each party and its counsel have reviewed this Agreement and
that the normal rules of construction to the effect that any ambiguities are to be resolved against
the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
17.11 The provisions and conditions of this Agreement are solely for the benefit of City and
Contractor and are not intended to create any rights, contractual or otherwise, to any other person
or entity.
18. Notice.
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand-
delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other party
shown below:
CITY: Valerie R. Washington,Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
COPY TO: Contract Compliance Specialist
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth,TX 76115
CONTRACTOR:
James Newsom Chief Operations Officer
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Boys & Girls Clubs of Greater Fort Worth
3218 E. Belknap St.
Fort Worth, TX 7611
[REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
[SIGNATURE PAGE TO FOLLOW]
IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in
Fort Worth, Tarrant County, Texas, on the 'ZC( day of -j-'QCQyvtLk , 201(10.
APPROVED AND AGREED FOR Date:
CITY OF FORT WORTH
Valerie R. Washington APPROVAL RECOMMENDED
Assistant City Manager
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Chief Joel F. Fitzgerald Date: /}�� �/6
Chief of Police
APPROVED AS TO FORM AND
Date: z--�i ' LEGALITY FOR BOYS AND GIRLS
CLUB GREATER FORT WORTH
APPROVED AS TO FORM AND .�. �
LEGALITY FOR CITY OF FORT Boys & Girls Club Attorney
WORTJJ
Date: FO
Jo o at
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As istant City Attorney jA,. O
Date: lad j 1('t * '�
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Form 1295 Certification No:2016-98605xa+s
ary J.Kayser
APPROVED AND AGREED FOR City Secretary
BOYS & GIRLS CLUBS GREATER
FORT WORTH Date:_ ��7Gjt7,(I� ��
Daphne Barlow Stigliaro M&C No. C-27948
President/Chief Executive Officer
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
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EXHIBIT A
SCOPE OF WORK
The Scope of Work is to be performed and documented in compliance with the monthly program
activities and quarterly effectiveness measurement reports outlined in exhibits D and E.
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FORT WORTH
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&PRVIE inON Dismcr
Exhibit B
Budget Summary
Fiscal Year 2017
DIRECT PROGRAM COSTS 90%Minimum Total $1,203,615.00
A.PERSONNEL
Salaries $855,803.18
Staff Vacancy Allowance $(85,580.32
PERSONNEL TOTAL: $770,222.86
B.FRINGE BENEFITS
Retirement $20,731.36
FICA $65,468.94
Life Insurance $4,474.42
Health,Dental,Vision Insurance $123,384.00
Unemployment-State $3,949.67
Worker's Comp Insurance $3,851.11
Staff Vacancy Allowance $(22,185.95)
FRINGE BENEFITS TOTAL $199,673.55
C.TRAVEL AND TRAINING
Staff Mileage Reimbursement $22,500.00
Participant Travel $3,750.00
Staff Travel/Training $10,000.00
Bus Mileage $73,080.00
TRAVEL AND TRAINING TOTAL $109,330.00
D.EQUIPMENT $3,500.00
Laptop Computers $2,700.00
Printer $300.00
Cell Phones $500.00
EQUIPMENT TOTAL $3,500.00
E.SUPPLIES
Program Supplies $43,765.33
Copier Leases $4,800.00
Postage $600.00
Printing $1,200.00
Food Supplies $11,400.00
Program Staff Cell Phone Service $6,300.00
SUPPLIES TOTAL $68,065.33
F.CONTRACTS/CONSULTANTS
Contract Labor $500.00
Assistance/Support Services $22,000.00
Accident Insurance $1,523.25
CONTRACTS/CONSULTANTS TOTAL $24,023.25
G. OTHER APPROVED
FACILITY AND UTILITIES—PROGRAM SITE:
Program Activity Site Lease $28,800.00
OTHER APPROVED TOTAL $28,800.00
FY 2017 Comin'Up Gang Intervention Program
Boys&Girls Clubs of Greater Fort Worth
FaRx�Wa�RrN
CAM COKIVAL
INDMECT PROGRAM COSTS 10%Maximum Total $133,735.00
A.PERSONNEL
Salaries $24,598.08
PERSONNEL TOTAL- $24,598.08
B.FRINGE BENEFITS
Retirement $1,229.90
FICA $1,881.75
Life Insurance $92.26
Health,Dental,Vision Insurance $2,544.00
Unemployment-State $58.14
Worker's Comp Insurance $110.69
FRINGE BENEFITS TOTAL $5,916.74
C.TRAVEL AND TRAINING
None
TRAVEL AND TRAINING TOTAL $0.00
D.EQUIPMENT
None
EQUIPMENT-TOTAL $0.00
E.SUPPLIES
None
SUPPLIES TOTAL $0.00
F.CONTRACTS/CONSULTANTS
Building Insurance $6,818.45
