HomeMy WebLinkAboutContract 49731 CITY SECRETARY I
CONTRACT NO.
INTERLOCAL AGREEMENT
BETWEEN
THE WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT
AND THE CITY OF FORT WORTH
In consideration of the mutual covenants, promises, and agreements contained herein, this
INTERLOCAL AGREEMENT ("this Agreement") is made and entered into between the
CITY OF FORT WORTH,a home rule municipal corporation of the State of Texas,("City")
acting by and through Valerie R. Washington, its duly authorized Assistant City Manager,and
the WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT,hereinafter referred
to as ("WSISD")acting by and through Frank Molinar, its duly authorized Superintendent.
RECITALS
WHEREAS,City has determined that After School Programs are necessary to support
crime prevention in the City during its Fiscal Year 2018 to meet the Crime Control and
Prevention District ("CCPD") goals which include: (1) supporting efforts to reduce violent
crime and gang-related activities through enhanced enforcement activities and crime
prevention programs, (2) supporting efforts to increase the safety of residents and decreasing
crime throughout Fort Worth neighborhoods, and (3) supporting efforts to increase the safety
of youth and reducing juvenile crime through crime prevention and intervention programs;and
WHEREAS, the City Council of Fort Worth and the White Settlement Independent
School District Board of Trustees have determined that the security and well-being of students
at middle and elementary schools during after-school hours of 3:00 PM to 6:00 PM are of
prime importance; and
WHEREAS,City and WSISD agree that the activities of elementary and middle school
children during these critical hours are of paramount importance to both government entities;
and
WHEREAS, WSISD proposes to continue the White Settlement Independent
School District After School Program (WSISD After School Program) in conjunction with
City.
NOW,THEREFORE, in consideration of the mutual covenants herein expressed,
the parties agree as follow:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Agreement
AScope of Work ISD After School Program
2. Exhibit
3. Exhibit B—Budget
OFFICIAL RECORD
FY 2018 Interlocal Agreement After School Program CITY SECRETARY ��G9�
City of Fort Worth&White Settlement Independent Scho 1311TWORTH TX /
4. Exhibit C—Request for Reimbursement
5. Exhibit D—Program Activities Report
6. Exhibit E—Program Effectiveness Measurement Report
7. Exhibit F—Request for Budget Modification
Exhibits A through F, which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. In the event of any conflict between the terms and conditions
of Exhibits A through F, and the terms and conditions set forth in the body of this Agreement,
the terms and conditions set forth in the body of this Agreement shall control.
The term "City"shall include City, and its officers, agents, employees, and representatives.
The term "WSISD" shall include WSISD, and its officers, agents, employees,
representatives, servants, contractors, and subcontractors.
The term "Party" shall refer to either City or WSISD
The term "Parties" shall refer to both City and WSISD.
AGREEMENT
1. Responsibilities of WSISD. WSISD covenants and agrees to fully perform, or cause to
be performed, with good faith and due diligence, all work and services described in Exhibit
"A"—Scope of Work. WSISD shall be responsible for day-to-day administration of the WSISD
After School Program. WSISD agrees to expend the Program Funds in accordance with its
WSISD After School Program budget, described in Exhibit "B" —Budget. Program activities
shall be reported in accordance with Exhibit"D"—Program Activities Report and effectiveness
measurements shall be reported in accordance with Exhibit "E" Program Effectiveness
Measurement Report.
2. Proeram Funds.
2.1 In no event shall the total distribution from City made to WSISD during the term
of this Agreement exceed the total sum of$50,000.00.
2.2 Payment of the Program Funds from City to WSISD shall be made on a cost-
reimbursement basis following receipt by City from WSISD of a signed Request for
Reimbursement ("RFR"), as described in Exhibit "C," and copies of all receipts and support
documentation. WSISD shall deliver to City a written detailed Program Activities Report and
Program Effectiveness Measurement Report as described in Section 4.2 below with each RFR
to support expenditure of Program Funds. Such reports shall be signed by the District or the
duly authorized officer of the WSISD. The RFR and monthly Program Activities Report shall
be submitted to City no later than the 151h day following the end of the month. Submittal of a
monthly RFR and Program Activities Report is required even if services are not provided.
