HomeMy WebLinkAboutContract 47997-A1 CPIY SECRETARY
CONTRACT N0.
AMENDMENT No.1
TO CITY SECRETARY CONTRACT No. 47997
WHEREAS, the City of Fort Worth (CITY) and Dunaway Associates L.P. ,
(ENGINEER) made and entered into City Secretary Contract No. 47997, (the
CONTRACT) which was administratively authorized by M&C 27806 on the 28
day of June , 2016 in the amount of $293, 763; and
WHEREAS, the CONTRACT involves engineering services for the
following project:
RANDOL MILL RD IMPROVEMENTS (INTERSTATE 820 TO PRECINCT LINE RD) ;
and
WHEREAS, it has become necessary to execute Amendment No. 1 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement,
which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the additional
engineering services specified in a proposal dated September 25, 2017, a
copy of which is attached hereto and incorporated herein. The cost to
City for the additional design services to be performed by Engineer
totals $166,910. 00. (See Attached Funding Breakdown Sheet, Page -3-)
2 .
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $166, 910. 00.
3 .
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect.
EXECUTED and EFFECTIVE as of the date last written by a signatory,
below.
City of Fort Worth
Professional Services Agreement Amendment Template OFFICIAL RECORD1 ~�
PPMO a a oof 3a1 Release 8/1/2012 CITY 8ECRIffAiCY Q�G���4`��Qy `
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APPROVED:
City of Fort Worth ENGINEER
Dunaway A i tes, . P.
Jay c apya Tom Galbreath, A.S.L.A.
AssistantCityManager President
DATE: ! ^a� "? DATE: �i� l
APPROVAL RECOMMENDED:
Dougla W. Wiersig, P.
Director, Transportation/Public Works
Department
APPROVED AS TO FORM AND LEGALITY: M&C: C6%
Date: ?
Douglas W. Black t ZS S �(� - Zvf 33 y
Assistant City Attorney
T
Ma y J. s r
City Secr , ary PGJ
City of Fort Worth
Professional Services Agreement Amendment Template OFFICIAL.RECORD
PMO Official Release 8/1/2012
Page 2 of 3 CITY SECRETARY
FT.WORTH,TX
Lissette Acevedo, P.E.
Sr. Professional Engineer
Contract Compliance Manager
Transportation and Public Works
Contract Compliance Manager:
By signing, I acknowledge that I am
the person responsible for the
monitoring and administration of this
contract, including ensuring all
performance and reporting
requirements.
DA No. 2008279.005
September 25, 2017
Ms. Sofia Ojeda, P.E.
City of Fort Worth
Transportation & Public Works Department
Infrastructure Design and Construction Group
Fort Worth, Texas 76102
Reference: Task Order Contract-Amendment No. 1
Randol Mill Road Paving and Drainage Improvements Project
City Project No. 100278
Ms. Ojeda:
This letter constitutes formalization of your request for changes in the scope of the current
contact and our request for supplemental authorization for Tasks outside the scope of
services of the current contract and amendments. Dunaway will provide the following:
SCOPE OF SERVICES
The scope set forth herein defines the work to be performed by the ENGINEER in
completing the project. Both the CITY and ENGINEER have clearly defined the work to be
performed and address the needs of the Project according to objectives listed below:
WORK TO BE PERFORMED
Task 1. Project Management
Task 2. Final Design 90% & 100%
Task 3. Subsurface Utility Exploration (S.U.E.) Services
TASK 1. PROJECT MANAGEMENT
ENGINEER will manage the work outlined in this scope to ensure efficient and effective use
of ENGINEER's and CITY's time and resources. ENGINEER will manage change,
communicate effectively, coordinate internally and externally as needed, and proactively
address issues with the CITY's Project Manager and others as necessary to make progress
on the work. Anticipated project design timeline is 6 months.
1.1. Managing the Team
• Lead, manage and direct design team activities.
• Task and allocate team resources.
• Communicate internally among team members.
• Ensure quality control is practiced in performance of the work.
City of Fort Worth,Texas
Page 1 of 6
• Communicate directly with City on all design aspects.
1.2. Communications and Reporting
• Attend a public meeting with Temple Baptist School staff to give status update on
the project and construction schedule. Attend a public meeting with General Public
to give a design status update prior to finalizing the project design. Prepare three
(3) large hard copy exhibits for each part of the project and assist with City
PowerPoint presentation slides.
