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Contract 49689
CITY SECRETARY CONTRACT NO. .. 9�� AGREEMENT BETWEEN THE CITY OF FORT WORTH AND FORT WORTH SPARC This Agreement ("Agreement") is entered into by and between the City of Fort Worth ("City"), a home-rule municipal corporation,acting by and through its duly authorized Assistant City Manager,and Fort Worth SPARC("Fort Worth SPARC"),a Texas nonprofit corporation,acting by and through its duly authorized Executive Director. City and Fort Worth SPARC may be referred to individually as a"Party" and jointly as "the Parties." WHEREAS, in March 2012, the City received a grant from The Wallace Foundation, which is a philanthropic organization whose mission is to improve learning and enrichment opportunities for children, particularly those living in distressed urban areas; WHEREAS, City entered into a grant agreement with The Wallace Foundation ("Wallace Foundation") for the purpose of creating a systemic approach for ensuring high quality,accessible year-round out-of-school time programs for Fort Worth youth(City Secretary Contract Number 43490)("Grant"); WHEREAS,pursuant to the Grant's purpose, the City created an initiative known as Strengthening, Programs through Advocacy, Resources and Collaboration("SPARC") to serve as the citywide initiative for out-of-school time programs; WHEREAS, one of the Grant's key goals for the SPARC initiative is the establishment of a coordinating entity to ensure the sustainability of the SPARC initiative; WHEREAS,Fort Worth SPARC was organized to serve as such a coordinating entity and has a stated organizational purpose of strengthening afterschool programs through advocacy, resources and collaboration with individuals, businesses, community and faith-based organizations, and governmental stakeholders by providing quality children's afterschool education programs that promote intellectual, creative, and healthy development in the Fort Worth and Tarrant County area; WHEREAS,the City,through its Park and Recreation Department,had been managing and overseeing the SPARC initiative since its inception and,pursuant to the above-stated goal,transitioned the operation of the SPARC initiative to Fort Worth SPARC on October 1, 2016, pursuant to City Secretary Contract Number 48392; WHEREAS,this Agreement will provide additional financial support to Fort Worth SPARC so that it can continue to manage,lead,and oversee the development and sustainability of the SPARC initiative; WHEREAS, the SPARC initiative provides a clear benefit to the public by improving learning enrichment opportunities for children throughout the City of Fort Worth,particularly those living in distressed areas; WHEREAS,the terms and conditions set forth in this Agreement seek to fulfill that public purpose by helping to ensure the long-term sustainability of the SPARC initiative;and NOW,THEREFORE,the Parties understand and agree as follows: ti3 4 5 6 78 9� OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX Agreement with Fort Worth SPARC �� 10Q''�. 0,,6 ;J 8195 1. INCORPORATION OF RECITALS AND PURPOSE 1.01 City and Fort Worth SPARC agree that the recitals set for the above are true and correct and form the basis upon which the Parties have entered into this Agreement. 1.02 This Agreement is intended to support the ongoing operation and management of the SPARC initiative to ensure its long-term sustainability. 2. TERM 2.01 This Agreement shall be effective beginning on September 13,2017("Effective Date")and expire on September 12,2018,unless terminated earlier as provided in this Agreement("Term"). 3. FORT WORTH SPARC PERFORMANCE 3.01 Fort Worth SPARC agrees to continue managing, leading, and overseeing the development, implementation,and sustainability of the SPARC initiative and oversee its strategy,mission,vision,and values. In doing so, Fort Worth SPARC shall be responsible for managing all aspects of the SPARC initiative in accordance with the following: a. Strategic plan set forth in Exhibit A,which is attached hereto and incorporated herein for all purposes("Strategic Plan"); b. Action plan,the requirements of which are set forth in Section 3.02("Action Plan"); C. Requirements set forth in Exhibit B, which is attached hereto and incorporated herein for all purposes; and d. Terms and conditions of this Agreement. 