General Liability $5,128.66
Umbrella Liability $2,538.65
Audit $10,000.00
Personnel Recruitment,Background,Drug Screen,Job $1,000.00
Posting
Accounting/HR Systems $5,202.00
CONTRACTSICONSULTANTS TOTAL $30,687.75
G. OTHER APPROVED
Communications $12,400.00
Electricity $29,500.00
Gas $5,343.00
Water&Sewer $6,257.00
Cleaning Supplies $2,881.44
Building Maintenance $16,151.00
OTHER.APPROVED TOTAL $72,532.44
FY 2017 Comin'Up Gang Intervention Program
Boys&Girls Clubs of Greater Fort Worth
Exhibit B
BUDGET NARRATIVE FISCAL YEAR 2017
TOTAL DIRECT -$1,203,615.00
A. PERSONNEL COSTS -Total $770,222.86
Chief Operations Officer—The Chief Operations Officer provides staff supervision and is directly
engaged in the implementation of programs and activities designed to maximize program outcomes. 20% of
the Chief Operations Officer's annual salary is allocated to this program based on estimated time and effort
expended. ($91,000.00 @ 20% =$18,200.00)
Operations Support Specialist—The Operations Support Specialist assists the Chief Operations Officer
and Comin' Up by tabulating and documenting program outcome reports and other program data.The
Operations Support Specialist also provides direct program support through assisting with procurement, bus
maintenance, and activity planning. 20% of the Operations Assistant's annual salary is allocated to this
program based on estimated time and effort expended. ($35,984.00 @ 20% =$7,196.80)
CU Program Director—The Comin' Up Program Director, under the supervision of the Chief Operating
Officer, is responsible for the implementation and successful execution of site based services and programs for the
Comin' Up program. The Comin' Up Program Director will develop,implement,and evaluate programs and
services that accomplish short to mid-term outcome indicators and long range outcomes in the areas of Academic
Success,Healthy Lifestyles and Good Character/Citizenship.Duties include but are not limited to meeting all
required program goals and objectives successfully;ensure spending is reasonable,allowable,and allocable;follow
and enforce program budget;program planning for each site;create and maintain successful relationships internally
and externally; ensure all required activities and services are completed successfully;personnel management to
include hiring,training,coaching, and discipline;and ensure compliance with all regulation and legislation. Other
responsibilities include motivating and leading staff,site management,participant recruitment and member services,
documentation and data entry, maintaining company vehicles and safety. ($70,720.00 @ 100% =$70,720.00)
CU Administrative Assistant—The Comin' Up Administrative Assistant, under the supervision of the Comin'
Up Program Director,is responsible to assist in the overall operations of the Comin' Up Gang Intervention
Program. The Comin' Up Administrative Assistant sole responsibility is to support and provide services to the
Comin' Up program,this position does not support other programs within the organization.The Comin' Up
Administrative Assistant deals with a diverse group of important external callers and visitors as well as internal
contacts at various levels of the organization. Independent judgment is required to plan,prioritize and organize
diversified workload.The Administrative Assistant is responsible for ensuring the consistent collection and
entry of participant data to generate weekly and monthly program reports. This position monitors arrest
records and bookings to track participant arrests on a daily basis. Programmatic support includes the
processing of purchase orders,purchasing supplies,tracking requisitions, organizing meetings, special events,
and trainings. The Administrative assistant assists with the processing of participant referrals and tracks
community service hours for participants. Other responsibilities include but not limited to administrative
functions such as reporting,answer phone,create correspondence,reporting,maintain office equipment,provide
customer services,and maintain positive relationships. (41,662.40 @ 100% =$41,662.40)
Site Service Coordinator(4 Positions)—
The Comin' Up Site Service Coordinator,under the supervision of the Comin Up Program Director, is