• Conduct and document additional bi-weekly project update meetings with CITY
Project Manager. Prepare and submit bi-weekly status reports in the format
provided by the TPW Department to the CITY Project Manager and post on
Buzzsaw.
• Conduct submittal review meetings with the CITY at the end of each design phase,
and interim meeting with Water Department staff.
ASSUMPTIONS
• Two (2)additional public meetings will be held during final design phase.
• Six (6) additional bi-weekly project status meetings and reports included.
• Two (3) additional submittal review meetings included with City staff.
DELIVERABLES
A. Public Meeting Exhibits (3 Total)
B. Bi-weekly status reports (6 Total)
C. Meeting minutes with action items
TASK 2. FINAL DESIGN (90 and 100 PERCENT)
Final plans and cost estimate shall be submitted to CITY per the approved Project
Schedule.
2.1. Development of Final Design Drawings shall include the following:
• Revise Construction Plans to remove Old Randol Mill Rd segment since City
could not obtain City right of way parcel during final design. Removed
unnecessary paving sheets, revised the removal plans, pavement marking plans,
street light and signage plans, cross sections, typical section sheets, easement
map, and sheet index.
• Split current project into Two (2) Separate Parts: Part 1 Left-Turn Lane Segment
Only and Part 2 Roundabout plans for separate Task Order Construction
Contracts. Create separate sets of plans with new cover sheets, sheet index, re-
numbering of all sheets, split project sheet viewports and adjusted profiles in
each set.
• Revise Storm Drain Plan and Profiles for Culverts A and B extensions.
Incorporated results of new offsite survey downstream near West Fork of Trinity
River and upstream at Temple Baptist School for Culvert B. Added additional
City of Fort Worth,Texas
Amendment#1
Page 2 of 6
surveyed areas to the plans and finalized modeling and design for Culvert A.
Incorporate final hydraulics and design changes resulting from supplemental
drainage model.
• Revise Drainage Ditch Plan and Profiles at Roundabout to City selected storm
event from supplemental drainage study results.
• Additional Storm Drain Profiles for new Roundabout Culverts C & D based on
new City Comments from the 60% review with City's sub-consultant. Culvert C
to be replaced under Randol Mill Rd on east leg of Roundabout. Culvert D to be
added at new driveway on NE quadrant of Roundabout within new drainage
easement.
• Add new design to replace existing 3'x2' Box Culvert w/ new 36" RCP at Culvert
B, based on results of CCTV video and City instructions to replace it after 60%
review had taken place. Replace 3'x2' box culvert in order to keep pipe the same
size to match proposed 36-inch pipe up and downstream of the box location
underneath Randol Mill Rd.
• Revise 90% and 100% OPCC's resulting from splitting of plans and scope
quantity changes previously listed into two (2) separate plan parts.
2.2 Design Budget—Carryover from 2014 Engineering Agreement that was cut short by
City. Budget was cut from previous design contract and was told to be added to this
Amendment#1 by City Project Manager. Effort was spent designing 60% plans, but
was never able to be billed to the City from original contract. Moving this budget
over allows for this effort to be billed for now.
2.3 CCTV Video and Report of existing 36-inch Culvert B needed to locate missing
headwall. City instructed us to use exploration method to locate missing headwall,
since survey field crews could not find the headwall in the field. A CCTV video was
used to locate headwall and a report was provided to the City. Video was used by
surveyor to help locate missing headwall and allow it be added to the construction
plans.
2.4. Supplemental Drainage Reports - Supplemental HEC RAS Drainage Models will be
prepared and analyzed for each major culvert and drainage system within the project
limits as follows:
• Culverts A& B locations— Model existing and proposed conditions
through each existing culvert near Temple Baptist School. Review pre
and post flow conditions and backwater elevations with each model.
• Evaluate drainage capacity for Roundabout and adjacent drainage
ditches. Model height of water over Randol Mill Rd and affects from
upstream drainage crossing the road.
• Prepare and submit Final Supplemental Drainage Study Reports to City
for all 3 locations, and review with staff.
ASSUMPTIONS
• All storm water calculations shall conform to the 2015 CITY iSWM Criteria
Manual for Site Development and Construction (iSWMM). All storm water design
City of Fort Worth,Texas
Amendment#1
Page 3 of 6
shall conform to iSWMM where possible, any deviations will be agreed upon
between the CITY and the ENGINEER in writing and noted in the plans.