WSISD must submit the monthly RFR(Exhibit"C"), the monthly Program Activities Report
(Exhibit "D") and the Quarterly Program Effectiveness Measurement Report (Exhibit "E")
FY 2018 Interlocal Agreement After School Program
City of Fort Worth&White Settlement Independent School District
with an original signature by an authorized representative to the Financial Management
Division — Grant Management Section of the Fort Worth Police Department, ATTENTION:
Grant Specialist, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas,
76115. Reimbursements will not be made until after receipt of an acceptable and approved
RFR and a monthly Program Activities Report. Additionally, a quarterly Program
Effectiveness Measurement Report from the WSISD is required as described in section 4.2 and
must be approved prior to reimbursements. Reimbursements shall be made within 30 days
receipt of said documents.
2.3 The WSISD is authorized to modify up to five (5) percent of any budgeted line-
item in the original approved budget without prior written permission from City. However,
WSISD must submit the Budget Modification Form (Exhibit "F") to City, with the monthly
RFR,in the month when the modification took place. The new modified budget cannot exceed
the total amount of Program Funds.
2.4 Any modifications of more than five (5) percent of any budgeted line-item in the
original approved budget must have prior written permission from the City before any budget
modification are made. The Budget Modification Form (Exhibit "F") must be submitted, and
request must be approved by City, before any money is moved to the line-item. Once the
Budget Modification is approved, the modified budget will take effect on the first day of the
following month. The new modified budget cannot exceed the total amount of Program Funds.
2.5 Any modifications to zero line-items in the original approved budget must have
prior written permission from City before any budget modifications are made. The Budget
Modification Form (Exhibit "F") must be completed and approved by City before money is
transferred into the new line-item. Once the Budget Modification is approved, the modified
budget will take effect on the first day of the following month. The new modified budget
cannot exceed the total amount of Program Funds.
2.6 Budget modification can only occur within the Direct and Indirect costs. Funds
may not be moved from a Direct line-item into an Indirect line-item, or vice versa.
Modification of Direct and Indirect approved budgets must follow the guidelines outlined in
sections 2.3 and 2.4.
The Budget Modification Form (Exhibit"F") shall be submitted to the Financial Management
Division — Grant Management Section of the Fort Worth Police Department at Bob Bolen
Public Safety Complex at 505 W. Felix St., Fort Worth, Texas, 76115.
3. Term. This Agreement shall commence upon October I, 2017 ("Effective Date"), and
shall end on September 30, 2018 ("End Date"). All of WSISD's expenditures under this
Agreement must be completed no later than September 30, 2018.
FY 2018 Interlocal Agreement After School Program
City of Fort Worth&White Settlement Independent School District
4. Program Performance.
4.1 WSISD agrees to maintain full documentation supporting the performance of the
work and fulfillment of the objectives set forth in Exhibit"A."
4.2 WSISD agrees to provide a monthly Program Activities Report and quarterly
Program Effectiveness Measurement Report to document the performance of the work
described in Exhibit "D" and Exhibit "E," respectively. The Program Activities and
Effectiveness Measurements shall document the program activity names, numbers of
participants attending, details of the activities, and a description of the goals achieved in
support of the CCPD goals. Program Effectiveness Measurement shall be reported on a
quarterly basis and included in the January, April, July, and October RFR and Program
Activities Report submittals. Additionally, the Program Effectiveness Measurement Report
must include any successes realized in descriptive detail. The monthly Program Activities and
quarterly Program Effectiveness Measurement Reports shall be submitted to City no later than
the 15th day after the end of each month.
