HomeMy WebLinkAboutContract 43806-A3 CITY SECRETARY,
�AMENDMENT No.3 CONTRACT NO.
TO CITY SECRETARY CONTRACT
WHEREAS, the City of Fort Worth (CITY) and EJES, Inc. ,
(ENGINEER) made and entered into City Secretary Contract No.
43806, (the CONTRACT) which was authorized by M&C C-25848 on the
18th day of September, 2012 in the amount of $193,110.00; and
WHEREAS, the CONTRACT was subsequently revised by Amendment
No. 1 in the amount of $119,387 .00 which was authorized on July
22, 2014 (M&C-C-26877) and Amendment No. 2 in the amount of
$48,942 .00 which was administratively authorized on October 9,
2015; and
WHEREAS, the CONTRACT involves engineering services for the
following project:
Sanitary Sewer Rehabilitation Contract 91; and
WHEREAS, it has become necessary to execute Amendment No. 3
to the CONTRACT to include an increased scope of work and revised
fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and
through their duly authorized representatives, enter into the
following agreement, which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the
additional engineering services specified in a proposal dated May
22, 2017, a copy of which is attached hereto and incorporated
herein. The cost to City for the additional design services to be
performed by Engineer totals $57,248 .00 .
2 .
Article II of the CONTRACT is amended to provide for an
increase in the fee to be paid to Engineer for all work and
services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall be an
amount of $418,687 .00 .
`L34 6 ` 8
9�
All other provisions of the Contract, which are not a ss],y
amended herein shall remain in full force and effect. /I�'
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3
Pa a -1- °CTA OFFICIAL w�0 �is�9�°9 �D
g SECRETARY' r 9�
ET,WORT ,TX
EXECUTED and EFFECTIVE as of the date last written by a
signatory, below.
APPROVED: ENGINEER
City of Fort Worth EJES, Inc. ,
Jesus J. Chapa Edwin B. Jones, P.E.
Assistant City Manager President
DATE: L/F—o DATE: 9 ��l 2� 17
APPROVAL RECOMMENDED:
Chris Harder, P.E.
Assistant Director, Water Department
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for the
monitoring and administration of this contract, including ensuring
all performance and reporting requirements.
Name of Employee
Tit e: Project Mama er
APPROVED AS TO FORM AND LEGALITY: M&C: NIL*
Date: K-A* 11 Y411
.Wk
Douglas W. BlackS Z q ZO11
Senior Assistant City Attorney
ATTEST:
i y OF FORS
Mary J. yse * ait° COY
City Secretary :'x CI
AS
Page -2-
CORPORATE OFFICE ■Architectural
12655 N. Central Expy. Suite 500 • Engineering
TL Dallas, Texas 75243 ■Planning
Phone: 214 343-1210 ■Construction Management
■Environmental Services
I N c o R P o R A r E D Fax: 214 343-3885 ■IT Services
Service With Excellence
May 22, 2017
Rakesh Chaubey, P.E.
City of Fort Worth
Water Department
Engineering & Fiscal Services Division
1000 Throckmorton Street
Fort Worth, TX 76102-6311
817-392-6051
RE: Amendment No. 3
Sanitary Sewer Rehabilitation, Contract 91
City Project No. 01957
Additional Design and Research Work
Dear Mr. Chaubey:
Per your request, we are pleased to submit this Amendment No. 3 for additional design services required to
complete the above referenced project. The requested modifications will be outside of our scope of services
as set forth in City Secretary Contract No. 43806, therefore this Amendment No. 3 is being developed to
further identify these services and summarize the associated costs. The additional services required to.
prepare final construction documents will include the following:
• Design Additional 4,207 LF of Water Lines to the following streets:
1. Seminary Drive (Trail Lake Dr. to South Dr.)
2. Winfield Avenue (Anita Ave. to Carolyn Rd.)
3. Anita Avenue Suffolk Dr. to South Dr.)
4. Cherokee Trail(W. Seminary Dr. to Surrey St.)
• Design Additional 595 LF of Sanitary Sewer Line segments L-3281 and L-3281A
• Splitting the project into 2 parts:including preparing the design plans for the 2 phases and revising the
construction costs and Engineer's estimates as appropriate.