• 3 sets of half-size and 2 sets of full-size plans will be delivered for the 90% and
100% design.
• 5 sets of OPCC's will be delivered for the 90% and 100% design.
• DWF files and PDFs created from design CAD drawings will be uploaded to the
designated project folder in Buzzsaw.
• All submitted documents and checklists will be uploaded to the designated
project folder in Buzzsaw.
• 85 Sheets per Part 1 and 2 will be assumed for 90% and 100% submittals to
City, with a grand total of 170 sheets assumed.
DELIVERABLES
A. Final Design Drawings for Left-Turn Lane (Part 1)and Roundabout(Part 2)
B. CCTV Video Report
C. Final Supplemental Drainage Reports (Culvert A, B and Roundabout)
D. Final SUE Plan Drawings and Test Hole Reports
E. Opinion of Probable Construction Cost (OPCC)
TASK 3. SUBSURFACE UTILITY EXPLORATIION (S.U.E.) SERVICES
3.1 — Level B S.U.E. for Randol Mill Rd
• Prepare final Level B S.U.E. sheets and DWG CAD files for entire project limits
based on original project scope started prior to this contract.
• Level B S.U.E. information will be incorporated into the project survey and
construction plans to be used for final 90% and 100% design submittals for the
project.
3.2— Level B S.U.E. for Roundabout location
• Prepare final Level B S.U.E. sheets for Roundabout limits and along Precinct
Line Rd north of Randol Mill Rd. The Level B S.U.E. was added at this location
since original S.U.E. scope from 2008 did not include a Roundabout.
• Level B S.U.E. information will be incorporated into the project survey and
construction plans to be used for final 90% and 100% design submittals for the
project, and for coordination with existing franchise utility gas companies that are
located at the Roundabout location.
City of Fort Worth,Texas
Amendment#1
Page 4 of 6
3.3— Level A S.U.E. Test Holes and Reports (Water Dept. Required)
• Prepare up to 15 (fifteen) Level A test holes for Randol Mill Rd and the proposed
Roundabout limits and along Precinct Line Rd north of Randol Mill Rd.
• Include all Level A test hole result information on all of the construction plan
sheets per City Water Department's requirement.
• Test Hole Data Report sheets will be provided for each located utility onsite
including type of utility located, material, x, y horizontal coordinates including z
elevation coordinate to top of buried utility.
DELIVERABLES
• Final SUE Plan Drawings and Level A Test Hole Reports
ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES
Additional Services not included in the existing Scope of Services — CITY and
ENGINEER agree that the following services are beyond the Scope of Services
described in the tasks above. However, ENGINEER can provide these services, if
needed, upon the CITY's written request. Any additional amounts paid to the
ENGINEER as a result of any material change to the Scope of the Project shall be
agreed upon in writing by both parties before the services are performed. These
additional services include the following:
• Negotiation of easements or property acquisition.
• FEMA floodplain modeling.
• CDC Floodplain Permitting for Trinity River Basin.
• Negotiation of Utility Relocations.
• S.U.E. services beyond defined scope of this amendment.
• Construction management and inspection services.
City of Fort Worth,Texas
Amendment#1
Page 5 of 6
BASIC FEE
A summary of the total project is as follows:
MNVBE
Provided
Current Authorization $ 166,910 29.87%
Previous City Authorizations 293,763 9.92%
Subtotal $ 460,673 39.79%
Original Contract Total Budget Approved $ 293,763
Summary for Amendment#1 by firm:
Percentage of
Amendment
The Rios Group (M/WBE) $ 46,850 28.07%
DFW Infrastructure, Inc. (MWBE) $ 3,000 1.80%
Dunaway Associates, L.P. 117,060 70.13%
Total $ 166,910 100.00%
Please review the enclosed information and call me if you have any questions or require
additional information regarding this amendment.
Sincerely,
DETr
SOCIATES, L.P.
D , P.E.
Project Manager
City of Fort Worth,Texas
Amendment#1
Page 6 of 6
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1 of l
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2017-209384
Dunaway Associates, LP
Fort Worth,TX United States Date Filed:
2 Name of governmental entity or state agency that Is a party to the contract for which the form Is 05/17/2017
being filed.