3.02 Fort Worth SPARC shall prepare and submit an action plan to the Director of the City's Park and Recreation Department or that person's designee ("Director"), detailing the quarterly implementation of the Strategic Plan through the description of goals and objectives for each of the tenets set forth in the Grant and the goals in the Strategic Plan. For purposes of determining the quarterly objectives in the Action Plan,the date range for each quarter shall be based on the City's Fiscal Year(October 1 —September 30). The Action Plan, including any revisions or amendments,shall be subject to review and approval by the Director. 4. FUNDING 4.01 Generally. It is understood between the Parties that the funding set forth in this section shall be for the actual, necessary, and allowable expenses incurred by Fort Worth SPARC in furtherance of the SPARC initiative and in accordance with the City-approved budget and the terms of this Agreement. 4.02 Funding. The City agrees to pay Fort Worth SPARC Fifty Thousand Dollars and No Cents ($50,000.00) ("Funds") within thirty (30) calendar days after the Effective Date of this Agreement, acknowledging that such funds are necessary for the initial, and continuing, operational sustainability of Fort Worth SPARC and that the expenditure of such funds is subject to the terms of this Agreement,including but not limited to, all reporting and expenditure requirements. All Funds shall be for the actual, necessary, and allowable expenses incurred by Fort Worth SPARC as part of this Agreement. Agreement with Fort Worth SPARC 2 of 35 4.03 Allowable Expenses. The Parties agree that any expenses that further the overall strategy, mission, vision,and values of the SPARC initiative and comply with the terms of this Agreement may be permitted for expenditure by Fort Worth SPARC under this Agreement. 4.04 Fund Development Plan. Fort Worth SPARC shall create a fund development plan that conforms to industry standards and, at the very least,relates the Strategic Plan to fund the purposes and programs of Fort Worth SPARC. 4.05 Fundraising. Fort Worth SPARC has agreed to submit to the Director a final fundraising plan outlining specific fundraising goals and the proposed scope of fundraising work per City Secretary Contract Number 48392. The fundraising plan for said contract shall be equally applicable to this Agreement. All fundraising reporting shall conform to Section 7 of this Agreement. 4.06 No Assurances of Future Funding. Fort Worth SPARC understands and acknowledges that the City shall not be obligated to allocate, appropriate, or otherwise provide any additional funding to Fort Worth SPARC for any purpose. 4.07 Budget. Within ten(10)calendar days after the Effective Date,Fort Worth SPARC shall submit to the Director, for review and approval, a proposed written budget for the Term. At a minimum, the budget shall include all expected expenditures and revenue(including the Funds and any other sources of revenue generation, including donations). 4.08 Changes to Reporting Requirements. The Director reserves the right to change any funding reporting requirements and forms at the Director's sole discretion, provided, however, the Director gives Fort Worth SPARC at least thirty(30)calendar days'written notice of any such change prior to implementation. 4.09 Suspension of Payments. City may suspend any payments under this Agreement if Fort Worth SPARC fails to comply with the terms of this Agreement. 4.10 Funding Dispute. In the event of a dispute as to funding for any particular expenses,the Director shall be the final arbiter of whether such expenses are permissible under this Agreement. 4.11 Refund. Fort Worth SPARC shall refund to the City any Funds that have been paid to Fort Worth SPARC by the City that have not been spent strictly in accordance with the terms of this Agreement. Fort Worth SPARC shall make any such refund within fifteen(15)calendar days after the City's written request. 6. DEFAULT AND TERMINATION 6.01 Termination for Convenience. The City may terminate this Agreement for its convenience with at least sixty(60)calendar days'written notice to Fort Worth SPARC. In the event that this Agreement is terminated for convenience,Fort Worth SPARC shall pay to the City any unspent Funds on or before on the effective date of termination. 6.02 Termination for Cause. The City may terminate or suspend this Agreement,in whole or in part,at any time the City determines that there is cause for termination. Cause for termination includes,without limitation, Fort Worth SPARC's failure to comply with any terms of this Agreement or a reasonable belief that Fort Worth SPARC cannot or will not comply with the requirements of this Agreement. If the City determines that Fort Worth SPARC has failed to comply with the terms of this Agreement,or to provide services and programs that meet the terms of this Agreement,the City will notify Fort Worth SPARC of the default and require the default Agreement with Fort Worth SPARC 3 of 35 to be corrected prior to terminating or suspending this Agreement within a timeline established by the Director, in its sole discretion. 