• Research and Data Collection to Verify and Coordinate Re-routes of Sewer Services on Westcliff
• Preparation of temporary right-of-entry and Re-route exhibits to lots
• Revise Summary of Quantities and Cost Estimate
• Preparing as-built plans
We are requesting your assistance in the execution of this Amendment No. 3 in order for us to expeditiously
perform these services.
Fort Worth Houston Shreveport
7524 Mosier View Court, Suite 104 525 N. Sam Houston Pkwy. 6007 Financial Plaza, Suite 511
Fort Worth, TX 76118 Suite 440 Shreveport, LA 71129
(817) 284-2640 Houston, TX 77060 (318)670-7275
(281) 272-1612
.e Page 2
The attached EXHIBIT I, outlines the additional tasks, personnel and man-hours we anticipate to be
required to make the requested revisions to the construction documents. The total fee for these additional
services will be an amount not to exceed $ 57,248.00.
In order to avoid any further delay in the project schedule, EJES, Inc. will proceed to make the requested
revisions outlined above at this time.
These Amendment No. 3 services will be performed with the good faith understanding that an executed
agreement for additional compensation is forthcoming and will be received prior to submittal of the final
documents. The total contract amount to date, including amendments, is as follows:
Original Contract Amount = $193,110.00
Amendment No. 1 = $119,387.00
Amendment No. 2 = $ 48.942.00
Amendment No. 3 = $ 57,248.00
New Contract Amount = $418,687.00
The City MWBE goal for this contract is 22%. The total amount paid to M/WBE (Arredondo, Zepeda, &
Brunz, LLC) on total contract amount of$418,687.00 is $119,762.00, which is 28.60%; therefore
meeting the City MWBE goal of 22%.
If you have any questions or require additional information, please contact me at 214-343-1210, Ext. 133.
Sincerely,
13 L_'dwt�
Edwin B. Jones, P.E., President
EJES, Inc.
12655 N. Central Expressway, Suite 500
Dallas, TX 75243
Tel: 214-343-1210
ejones@ejesinc.com
Attachment
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CORPORATE OFFICE • Architectural
W0712655 N. Central Expy. Suite 500 • Engineering
Dallas, Texas 75243 • Planning
Phone: 214 343-1210 ■ Construction Management
I N C O R P O R A T E D Fax: 214 343-3885 ■ Environmental Services
■IT Services
Service With Excellence
May 22, 2017
Rakesh Chaubey, P.E.
City of Fort Worth
Water Department
Engineering & Fiscal Services Division
1000 Throckmorton Street
Fort Worth, TX 76102-6311
817-392-6051
RE: Amendment No. 3
Sanitary Sewer Rehabilitation, Contract 91
City Project No. 01957
Additional Design and Research Work
Dear Mr. Chaubey:
Per your request, we are pleased to submit this Amendment No. 3 for additional design services required to
complete the above referenced project. The requested modifications will be outside of our scope of services
as set forth in City Secretary Contract No. 43806, therefore this Amendment No. 3 is being developed to
further identify these services and summarize the associated costs. The additional services required to
prepare final construction documents will include the following:
• Design Additional 4,207 LF of Water Lines to the following streets:
1. Seminary Drive (Trail Lake Dr. to South Dr.)
2. Winfield Avenue(Anita Ave. to Carolyn Rd.)
3. Anita Avenue Suffolk Dr. to South Dr.)
4. Cherokee Trail(W. Seminary Dr. to Surrey St.)
• Design Additional 595 LF of Sanitary Sewer Line segments L-3281 and L-3281A
• Splitting the project into 2 parts:including preparing the design plans for the 2 phases and revising the
construction costs and Engineer's estimates as appropriate.
