HomeMy WebLinkAboutContract 49729 s
CITY SECRETARY
CONTRACT NO.
AGREEMENT FOR COMMUNITY BASED PROGRAM
CASA of Tarrant County,Inc.
FISCAL YEAR 2018
In consideration of the mutual covenants, promises and agreements contained herein, THIS
AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a
home rule municipal corporation of the State of Texas, ("City") acting by and through Valerie
R. Washington, its duly authorized Assistant City Manager, and CASA of Tarrant County,
Inc. a Texas non-profit corporation ("Contractor") acting by and through Don Binnicker, CEO,
its duly authorized representative.
RECITALS
WHEREAS, City has determined that Community-Based Programs are necessary to
support crime prevention in City during Fiscal Year 2018 to meet one or more of the Crime Control
and Prevention District("CCPD") goals, which are (1) to support efforts to reduce violent crime
and gang-related activities through enhanced enforcement activities and crime prevention
programs,(2)to support efforts to increase the safety of residents and to decrease crime throughout
Fort Worth neighborhoods, and (3) to support efforts to increase the safety of youth and reduce
juvenile crime through crime prevention and intervention programs; and
WHEREAS, Contractor has agreed to operate a Community-Based Program called
Supporting Foster Youth through Permanency and Collaborative Family Engagement, which will
support the police department's crime prevention efforts throughout the community; and
WHEREAS, City desires to enter into an agreement with Contractor to operate the
Supporting Foster Youth through Permanency and Collaborative Family Engagement Program and
WHEREAS, City, as consideration for the performance of Contractor, has appropriated
monies in the CCPD Budget in the amount of $40,000.00 ("Program Funds") to provide to
Contractor on a reimbursable basis for the operation of the Supporting Foster Youth through
Permanency and Collaborative Family Engagement Program subject to and in accordance with
this agreement;
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS SCS'
The Agreement documents shall include the following:
1. This Agreement between City and ContractorF�,
2. Exhibit A—Proposal Abstract and Narrative Q'!
3. Exhibit B—Budget %°P�° �'
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4. Exhibit C—Request for ReimbMemen±
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OFFICIAL RECORD
FY 2018 Community Based Program CITY SECRETARY P e 1 of 1
CASA of Tarrant County,Inc. ag
FT. WORTH,TX
5. Exhibit D—Program Activities Report
6. Exhibit E—Program Effectiveness Measurement Report
7. Exhibit F—Request for Budget Modification
Exhibits A through F, which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
DEFINITIONS
The term"City"shall include City, and its officers,agents, employees, and representatives.
The term "Contractor"shall include Contractor, and its officers, agents, employees,
representatives, servants, contractors, and subcontractors.
The term"Party" shall refer to either City or Contractor.
The term"Parties" shall refer to both City and Contractor.
AGREEMENT
1. Responsibilities of Contractor.
Contractor covenants and agrees to fully perform,or cause to be performed,with good faith
and due diligence,all work and services described in Exhibit"A"—Proposal Narrative. Contractor
shall be responsible for day-to-day administration of the Supporting Foster Youth through
Permanency and Collaborative Family Engagement program. Contractor agrees to expend the
Program Funds in accordance with the Budget as described in Exhibit `B". Program activities
shall be reported in accordance with Exhibit "D"- Program Activities Report and effectiveness
measures shall be reported in accordance with Exhibit "E"- Program Effectiveness Measures
Report.
2. Program Funds.
2.1 In no event shall the total distribution from City made to the Contractor during the Term
of this Agreement exceed $40,000.00 ("Program Funds").
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other
supporting documentation. Contractor shall deliver to City a written detailed Program Activities
Report and Program Effectiveness Measures Report as described in Section 4.2 below with each
RFR to support expenditure of Program Funds. Such reports shall be signed by the Contractor or
duly authorized officer of the Contractor. The RFR and monthly Program Activities Report shall
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CASA of Tarrant County,Inc. Page 2 of 13
be submitted to City no later than the 15th day following the end of the month. Submittal of a
monthly RFR and Program Activities Report is required even if services are not provided.
The monthly RFR, with an original signature by an authorized representative, must be submitted
to the Grants and Program Management Section of the Fort Worth Police Department,
ATTENTION: Contract Compliance Specialist,Financial Management Division,Bob Bolen
Public Safety Complex,505 W.Felix St.,Fort Worth,Texas,76115. Reimbursements will not
be made until after receipt of an acceptable and approved RFR and a monthly Program Activities
Report from the Contractor.Additionally,a quarterly Program Effectiveness Measurement Report
from Contractor is required as described in section 4.2 and must be approved prior to
reimbursements. Reimbursements shall be made within 30 days receipt of said documents.
2.3 Contractor is authorized to modify up to five (5) percent of any budgeted line-item in the
original approved budget without prior written permission from City. However, Contractor must
submit the Request for Budget Modification Form (Exhibit "F") to City, with the monthly RFR,
during the month the modification took place. The new modified budget cannot exceed the total
amount of Program Funds.
2.4 Any modifications of more than five (5)percent of any budgeted line-item in the original
approved budget must have prior written permission from City before the modifications are made.
The Budget Modification Form(Exhibit"F")must be submitted,and request must be approved by
City,before any money is moved to the line-item. Once the Budget Modification is approved,the
modified budget will take effect on the first day of the following month. The new modified budget
shall not exceed the total amount of Program Funds.
2.5 Any modifications to zero line-items in the original approved budget must have prior
written permission from City before the modifications are made. The Budget Modification Form
(Exhibit "F") must be completed and approved by City before money is transferred into the new
line-item. Once the Budget Modification is approved, the modified budget will take effect on the
first day of the following month. The new modified budget shall not exceed the total amount of
Program Funds.
2.6 Budget modification can only occur within the Direct and Indirect costs. Funds may not
be moved from a Direct line-item into an Indirect line-item,or vise versus. Modification of Direct
and Indirect approved budgets must follow the guidelines outlined in sections 2.3,2.4. and 2.5.
Budget adjustments shall be submitted to the Contract Compliance Specialist, Financial
Management Division, the Fort Worth Police Department at Bob Bolen Public Safety
Complex at 505 W.Felix St.,Fort Worth, Texas, 76115.
3. Term. This Agreement shall commence upon October 1, 2017 ("Effective Date"), and
shall end on September 30, 2018 ("End Date"). All of Contractor's expenditures under this
Agreement must be completed no later than September 30, 2018.
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4. Progaam Performance.
4.1 Contractor agrees to maintain full documentation supporting the performance of the work
and fulfillment of the objectives set forth in Exhibit"A."
4.2 Contractor agrees to provide a monthly Program Activities Report and quarterly Program
Effectiveness Measurement Report to document the performance of the work described in Exhibit
"D" and Exhibit "E," respectively. The Program Activities and Effectiveness Measures shall
document the program activity names, numbers of participants attending, details of the activities,
and a description of the goals achieved in support of the CCPD goals. Program Effectiveness
Measures shall be reported on a quarterly basis and included in the January, April, July, and
October RFR and Program Activities Report submittals. Additionally,the Program Effectiveness
Measurement Report must include descriptions of any realized successes. The monthly Program
Activities and quarterly Program Effectiveness Measurement Reports shall be submitted to City
no later than the 15th day after the end of each month.
4.3 Contractor agrees that the monthly Request for Reimbursement and Program Activities
Report and quarterly Program Effectiveness Measurement Report will be submitted to City no
later than the 151 day after the end of each month. Should Contractor not meet these requirements,
Contractor will be given an additional 15 days to submit the required reports to City. If,at the end
of this 15-day extension period, Contractor has not submitted the required reports, City will send
a non-compliance letter notifying Contractor's duly authorized representative of a possible
suspension of program funding.