6.03 Fort Worth SPARC understands and agrees that no Funds will be paid to Fort Worth SPARC until all defaults are cured to the satisfaction of City. In the event the City terminates this Agreement for cause,Fort Worth SPARC shall immediately pay to the City any and all unspent Funds in its possession. 6.04 The City shall not be liable for any costs incurred by Fort Worth SPARC after termination or expiration of this Agreement. 6.05 Termination shall not affect any of the existing rights of the City against Fort Worth SPARC,or which may thereafter accrue because of such default. Such termination shall not affect any applicable provisions of the Agreement that have been expressly noted as surviving the term or termination of the Agreement. 6.06 If,for any reason,at any time during any term of this Agreement,the Fort Worth City Council fails to appropriate funds sufficient for City to fulfill its obligations under this Agreement, City may terminate this Agreement to be effective on the later of(i)thirty(30)days following delivery by City to Fort Worth SPARC of written notice of City's intention to terminate or(ii)the last date for which funding has been appropriated by the Fort Worth City Council for the purposes set forth in this Agreement. 6.07 In the event that this Agreement is terminated for any cause,then the City shall have the right to take immediate possession of any items purchased or encumbered with the Funds. Fort Worth SPARC shall ensure that the City receives any such property on or before the effective date of termination. 6.08 Any termination of this Agreement will not relieve Fort Worth SPARC from paying any sum or sums due and payable to City under this Agreement that remains unpaid and due at the time of termination,or any claim for damages then or previously accruing against Fort Worth SPARC under this Agreement. Any such termination will not prevent City from enforcing the payment of any such sum or sums or claim for damages by any remedy provided for by law,or from recovering damages from Fort Worth SPARC for any default under the Agreement. All City's rights, options, and remedies under this Agreement will be construed to be cumulative, and not one of them is exclusive of the other. City may pursue any or all such remedies or any other remedy or relief provided by law, whether or not stated in this Agreement. No such termination shall relieve City from any obligation it may have to Fort Worth SPARC hereunder and City may pursue any and all rights and remedies or relief provided by law,whether or not stated in this Agreement. 7. RECORD KEEPING,MONITORING,REPORTING,AND AUDIT 7.01 Fort Worth SPARC shall maintain fiscal and programmatic records and supporting documentation for all expenditures made pursuant to this Agreement. Specifically,Fort Worth SPARC will keep or cause to be kept an accurate record of all actions taken and all Funds spent, with source and back-up documentation, including,but not limited to,receipts and invoices. 7.02 Fort Worth SPARC shall provide the City with quarterly performance progress reports, which shall include, at a minimum, an accounting and explanation of all Funds expended by Fort Worth SPARC (along with all source and back-up documentation in support thereof), the status of the Funds, subcontractor agreements,outside funding and fundraising updates(including,but not limited to,any amounts raised through private donations and grant opportunities),updates of all financials,updates on the progress of the Action Plan as it pertains to the Strategic Plan,any website usage statistics,and any other updates or information requested by the Director. All quarterly reports must be received by the City no later than thirty(30)calendar days after the end of each quarterly reporting period. For purposes of determining the quarterly reporting period,the date Agreement with Fort Worth SPARC 4 of 35 range for each quarter shall be based on the City's Fiscal Year(October 1—September 30). Thus,the quarterly reporting periods are as follows:(1)October 1—December 31,(2)January 1—March 31,(3)April 1—June 30, (3)July 1 —September 30. Fort Worth SPARC shall also submit a performance progress report within thirty (30)calendar days after the expiration of the Term,which shall include,at a minimum,a summation of all the items required in the quarterly reports, financial and programmatic forecast for the upcoming year, and any other information requested by the Director. 