responsible for the implementation and successful execution of program services and gang intervention
services for the Comin' Up Gang Intervention Program at assigned site.Two of the Site Service
Coordinators will also provide direct supervision and programming guidance to sites house in city/parks
facilities. Site Service Coordinator provides fundamental support to Comin' Up Program members to
achieve short and mid-term indicators and long range outcomes. Comin Up Gang Intervention Program
serves gang-involved youth between the ages of 13-24 years in Fort Worth communities.Responsibilities
include supervision and leadership of staff, site management,recruitment and member services,
documentation and data entry,building and maintaining relationships, fleet management,safety,and
successfully meet all program goals and objectives. Comin' Up Program staff along with Case Managers
provides needs-based services and activities in efforts to reduce gang violence and influence positive
change. (Average Salary $47,840.00 X 4 @ 100%=$191,360.00)
Case Manager(5 Positions)—The Comin' Up Case Manager is responsible for the implementation and
successful execution of case management services and programs for the Comin' Up Gang Intervention
Program. Case Managers provide fundamental support to Comin' Up Program members to achieve short and
mid-term indicators and long range outcomes. Comin Up Gang Intervention Program serves gang-involved
youth between the ages of 13-24 years in Fort Worth communities. Comin Up Program along with Case
Managers provides needs-based services and activities in efforts to reduce gang violence and influence positive
change.Responsibilities include recruitment,providing services to members,group facilitation,case
management,documentation and data entry,building relationships,assist site staff and cover sites as needed,
and safety. (Average salary$36,920.00 X 5 @ 100% =$184,600.00)
Outreach Specialist (6 Positions)—The Outreach Specialist will assist with participant
recruitment and engagement. Outreach Specialists will administer pre-intervention programming
and mentoring sessions to assigned sites and areas. They will implement site-based services and
activities designed to drive program participation and involvement to further program goals and
objectives. Outreach Specialists will work closely within each community to conduct outreach
activities and educate community members, participants, and other stakeholders on gang
involvement. (Average salary$38,653.33 X 6 @ 100% =$231,919.98)
GED/Life Skills Trainers/Recruiters -6 part-time employees teaching and training approximately 5 hours
per week over 48 weeks. Average rate of pay=$19.00/hour. (6 X 5 X 48 X $19.00=$27,360.00)
Teen and Early Intervention Specialist(4 Positions)—The Comin' Up Teen Youth Development Specialist,
under the supervision of the Comin Up Program Director,is responsible for representing the gang intervention program
to gang-involved youth in the community. Responsible for providing required on-site services;monitoring behavior and
safety of members;assisting program staff in recruiting,orienting,and supporting the program experience of new
participants;and to successfully achieve all program goals an d objectives. Average rate of pay=$14.50/hour. (4 X
20 hrs./week X 52 X$14.50/hr. =$60,320.00 @ 100% =$60,320.00)
Teen and Early Intervention Specialist (2 Positions DH and HS —Part Time) —The Comin' Up Teen
Youth Development Specialist, under the supervision of the Comin Up Program Director, is responsible for representing
the gang intervention program to gang-involved youth in the community. Responsible for providing required on-site
services;monitoring behavior and safety of members;assisting program staff in recruiting,orienting, and supporting the
program experience of new participants;and to successfully achieve all program goals an d objectives. Average rate of
pay=$12.00/hour.(2 X 18 hrs./week X 52 X$12.00/hr.=$22,464.00)
Vacancy Allowance—During the program year vacancies in staff positions will occur. The current staff
vacancy rate is estimated for the program year at 10%. Budgeted program salaries are reduced by this amount.