City of Fort Worth Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
02509
Amendment No. 1 to Design of paving and drainage improvements for a Roundabout at Precinct Line Rd and Randol Mill Rd.and
roadway widening for a new left turn lane along Randal Mill Rd.,
4 Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling 1 Intermediary
Galbreath,Tom Fort Worth,TX United States X
Wilde,Chris Fort Worth,TX United States X
Williamson,Jason Fort Worth,TX United States X
Eubanks, Ross Austin,TX United States X
5 Check only if there is NO Interested Party. D
6 AFF[JAYTIT I swear,or affirm,under ty of perjury,that the above disclosure is true and correct.
ay
Norma Idalia Zamarripa ^
Notary Public
l Tl�)• State of Texas
+,`=hJ4rb My Comm. Exp, 10-03-2018 �n
Notary ID 12586294-9
Signature o authorized agent of contrwft business entity
AFFIX NOTARY STAMP I SEAL ABOVE
Sworn to and subscribed before me,by the said Ca,A- this the _day of
20 to certify which,witness my hand and seal of office.
r b�
Signatur of f er administers g oath Printed name of of cer administerirfg oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883
Fop WORM City of Fort Worth
ACCEPTANCE OF PREVIOUS M/WBE COMMITMENT FORM
(for use with CHANGE ORDERS or AMENDMENTS greater than$50,000)
To be Completed by City Project Manager
Amendment(for Professional Services Agreement)
Project Name: City Project Number
100278
Randol Mill Rd Paving and Drainage Improvements
City Project Manager
Consultant: Wilma Smith, P.E.
Dunaway and Associates, L.P. City's M/WBE Project Goal: 5 %
Original Amount of Agreement: $293,763.00 Accepted mlvvbt uommitment: 10 %
Total of Previous Amendments: $0.00 Date of Last M/WBE Report: 7/25/2017
Amount for this Amendment: $166,910.00 Amendment#: 1
Revised Amount of Agreement: $460,673.00 Date: 8/2/2017
Language to be inserted in the M&C for this Agreement
Dunaway and Associates, L.P. agrees to maintain its initial M/WBE commitment of 10%that it made
on the original agreement and extend and maintain that same M/WBE commitment of 10%to this
first amendment. Therefore Dunaway and Associates, L.P. remains in compliance with the City's
M/WBE Ordinance and attests to its commitment by its signature on the Acceptance of Previous
M/WBE Commitment form executed by an authorized representative of its company.
To be Completed by the Representative of the Co u
Daniel Tremper, P.E. Associate, Project Manager e 2
Printed Signature Title uthorized ignature/D to
Dunaway and Associates, L.P.
Company Name Contact Name(if different)
550 Bailey Avenue, Suite 400 dtremperOdunaway-assoc.com
Address E-mail address
Fort Worth,Texas (817)335-1121 N/A
City/State/Zip Phone number Fax Number
12% as of 6/30/2017
M/WBE% Paid to Date Date
City Project Manager has reviewea the work associated with this Amendment,
considers it the same or similar to work in the original Agreement, and recommends that the
Consultant have the option to retain and confirm its existing M/WBE commitment.
Wilma Smith, P.E..
City Project Manager City Project Manager Signature Date
-bw_'WWs . umentation and 11WrU7W3WM
To be CompletedCompliance Staff
M/WBE Compliance Staff 1D# M/WBE Current% Level via Last Report Rec'd
M/WBE Signature Date
7/27/2017
Randol Mill Rd Task Order Contract #1 - Amendment#1 Justification
Proiect#01809
Original Contract (Project#01809—Total Fee$515,633,w/$177,835 Authorized for Study)
• An alignment study was performed by Dunaway for Randol Mill Rd and report
submitted to City with cost estimates for ultimate CIP option.
• A basic field survey was completed along entire route.
• $337,798 balance remaining.
Amendment#1 (Proiect#01809—Fee$136,358 Authorized w/Scope Change)
• During the next phase the City asked Dunaway re-scope the project and to investigate
targeted improvements to the existing Randol Mill Rd with a total cost to not exceed
$2.7 million.
• Fee included: PM time,targeted cost estimates for left-turn lane and a 3-way stop at
Precinct Line Rd, SUE services and a Geotechnical investigation for the alignment.
• $201,430 balance remaining.