7.03 Fort Worth SPARC shall be subject to monitoring by City for compliance with this Agreement for the duration of this Agreement.City reserves the right to perform desk reviews or on-site monitoring of Fort Worth SPARC's compliance pursuant to the terms and conditions of this Agreement, and of the adequacy and timeliness of Fort Worth SPARC's performance under this Agreement. After each monitoring visit, the City shall provide Fort Worth SPARC with a written report of the monitor's findings.If the monitoring report notes deficiencies in Fort Worth SPARC's performance, the report shall include requirements for the timely correction of said deficiencies by Fort Worth SPARC.Failure by Fort Worth SPARC to take the action specified in the monitoring report may be cause for suspension or termination of this Agreement as provided herein. 7.04 Fort Worth SPARC agrees that the City shall have access to and the right to examine any directly pertinent books, documents, papers and records of Fort Worth SPARC involving transactions relating to this Agreement during the Term of this Agreement and for three(3)years thereafter. Fort Worth SPARC agrees that the City shall have access during normal working hours to all necessary Fort Worth SPARC facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. The City shall give Fort Worth SPARC reasonable advance notice of intended audits. 7.05 Fort Worth SPARC further agrees to include in any of its subcontractor agreements hereunder a provision to the effect that the subcontractor agrees that the City shall have access to and the right to examine any directly pertinent books,documents,papers and records of such subcontractor involving transactions to the subcontract for the term of this Agreement and for three (3)years thereafter, and further that City shall have access during normal working hours to all subcontractor facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. City shall give subcontractor reasonable advance notice of intended audits. 7.06 This section shall survive the expiration or termination of this Agreement as provided herein. 8. CONFLICTS OF INTEREST 8.01 It is the responsibility of Fort Worth SPARC to comply with all applicable laws,rules, regulations, ordinances,and other legal requirements regarding conflicts of interest and nepotism. Fort Worth SPARC shall have in place and at all times follow policies to ensure such compliance and to avoid prohibited conflicts of interest or the appearance thereof. 9. LIABILITY,INDEMNIFICATION,AND RELEASE 9.01 The parties acknowledge that this Agreement is intended to support the ongoing operation and management of the SPARC initiative to ensure its long-term sustainability and that nothing herein shall be construed as creating a partnership, agency relationship, or joint venture between the City and Fort Worth SPARC. Fort Worth SPARC shall be liable and responsible for any and all property loss,property damage, and personal injury related to this Agreement.In no event shall the City be liable in any manner to Fort Worth SPARC or any other party as a result of the acts or omissions of Fort Worth SPARC, its agents, employees, Agreement with Fort Worth SPARC 5 of 35 representatives,directors,contractors,invitees,volunteers or licensees. 9.02 FORT WORTH SPARC COVENANTS AND AGREES TO AND DOES HEREBY INDEMNIFY,HOLD HARMLESS,AND DEFEND,AT ITS OWN EXPENSE,CITY,ITS OFFICERS, REPRESENTATIVES, SERVANTS, AGENTS, AND EMPLOYEES FROM AND AGAINST ANY AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND OR CHARACTER, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY LOSS OR DAMAGE AND PERSONAL INJURY,INCLUDING,BUT NOT LIMITED TO,DEATH,THAT MAY RELATE TO,ARISE OUT OF,OR BE OCCASSIONED BY ANY ACTS OR OMISSIONS OF FORT WORTH SPARC, OR ITS OFFICERS, REPRESENTATIVES, AGENTS, EMPLOYEES, CONTRACTORS, INVITEES, VOLUNTEERS, OR LICENSEES RELATED TO THIS AGREEMENT. 9.03 FORT WORTH SPARC AGREES TO AND SHALL RELEASE CITY, ITS AGENTS, EMPLOYEES, OFFICERS,REPRESENTATIVES,AND LEGAL REPRESENTATIVES FROM ALL LIABILITY FOR INJURY,DEATH,DAMAGE OR LOSS TO PERSONS OR PROPERTY SUSTAINED IN CONNECTION WITH OR INCIDENTAL,TO PERFORMANCE UNDER THIS AGREEMENT. 9.04 FORT WORTH SPARC SHALL REQUIRE ALL OF ITS CONTRACTORS AND SUBCONTRACTORS TO INCLUDE IN THEIR CONTRACTS AND SUBCONTRACTS A RELEASE AND INDEMNITY IN FAVOR OF CITY IN SUBSTANTIALLY THE SAME FORM AS ABOVE. 