HomeMy WebLinkAboutContract 48192-R1 CSC No. 0
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
August 23,2017
SL Serco,Inc.
2817 Anthony Lane S.
Suite 104
St.Anthony,MN 55418
Re: REQUEST TO EXERCISE RENEWAL OPTION
Professional Services Agreement
Contract No.CSC No.48192(the"Contract")
Renewal Term No. 1: September 26,2017 to September 25,2018
The above referenced Contract will expire on September 25, 2017. Pursuant to the Contract, contract renewals are at the sole
option of the City.This letter is to inform you that the City is exercising its right to renew CSC No.48192 for an additional one
year period,which will begin immediately upon the expiration of the current term and will end on September 25,2018.All other
terms and conditions of CSC No.48192 remain unchanged. Please return this signed acknowledgement letter,along with a
copy of your current insurance certificate,to the address set forth below,acknowledging receipt of the Notice of contract
Renewal.
Please log onto BuySpeed Online at http://fortworthtexas.gov/purchasing to insure that your company information is correct and
up-to-date.
If you have any questions concerning this Request for Contract Renewal,please contact me at the telephone number listed below.
Sincerely yours,
Darian Gavin,contract Compliance Specialist
FMS,Purchasing Division
817-392-2057-Direct
817-392-8440-Fax
I hereby acknowledge receipt of the contract Renewal Notice for CSC No.48192 for a one year period ending on September 25,
2018.
By: Laurie Allen, CFO Date: 09/08/2017
Printed Name and Title
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CITY PJEJEORT WORTH: ATT
Jesus J.Chapa,Assistant City Manager D ary J.K Ci ecretary
Date: G 6 M&C No. C-27936
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sFp�F�ti�c0 OFFICIAL RECORD
CITY SECRETARY
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CSC No. TgI 12'y1
RECOMMENDED BY: i A, "off
Kara Shuror
Interim Director, Water Department
Date:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person responsible for the
monitoring and administration of this contract, including ensuring all
performan a andrepo requirements.
By: 11 A
Name: Madelene Rafalko,P.E.
Title: Program Manager,AMI Program
M&C Review Page 1 of 2
Official site of the City of Fort Worth;Texas
CITY COUNCIL AGENDA FOR t1
COUNCIL ACTION: Approved on 9/20/2016
DATE: 9/20/2016 REFERENCE NO.: **C-27936 LOG NAME: 60SL SERCO
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT: Authorize Professional Services Agreement with SL-serco, Inc., in the Amount of
$175,000.00 Annually to Support the City's My H2O Advanced Metering Infrastructure
Program (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize execution of a Professional Services Agreement
with SL-serco, Inc. in the amount of$175,000.00 annually for services to support the City's My H2O
Advanced Metering Infrastructure Program with up to five annual contract renewals (six years total).
DISCUSSION:
In 2015, an Professional Services Agreement was executed with SL-serco, Inc., for services related
to the preparation and review of a Request for Qualifications (RFQ) for a system integrator for the
program. On January 4, 2016, a subsequent Professional Services Agreement was administratively
approved with SL-serco, Inc. in the amount of$48,500.00 annually (City Secretary Contract No.
47446). The Agreement included up to five annual renewals. The contract provided for technical
assistance related to the My H2O Program a city-wide Advanced Metering Infrastructure project . The
program is being implemented in multiple phases including planning and design, pilot implementation,
full deployment(2 phases) and final assessment.
Through the term of the initial Agreement, SL-serco, Inc., has served as a valuable partner assisting
the City with vendor procurement, negotiating the final scope of work for the selected program
integrator, and identifying areas of risk. This Agreement provides additional funding to support the
Utility's efforts throughout implementation. The consultant brings strong technical and systems
operations expertise to the overall project team. Through this Agreement, SL-serco, Inc., will provide
support for business process transformation activities and system implementation oversight. The
consultant will also provide technical expertise related to multiple system integrations, identifying
ongoing efficiencies in Utility operations, facilitate system testing, and other related services.
M/WBE Office: A waiver of the goal for MBE/SBE subcontracting requirements was requested by the
Department and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the
purchase of goods or services from source(s) where subcontracting or supplier opportunities are
negligible.
This proposed term of this Agreement supports the My H2O Program's anticipated schedule:
2016 Phase 1 Planning and Design
2017 Phase 2 Pilot Implementation
2018—2019 Phases 3 & 4 Full Implementation
2020 Phase 5 Evaluation/Assessment/Program Close-out
This project is located in ALL COUNCIL DISTRICTS.
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=22829&councildate=9/20/2016 9/29/2017
M&C Review Page 2 of 2
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that the appropriations are available as directed by M&C G-18625 in
the TWDB SWIRFT Fund for Phases 1 and 2 of the Advanced Metering Infrastructure Project.
Appropriations for this project by fund will consist of the following:
Current Future
FUND Appropriations Appropriations Project Total*
Water Capital Fund 59601 $24,500.00 $0.00IF $24,500.00
TWDB SWIRFT Fund $12,301,421.00
57005 $0.00 $12,301,421.00
Future TWDB SWIRFT $0.001$60,140,207.00 $60,140,207.00
Project $12,325,921.00 F$60,140,207.00 $72,466,128.00
Total
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID I I ID I I Year (Chartfield 2)
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: John Carman (8246)
Additional Information Contact: Madelene Rafalko (5467)
ATTACHMENTS
60SLserco Form 1295.pdf
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=22829&councildate=9/20/2016 9/29/2017