4.3 WSISD agrees that the monthly RFR and Program Activities Report and quarterly
Program Effectiveness Measurement Report will be submitted to City no later than the 15th
day after the end of each month. Should WSISD not meet these requirements, WSISD will be
given an additional 15 days to submit the required reports to City. If, at the end of this 15-day
extension period, WSISD has not submitted the required reports, City will send a non-
compliance letter notifying WSISD's duly authorized representative of a possible suspension
of program funding.
5. Default and Termination.
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the CCPD. All monies distributed to WSISD hereunder shall be exclusively from
monies received from the CCPD, and not from any other monies of City. In the event that
funds from the CCPD are not timely received, in whole or in part, City may, at its sole
discretion, terminate this Agreement and City shall not be liable for payment for any work or
services performed by WSISD under or in connection with this Agreement.
5.2 This Agreement may be terminated by City, in whole or in part,at any time and for
any reason upon written notice as specified in section 5.3.
5.3 Termination will be effected by delivering to WSISD a notice of termination,
specifying the portion of this Agreement affected and the effective date of termination. Upon
WSISD's receipt of notice of termination, WSISD shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
FY 2018 Interlocal Agreement After School Program
City of Fort Worth&White Settlement Independent School District
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.4 In the event the City suspends or terminates this Agreement for cause,and the cause
for such suspension or termination is determined to be invalid, WSISD's sole remedy shall be
reinstatement of this Agreement. WSISD expressly waives any and all rights to monetary
damages, including but not limited to actual,consequential,and punitive damages,court costs,
and attorney's fees.
5.5 Within thirty(30)days following the date of termination of this Agreement, WSISD
shall return to City any property provided hereunder. City will have no responsibility or
liability for WSISD's expenditures or actions occurring after the effective date of termination
of the Agreement.
6. Equipment and Maintenance. All equipment purchased with Program Funds must meet
all eligibility requirements of City and requires approval by the City prior to purchase. WSISD
shall maintain all equipment used in the administration and execution of the WSISD After
School Program. WSISD shall maintain, replace, or repair any item of equipment used in
support of the WSISD After School Program or for use under the terms of this Agreement that
no longer functions or is lost or stolen. The cost for maintenance, replacement, or repair of
any equipment used in support of the after school program and/or for use under the terms of
this Agreement is the sole responsibility of WSISD. WSISD shall not use Program Funds or
City funds to repair or replace said equipment. WSISD shall use any and all equipment
purchased with Program Funds exclusively in support of the WSISD After School Program.
Within 10 days following the purchase of equipment, WSISD shall submit to City a detailed
inventory of all equipment purchased with Program Funds to the Grant Management Section
at the address set forth in paragraph 2.2 above. The equipment inventory shall include an
itemized description of each piece of equipment, the date each piece of equipment was
purchased, the cost of purchase for each piece of equipment,and the location of each piece of
equipment.
7. Administrative Requirements.
7.1 WSISD agrees to keep sufficient records to document its adherence to applicable
local, state, and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds. All records shall be retained for three(3)years following the
termination or completion of this Agreement. City or its representatives shall have the right to
investigate, examine, and audit at any time any and all such records relating to operations of
WSISD under this Agreement. WSISD, its officers, members, agents, employees, and
subcontractors, upon demand by City, shall make such records readily available for
investigation, examination, and audit. In the event of such audit by City, a single audit of all
of WSISD's operations will be undertaken and may be conducted either by City or an
independent auditor of City's choice. WSISD shall submit a copy of any audit performed by
their independent auditor within 30 days of receipt of the final audit report.
FY 2018 Interlocal Agreement After School Program
City of Fort Worth&White Settlement Independent School District
7.2 If any audit reveals a questioned practice or expenditure, such questions must be
resolved within fifteen (15) days after notice to WSISD by City. If questions are not resolved
within this period, City reserves the right to withhold further funding under this and/or future
agreement(s) with WSISD.
7.3 If, as a result of any audit, it is determined that WSISD misused, misapplied, or
misappropriated all or any part of the Program Funds, WSISD agrees to reimburse City the
amount of such monies so misused, misapplied, or misappropriated, plus the amount of any
sanction, penalty, or other charge levied against City because of such misuse, misapplication,
or misappropriation.