9.05 This section shall survive the expiration or termination of this Agreement for a period of five years after the expiration or termination of this Agreement. to. PUBLIC INFORMATION 10.01 Fort Worth SPARC acknowledges that all information collected, assembled, or maintained by Fort Worth SPARC pertaining to this Agreement maybe subject to the Texas Public Information Act, Chapter 552 of Texas Government Code, and may need to provide citizens,public agencies,and other interested parties with reasonable access to all records pertaining to this Agreement subject to and in accordance with the Texas Public Information Act. 11. FORCE MAJEURE 11.01 If either Party is unable,either in whole or part,to fulfill its obligations under this Agreement due to acts of God; strikes, lockouts, or other industrial disturbances; acts of public enemies; wars; blockades; insurrections;riots;epidemics;public health crises;earthquakes;fires;floods;restraints or prohibitions by any court,board,department,commission,or agency of the United States or of any state; declaration of a state of disaster or of emergency by the federal,state, county,or City government in accordance with applicable law; issuance of an Imminent Threat Alert or Elevated Threat Alert by the United States Department of Homeland Security or any equivalent alert system that may be instituted by any agency of the United States; any arrests and restraints; civil disturbances; or explosions; or some other reason beyond the Party's reasonable control (collectively, "Force Majeure Event"), the obligations so affected by such Force Majeure Event will be suspended only during the continuance of such event. If a Force Majeure Event occurs, the City may, in its Agreement with Fort Worth SPARC 6 of 35 sole discretion, close or postpone the opening of its community centers, parks, or other City-owned and operated properties and facilities in the interest of public safety and operate them as the City sees fit. Fort Worth SPARC hereby waives any claims it may have against the City for damages resulting from any such Force Majeure Event. 12. CHARITABLE IMMUNITY 12.01 If Fort Worth SPARC, as a charitable or nonprofit organization, has or claims an immunity or exemption(statutory or otherwise)from and against liability for damages or injury,including,but not limited to, death, to persons or property, Fort Worth SPARC hereby expressly waives its right to plead defensively such immunity or exemption against City. 13. NOTICES 13.01 All notices required or permitted under this Agreement shall be conclusively determined to have been delivered when (i) hand-delivered to the other party, its agent, employee, servant, or representative, or (ii) received by the other party by reliable overnight courier or United States Mail,postage prepaid,return receipt requested, at the address stated below or to such other address as one party may from time to time notify the other in writing. To THE CITY: To Fort Worth SPARC: City of Fort Worth Fort Worth SPARC Park and Recreation Department Attn:Executive Director Attn:Director 2108 Yosemite Court 4200 S.Freeway, Suite 2200 Fort Worth,Texas 76112 Fort Worth,Texas 76115 With a copy to: City of Fort Worth Office of the City Attorney Attn: City Attorney 200 Texas Street,Third Floor Fort Worth,Texas 76102 14. COMPLIANCE 14.01 Fort Worth SPARC shall comply with all Federal,State,and City statutes,ordinances and regulations applicable under this Agreement. 15. AMENDMENTS AND WAIVER Agreement with Fort Worth SPARC 7 of 35 15.01 No alteration, change, modification or amendment of the terms of this Agreement shall be valid or effective unless made in writing and signed by both parties hereto and approved by appropriate action of City. 15.02 No waiver of performance by either party shall be construed as or operate as a waiver of any subsequent default of any terms, covenants,and conditions of this Agreement. The payment or acceptance of Funds for any period after a default shall not be deemed a waiver of any right or acceptance of defective performance. 16. GOVERNING LAW AND VENUE 16.01 If any action,whether real or asserted, at law or in equity, arises on the basis of any provision of this Agreement,venue for such action shall lie in state courts located in Tarrant County,Texas or the United States District Court for the Northern District of Texas—Fort Worth Division. This Agreement shall be construed in accordance with the laws of the State of Texas. 