4.4 A representative of the program shall attend quarterly meetings of the Crime Control and
Prevention District Board as requested.
5. Default and Termination.
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies
received from the CCPD, and not from any other monies of City. In the event that funds from the
CCPD are not received in whole or in part, City may, at its sole discretion, terminate this
Agreement and City shall not be liable for payment for any work or services performed by
Contractor under or in connection with this Agreement.
5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year for
any payments due hereunder, City will notify Contractor of such occurrence and this Agreement
shall terminate on the last day of the fiscal period for which appropriations were received without
penalty or expense to the City of any kind whatsoever,except as to the portions of payments herein
agreed upon for which funds have been appropriated.
5.3 The City may terminate this Agreement at any time and for any reason by providing the
other party with thirty(30)days' written notice of termination.
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5.4 Termination will be effected by delivering to Contractor written notice of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any
and all rights to monetary damages,including but not limited to actual,consequential,and punitive
damages, court costs and attorney's fees.
5.6 Within thirty(30)days following the date of termination of this Agreement,Contractor shall
return to City any property provided hereunder. City will have no responsibility or liability for
Contractor's expenditures or actions occurring after the effective date of termination of the
Agreement.
6. Equipment and Maintenance. All equipment purchased with Program Funds must meet
all eligibility requirements of City. Contractor shall maintain all equipment used in the
administration and execution of Supporting Foster Youth through Permanency and Collaborative
Family Engagement Program. Contractor shall maintain,replace,or repair any item of equipment
used in support of the Supporting Foster Youth through Permanency and Collaborative Family
Engagement program or for use under the terms of this Agreement that no longer functions or is
lost or stolen. The cost for maintenance, replacement or repair of any equipment used in support
of Supporting Foster Youth through Permanency and Collaborative Family Engagement program
and/or for use under the terms of this Agreement is the sole responsibility of Contractor.
Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use
any and all equipment purchased with Program Funds exclusively in support of the Supporting
Foster Youth through Permanency and Collaborative Family Engagement program. Within 10
days following the purchase of equipment, Contractor shall submit to City a detailed inventory of
all equipment purchased with Program Funds to the Grants and Program Management Section at
the address set forth in paragraph 2.2 above. The equipment inventory shall include an itemized
description of each piece of equipment,the date each piece of equipment was purchased,the cost
of purchase for each piece of equipment, and the location of each piece of equipment.
7. Administrative Requirements.
7.1
Contractor agrees to keep sufficient records to document its adherence to applicable local, state, and
federal regulations,along with documentation and records of all receipts and expenditures of Program
Funds. All records shall be retained for three (3) years following the termination or completion of
this Agreement. City or its representatives shall have the right to investigate, examine, and audit at
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any time any and all such records relating to operations of Contractor under this Agreement.
Contractor,its officers,members,agents,employees,and subcontractors,upon demand by City, shall
make such records readily available for investigation, examination, and audit. In the event of such
audit by City, a single audit of all Contractor's operations will be undertaken and may be conducted
either by City or an independent auditor of City's choice. Contractor shall submit a copy of any audit
performed by their independent auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as
soon as reasonably practical. Contractor shall have fifteen(15)days to provide City with a written
explanation and any supporting documentation regarding the practice or expenditure.If Contractor
fails to resolve or cure the questioned practice or expenditure,to the City's satisfaction,within the
fifteen(15)day period,City reserves the right to withhold further Program Funds under this and/or
future agreement(s)with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanction, penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are completed.
The closeout requirements shall include,but are not limited to: providing final Program Activities
Report and Program Effectiveness Measurement Reports, making final payments, and disposing
of Supporting Foster Youth through Permanency and Collaborative Family Engagement assets as
appropriate, if deemed required by the City in its sole discretion.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
work to be performed by Contractor under this Agreement and City shall have access at all
reasonable hours to offices and records of Contractor, its officers, members, agents, employees,
and subcontractors for the purpose of such monitoring.
Section 7 shall survive the expiration or termination of this Agreement.
8. Independent Contractor.
8.1 Contractor shall operate hereunder as an independent contractor and not as an officer,
agent,or servant or employee of City. Contractor shall have exclusive control of,and the exclusive
right to control, the details of the work and services performed hereunder, and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
members,agents,servants,employees,subcontractors,program participants,licensees,or invitees.
The doctrine of respondeat superior shall not apply as between City and Contractor, its officers,
members,agents,servants,employees,subcontractors,program participants,licensees,or invitees,
and nothing herein shall be construed as creating a partnership or joint enterprise between City and
Contractor.No federal,state,or local income tax,nor any payroll tax of any kind,shall be withheld
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or paid by City on behalf of Contractor.Contractor shall not be treated as an employee with respect
to the services performed pursuant to this Agreement for federal or state tax purposes. It is
expressly understood and agreed that officers, members, agents, employees, subcontractors,
licensees, or invitees of Contractor, and any program participants hereunder are not eligible for,
and shall not participate in any employer pension, health, or other fringe benefit plan provided by
City. It is expressly understood and agreed that City does not have the legal right to control the
details of the tasks performed hereunder by Contractor, its officers, members, agents, employees,
subcontractors,program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property belonging
to Contractor, its officers, members, agents, employees, subcontractors, program participants,
licensees or invitees,which may be lost, stolen, destroyed, or in any way damaged.
9. Liability and Indemnification.
CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANYAND ALL PROPERTY
LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO
ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, TO THE EXTENT CA USED BY THE NEGLIGENT ACT(S) OR OMISSION(S),
MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR,ITS OFFICERS,
AGENTS, SERVANTS OR EMPLOYEES.
CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS
OFFICERS,AGENTS, SERVANTS,AND EMPLOYEES HARMLESS AGAINST ANY AND
ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND,
INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS
(INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY
RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH)
THAT MAYRELATE TO,ARISE OUT OF, OR BE OCCASIONED BY(I) CONTRACTOR'S
BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II)
ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF
CONTRACTOR,ITS OFFICERS,AGENTS,ASSOCIATES,EMPLOYEES, CONTRACTORS
(OTHER THAN THE CIT19, OR SUBCONTRACTORS RELATED TO THE
PERFORMANCE OF THISAGREEMENT,EXCEPT THAT THE INDEMNITYPROVIDED
FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM
THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES,
OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT
NEGLIGENCE OFBOTH CONTRACTOR AND CITY,RESPONSIBILITY,IFANY,SHALL
BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE
STATE OF TEXAS. NOTHING HEREINSHALL BE CONSTRUED ASA WAIVER OF THE
CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF
TEXAS.
Contractor shall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City in substantially the same form as above.
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This section shall survive the expiration or termination of this Agreement.
10. Non-Assignment. No assignment or delegation of duties under this Agreement by
Contractor shall be effective without City's prior written approval.
11. Prohibition Against Interest.
11.1 No member, officer, or employee of City, or its designees or agents; no member of the
governing body of the locality in which the Supporting Foster Youth through Permanency and
Collaborative Family Engagement program is situated;and no other public official of such locality
or localities who exercises any functions or responsibilities with respect to Supporting Foster
Youth through Permanency and Collaborative Family Engagement program during his tenure or
for one year thereafter, shall have any interest,direct or indirect, in any contract or subcontract,or
the proceeds thereof, for work to be performed hereunder. Contractor shall incorporate, or cause
to be incorporated, like language prohibiting such interest, in all contracts and subcontracts
hereunder.