7.4 WSISD's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
providing final Program Activities Report and Program Effectiveness Measurement Reports,
making final payments, disposing of WSISD After School Program assets, if deemed required
by City in its sole discretion.
7.5 WSISD covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by WSISD under this Agreement, and
City shall have access at all reasonable hours to offices and records of the WSISD, its officers,
members, agents, employees, and subcontractors for the purpose of such monitoring.
Section 7 shall survive the expiration or termination of this Agreement.
8. Independent Contractor.
8.1 WSISD shall operate hereunder as an independent contractor and not as an officer,
agent, or servant or employee of the City. WSISD shall have exclusive control of, and the
exclusive right to control, the details of the work and services performed hereunder, and all
persons performing same, and shall be solely responsible for the acts and omissions of its
officers, members, agents, servants, employees, subcontractors, program participants,
licensees, or invitees. The doctrine of respondeat superior shall not apply as between City and
WSISD, its officers, members, agents, servants, employees, subcontractors, program
participants, licensees, or invitees, and nothing herein shall be construed as creating a
partnership or joint enterprise between City and WSISD.No federal, state,or local income tax,
nor any payroll tax of any kind, shall be withheld or paid by the City on behalf of WSISD.
WSISD shall not be treated as an employee with respect to the services performed pursuant to
this Agreement for federal or state tax purposes. It is expressly understood and agreed that
officers,members,agents,employees,subcontractors,licensees,or invitees of the WSISD,and
any program participant hereunder are not eligible for,and shall not participate in any employer
pension, health, or other fringe benefit plan provided by City. It is expressly understood and
agreed that City does not have the legal right to control the details of the tasks performed
hereunder by WSISD, its officers, members, agents, employees, subcontractors, program
participants, licensees, or invitees.
FY 2018 Interlocal Agreement After School Program
City of Fort Worth&White Settlement Independent School District
8.2 City shall in no way nor under any circumstances be responsible for any property
belonging to WSISD, its officers, members, agents, employees, subcontractors, program
participants, licensees, or invitees, which may be lost, stolen, destroyed, or in any way
damaged.
9. Liabili
To the extent allowed by law, each of the parties shall be liable and responsible for any
damages or loss caused by the negligent acts or omissions, or malfeasance or intentional
misconduct of each of its respective officers, agents, servants, or employees. Nothing in the
performance of this Agreement shall impose any liability for claims against District,other than
claims that may arise as set forth in this section and Section 12, or for claims which the Texas
Tort Claims Act may impose liability. Nothing in the performance of this Agreement shall
impose any liability for claims against the City of Fort Worth other than claims that may arise
as set forth in this section or for which liability may be imposed by the Texas Tort Claims Act.
AND NOTHING HEREIN SHALL EVER BE CONSTRUED AS A WAIVER BY WSISD
OFANYIMMUNITIES IT HAS BYLAW.
WSISD shall require all of its subcontractors, if any, to include in their subcontracts a
release and indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
10. Non-Assignment. No assignment or delegation of duties under this Agreement by
WSISD shall be effective without the City's prior written approval.
11. Prohibition Against Interest.
11.1 No member, officer,or employee of City, or its designees or agents, no member of
the governing body of the locality in which the WSISD After School Program is situated; and
no public official of such locality or localities who exercises any functions or responsibilities
with respect to the WSISD After School Program during this Agreement or for one year
thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the
proceeds thereof, for work to be performed hereunder. WSISD shall incorporate, or cause to
be incorporated,language prohibiting such interest,in all contracts and subcontracts hereunder,
if any.
11.2 No officer, employee, member, or program participant of WSISD shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or
be financially interested, directly or indirectly, in the sale to WSISD of any land, materials,
supplies, or services purchased with any funds transferred hereunder, except on behalf of
WSISD,as an officer,employee,member,or program participant.Any willful violation of this
paragraph with the knowledge, expressed or implied, of WSISD or its subcontractors, shall
render this Agreement voidable by the City .