17. PREVENTION OF WASTE,FRAUD,AND ABUSE 17.01 Fort Worth SPARC shall establish,maintain,and utilize systems and procedures to prevent,detect,and correct waste, fraud, and abuse in activities funded under this Agreement. The systems and procedures shall address possible waste, fraud, and abuse by Fort Worth SPARC, its employees, clients, vendors,contractors, and administering agencies. Fort Worth SPARC's internal control systems and all transactions and other significant events are to be clearly documented,and the documentation is to be readily available for monitoring by City. 17.02 Fort Worth SPARC shall give City complete access to all of its records,employees,and agents for the purpose of monitoring or investigating waste, fraud, or abuse. Fort Worth SPARC shall immediately notify City of any discovery of waste,fraud,or abuse. Fort Worth SPARC shall fully cooperate with City's efforts to detect,investigate,and prevent waste,fraud,and abuse. 17.03 Fort Worth SPARC shall not discriminate against any employee or other person who reports a violation of the terms of this Agreement, or of any law or regulation, to City or to any appropriate law enforcement authority, if the report is made in good faith. 18. NON-DISCRIMINATION AND EQUAL OPPORTUNITY 18.01 A person shall not be excluded from participation in, be denied the benefits of, be subjected to discrimination under,or be denied employment in the administration of or in connection with any program or activity funded in whole or in part with Funds made available under this Agreement,on the grounds of race, color, religion, sex, national origin, age, disability, political affiliation or belief, sexual orientation, gender identity,or gender expression or any other legally protected class of individuals. 18.02 Fort Worth SPARC covenants that neither it nor any of its officers, members, agents, employees,or contractors, while engaged in performing this Agreement, shall, in connection with the employment, advancement or discharge of employees or in connection with the terms, conditions or privileges of their employment, discriminate against persons because of their age or because of any disability or perceived disability, except on the basis of a bona fide occupational qualification, retirement plan or statutory requirement. Agreement with Fort Worth SPARC 8 of 35 18.03 Fort Worth SPARC further covenants that neither it nor its officers, directors, members, agents, employees, contractors, volunteers, or persons acting on their behalf, shall specify, in solicitations or advertisements for employees to work on this Agreement, a maximum age limit for such employment unless the specified maximum age limit is based upon a bona fide occupational qualification, retirement plan or statutory requirement. 19. SUCCESSORS AND ASSIGNS 19.01 Neither party hereto shall assign or transfer its interest herein without prior written consent of the other party and any attempted assignment or transfer of all or any part hereof without such prior written consent shall be void. This Agreement shall be binding upon and shall inure to the benefit of City and Fort Worth SPARC and its respective successors and permitted assigns. 20. NO THIRD-PARTY BENEFICIARIES 20.01 The provisions and conditions of this Agreement are solely for the benefit of City and Fort Worth SPARC,and any lawful successor or assign,and are not intended to create any rights,contractual or otherwise, to any other person or entity. 21. SEVERABILITY AND CAPTIONS 21.01 If any provision of this Agreement shall be held to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired. 21.02 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 22. AGREEMENT CONSTRUCTION 22.01 The Parties acknowledge that each party and, if it so chooses, its counsel have reviewed and revised this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party must not be employed in the interpretation of this Agreement or any amendments or exhibits hereto. 23. COUNTERPARTS AND ELECTRONIC SIGNATURES 23.01 This Agreement may be executed in several counterparts, each of which will be deemed an original, but all of which together will constitute one and the same instrument. A signature received via facsimile or electronically via email shall be as legally binding for all purposes as an original signature. 24. LEGAL AUTHORITY 24.01 Fort Worth SPARC assures and guarantees that it possesses the legal authority to enter into this Agreement, to receive and manage the Funds authorized by this Agreement,and to perform the services Fort Agreement with Fort Worth SPARC 9 of 35 Worth SPARC has obligated itself to perform hereunder. The execution, delivery, and performance of this Agreement will not violate Fort Worth SPARC's constitutive documents or any requirement to which Fort Worth SPARC is subject and represents the legal, valid, and binding agreement of Fort Worth SPARC, enforceable in accordance with its terms. 