• Research and Data Collection to Verify and Coordinate Re-routes of Sewer Services on Westcliff
• Preparation of temporary right-of-entry and Re-route exhibits to lots
• Revise Summary of Quantities and Cost Estimate
• Preparing as-built plans
We are requesting your assistance in the execution of this Amendment No. 3 in order for us to expeditiously
perform these services.
Fort Worth Houston Shreveport
7524 Mosier View Court, Suite 104 525 N. Sam Houston Pkwy. 6007 Financial Plaza, Suite 511
Fort Worth, TX 76118 Suite 440 Shreveport, LA 71129
(817) 284-2640 Houston, TX 77060 (318)670-7275
(281)272-1612
Page 2
The attached EXHIBIT I, outlines the additional tasks, personnel and man-hours we anticipate to be
required to make the requested revisions to the construction documents. The total fee for these additional
services will be an amount not to exceed $ 57,248.00.
In order to avoid any further delay in the project schedule, EJES, Inc. will proceed to make the requested
revisions outlined above at this time.
These Amendment No. 3 services will be performed with the good faith understanding that an executed
agreement for additional compensation is forthcoming and will be received prior to submittal of the final
documents. The total contract amount to date, including amendments, is as follows:
Original Contract Amount = $193,110.00
Amendment No. 1 = $119,387.00
Amendment No. 2 = $ 48.942.00
Amendment No. 3 = $ 57,248.00
New Contract Amount = $418,687.00
The City MWBE goal for this contract is 22%. The total amount paid to M/WBE (Arredondo, Zepeda, &
Brunz, LLC) on total contract amount of$418,687.00 is $119,762.00, which is 28.60%; therefore
meeting the City MWBE goal of 22%.
If you have any questions or require additional information, please contact me at 214-343-1210, Ext. 133.
Sincerely,
Edwin B. Jones, P.E., President
EJES, Inc.
12655 N. Central Expressway, Suite 500
Dallas, TX 75243
Tel: 214-343-1210
ejones@ejesinc.com
Attachment
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 8/29/2017 - Ordinance No. 22850-08-2017
DATE: Tuesday, August 29, 2017 REFERENCE NO.: **C-28354
LOG NAME: 60SS91A3EJESFUNDING
SUBJECT:
Authorize Execution of Amendment No. 3 in the Amount of$57,248.00 to City Secretary Contract No.
43806, an Engineering Agreement with EJES, Incorporated, for a Revised Contract Amount of$418,687.00
for Increased Project Management, Design and Material Testing Costs on Sanitary Sewer Rehabilitation,
Contract No. 91, in the Westcliff and South Hills Neighborhoods and Adopt Appropriation Ordinance
(COUNCIL DISTRICT 3)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Sewer Capital Fund - Legacy in the amount of$97,000.00 from available funds for the purpose of funding
Sanitary Sewer Rehabilitation, Contract No. 91; and
2. Authorize execution of Amendment No. 3 in the amount of$57,248.00 to City Secretary Contract No.
43806, an Engineering Agreement with EJES, Incorporated, for the Sanitary Sewer Rehabilitation
Contract No. 91, in the Westcliff and South Hills Neighborhoods.
DISCUSSION:
On September 18, 2012, Mayor and Council Communication (M&C C-25848) the City Council authorized
an engineering Agreement with EJES, Incorporated, in the amount of$193,110.00 for Sanitary Sewer
Rehabilitation Contract No. 91. The Agreement was subsequently revised by two amendments totaling
$168,329.00 as follows: Amendment No. 1 in the amount of$119,387.00 authorized July 22, 2014 (M&C
C-26877) and Amendment No. 2 in the amount of$48,942.00 administratively on October 9, 2015.