11.2 No officer, employee,member, or program participant of Contractor shall have a financial
interest,direct or indirect, in this Agreement or the monies transferred hereunder,or be financially
interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or
services purchased with any funds transferred hereunder, except on behalf of Contractor, as an
officer, employee, member, or program participant. Any willful violation of this paragraph with
the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this
Agreement voidable by City of Fort Worth.
12. Nondiscrimination.
12.1 In accordance with the federal, state, and local laws and ordinances, Contractor
covenants that neither it nor any of its officers,members,agents,employees,program participants,
or subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
or privileges of their employment,discriminate against persons because of their age,except on the
basis of a bona fide occupational qualification,retirement plan,statutory requirement,or statutory
or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because of
age, race,color,religion, sex, disability, national origin, or sexual orientation, nor will Contractor
permit its officers,members,agents,employees,subcontractors,or program participants to engage
in such discrimination.
IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-
DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL
REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN
INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO
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INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM
SUCH CLAIM.
This section shall survive the expiration or termination of this Agreement.
13. Compliance.
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to
any such violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors or program participants,then Contractor shall immediately desist from and correct
such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under
the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to
any such violations on the part of Contractor or any of its officers, members, agents, employees,
program participants or subcontractors,then Contractor shall immediately desist from and correct
such violation.
14. Governmental Powers. It is understood that by execution of this Agreement, the City does
not waive or surrender any of it governmental powers.
15. Waiver of Immunity. If Contractor is a charitable or nonprofit organization and has or
claims an immunity or exemption (statutory or otherwise) from and against liability for damages
or injury, including death,to persons or property; Contractor hereby expressly waives its rights to
plead defensively such immunity or exemption as against City. This section shall not be construed
to affect a governmental entity's immunities under constitutional, statutory or common law.
16. Insurance Requirement.
16.1 Coverages and Limits. Contractor shall provide the City with certificate(s) of insurance
documenting policies of the following minimum coverage limits that are to be in effect prior to
commencement of any work pursuant to this Agreement:
(a) Commercial General Liability (CGL): $1,000,000 per occurrence, with a $2,000,000.00
annual aggregate limit, in a form that is acceptable to the City's Risk Manager.
(b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split
limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000
Bodily Injury per accident and $100,000 Property Damage.
(d) Any other insurance the City may reasonably require to protect the interest of the City.
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16.2 Contractor's insurer(s)must be authorized to do business in the State of Texas for the lines
of insurance coverage provided and be currently rated in terms of financial strength and solvency
to the satisfaction of the City's Risk Manager. All insurers must have a minimum rating of A-VII
in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management. If the rating is below that required, written
approval of Risk Management is required.
16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in
favor of the City. Each insurance policy required by this Agreement, except for policies of
worker's compensation or accident/medical insurance shall list the City as an additional
insured. City shall have the right to revise insurance coverage requirements under this Agreement.
16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from and
against any and all Worker's Compensation claims arising from the work and services provided
under this Agreement.
16.5 The commercial general liability policy shall name the City as an additional insured thereon,
as its interests may appear.
16.6 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage
shall be provided to the City. Ten(10)days'notice shall be acceptable in the event of non-payment
of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort
Worth, Texas 76102,with copies to the City Attorney at the same address.
16.7 Any failure on the part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirement.
16.8 Certificates of Insurance evidencing that the Contractor has obtained all required insurance
shall be delivered to the City prior to Contractor proceeding with any work pursuant to this
Agreement.
17. Miscellaneous Provisions.
17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal or
state agency,board,'or commission having jurisdiction over the subject matter thereof,such invalidity
shall not affect other provisions which can be given effect without the invalid provision.
17.2 City's failure to insist upon the performance of any term or provision of this Agreement or
to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
extent of City's right to assert or rely upon any such term or right on any future occasion.
17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance,attempted performance or non-performance of this Agreement,venue for said action
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shall lie in state courts located in Tarrant County, Texas or the United States District Court for the
Northern District of Texas, Fort Worth Division.
17.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken,to enter into this Agreement
and to perform the responsibilities herein required.
17.5 This written instrument and Exhibits A through F constitute the entire agreement between
the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous,oral or written agreement which purports to vary from the terms hereof shall be
void.
17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each Party.
17.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations,maintenance or administration of any sectarian or religious facility or activity,nor shall
said performance rendered or funds received be utilized so as to benefit,directly or indirectly, any
such sectarian or religious facility or activity.
17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and
that the normal rules of construction to the effect that any ambiguities are to be resolved against
the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
17.9 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
17.10 The provisions and conditions of this Agreement are solely for the benefit of City and
Contractor and are not intended to create any rights, contractual or otherwise, to any other person
or entity.
17.11 Contractor certifies that it has obtained a 501(c)(3) Certificate from the Internal Revenue
Service. Contractor shall notify City in writing of any changes to its 501(c)(3)tax-exempt status
during the term of this Agreement.
18. Notice.
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand-delivery or via
U.S.Postal Service certified mail,postage prepaid,to the address of the other party shown below:
CITY: Valerie R. Washington,Assistant City Manager
City Manager's Office
City of Fort Worth
200 Texas Street
Fort Worth,TX 76102
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Copies To: Financial Management Division
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth,TX 76115
City Attorney's Office
Attn: Police Contracts
200 Texas Street
Fort Worth,TX 76102
CONTRACTOR: Catelyn Devlin
Grants Manager
101 Summit Ave., Suite 505
Fort Worth,TX 76102
19. IMMIGRATION NATIONALITY ACT.
City actively supports the Immigration&Nationality Act(INA)which includes provisions
addressing employment eligibility, employment verification, and nondiscrimination. Contractor
shall verify the identity and employment eligibility of all employees who perform work under this
Agreement. Contractor shall complete the Employment Eligibility Verification Form (I-9),
maintain photocopies of all supporting employment eligibility and identity documentation for all
employees, and upon request,provide City with copies of all 1-9 forms and supporting eligibility
documentation for each employee who performs work under this Agreement. Contractor shall
establish appropriate procedures and controls so that no services will be performed by any
employee who is not legally eligible to perform such services. Contractor shall provide City with
a certification letter that it has complied with the verification requirements required by this
Agreement. Contractor shall indemnify City from any penalties or liabilities due to violations of
this provision. City shall have the right to immediately terminate this Agreement for violations of
this provision by Contractor.
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[SIGNATURE PAGE FOLLOWS]
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IN WITNESS WHEREOF,the parties hereto have executed this agree ent in multiples in Fort
Worth, Tarrant County, Texas, to be effective this day of ,20 / 7•'
APPROVED AND AGREED FOR
CITY OF FORT WORTH APPROVED AND AGREED FOR
CASA of Tarrant County,I
Valerie R. Washington
Assistant City Manager Dori 16innicker
Chief Executive Officer
Date:
Date:
APPROVED AS TO FORM AND
APPROVAL RECOMMENDED LEGALITY FOR CASA of Tarrant
County,Inc.
Joel F. Fitzgerald
Chief of Police
CASA of Tarrant County, Inc.
Date:
Date:
APPROVED AS TO FORM AND
LEGALITY FOR CITY OF FORT
WORTH
ATTEST
JS.A e I,M, T)' .