($855,803.18 X-10% = ($85,580.32))
B. FRINGE BENEFITS—Total $199,673.55
Retirement—Full time employees are eligible for a5%match on a 401K plan. Participating eligible salaries are
estimated at$414,627.20. (5% X$414,627.20=$20,731.36)
FICA/Medicaid—7.65%of the above listed salaries are budgeted in this line item. (7.65% X$855,803.18=
$65,468.94)
Life Insurance—($230.64 annual cost X 19.40 FTEs= $4,474.42)
Health,Dental,Vision Insurance—($6,360.00 annual cost X 19.40 FTEs=$123,384.00)
Unemployment—(1.6853% X Eligible Salaries $234,360.00=$3,949.67)
Worker's Comp—(.45% X$855,803.18=$3,851.11)
Vacancy Allowance—During the program year vacancies in staff positions will occur. The current staff
vacancy rate is estimated for the program year at 10%. Budgeted fringe benefits are reduced by this amount.
($221,859.50 X -10% = ($22,185.95))
C. TRAVEL AND TRAINING —Total $109,330.00
Mileage Reimbursement& Car Allowances—Staff travel for training,program activities,and
meetings (Estimated 41,666.67 miles @ .54 per mile=$22,500.00).
Participant Travel—Participant travel will include expenses related to travel away from program
sites to events and other activities.Travel expenses will include TRE passes (20 participants @$10 per
pass x 6 program sites) and meals for field trips (85 meals @ $5 per meal x 6 program sites). Costs will
be billed based on GSA per diem rates.
(20 X$10.00 X 6 =$1,200.00)+ (85 X $5.00 X 6 =$2,550.00) =$3,750.00)
Staff Travel/Training—Staff travel and training will be used to ensure staff are properly trained to
perform program duties.Training will include registration for local crime conference (12 staff @ $125.00
each). Five staff member will attend a national gang prevention/intervention conference: registration
for national conference (5 staff @ $200 each), air travel to national conference (5 staff @ $400 each),
hotel for national conference (5 staff @ $150 per night for 3 nights), per diem for staff travel (S staff @
$80 per day for 3 days), and incidentals to include parking,taxi,and luggage fees(5 staff @ $44). Per
diem, lodging and incidental expenses will be reimbursed at the General Service Administration
approved rates. In-house trainings will occur throughout the year and will include meals for in-house
trainings (22 staff @ $10.00 per meal for 4 meals)and training materials(22 staff @ $43.182 each).
Staff program training, safety training, and program related travel (12 X$125.00=$1,500.00)+ (5 X
$200.00=$1,000.00)+ (5 X $400.00=$2,000.00)+ (5 X$150.00 X 3 =$2,250.00)+ (5 X$80.00 X 3 =
$1,200.00) + (5 X$44.00 =$220.00) + (22 X$10.00 X 4=$880.00)+ (22 X$43.182=$950.00)_
$10,000.00
Bus Mileage—Buses are necessary for member transportation and program implementation.Transportation is
a significant barrier for many participants and access to transportation is crucial to achieve goals on participant
case management service plans. Member transportation will include transportation to job interviews, GED
testing sites,vocational training sites, and other needs included on their case management service plans. Comin'
Up staff also provide transportation to participants to ensure their ability to access services during the evening
hours. Participants are transported nightly to and from the service sites. Transportation is also required for off-
site activities,field trips, and to conduct inter-site activities. (42,000 miles X $1.74 =$73,080.00)
D. EQUIPMENT—Total$3,500.00
Laptop Computers—Program Director and Case Manager ($1,350.00 X 2 =$2,700
Printer—Program Site ($300.00 X 1 =$300.00)
Cell Phones—Program Personnel ($250.00 X 2=$500.00)
E. SUPPLIES—Total$68,065.33
Program Supplies—Background screening, drug screening,job posting fees,pens, pencils,pencil lead refills,
erasers,highlighters, paper, staplers,staple removers, scissors, letter openers,tape dispensers,tape, staples,
notepads, notebooks, binders, post-it notes, calendars,paper clips,tissues,toner/ink cartridges,hand sanitizers,