Amendment#2 (Project#01809—Remaining Fee$201,430 Authorized w/Scope Change)
• Scope options were evaluated from the previous study, but City requested a
Roundabout be completed instead of a 3-way stop.
• Amendment#2 and remaining fee was re-scoped and used get through 60%design.
• Amendment#2 and Project#01809 was closed out by City and fee was reduced.
Proiect#100278
Task Order Contract#1 (Proiect#100278—Fee$293,763 approved)
• Task Order Contract#1 was setup to complete the current project scope and plans to
90%and 100% Design levels, Bid Phase and Construction Admin services.
Task Order Contract#1—Amendment#1 (Proiect#100278—Fee$166,500)
Proiect Management
• Additional PM time was spent to attend separate submittal review meetings, bi-
weekly project status meetings, and public meetings for the Roundabout and Left-
Turn Lane segments after plan sets were split up.
• Left-turn lane segment was setup as a separate Task Order Contract and additional
PM time was needed to get Task Order prepared with Halff and the Fain Group in
order to accelerate this part of the project to construction for summer 2017.
Page 113
7/27/2017
Final Design
• Additional time was needed to revise the plans and remove the Old Randol Mill Rd
intersection design from the Left-Turn Lane plan set, due to the City not being able to
secure the ROW parcel at this intersection.
• Additional design time was needed to split up the plan sets into Roundabout and Left-
Turn Lane segments and reorganize and trim the base files and clean up the sheets in
both sets.
• The original contract drainage study, scope and criteria were different and could not
be used again for Left-Turn Lane nor the Roundabout design.
• Culverts A& B were revised based on model results and Culvert A criteria was changed
to go ahead and replace with a new 36" RCP after CCN results showed a changed in
pipe type under Randol Mill Rd within the right of way.
• Culverts C and D were added at the Roundabout after 60% comments received from
Halff, and after original City PM instructions were to leave both culverts in place and
just clean them out.
• City TPW Drainage Staff changed criteria from 1-yr storm event in bar-ditches to be 2-
year at the Roundabout after the 60% review, causing re-design and re-grading at
Roundabout to provide more capacity.
• Revisions to 90%and 100%OPCC's from changes to plans.
• The original Amendment#2 design scope was to only extend existing culverts without
any detailed drainage studies, with the goal of not making it worse than existing
conditions, without using typical iSWM requirements.
• Supplemental drainage modeling and reports were requested by City for all Culverts
and the Roundabout. These were needed for the City's documentation and file.
• City Park's department added landscaping design and comments at the 90% level for
the Roundabout center island, and additional landscaping sheets are needed to
incorporate their comments into the 100% Roundabout plans now.
• City Water Department added approximately 550 LF of proposed 8-inch waterline to
the contract to replace an existing 2-inch waterline along Old Randol Mill Rd, and an
isolation valve and location map with one (1) proposed water plan sheet were added
to the Left-Turn Lane plans at a 100% level. We had to hold a special meeting with
Water Field Ops in order to hustle and get this last minute request into the 100%plans
and Task Order with the Fain Group.
• $14,802 of the Amendment#2 (#01809) design fee was cut out after design services
were already completed, but were not allowed to invoice the City.
SUE Services
• $12,600 of SUE fee was cut from Amendment #2 (#01809) and added to this
amendment for Final SUE sheets completed by the Rios Group during 90%design.
Page 213
7/27/2017
• The Roundabout was added after original study phase and the original Level B S.U.E.
efforts spent didn't cover the Roundabout limits north along Precinct Line Rd. This
additional Level B S.U.E. was needed to cover the Roundabout and major gas lines
that crossed the project limits.
• After the 60% review in October 2016, the City Water Department starting enforcing
Level A Test holes to be completed on all of their City owned water and sanitary sewer
lines,and this revised scope included adding 15 new Level A Test Holes to the project.
Workflow and LOE hours explanation for Proiect Manager and Project Engineer:
Project Management Tasks
1.1.1— Hours are equal for one-on-one task delegation from PM to Project Engineer.
1.1.2 — PM time used for QC review of completed design changes to removal plans and
drainage sheets. Separate Project Engineer time needed to provide peer QC
review of design before submitting to PM for review.
1.2.1—PM time used to attend public meetings and get exhibits finalized with CAD Tech.
1.2.2 — Project Engineer attended some status meetings at City with the PM to discuss
design, but did not attend all of the meetings.