Assistant City Attorney
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Date: 1—Z-6-vi City Secretary F d R T
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FY 2018 Community Based Program CRET
CASA of Tarrant County,Inc. SECRETARY Page 13 of 13
TH, TX
Exhibit A
Proposal Abstract and Narrative
PROGRAM ABSTRACT
Provide a short description of your program to be funded. Please summarize the problem and what
your program will do to address it.(Roughly 2 paragraphs in length on a separate page)
CASA of Tarrant County is a volunteer-based program advocating for the safety,permanency,and healing
of abused and neglected children. CASA recruits, trains, and supervises community members to become
volunteer advocates for children during their time in foster care. By forming a relationship with the child
and the supportive adults in the child's life,the CASA volunteer learns about the child's unique needs and
strengths. They help the child obtain therapeutic services the child needs to heal from their abuse while
engaging and empowering the child's social support system.Over the course of a twelve-month court case,
the CASA volunteer assesses if it would be in the child's best interest to return home to their family, be
placed with a relative, or be made available for adoption. The CASA then provides the judge with a
recommendation regarding what kind of permanent home would be in the child's best interests.They are
one of the most consistent sources of support and stability for the child during their difficult and uncertain
time in care,and they advocate that all decisions are made to meet the needs of the whole child.
As Tarrant County's experts on finding permanency for foster youth 2, CASA of Tarrant County is
utilizing a new, evidence-based intervention Collaborative Family Engagement, designed to increase and
strengthen a child's social capital, creating a large network of lifelong support for the child while
maintaining existing family relationships and community connections. North Texas had the highest
number of children aging out of foster care in 2016, meaning these children leave foster care when they
become adults without having found a permanent family. Youth who age out of foster care are incredibly
at-risk for future criminal activity: in fact, 50%of youth who age out of foster care are incarcerated by age
23. By helping foster children find sustainable permanency as quickly as possible with a proven
intervention, CASA reduces foster children's risk of aging out of foster care when they become adults,
helping to prevent their involvement in the criminal justice system.The Collaborative Family Engagement
Intervention requires more time and effort than Child Protective Services or foster care agencies have the
capacity to give. Between reviewing years of case files, searching for contact information, interviewing
collateral adults, working with the child to create visual aids to identify family and social support(while
engaging the child's literacy skills), contacting and following up with social supports, facilitating family
meetings, and utilizing written and verbal tools to help families feel empowered and decreased family
stigma that causes resistance to working with child welfare, Collaborative Family Engagement requires a
high degree of intentionality and capacity. With only one or two cases of children at a time (compared to
23 cases for child welfare workers),our passionate volunteers have the time and zeal needed to find family
for these children, leading to better permanency outcomes and a prevention in future criminal activity. Due
to various legal circumstances, some Fort Worth children may still age out of foster care. However, if
CASA can help build a network of lifelong relationships for children aging out of care, those children are
that much more supported and equipped for adulthood and, as research shows, less likely to commit
crimes, especially more violent or extensive crimes. CASA of Tarrant County respectfully requests a grant
of$40,000 to cover the Casework Supervisor position who will supervise and manage a team of volunteers
to serve 45 children in fiscal year 2018. CASA already is seeing the impact of the Collaborative Family
Engagement program in a small pilot project of 27 children: because of Collaborative Family
Engagement, Tarrant County children who were destined to age out of foster care are now leaving foster
care, moving in with an engaged family, and are surrounded by a larger and empowered support system.
By ensuring the child finds permanency as efficiently as possible through Collaborative Family
Engagement, CASA changes the child's entire life trajectory, helping them avoid being both the victim
and later perpetrator of future pain and instability. With help from the City of Fort Worth,CASA can bring
this serve to Fort Worth's most vulnerable population: its abused and neglected children.
RFP No. 17-0237,FY2018 Community Based Programs
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PROPOSAL NARRATIVE:
Provide a 4-5 page description of your program to be funded. Li this narrative,please respond to
each of the following questions:
1) In one sentence,describe the purpose of your proposed program.
By using the evidence-based Collaborative Family Engagement intervention, CASA and its court-
appointed special advocates are finding sustainable and supportive permanency for Fort Worth's abused
and neglected children, reducing the number of children who age out of foster care, and preventing future
foster youth criminal activity.
2) Who will the program benefit? How many people? What age group?
CASA of Tarrant County serves approximately 900 abused and neglected children every year,
approximately 57% of whom are from Fort Worth zip codes. The agency serves abused and neglected
children from all race and ethnic groups, socioeconomic classes, and geographic areas of Tarrant County.
Children served range in age from birth to age 21 with a typical gender ratio of 49% female and 51%
males. 52% of children served are ages birth to 5, 30%are ages 6 to 12, 16% are ages 13-17, and 2%are
between ages 18 and 21. In 2017, CASA of Tarrant County will provide 540 abused and neglected Fort
Worth children with the Collaborative Family Engagement intervention October 15', 2017 through
September 30th,2018,45 of whom will be served with CCPD funding.
3) What geographic area will it serve? Please describe if it will be city wide,.a specific council district, or a
specific zip code?Please include geographic boundaries and a map.
No part of Fort Worth is untouched by child abuse and neglect,and in 2016,child abuse occurred in every
single district in Fort Worth. CASA of Tarrant County receives automatic court-appointments to child
abuse cases in the 2315, 233`d, 322"d, 323rd, 324th, 325`', and 360`' district courts. Child Protective
Services' (CPS)legal department organizes child abuse cases by zip code.The child's place of residence is
tracked by the zip code written on the CPS removal affidavit submitted to the court. In 2016, 709 abused
and neglected children were removed from their homes in Tarrant County, 402 of whom (57%)
were from Fort Worth zip codes. Funding from CCPD will go towards serving children removed from
Fort Worth zip codes, as tracked in court affidavits. See attachment B for a map of the geographic
boundaries.
4) Describe in detail the problem that your program addresses.
In 2016,Tarrant County had the second highest number of confirmed child abuse cases in the state
with a total of 5,162 children, 709 of whom were removed from their homes and placed into foster care.
While Harris County ranks 15`in the number of confirmed cases, at 5,812,Houston has 2.3 times the child
population of Tarrant County(1,214,213 million in Harris County v. 528,535 in Tarrant). When
compared to the overall child population,Tarrant County had the highest child abuse per capita rate of all
urban areas in Texas at approximately 9.7 abused children for every 1,000 children,compared to a
rate of 6.6 children in Dallas County,4.56 in Collin County,and 3.78 in Denton county5.The
Children's Defense Fund ranks poverty as the single best predictor of child abuse and neglect,and in
2016 one in every four Tarrant County children lived in poverty6". Of all children in the foster care
system,children who age out of foster care,or who turn 18 without having found a permanent family,
have a profound risk of remaining in poverty and participating in criminal activity.Several longitudinal
studies have found that nearly half of all youth who age out of foster care are incarcerated by the time
they are 23 years old18. Out of the 11 different geographical regions Child Protective Services uses to
track child abuse rates,Region 3(including Tarrant County)had the highest number of children
RFP No. 17-0237,FY2018 Community Based Programs
Page 5 of 26
aging out of foster care in all of Texas: of the 1,250 children who aged out of care in Texas in 2016,267
were from Region 35.
Such pain and instability in childhood often has significant impacts on a child's development and their
physical and behavioral health,putting them on the trajectory to painful outcomes affecting their lives
and their communities. Countless research shows that adverse childhood experiences like abuse and
neglect are strongly associated with poor medical and mental health for adolescents and adults,poor
educational performance,higher incarceration rates,teenage pregnancy,homelessness,substance abuse,
poor workforce performance,and increased chances of repeating the same cycle in future
generations3'4'9'1 .The stress and loneliness from foster care damages their physical health too:the
American Academy of Pediatrics$found foster children experience the worst physical and mental health
outcomes of all children,having the highest mortality rate and an overall life expectancy of just 60 years.