folders, files, desk organizers. Office chairs, desks, file cabinets, storage cabinets,keyboards, zip drives,
replacement parts, charge cords, calculators, attendance tracking software and hardware, security camera system
repairs,game room supplies, furniture used by program participants, community service supplies, education
supplies, athletic equipment, event entry/participation fees, program participant's baby supplies including diapers,
wipes, lotion, powder, infant clothing, hygienic supplies(for infants and program participants). ($43,765.33 X
100% _$43,765.33)
Copy Machine Leases—Comin' Up administration office $120.00/month X 12=$1,440.00. Program sites
$70.00/month 4 sites X 12 months=$3,360.00 ($1,440.00 + $3,360.00=$4,800.00)
Printing—Program brochures,promotional materials,recruiting materials,flyers,bank checks ($1,200.00 X
100% _ $1,200.00)
Postage—($600.00 X 100% _$600.00)
Food Supplies—Meals, snacks, drinks, refreshments for program activities and events at program sites(not
traveling) ($11,400.00 X 100% _$11,400.00)
Program Staff Cell Phone Service—For the safety and security of program staff and participants,program
staff are provided cell phones to allow access to emergency services and the ability to communicate with program
participants and program staff supervisors as needed. Program staff are not allowed to provide their personal cell
phone numbers to program participants. Program staff phones have strictly limited internet access. (15 Phones
X$35.00/mo. X 12 months =$6,300.00)
F. CONTRACTS/CONSULTANTS —Total$24,023.25
Contract Labor—GED training, life skills training, clerical, recruiting, tutoring, lifeguards. (50 hours
@$10.00/hr. =$500.00)
Assistance/Support Services—Occupational skills training, work clothing,work interview clothing,
educational testing fees,job testing fees,transportation(other than program buses), tuition, books,
classroom supplies. ($22,000.00 @ 100% =$22,000.00)
Accident Insurance—Accident insurance provides very limited urgent care medical coverage to program
members with no other insurance coverage(including Medicaid)who participate in sports and all other activities at
program facilities and program events. No program or administrative staff are covered by this policy. 2016-2017
accident policy cost=$6,093.00(25% X$6,093.00=$1,523.25)
G. OTHER APPROVED - Total$28,800.00
PROGRAM SITE:
Comin' Up Program Activity Site Lease—Program building leased exclusively for Comin' Up
participants and staff for private counseling, intervention,mentoring activities,and staff meetings.
($2,400.00/month X 12 =$28,800.00)
INDIRECT COSTS: Total $133,735.00
A. INDIRECT PERSONNEL—Total$24,598.08
CFO—The Chief Financial Officer oversees and participates in grant allocations, billing, budgeting, and
reporting for all grants awarded to the Boys & Girls Clubs of Greater Fort Worth. 20%of the Chief
Financial Officer's salary is allocated to this program based on estimated time and effort expended.
(78,998.40 @ 20% =$15,799.68)
Payroll and Accounting Specialist—The Payroll and Accounting Specialist processes payroll for all
employees of the Boys & Girls Clubs of Greater Fort Worth and assists with grant allocations,billing, and
reporting. 20%of the Payroll and Accounting Specialist's annual salary is allocated to this program based
on estimated time and effort expended. ($43,992.00 @ 20%=$8,798.40)
B. FRINGE BENEFITS—Total $5,916.74
Retirement—Full time employees are eligible for a 5%match on a 401 K plan. Participating eligible salaries are
estimated at$24,598.08. (5% X$24,598.08=$1,229.90)
FICA/Medicaid—7.65%of the above listed salaries are budgeted in this line item. (7.65% X$24,598.08 =
$1,881.75)
Life Insurance—($230.64 annual cost X .4 FTEs=$92.26)
Health,Dental, Vision Insurance—($6,360.00 annual cost X.4 FTEs=$2,544.00)
Unemployment—(1.6853% X Eligible Salaries$3,449.83 =$58.14)
Worker's Comp—(.45% X$24,598.08=$110.69)
C.
D.
E.