24.02 The person signing this Agreement hereby warrants that he or she has the legal authority to execute this Agreement on behalf of his or her respective party,and that such binding authority has been granted by proper order,resolution,ordinance or other authorization of the entity. The other party is fully entitled to rely on this warranty and representation in entering into this Agreement. 24.03 City shall have the right to terminate this Agreement if there is a dispute as to the legal authority of either Fort Worth SPARC or the person signing this Agreement on behalf of Fort Worth SPARC to enter into this Agreement or to render performances hereunder. Fort Worth SPARC is liable to City for any money it has received from City for performance of the provisions of this Agreement,if City has terminated this Agreement for reasons enumerated in this Section. 25. GOVERNMENTAL POWERS AND IMMUNITIES 25.01 It is understood that by execution of this Agreement, the City does not waive or surrender any of its governmental powers or immunities. 26. ENTIRE AGREEMENT 26.01 This writing embodies the entire agreement and understanding between the parties hereto,and there are no other agreements and understandings,oral or written,with reference to the subject matter hereof that are not merged herein and superseded hereby. IN WITNESS WHEREOF, the parties have executed this Agreement as of day of 2017,in Fort Worth,Tarrant County,Texas. CITY OF FORT WORTH FORT WORTH SP Gt - Sus n Alanis To i Jackson ssistant City Manager Executive Director APPROVED AS TO FORM AND LEGALITY: C Tyler F.Wall h Assistant C' Atto ey Agreement with Fort Worth SPARC 10 of 35 T E a Kayser FOR City Secretary 0 Authorization: V M&C: C-28375 --� Date: September 12,2017 Form 1295:2017-250800 `SAS Contract Compliance Manager: By signing,I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements. a e of Employee Title Agreement with Fort Worth SPARC 11 of 35 9£30 Zl DdVdS 4POAN P09 P IUQW0212V — o C Yi a G c a E ¢, w b a= E e a O TS -b O A a sk+Q, v •� 3 Y w E Ri mcl t ? o m a c� cu o ZZ C c a E E o c°n C% a w G V IIV C O 4hhhhhh,,,,,, G 4+ fu s v i �S5 A m Z � v � L s • • • a o a .Q p 07 C C ps wn a O A G ° c O G 4 a s a 6 AI b vi O Qi O v? 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Public Meetings—Fort Worth SPARC shall conduct at least six(6)public meetings to educate the community and providers about Fort Worth SPARC and its mission, vision, and values. All meetings must be conducted during the term of this Agreement. Fort Worth SPARC shall provide the Director with all meeting agendas at least 48 hours in advance of each meeting, as well as the meeting minutes. 2. Intersections Program — Fort Worth SPARC shall submit the outcomes of its Intersections program and the method for measuring all such outcomes on or before the expiration of the term of this Agreement. 3. Public Relations—Fort Worth SPARC shall submit samples of all promotional materials to the Director prior to distribution. 4. Training— Fort Worth SPARC shall provide the Director with all sample training materials, training plans, and outcomes of all trainings. 5. Data—Fort Worth SPARC shall provide the Director with a detailed description of its plan to collect data,all data providers,and reports on all data collected with the quarterly performance report set forth in Section 7.02. 6. Resource Fair—Fort Worth SPARC shall provide an event plan for its resource fair, as well as a report summarizing the outcome of the event within thirty (30) calendar days after the resource fair. Agreement with Fort Worth SPARC 35 of 35 M&C Review Page 1 of 2 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FOS TA COUNCIL ACTION: Approved on 9/12/2017 DATE: 9/12/2017 REFERENCE NO.: **C-28375 LOG NAME: 80SPARC2017 CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of a Contract with Fort Worth SPARC in an Amount Up to $50,000.00 to Manage the Development, Implementation and Sustainability of the SPARC Initiative (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of a contract with Fort Worth SPARC in an amount up to $50,000.00 to manage, lead and oversee the development, implementation and sustainability of the SPARC initiative. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to authorize the execution of a contract in the amount of$50,000.00 with Fort Worth SPARC, a non-profit corporation, to manage the development, implementation and sustainability of the Strengthening Programs through Advocacy, Resources and Collaboration (SPARC) initiative. Through a four-year$765,000.00 grant in 2012 between the City and The Wallace Foundation, SPARC was created as a sustainable city-wide initiative to ensure high quality, accessible, year- round out-of-school time programs. The Wallace Foundation grant set the goals of the SPARC initiative, which include: (1) understanding the needs of the community by compiling new and better data, particularly in the geographic areas of greatest needs; (2) improving and advancing out-of- school time program quality through the establishment of standards and assessments; and (3) developing strategies to improve program sustainability and structure by, among other things, the establishment of a non-profit organization to serve as the coordinating entity for the SPARC initiative. On August 9, 2016, City Council approved M&C C-27862 which authorized entering into an Agreement, City Secretary Contract(CSC No. 48392)for the transition of the operation of the SPARC initiative to Fort Worth SPARC. Remaining funds from the grant were also transferred to Fort Worth SPARC. On January 24, 2017, City Council approved M&C G-18928 (CSC No. 43490) which extended the grant to September 30, 2017. Fort Worth SPARC was organized to serve as the coordinating entity of the SPARC initiative. It's purpose is to strengthen afterschool programs through advocacy, resources and collaboration with individuals, businesses, and governmental stakeholders by providing quality afterschool education programs that promote intellectual, creative, and healthy development in the Fort Worth and Tarrant County area. As the coordinating entity, Fort Worth SPARC will be responsible for managing the SPARC initiative's development, implementation and sustainability. The FY2017 budget allocated $50,000.00 as an approved improvement package to provide additional startup costs. The term of the contract will be for one year only and will be available for expenses the program incurs in FY 2018. The contract with SPARC will provide a benefit to the public by improving learning and enrichment opportunities for children throughout the City of Fort Worth, particularly those living in distressed areas. Proper controls will be in place to ensure SPARC carries out the beneficial public purposes including monthly reporting requirements, program status reports, annual narratives, and auditing rights. Fort Worth SPARC serves ALL COUNCIL DISTRICTS. http://apps.cfwnet.org/council_packet/mc_review.asp?ID=24690&councildate=9/12/2017 9/27/2017 M&C Review Page 2 of 2 FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds will be available in the current operating budget, as appropriated, in the General Fund. Prior to an expenditure being made, Park and Recreation Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference# Amount I ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 Submitted for City Manager's Office by: Susan Alanis (8180) Originating Department Head: Richard Zavala (5704) Additional Information Contact: Sandra Youngblood (5755) ATTACHMENTS SPARC Form 1295.0 http://apps.cfwnet.org/council_packet/mc review.asp?ID=24690&councildate=9/12/2017 9/27/2017 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1ot1 Complete Nos.i-4 and 6 it there are interested parties. OFFICE USE ONLY Complete Nos.1.2.3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2017-250800 Fort Worth SPARC Fort Worth,TX United States Date Filed: Name of govemmenW entity or state agency that is a patty to the contract for"Ich the form s08/16/2017 being filed. City of s=ort Worth Park and Recreation Department ]Date Acknowledged. 3 Provide the Identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract 15072016 Allocation of funds approved by M&C communication of(2016 and 2017). 4 Nature of interest Name of Interested Party City,State,Country(place of business) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. Q X 6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that above disclosure Is true and correct. a7'4ts,- LAURA LITTON ^'= MY COMMISSION EXPIRES - JUNE 23,2020 NOTARY ID: 124968812 Signatu a of authorizu agent of contracting business entity AFFIX NOTARY STAMP/SEAL ABOVE Sworn to and subscribed before me,by the said this the 14.1 day of 24 7 to certify which,witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883