The longer children remain in care,the more likely they are to face these outcomes.On average,children
spend close to two years in foster care before they find a permanent home,and a stable,committed
family typically only comes after the child has experienced three different placements in various foster
homes,group homes,or residential treatment centerss.Tarrant County youth who age out of care spend
an average of 4 years in care without a permanent family and experienced an average of 6 different
placements'.Due to the stress of changing schools and losing social capital through missed friends,
teachers, neighbors,and family members, children tend to fall 4-6 months behind academically each time
they move to a different foster home".Living in foster care with no plan for permanency and
experiencing such chaos during a crucial time of their child and adolescent development makes them
more likely to drop out of school,experience homelessness,and end up in jail 12.Research shows that,
while being in foster care does not increase a child's adult criminality,aging out of foster care does,
especially for male youth19.Youth with a history of multiple placements,who lack closeness to family
and caregivers,who do not have solid permanency options,and who are not living with a family are
among the most serious criminal offenders20. Poor behavioral health,coupled with poverty,creates
desperate situations for older youth without the support and stability of a committed family.Youth who
age out of foster care without a permanent home carry the uncertainty,trauma,and despair with them into
adulthood,often manifesting in violence, including becoming perpetrators of domestic violence or child
abuse themselves12.
These poor outcomes for our community's children not only cost them personally but cost the community
as a whole. Between criminal justice costs,medical and mental health care, lower academic achievement,
and lost work productivity,child abuse and neglect costs the U.S.$124 billion every year13.For children
who do not find permanency alone,the cost to communities is$300,000 for each child over his/her
lifetime in criminal proceedings, incarceration,and social welfare12'
By intervening now in a child's life,before the child drops out of high school or ends up in jail,CASA of
Tarrant County can prevent these tragic outcomes from affecting our children and our community.
Federal guidelines for preventing youth from aging out focus on finding and engaging family member and
other committed adults to create a lifetime network of relationships the youth can rely on as navigate
adulthood 21. Through finding sustainable permanency for children efficiently as possible, CASA of
Tarrant County can reduce the number of children aging out of foster care. CASA of Tarrant County and
its court-appointed special advocates have been working and advocating for the best interests of Fort
Worth foster children since its beginning in 1983.Now the agency is bringing 2151 century science to Fort
Worth to bring stability and permanency to foster children. Beginning in 2017, CASA of Tarrant County
has used Collaborative Family Engagement, an evidence-based intervention model to find family and
connections for foster youth. Collaborative Family Engagement (CFE) is designed to increase and
strengthen a child's social capital, creating a large network of lifelong support for the child while
maintaining existing family relationships and community connections. Through CFE, family members
and other important adults are engaged early on during the child's time in foster care. This early
RFP No. 17-0237,FY2018 Community Based Programs
Page 6 of 26
engagement, coupled with strategic measures to empower the family to commit to the child with specific
responsibilities, increases the child's social connections during a time when they are most needed and
when they are often lost due to the child being removed from their home. Strategic family engagement
like CFE is associated with more family involvement in emotional and legal permanency decisions 22'23
more placements with relatives (and fewer placements in foster homes and other community resources?),
a reduction in the amount of time a child spends in foster car25 26,fewer children aging out of care and less
recidivism 24.26 and a reduction in the number of children in foster care 76. Ultimately CFE leads to an
increase in the number of supportive adults committed to the child's success, equipping the child with
emotional and social support to carry them through their time in foster care and beyond 21,24.26 Family
engagement can also help prevent child abuse from recurring, effectively breaking the cycle of child
abuse and neglect"•zs
Due to the capacity of the CASA volunteer model,CASA is uniquely qualified to bring the Collaborative
Family Engagement intervention to Fort Worth.Collaborative Family Engagement is a comprehensive
approach requiring more time and resources than other child welfare providers have to give,and studies
show child welfare advocates like CASA volunteers are the best group to spearhead a life-changing
family engagement approach to make real change happen in the lives of abused and neglected children27.
CPS caseworkers face daunting workloads and high turnover,having twice the amount of cases as
recommended by federal agencies28'5. With only one case,CASA volunteers are typically able to see their
children and other stakeholders more often than other child welfare personnel.They have the time to
engage with parents,teachers, relatives,and other social capital,review case files to look for former
relationships, look up contact information and make contact with long-lost friends and family,schedule
and attend family meetings,follow-up to help family members feel empowered and that they have an
important role to play in the child's life.Overall,this collaborative approach also helps Child Protective
Services: CASA volunteers do the crucial leg work of reaching and following up with family members
that CPS does not have the time or capacity to complete.By design,CFE also helps reduce the burden on
CPS,helping bridge the gap in services and provide a more balanced distribution of work for the child
welfare community.
This high-level work to engage families can lead to permanency and the prevention of criminal activity.
Not only will CASA of Tarrant County prevent crime by reducing the number of children aging out of
foster care (and reducing the number of high-risk youth), but CASA will also prevent crime through
increasing social capital for the child and child's family. Child welfare research on social capital shows
that that a family's increased social capital is associated with a reduction in child abuse, domestic
violence, and neglect17'29, an improvement in child behaviors16, a reduction in crime30 and a reduced risk
in developing common mental disorders'". CASA will use CFE to prevent Fort Worth foster children
from aging out of foster care and experiencing catastrophic health and legal outcomes. Ultimately, by
helping children find permanency through Collaborative Family Engagement, CASA is preventing crime
in Fort Worth by reducing the time children spend in foster care and the number of children who age out
of foster care.
5) Describe what your program does to 1) support efforts to reduce violent crime and gang-related activities
through enhanced enforcement activities and crime prevention programs,2)support efforts to increase the
safety of residents and to decrease crime throughout Fort Worth neighborhoods; and 3) support efforts to
increase the safety of youth and reduce juvenile crime through crime prevention and intervention
programs. 4)address a literacy element as required by the CCPD Board.
a. Support effort to reduce violent crime and gang-related activities through enhanced
enforcement activities and crime prevention programs — By increasing a foster child's social
capital and permanency through family engagement, CASA of Tarrant County reduces a child's
chances of aging out of foster care and thus reduces their chances of becoming more at-risk for
RFP No. 17-0237,FY2018 Community Based Programs
Page 7 of 26
violent crime and gang-related activities.
b. Support efforts to increase the safety of residents and to decrease crime throughout Fort Worth
neighborhoods; - Reducing the number of children who age out of foster care simultaneously
reduces the number of children at an increased risk of criminal activity. Social capital reduces rates of
domestic violence and child abuse's 25,29
c. Support efforts to increase the safety of youth and reduce juvenile crime through crime
prevention and intervention programs. Family engagement strategies increase child safety and
reduce the number of children re-entering in foster care, and improved social capital helps prevent
children from becoming abusive or neglectful as they become adults 21, i'• 29. Further, by finding
preventing youth from aging out and increasing the number of supportive adults for a child with the
CFE intervention,CASA prevents a child from becoming a juvenile offender.
d. Address a literacy element as required by the CCPD Board. See question six below.
6) Does your program address the CCPD priority/special emphasis of the prevention or intervention of youth
violence and/or family violence or incorporate literacy instruction or skills for children ages0-9?Describe
how your program addresses this priority?