This Agreement requires additional funding for project management and material testing and to cover
costs associated with Amendment No. 3, in the amount of$57,248.00,that provides additional design and
survey services on the project.
In addition to the amendment amount, $48,058.00 is required for project management and material
testing. This project will have no impact on the Water Department's operating budget when completed.
Design is expected to be completed by March 2018. Construction is expected to start on August 2018 and
be completed by May 2019. The total cost for the Sanitary Sewer Rehabilitation Contract No. 91 is
estimated to be $6,300,000.00.
The project is located in COUNCIL DISTRICT 3.
FISCAL INFORMATION /CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and adoption of the
attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, of
the Sewer Capital Fund—Legacy. The Fiscal Year 2017 Sewer Operating Budget includes appropriations
of$31,636,073.00 for the purpose of providing Pay-As-You-Go Funding for Capital Projects.After this
transfer for Fiscal Year 2017, the balance will be$3,768,401.00. Funding for the Sanitary Sewer
http://apps.cfwnet.org/ecouncil/printmc.asp?id=24919&print=true&DocType=Print 8/31/2017
Rehabilitation Contract 91 Project as depicted below:
FUND Existing Additional Project
Appropriations Appropriations Total*
Water Capital $4,000.00 $0.00 $4,000.00
Fund 59601
Sewer Capital
Fund - Legacy $352,497.00 $97,000.00 1$4491497.00
59607
Project Total $356,497.00 $97,000.00 1$453,497.00d
*Numbers rounded for presentation purposes.
FUND IDENTIFIERS (FIDs):
TO
rmrpartmentccoun Project Program ctivity Budget Reference# �Moul
ID 1A ID Year Chartfield 2
FROM
Fund Department !Accounj Project Program ctivity Budget Reference# �mounl
ID ID Year Chartfield 2
CERTIFICATIONS:
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Kara Shuror (8819)
Additional Information Contact: Rakesh Chaubey (6051)
ATTACHMENTS
1, 60CC91A3EJESFUNDING 60 AO 17.docx (Public)
2. 60SS9lA3EJESFUNDING FID TableRl.Pdf (CFW Internal)
3. 60SS91A3EJESFUNDING Map01.pdf (Public)
4. EJES Form 1295 Certificate 100254409 Contract 91.pdf (Public)
5. SAM EJES Inc..pdf (CFW Internal)
http://apps.cfwnet.org/ecouncil/printmc.asp?id=24919&print=true&DoeType=Print 8/31/2017
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(A '1 N rl rl N 'i 'i 'i 1-1 1-1 N
CERTIFICATE OF INTERESTED PARTIES FORM 1295
lofl
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2017-242619
EJES INCORPORATED
Dallas,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 07128/2017
being filed.
City of Fort Worth Water Department Engineering&Fiscal Services Division Date Ackno �qd:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
City Project No.01957
Sanitary Sewer Rehabilitation,Contract 911 Additional Design and Research Work
4
Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
Adey,Paul Dallas,TX United States X
Jones, Edwin Murphy,TX United States X
5 Check only if there is NO Interested Party.
6 AFFIDAVIT I swear,or affirm,under
penalty of perjury,that the above disclosure is true and correct.
ir+e�
rsstirk JACQUELINE JOHNSON "
=+ ' ;°% my coMMISSIQN EXPIRES
=DECEMBER 21,2020 Signature of authorized agent of co6tracting business entity
g+, NOTARY ID: 126745619
AFFIX J: pig tt
Sworn to and subscribed before me,by the said ca�W—t'
f w' -'JC" this the 2 day of `
20_,.�,. ,to certify whic tnes$my hand and seal of office.
—TaCqL4e-(1P'JL *'3h�)w1-- (�
1 Sig re of gificephadrninistering oath Print4d name of officer administering oath Title of officer ad i istering oath
1
Forms provide Iii C i n www.ethics.state.tx.us Version V1.0.883
CITY SECRETARY
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