1.2.3 — Project Engineer attended some status meetings at City with the PM to discuss
design, but did not attend all of the meetings.
Page 313
D NAWA
� y
Project Timeline
Date: August 2,2017 Dunaway No.: 2008279.005
Project Name: Randol Mill Road Subject_Timeline summary
Prepared By: Daniel Tremper, PE
NOTES PROJECT DATES
• Amendment#2 Executed-$201,430 2/16/15
(Rescoped Project with City Staff)
• Project design kick-off meeting 3/09/15
• 30%Submittal to City 6/05/15
• Task Order Contract submitted to City(1st version) 8/21/15
• Public Meeting held to get Citizen's feedback on project scope 11/09/15
(Meeting held to get feedback before releasing 30%comments)
• Received 30%City Comments(After public meeting feedback) 3/09/16
• Task Order Contract submitted to City(Final version) 4/05/16
• 60%Submittal(s)to City 6/10/16
(111t Round Submittal )—Not enough field survey or S.U.E.to
complete design to a 90%level at this time.
• Task Order Contract Executed-$293,763 7/15/16
(Fee needed to complete design to a 90%level)
• CCTV completed on Culvert B to locate missing headwall 10/05/16
• 2nd Round 60%Submittal—60% Plans to a 90%level per Todd 10/28/16
• Received 60%City Comments 12/28/16
• Met with City to discuss 60%comments and splitting up plans 1/04/17
• Supplemental drainage reports requested by Todd 1/04/17
• Split Project into 2 sets—Revised Project Schedule Jan 2017
(Began Amendment No. 1 per City instructions)
• Left-Tum Lane 90%Submittal to City 3/16/17
Corporate: 550 Bailey Avenue,Suite 400 Fort Worth,Texas 76107 r Tel:81 7.335.1 121 - Fax:817.335.7437 x dunawayassociates.com
Fort Worth Austin --' Midland - Prosper 3 San Antonio
August 2,2017
• Received 90% Left-Tum Lane City Comments—(5 weeks review) 4/25/17
• 100%Left-Turn Lane Submittal to City 5/18/17
• Roundabout 90%Submittal to City 6/08/17
• Left-Turn Lane 100%Submittal to City—Pre-Con Mtg.in field 6/08/17
• Waiting on final Roundabout 90%City Comments Anticipated July 2017
• Page 2
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 9/26/2017 - Ordinance Nos. 22922-09-2017 & 22923-09-
2017
DATE: Tuesday, September 26, 2017 REFERENCE NO.: **C-28398
LOG NAME: 20RANDOL MILL ROAD AMENDMENT 1
SUBJECT:
Authorize Execution of Amendment No. 1, in the Amount Up to $170,000.00, to the Engineering Services
Agreement with Dunaway and Associates, L.P., City Secretary No. 47997 for a Revised Contract Amount
of$463,763.00 and Adopt Appropriation Ordinances (2014 BOND PROGRAM) (COUNCIL DISTRICT 4)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of an Amendment No. 1, in an amount not to exceed of$170,000.00, to the
Engineering Services Agreement, City Secretary No. 47997, with Dunaway and Associates, L.P., for the
final design of Randol Mill Road from Stoneview Circle to east of Precinct Line Road including
construction management services for a revised contract amount of$463,763.00;
2. Adopt the attached Appropriation Ordinance increasing estimated receipts and appropriations in the
Transportation Impact Fee Capital Legacy Fund in the amount of$160,093.85 from available funds; and
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Transportation Impact Fee Capital Fund in the amount of$79,906.15 from available funds. (CPN 100278)
DISCUSSION:
The 2014 Bond Program provides funding for improvements along Randol Mill Road from Precinct Line
Road to Stoneview Circle. In addition, transportation impact fee revenue from Service Area M will be used
to partially fund the construction of the improvements. These improvements include a roundabout at
Precinct Line Road, reconstruction of the existing roadway to its ultimate 3-lane configuration between
Loop 820 and east of Old Randol Mill Road and design of such improvements.