Yes. The CFE intervention requires CASA volunteers to explore a child's family and social support system
to find people to be a part of the child's lifetime support network. Tools like Mobility Mapping,EcoMaps,
and Genograms require the child to create family trees on pen and paper, utilizing the child's reading,
writing, listening, speaking, and viewing skills as they create a visual aid of people willing to support the
social and emotional well-being of the child and his/her family members. Family members are also
engaged in literacy as each CFE meeting requires family members to write out action plans and family
goals. These tools are used with all children served through this grant ages 0 to 21, and over 70% of
children CASA serves are ages 0-9.
7) How will you measure the effectiveness of the program? You must include specific performance
measures within the Activities and Outcomes Summary and describe evaluation tools and the method of
data collection that you will use. if awarded funding, these performance measures will be included as an
exhibit in the contract, and you will be required to report progress towards these measures, which will be
reported to the CCPD Board.
CASA has a long history of partnering with local, state, and federal government agencies as a grant
recipient, including meeting reporting requirements. CASA measures the effectiveness of its program in
multiple ways, primarily utilizing its online database system capable of running reports and tracking child
outcomes and staff/volunteer outputs. CASA undergoes internal and external audits, and data is collected
and evaluated on a monthly basis. See the Activities and Outcomes Summary for more information.
8) What makes this program unique from any other crime prevention program in Fort Worth?
CASA's CFE program is unique from any other crime prevention program in Fort Worth due to the
sustainable and systemic change it brings not just to the child's life but to the entire family. Federal Judge
Janis Jack stated in December 2015 that a child's CASA volunteer is "usually the only person who really
knows the child," and requested that all children be given a CASA volunteer 4. Research shows advocacy
groups like CASA are the most effective in engaging family members'`. CASA is the only agency in Fort
Worth to receive automatic court-appointments to child abuse cases. CASA has holistic access to the child
and all individuals in a child's life. For example, a school group may primarily have access to the child,
the child's teachers, and foster parents, but CASA has direct communication with all individuals in the
child's life, including all family members, attorneys, counselors, and medical professionals. By ensuring
the child finds permanency as efficiently as possible through Collaborative Family Engagement, CASA
changes the child's entire life trajectory, helping them avoid being both the victim and later perpetrator of
future pain and instability.
RFP No. 17-0237,FY2018 Community Based Programs
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9) Is the program already in operation? If so, how long have you operated the program? What resources are
currently used to operate the program? Why are CCPD funds necessary at this time?
In 2017, CASA started implementing CFE for a small sample of 27 children (approximately 15 child
abuse cases) in Tarrant County. This was done as a research project with the Child and Family Research
Partnership at the University of Texas at Austin Lyndon B. Johnson School of Public Affairs and in
collaboration with Child Protective Services, foster care agencies, Texas CASA, the Texas Legislature,
and Mexican Consulates in Texas. CFE is a bold new venture for CASA programs across the state, and
CASA of Tarrant County is the first urban CASA program to implement it. Tarrant County is the largest
program to participate in this pilot,and with support from CCPD,Fort Worth will be the first major city in
Texas to implement this evidence-based model on a city-wide scale. Through this research project,CASA
has already started partnering with Fort Worth CPS offices and foster care agencies in Fort Worth for the
pilot research project implementing CFE. Not only are these collaborations with Fort Worth already
established, but each Fort Worth partner is already familiar with the intervention CASA will be using in
2017-2018, leading to smoother implementation and coordination of services for Fort Worth children.
CASA is currently utilizing current staff to operate the program, but CCPD funds are necessary because
using this intervention model requires more time and effort from volunteer advocates and Casework
Supervisors. CFE requires more communication and follow-up work with CPS, the child, and the child's
social support system. To execute CFE effectively, CASA would need to lower the caseloads of current
staff from 30 to 25. CASA started with 15 cases for the pilot project, and in the five months it was so
successful that CASA would like to implement it city wide. Fort Worth could be the first city, we need
your funding to bring this model to all Fort Worth cases.
10) Is this a new program? If so, what other funds have you applied for?Also,please describe the sequence of
steps needed to implement your program and the timeframe in which this will occur.
Collaborative Family Engagement is a new program for CASA of Tarrant County. CASA is scheduled to
receive funding from the Lowe Foundation, Amon G. Carter Star-Telegram Employee's Fund, and others
in 2017-2018 to support the Collaborative Family Engagement program. Due to the high number of
removals in the city of Fort Worth, more funding is needed to bring CFE to every child in Fort Worth. If
CASA receives CCPD funding, we can bring the CFE intervention to all Fort Worth cases. From October
to December 2017, funding will go to train all CCPD volunteers in the CFE intervention. After they have
received training, they will provide the CFE intervention to all cases assigned to them through September
2018. Their Casework Supervisor will provide the guidance, supervision, and accountability to implement
the CFE intervention, and multiple levels of staff will gather and assess data for effectiveness. CASA
plans on continuing the CFE program past September 2018 due to the effectiveness we have already seen
with the pilot project.See the leverage form for more information.
Implementation of CFE starts with training staff and volunteers in the intervention. All CASA staff have
already been trained, new volunteers are currently learning about the model as part of their pre-service
training, and all existing volunteers are scheduled to complete CFE training by January 2018. After
training, CFE can be introduced at any point in the child's case. Ideally CFE is introduced within 48 hours
of a child being removed from their home, but for children who are already removed, CFE is introduced
within 48 hours of the volunteer being assigned the case.The operational steps of CFE include:
• Identify and contact relatives and community members by investing time in reviewing all CPS case
files,conducting interviews with individuals already involved in the child's life,and researching additional
connections. Specific CFE tools include Seneca Search (a search engine that generates contact information
based on historical data) EcoMap (a visual representation of the child's social support system), and
Mobility Mapping (a historical, visual representation of the child's social support system). All tools
require interviews with the child, the child's family and/or friends, and reviewing the child's case file.
RFP No. 17-0237,FY2018 Community Based Programs
Page 9 of 26
These tools are designed to help the child and family feel more comfortable disclosing possible sources of
social capital and helping the family feel that they are an engaged and crucial piece to the child's
permanency plan.Follow-up is required for family contacts to help insure engagement.
• Involve family and community members within 48 hours of a child being removed from their home.
Involving family earlier during the child's time in foster care helps increase the likelihood of reunification
or family placement and decrease the child's length in care. This is done specifically through Team and
Blended Perspective Meetings where the family's needs assessment and division of responsibilities are
completed. This step alone is associated with a significant increase in the child being placed with relatives
and leaving foster care faster37
• Empower family and community members to be a committed part of a foster child's life by
equipping them to lead the child's permanency planning, giving family and community members
responsibilities over the child's case, ensuring family members outnumber child welfare staff and
volunteers during meetings about the child,and connecting family and community members to community
resources they may need to commit to the child. These approaches help family members feel more
empowered to contribute to the process during a very emotional and difficult time in their lives. Due to
embarrassment and shame many families feel about being involved with CPS, family members may be
hesitant to reach out to one another and ask for help or cooperate with CPS. Due to its unbiased nature and
less stigmatized-role, CASA is a stakeholder who can connect and empower the family more easily.
Families involved with child welfare may have intense family dynamics that may make them resistant to
working with each other and CPS, often related to poverty or generational child abuse and neglect.
Intentional effort to engage and empower the family is crucial, and such intentional effort requires intense
follow-up work are required to create real permanency for the child. Among all other child welfare
workers, only CASA volunteers have the capacity to provide that level of work since they only have one
case assigned to them at a time. CFE tools used during these meetings help create structured tasks needed
to accomplish the often-difficult task of finding family members.