F. CONTRACTS AND CONSULTANTS—Total$30,687.75
Building Insurance—Building insurance allocated based on square footage used by program staff and members
at program sites multiplied by the 2016-2017 policy cost. ($25,730.00 @ 26.5%=$6,818.45)
General Liability—Allocated based on the ratio of Comin' Up program activity to all activity in all programs at
all sites multiplied by the 2016-2017 policy cost. ($14,366.00 X 35.7% =$5,128.66)
Umbrella Liability—Allocated based on the ratio of Comin' Up program activity to all activity in all programs
at all sites multiplied by the 2016-2017 policy cost. ($7,111.00 X 35.7% =$2,538.64)
Audit—Allocated based on the ratio of Comin' Up financial activity to all Club financial activity multiplied by
the estimated 2015 Audit and Single Audit fees of$40,000 ($40,000 X 25% =$10,000.00)
Personnel Recruitment, Background Checks, Drug Screening,Job Posting—($1,000.00 @ 100% -
$1,000.00)
Accounting/HR—Accounting and HR employee tracking/hiring/allocation software billed per active program
employee ($433.50/month @ 12 months=$5,202.00)
G. OTHER APPROVED—Total $72,532.44
Communications—Office Telephone, Internet, Cable, WIFL (Total $12,400.00)
Comin' Up Activity Site-$992.00
Stop Six—Eastside Branch -$3,100.00
Northside—NFW Branch -$3,100.00
Near South Side—Panther Branch -$3,224.00
Poly—Martin Branch -$1,984.00
Electricity—Comin' Up program staff and members occupy 4 Club-owned sites for 50% of their total
operating hours for nine months of the year and 31%of their total operating hours for three months of the
year. 30%of electric service cost at Comin' Up Club-owned sites and 100%of electric service cost at
Comin' Up program building will be charged to the program. (Total$29,500.00)
Comin' Up Activity Site-$2,360.00
Stop Six—Eastside Branch - $5,015.00
Northside—NFW Branch - $7,670.00
Near South Side—Panther Branch - $7,670.00
Poly—Martin Branch - $6,785.00
Gas—Comin' Up program staff and members occupy 4 Club-owned sites for 50%of their total operating
hours for nine months of the year and 31%of their total operating hours for three months of the year. 30%
of gas service cost at Comin' Up Club-owned sites and 100%of gas service cost at Comin' Up program
building will be charged to the program. (Total$5,343.00)
Comin' Up Activity Site -$427.44
Stop Six—Eastside Branch -$1,389.18
Northside—NFW Branch - $1,015.17
Near South Side—Panther Branch -$1,602.90
Poly—Martin Branch -$908.31
Water& Sewer—Comin' Up program staff and members occupy 4 Club-owned sites for 50%of their
total operating hours for nine months of the year and 31% of their total operating hours for three months of
the year. 30%of water and sewer service cost at Comin' Up Club-owned sites and 100%of water and
sewer service cost at Comin' Up program building will be charged to the program. (Total $6,257.00)
Comin' Up Activity Site -$500.56
Stop Six—Eastside Branch -$1,877.10
Northside—NFW Branch -$1,001.12
Near South Side—Panther Branch -$1,689.39
Poly—Martin Branch - $1,188.83
Cleaning Supplies—Janitorial and general cleaning supplies for Comin' Up program building and
program sites—($2,881.44 X 100% =$2,881.44)
Building Maintenance—Repairs and maintenance on Comin' Up program building and program site
buildings($16,151.00 X 100% _$16,151.00)
Comin' Up Activity Site-$161.51
Stop Six—Eastside Branch - $5,006.81
Northside—NFW Branch - $4,037.75
Near South Side—Panther Branch - $4,199.26
Poly—Martin Branch - $2,745.67
i
FORT WORTH, Exhibit C
�r' Request for Reimbursement(RFR)
FY 2017
CRIME"WML
AKD PRf{ EN"VION DNiTRIC7
� Submitting Agency: Boys&Girls Club of Greater Fort
Submit To
Worth-Comin'Up
Bob Bolen public Safety Complex Contact Name: Bob Ehret
Attn:Contract Compliance Specialist
Program Support Division phone Number: 817-8344711 ext 211