On June 28, 2016, City Council approved Mayor and Council Communication (M&C) C-27806 authorizing
execution of an engineering services Agreement, City Secretary No. 47997, with Dunaway and Associates
to provide complete design plans for improvements to be delivered under the 2014 Bond Program. This
Amendment will provide for additional professional engineering and construction phase services
associated with scope changes as necessary to deliver the project in two construction phases. The
changes included splitting the design plans in two phases: 1) Left-turn lane near the school and 2)
Roundabout at Precinct Line Road. Additional work has to be performed as well for water/sewer utility
relocation, sub surface utility engineering and additional drainage design to update the drainage report.
Dunaway and Associates, L.P., proposes to perform these professional services in an amount not to
exceed $170,000.00. Staff considers this fee to be fair and reasonable for the scope of services to be
provided.
Logname: 20RANDOL MILL ROAD AMENDMENT 1 _ Page 1 of 2
M/WBE OFFICE - Dunaway and Associates, L.P. agrees to maintain its initial M/WBE commitment of 10
percent that it made on the original agreement and extend and maintain that same M/WBE commitment of
10 percent to this first amendment. Therefore Dunaway and Associates, L.P., remains in compliance with
the City's M/WBE Ordinance and attests to its commitment by its signature on the Acceptance of Previous
M/WBE Commitment form executed by an authorized representative of its company.
In order to complete the construction during the summer months and in an expedited manner, the Fain
Group was selected. A task order was executed to complete the work.
A portion of this project will include 2014 Bond Funds. Available resources within the General Fund will be
used to provide interim financing for these expenses until debt is issued. Once debt associated with this
project is sold, bond proceeds will reimburse the General Fund in accordance with the statement
expressing official intent to reimburse, that was adopted as part of the ordinance canvassing the bond
election (Ordinance No. 21241-05-2014) and subsequent actions taken by the Mayor and City Council.
This project is located in COUNCIL DISTRICT 4.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinances, funds will be available in the current capital budget as appropriated, of
the 2014 Bond Program Fund, the Transportation Impact Fee Capital Legacy Fund (39008) and the
Transportation Impact Fee Capital Fund (30108).
FUND IDENTIFIERS (FIDs):
TO
Fund' Department ccoun Project JProgram ctivity Budget Reference # moun
ID ID Year hartfieldv 2)
FROM
(Fund DepartmentAccoun Project Program ctivity Budget Reference # mount
ID l ID Year (Chartfield 2)
CERTIFICATIONS:
Submitted for City Manager's Office by: Jay Chapa (5804)
Originatinq Department Head: Douglas Wiersig (7801)
Additional Information Contact: Wilma Smith (8785)
ATTACHMENTS
1. 20RANDOL MILL ROAD AMENDMENT 1 30108 A017r.docx (Public)
2. 20RANDOL MILL ROAD AMENDMENT 1 39008 A017r.docx (Public)
3. FID Randol Mill 1.pdf (CFW Internal)
4. Form 1295 Randoll Mill.pdf (Public)
5. Map Randol Mill.pdf (Public)
6. MWBE Amendment 1 Randol Mill Rd -Dunaway and Associates.pdf (CFW Internal)
Logname: 20RANDOL MILL ROAD AMENDMENT I Page 2 of 2
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
C ;Lg 3�& 10f1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2017-209384
Dunaway Associates, LP
Fort Worth,TX United States Date Filed:
2 Name of governmental entity or state agency that Is a party tot the contract for which the forms 05/17/2017
being filed.
City of Fort Worth Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract
02509
Amendment No. 1 to Design of paving and drainage improvements for a Roundabout at Precinct Line Rd and Randol Mill Rd.and
roadway widening for a new left turn lane along Randol Mill Rd.,
4 Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling I Intermediary
Galbreath, Tom Fort Worth,TX United States X
Wilde,Chris Fort Worth,TX United States X
Williamson,Jason Fort Worth, TX United States X
Eubanks, Ross Austin,TX United States X
5 Check only if there is NO Interested Party. ❑
6 AFFI iT I swear,or affirm,under ty of perjury,that the above disclosure is true and correct.
„pro Norma Idalia Zamardpa
Notary Public
'®• State of Texas
J''FoitE*'e My Comm.Exp. 10-03-2018
Notary ID 12586294-9
Signature oYauthorized agent of contracft business entity
AFFIX NOTARY STAMP/SEAL ABOVE
Sworn to and subscribed before me,by the saidthis the day of 14Q(4
20 to certify which,witness my hand and seal of office.
'N. -
r
Signatur of r administers g oath Printed name of officer administeri oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883