CASA's role specifically in these meetings is to do the time-intensive follow-up work needed to find
family and supportive adults for every child.Working collaboratively with CPS,CASA volunteers take
the crucial follow-up tasks children need while CPS workers focus on safety and legal aspects of each
case. Every service plan is individualized for each child,and CASA advocates will provide the time-
intensive follow-up work to make change happen for these children.Whether it is spending hours
combing through case files,driving birth parents to family visitation,or helping an older youth apply for
jobs,CASA advocates are there to provide the crucial follow-up piece for all the time-consuming but
critical pieces a child needs to find a permanent family solution.Family-led meetings include
• Team Meetings(within seven days of the child being removed from care; includes creation of needs
assessment,division of responsibilities,and scheduling of first family meeting),
• Blended Perspectives Meeting—Within 45 days of removal. Parties present include family,friends,CPS,
CASA,and foster care(as applicable).CFE tasks include development of family service plan and use
CFE tools designed to reduce stigma the family may feel identify connections.
• Decision Making Meeting—Within 60-180 days after removal. Parties present include family,friends,
CPS, CASA,and foster care(as applicable).CFE tasks includes development and execution of plan of
support for connections to assist the family with completing the service plan.
• Lifetime Network Meeting—Within 180 days after removal.Parties present include family, friends,CPS,
CASA,and foster care(as applicable). CFE tasks includes commitment to a lifetime of support for the
children and family and ensuring that support is sustainable.
CASA has conducted training in December 2016,February 2017,March 2017,and May 2017 to teach
Child Protective Services,foster care agencies,and CASA staff and volunteers about Collaborative
Family Engagement.These services are provided throughout the child's legal case,which on average
lasts 12-18 months.
RFP No. 17-0237,FY2018 Community Based Programs
Page 10 of 26
11)Briefly describe the specific expenditures planned for CCPD funding. You MUST fully complete attached
budget forms.
CASA is requesting funding to cover the personnel costs required for providing the Collaborative Family
Engagement Intervention to Fort Worth's abused and neglected children, specifically in the Casework
Supervisor staff position. See the Budget Narrative for more information.
12)If funds are awarded, will this program continue beyond the CCPD funding period? Please explain your
plan to sustain this program.
If funds are awarded, the program will continue beyond the CCPD funding period. Within the first five
months of the project,CASA is already seeing its effectiveness,and CASA leadership and board members
are committed to providing this kind of advocacy service to all children. The agency is focused on
securing funding to bring this approach to all Tarrant County children by the end of 2018. CASA would
like Fort Worth to be the first city for this to be implemented on a city-wide level. CASA is committed to
finding the funding because of the real and life-saving impact it can have for Fort Worth's abused and
neglected children,preventing them from any more harm than what has already come to them.
CASA is already seeing the effectiveness of this intervention in the lives of children served and will
continue providing this type of advocacy service for all children served. CASA of Tarrant County is
fortunate to receive funding from a diverse base of supporters which will help ensure this project's success
beyond the CCPD funding period. The agency receives funds from individuals, governmental agencies,
foundations, corporations, and special and third party events. CASA of Tarrant County's board members
and development team continually seek new funding opportunities to support current programs and
increase the agency's capacity to serve more children. CASA of Tarrant County's Board of Directors and
Executive Team are committed to sustainable growth,and this commitment led to the creation of the 2016-
2019 Strategic Plan and the increase in the 2017 agency budget to cover the hiring of additional direct
services staff to serve more children and additional development staff to ensure sustainable agency growth.
13) Has your agency obtained funding through the Crime Control and Prevention District previously?® Yes
❑No If so,please fill out the form on page 17.
RFP No. 17-0237,FY2018 Community Based Programs
Page 11 of 26
Exhibit B
Budget Narrative and Summary
BUDGET SUMMARY
Amount
Requested
A. Direct Personnel $40,000
B. Direct Fringe Benefits $0
C. Direct Travel $0
D. Direct Equipment $0
E. Direct Supplies $0
F. Direct Contracts/Consultants $0
G. Indirect Cost up to 10% $0
TOTAL $40,000
BUDGET DETAIL
A. Direct-Personnel
Name Position Rate of Pay x#of Hours Cost
Alex Namath Casework Supervisor $19.23 x 40 hours(x 52 weeks) $40,000
TOTAL Personnel $40,000
B. Direct-Fringe Benefits
Name Position Description of Benefits Cost
N/A
TOTAL Fringe Benefits $
C. Direct-Travel
Purpose of Travel Location Item Cost
N/A
TOTAL Travel $
D. Direct-Equipment
Item Cost per Item Quantity Cost
N/A
TOTAL Equipment $
E. Direct-Supplies
RFP No. 17-0237,FY2018 Community Based Programs
Page 21 of 26
Item Cost per Item Quantity Cost
N/A
TOTAL Supplies $
F. Direct-Contracts/Consultants
Description of the Service Cost
N/A
TOTAL Contracts/Consultants $
* The program budget may use up to 10 percent of the funds requested towards indirect/non-
program related expenses. Indirect costs include but are not limited to administrative staff salary,
rent or lease payments for administrative offices, utility costs for administrative offices,audit costs
and insurance premiums.
G.Indirect-Personnel
Name Position Rate of Pay x#of Hours Cost
N/A
TOTAL Personnel $
H. Indirect—Fringe Benefits
Name Position Description of Benefits Cost
N/A
TOTAL Fringe Benefits $
I. Indirect-Other Costs
Item Cost per Item Quantity Cost
N/A
TOTAL Other Cost $
RFP No. 17-0237,FY2018 Community Based Programs
Page 22 of 26
BUDGET NARRATIVE
Please attach a detailed budget narrative that explains the need for all proposed expenditures by individual
item. The budget narrative should clearly explain how funds will be used and why expenditures are
necessary for successful implementation of your program. Please explain how costs are calculated.
A. Direct—Personnel
Funding from CCPD in $40,000 would cover the direct personnel salary of the Casework Supervisor,the
most crucial staffing piece of the Collaborative Family Engagement intervention.Each Casework
Supervisor maintains a caseload of approximately 25 volunteers at a time.Those volunteers each serve 1
(i.e.a child abuse court case;siblings are considered one case)in a 12-month period,and with 25
volunteers, Casework Supervisors typically serve at least 25 cases during a 12-month period.Each case
averages 1.75 children per case. 25 cases multiplied by 1.75 children totals to approximately 45 children
served by Casework Supervisors.Typically,Casework Supervisors work cases from all over Tarrant
County, but for the CCPD grant,CASA of Tarrant County will have one Casework Supervisor with a
caseload of only Fort Worth children.
The starting salary for a Casework Supervisor is$40,000. We are not including fringe in this grant and
will use other funding to cover fringe benefits.Fort Worth CCPD will cover salary for Casework
Supervisors only and will not go towards any overhead costs. 100%of funding will go towards program
services,specifically the implementation of CFE services.
Casework Supervisors provide mentoring,coaching,and supervision of volunteers advocating for Fort
Worth children.This position ensures volunteer compliance with the agency's minimum standards of
expectation, including two visits with the child per month,as well as contact with the child's attorney,
observed CPS visits,and contact with teachers, school counselors,therapists and/or daycare as needed.
Casework Supervisors are trained in CFE and will be guiding volunteers as they implement the CFE
program on their cases.Casework supervisors work very closely with volunteers,reviewing all CFE tools
and attending meetings when a volunteer is unavailable.Volunteers are a cost-efficient way for CASA to
implement the CFE intervention,and Casework Supervisors are the critical piece ensuring service
delivery.