505 West Felix St. Email: behretAfortworthkids.org
Fort Worth,TX 76115 Remit Address: 3218 E.Belknap,Fort Worth,TX 76111
Invoice Number:
Month of Request:
DIRECT COSTS(90%Minimum)
A B C D E
Total of Previous B+C A-D
Budget Category Budget Amount Reimbursements This Month's Total Requested Remaining Balance
Requested Request To-Date Available
A Personnel $ 770,222.86 $ - $ 770,222.86
B Fringe Benefits $ 199,673.55 $ - $ 199,67355
C Travel&Training $ 109,330.00 $ - $ 109,330.00
D Equipment $ 3,500.00 S - $ 3,500.00
E Supplies $ 68,065.33 $ 68,065.33
F Contracts/Consultants $ 24,023.25 $ 24,023.25
G Other Aproved $ 28,800.00 S 28,800.00
Total Direct Costs S 1 03 614.99 $ $ $ $ 1 03 614.99
INDIRECT COSTS(10%Maximum)
A B C D E
Total of PreviousB+C A-D
This Month's
Budget Category Budget Amount Reimbursements Request Total Requested Remaining Balance
Requested ToDate Available
A Personnel $ 24,598.08 $ - $ 24,598.08
B Fringe Benefits $ 5,916.74 $ - $ 5,916.74
C Travel&Training $ - $ - $
D Equipment $ $ - $
E ISupplies $ $ - $ -
F Contracts/Consultants $ 30,687.75 $ 30,687.75
G Other Approved $ 72,532.44 $ $ 30,687.75
Total InDirect Costs 1$ 133,735.01 $ $ $ $ 133,735.01
Supporting documents required with monthly requests. Summary:
This mcludes,timesheets depicting CCPD funded activities, Total Budget: $ 1,337,350.00
copy of paychecks,invoices and receipts detailing all CCPD Previous Requests: $
Corded eapendames. This Request: $
Total Requested To-Date $
Remaining Funds $ 1,237,350.00
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorized Signatory Signatory Title Date
Fiscal Agent Use Only
Purchase Order# Fand Dept ID Account
RFRApprovrd Fair Papnsent
SYatfSi atter Q"s`cto
P.eceived Stamp Placed Below
FORTWORTH
"I'!Vv
cRum comwx
&Paeveanow IDamcr
Exhibit D
Fiscal Year 2017
Monthly Program Activities Report
Current Reporting Month
Submitting Agency Boys & Girls Club of Greater Fort Worth
Contact Name J.D.Newsom
Phone Number and Email 817-834-4711 ext. 214;jnewsom fortworthkids.org
Remit Address 3218 East Belknap Street, Fort Worth,TX, 76111-4739
Activity Current To Date Year
Month Total End
Total Goal
1 Number of unduplicated program participants 640
2 Number of unduplicated program participants enrolled in case 200
management
3 Number of case management service units for participants enrolled in the 4000
case management program
4 Number of participants making life changes 128
5 Number of inter-site activities 90
6 Number of pre-intervention workshops and mentoring sessions 450
7
8
I have reviewed this report and certify that the measures provided are accurate and appropriately reflect the
CCPD goals set forth in the contract.
Authorized Signatory Signatory Title Date
FY 2017 Comin'Up Gang Intervention Program
Boys&Girls Clubs of Greater Fort Worth
FORTWORTH
Cave CDMML
&ftriv m Dis,mcr
Exhibit E
Fiscal Year 2017
Quarterly Program Effectiveness Measurement Report
Current Reporting Quarter
Submitting Agency Boys & Girls Club of Greater Fort Worth- Comin' Up
Contact Name J.D.Newsom
Phone Number and Email 817-834-4711 ext. 214;jnewsom(2fortworthkids.org
Remit Address 3218 East Belknap Street, Fort Worth, TX, 76111-4739
Please include outcome narrative that describes how measure was accomplished for each quarter.
Effectiveness Measures and Quarterly Outcomes
Measure 1 Ensure 20%of participants from each operating site make positive life changes.
Outcome
Measure 2 Ninety-five(95%)percent of program participants will not engage in behavior that result in an
arrest an annual basis.
Outcome
Measure 3
Outcome
Measure 4
Outcome
Measure 5
Outcome
I have reviewed this report and certify that the measures provided are accurate and appropriately reflect the
CCPD goals set forth in the contract.