B. Direct—Fringe:N/A
C. Direct-Travel:N/A
D. Direct-Equipment:N/A
E. Direct-Supplies:N/A
F. Direct-Contracts/Consultants:N/A
G. Indirect Cost up to 10%:N/A
H.Indirect Cost—Personnel:N/A
I. Indirect Cost—Fringe Benefits:N/A
J. Indirect Cost—Other Costs:N/A
RFP No. 17-0237,FY2018 Community Based Programs
Page 23 of 26
Exhibit C
Request for Reimbursement
FORT WORTH. Exhibit C
Request for Reimbursement(RFR)
FY 2018
CRIME.CONTROI-
AND PREVENTION DISTRICT
Submit To: Submitting Agency: CASA of Tarrant County
Bob Bolen Public Safety Complex Contact Name: Catelyn Devlin
Attn:Brittany Taylor Phone Number: 817-877-5891
Financial Management Division Email: catelvn.devlintDcasatc.oro
505 West Felix St.
Fort Worth,TX 76115 Remit Address: 101 Summit Ave,Suite 505,Fort Worth,TX 76102
Invoice Number:
Month of Request:
DIRECT COSTS(90%Minimum)
MBudgetAmount
B C D E
Total of Previous B+C A-D
Bud Category Reimbursements Thin Month's
Bet K ryRe uest Total Requested Remaining Balance
Requested q To-Date Available
A Personnel S - S 40,000.00
B Fringe Benefits $ S -
C Travel&Training S - S -
D Equipment S - S S
E Supplies -
F Contracts/Consultants $ S
G Other Approved $ S
Total Direct Costs $ 40000.00 $ $ S is 40000.00
INDIRECT COSTS(10%Maximum)
A B C D E
Total of Previous B A-D
This Month's
Budget Category Budget Amount Reimbursementn Total Requested Remaining Balance
Requested Request To-Date Available
A Personnel $ - $
B Fringe Benefits S p $ -
C Travel&Training S - S -
D Equipment S - S -
E Supplies s S -
F Contracts/Consultants s - S -
G Other Approved S $ S
Total to Direct Costs $ $ $ S $
Supporting documents required with monthly requests. Summary:
This includes,timeaheets depicting CCPD funded activuies, Total Budget: S 40,000.00
copy of psyeheeln,invoices and receiptsdetailing all CCPD Previous Requests: S
fii ded expenditures This Request: S
Total Requested To-Date S
Remaining Funds S 40,000.00
/have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorized Signatory Signatory Tide Date
Fiseal Agent Use Only
Purchase Order# Fund Dept ID Account
RFRAppr-ed Far Paynsent
Grant Staff Signature Date
Finance Received Stamp Placed Below
118 Interlocal Agreement After School Program
-fFort Worth CASA of Tarrant County
Exhibit D
Activity Report
FORT WORTH
cAwe c
Exhibit D
Fiscal Year 2018
Monthly Program Activities Report
Current Reporting Month
Submitting Agency CASA of Tarrant County
Contact Name Catelyn Devlin
Phone Number and Email 817-877-5891/Catelyn.devlin@casatc.org
Remit Address 101 Summit Ave, Suite 505, Fort Worth, TX 76102
Activity Current To Date Year
Month Total End
Total Goal
1 Number of volunteers receiving Collaborative Family Engagement 25
training.
2 Number of children receiving Collaborative Family Engagement 45
Intervention.
3 Number of children with an increase in family engagement 42
4 Number of foster children obtaining permanency through Collaborative 38
Family Engagement Intervention.
5
6
7
8
I have reviewed this report and certify that the measures provided are accurate and appropriately reflect the
CCPD goals set forth in the contract.
Authorized Signatory Signatory Title Date
FY 2018 Interlocal Agreement After School Program
City of Fort Worth&CASA of Tarrant County
Exhibit E
Quarterly Program
Effectiveness Measurement
Report
FORT WORTH
cw.�coKr�eo�.
Exhibit E
Fiscal Year 2018
Quarterly Program Effectiveness Measurement Report
Current Reporting Quarter
Submitting Agency CASA of Tarrant County
Contact Name Catelyn Devlin
Phone Number and Email 817-877-5891/Catelyn.devlin@casatc.org
Remit Address 101 Summit Ave, Suite 505, Fort Worth, TX 76102
Please include outcome narrative that describes how measure was accomplished for each quarter.
Effectiveness Measures and Quarterly Outcomes
Measure 1 95%of children will have an increase in family engagement- increased number of connected
adults through Collaborative Family Engagement intervention.
Outcome
Measure 2 85%of Fort Worth children will obtain permanency.
Outcome
Measure 3
Outcome
Measure 4
Outcome
Measure 5
Outcome
I have reviewed this report and certify that the measures provided are accurate and appropriately reflect the
CCPD goals set forth in the contract.
Authorized Signatory Signatory Title Date
Report due each quarter: is`Quarter(Oct-Dec)due January 15 2nd Quarter(Jan-Mar)due April 15
3`d Quarter(Apr-June)due July 15 4I Quarter(Jul-Sep)due October 15
FY 2018 Interlocal Agreement After School Program
City of Fort Worth&CASA of Tarrant County
Exhibit F
Request for Budget
Modification
FORT WORTH
COME COMMO.
&Pmvvawm ate
• Up to 5%of any budgeted line-item does not need prior approval but form must be sent to City with monthly RFR
• More than 5%of any budgeted line-item must have prior City approval
• An increase in a zero line-item must have prior City approval
• Modifications cannot be made between Direct and Indirect costs
Exhibit F
Request for Budget Modification
Fiscal Year 2018
Date
Submitting Agency CASA of Tarrant Count
Contact Name Catel n Devlin
Phone Number and Email 817-877-5891/Catel n.devlin casatc.or
Remit Address 101 Summit Ave, Suite 505,Fort Worth, TX 76102
DIRECT COSTS 90% minimum
Budget Calc 4ory Approved Budget Change Requested Revised Budget
Personnel
Fringe Benefits
Travel and Training
Equipment
Supplies
Contracts/Consultants
Other Approved
Total Direct Costs
INDIRECT COSTS 10% maximum
Budget Cate o , Approved Budget Change Requested Revised Budget
Personnel
Fringe Benefits
Travel and Training
Equipment
Supplies
Contracts/Consultants
Other Approved
Total Indirect Costs
Modification Narrative(describe in detail what chane is for
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title Date
FWD STAFF UM OMY
Q Modification Approved Q Modification NOT Approved
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1.of1
7-7
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2017-266091
CASA of Tarrant County
Fort Worth,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 09/27/2017
being filed.
City of Fort Worth Date Acknq,wledgfd:
rv1� '
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
FY18 CCPD Contract
One Casework Supervisor(staff)to provide advocacy services to improve permanency outcomes for Fort Worth foster children
Nature of interest
4
Name of Interested Parry City,State,Country(place of business) (check applicable)
Controlling I Intermediary
Binnicker, Don Fort Worth,TX United States X
5 Check only if there is NO Interested Party. ❑
6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
..�"'""��,, SHARON I ARNOLD
4 0: �q,'•:Notary Public,Stets of 7exee f
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�,: Comm.Expires 04-13-2020
%,',��of��;•� No1Cty ID 4b890b4 Sig ture of authorized agent of contracting business entity
M1
AFFIX NOTARY STAMP/SEAL ABOVE �
Sworn to and subscribed before me,by the said DQr,/1 it 1 1��.' hC�i this the '21 day of s—Qpt m�`
20to certify which,witness my hand and seal of office.
� 1
Signature of officer administering oath Prints name of officer administering oath Title of officer ae1 istering oath
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