Authorized Signatory Signatory Title Date
Report due each quarter: V Quarter(Oct-Dec) due January 15 2"d Quarter(Jan-Mar)due April 15
3`d Quarter(Apr-June) due July 15 4th Quarter(Jul-Sep) due October 15
FORT WORTH
Cw=Co"MOL
&Pwworrm Dismer
• Up to 5%of any budgeted line-item does not need prior approval but form must be sent to City with monthly RFR
• More than 5%of any budgeted line-item must have prior City approval
• An increase in a zero line-item must have prior City approval
• Modifications cannot be made between Direct and Indirect costs
Exhibit F
Request for Budget Modification
Fiscal Year 2017
Date
Submitting Agency
Contact Name
Phone Number and Email
Remit Address
DIRECT COSTS 90%minimum
Budget Category Approved Budget Change Requested Revised Budget
Personnel
Fringe Benefits
Travel and Training
Equipment
Supplies
Contracts/Consultants
Other Approved
Total Direct Costs
INDIRECT COSTS 10%maximum
Budget Category Approved Budget Change Requested Revised Budget
Personnel
Fringe Benefits
Travel and Training
Equipment
Supplies
Contracts/Consultants
Other Approved
Total Indirect Costs
Modification Narrative(describe in detail what change is for)
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title Date
FFWPD STAFF USE ONLY
tf Modification Approved C3Modification NOT Approved
FWPD Staff Signature Date
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 9/27/2016
DATE: Tuesday, September 27,2016 REFERENCE NO.: **C-27948
LOG NAME: 35COMIN UP GANG INTERVENTION PROGRAM FYI
SUBJECT:
Authorize Execution of a Contract with the Boys and Girls Clubs of Greater
Fort Worth,Inc.,in an Amount Up to$1,337,350.00 for the Continued
Operation of the Comin' Up Gang Intervention Program for Fiscal Year 2017
(GENERAL FUND and CCPD FUNDED) (COUNCIL DISTRICTS 2,5, 8,and 9)
RECOMMENDATION:
Ir is recommended that the City Counod
authorize the execution of a Contract with the
Boys and Girls Clubs ofGreater Fort Worth;
Inc,in an amount up to$1,337,350.00 for the
continued operation of the Comin'Up Gang
Intervention Ii grafi for fiscal yee201'
DISCUSSION:
The purpose ofthis Mayor and Council
Communication is to authorize a contract with
the Boys&Girls Clubs of Greater Fort Worth,
Inc.,for the continued support and services
of the Comity'Up Gang Intervention Program
("Comic'Up").Comin.'Up was established in
1994.in order to reduce gang-related violence
by diverting gang members into programs and
services to help youth avoid negative and
destructive behaviors.
Comm-'-Up provides intervention services to
gang-involved youth between-the ages of 13 and
24.Comin'Up operates six sites,including
Diamond Hill,Hillside,Near;Southside
(Panther),Northside,Poly,and Stop Six
operated by the Boys and Girls Clubs of
Greater Fort Worth. These Comin'Up sites
serve approximately 680 youth nightly Monday:
through Friday. Program staff works directly
with gang leaders to assist with conflict
resolution,provides information and referral
services,and provides crisis intervention to
diffuse potentially troubling or violent
situations,which has helped Staff
successfully develop truces between rival
gangs.
The Crime Control and Prevention District Fund
Fiscal Year 2017 budget appropriates the
amount of$1,129,000.00 for the continued
operation of six program sites.The Fiscal
Year 2017 General Fund adopted budget
appropriates the amount of$208,350.00 for the
administrative costs associated with the
continued operation of Comin'Up_The total
contract amount is$1;337;350.00,
This Agreement will be effective October is
2016 through September 30,2017.
FISCAL INFORMATION/CERTIFICATION:
The:Director of Finance certifies that funds
are available in the Fiscal Year 2017 Budget
of the General Fund and the Crime Control and
Prevexiffon District Fund and the Police
Depatment is responsible for verifying the
availability of funds prior to an expenditure
FUND IDENTIFIERS ODs):
DQ
Department Account Project Program Activity Budget Reference# Amount
Fund ID ID year (Chartfield 2)
FROM
Department Account Project Program Activity Budget Reference# Amount
Fund ID ID year (Chartfield 2)
CERTIFICATIONS:
Submitted for City Manager's Office by: Valerie Washington (6199)
Originating Department Head: Joel Fitzgerald (4231)
Additional Information Contact: James Rodriguez (4286)
ATTACHMENTS
1. Copy of Comin Up Gang FID Template Updated.xlsx (CFW Internal)
2. HB 1295 Comin Up Gang.pdf (public)
3. Operating-Dept.pdf (CFW Internal)
4. SAM,12df (Public)
4
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