FY 2018 Interlocal Agreement After School Program
City of Fort Worth&White Settlement Independent School District
12. Nondiscrimination.
I2.1 In accordance with the federal, state, and local laws and ordinances, wsisd
covenants that neither it nor any of its officers, members, agents, employees, program
participants, or subcontractors, while engaged in performing this Agreement shall, in
connection with the employment,advancement, or discharge of employees, in connection with
the terms, conditions or privileges of their employment, discriminate against persons because
of their age, except on the basis of a bona fide occupational qualification, retirement plan,
statutory requirement, or statutory or ordinance exception.
I2.2 WSISD will not unlawfully discriminate against any person or persons because of
age,race, color,religion, sex,disability, national origin,or sexual orientation, nor will WSISD
permit its officers, members, agents, employees, subcontractors, or program participants to
engage in such discrimination.
12.3 If any claim arises from an alleged violation of this non-discrimination covenant by
WSISD, its personal representatives, assigns, subcontractors or successors in interest, WSISD
agrees to assume such liability and to indemnify and defend City and hold City harmless from
such claim.
This section shall survive the termination or expiration of this Agreement.
13. Compliance.
13.I WSISD, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state, and local, including all
ordinances, rules,and regulations of City. If City calls to the attention of WSISD in writing to
any such violation on the part of WSISD or any of its officers, members, agents, employees,
subcontractors,or program participants,then WSISD shall immediately cease and desist from
and correct such violation.
I3.2 WSISD shall utilize Program Funds strictly for those purposes and goals intended
under the terms and conditions of this Agreement. If City calls the attention of WSISD in
writing to any such violations on the part of WSISD or any of its officers, members, agents,
employees,program participants, or subcontractors,then WSISD shall immediately cease and
desist from and correct such violation.
14. Waiver of Immunity. The Parties and their respective governing bodies do not waive
any immunity by entering into this Agreement, and each fully retains all immunities and
defenses provided by law or otherwise with respect to any action based on or occurring as a
result of this Agreement.
FY 2018 Interlocal Agreement After School Program
City of Fort Worth&White Settlement Independent School District
15. Insurance Requirement.
15.1 WSISD shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
(a) Commercial General Liability (CGL): $1,000,000 per occurrence, with a $2,000,000.00
annual aggregate limit, in a form that is acceptable to the City's Risk Manager.
(b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a$1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR
split limits are acceptable if limits are at least $250,000 Bodily Injury per person,
$500,000 Bodily Injury per accident and $100,000 Property Damage.
(d) Any other insurance the City may reasonably require to protect the interests of the City.
15.2 WSISD's insurer(s) must be authorized to do business in the State of Texas for the
lines of insurance coverage provided and be currently rated in terms of financial strength and
solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City. Each insurance policy required by this Agreement,except for
policies of worker's compensation or accident/medical insurance shall list the City as an
additional insured. City shall have the right to revise insurance coverage requirements under
this Agreement.
15.4 WSISD further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect WSISD and City from
and against any and all Worker's Compensation claims arising from the work and services
provided under this Agreement.
16. Miscellaneous Provisions.
16.1 The provisions of this Agreement are severable, and, if for any reason a clause,
sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a
court or Federal or state agency, board, or commission having jurisdiction over the subject
matter thereof, such invalidity shall not affect other provisions which can be given effect
without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's right to assert or rely upon any such term or right on any
future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the
execution,performance,attempted performance,or non-performance of this Agreement,venue
FY 2018 Interlocal Agreement After School Program
City of Fort Worth&White Settlement Independent School District
for said action shall lie in state courts located in Tarrant County, Texas or the United States
District Court for the Northern District of Texas, Fort Worth Division.
16.4 WSISD represents that it possesses the legal authority, pursuant to any proper,
appropriate, and official motion, resolution, or action passed or taken, to enter into this
Agreement and to perform the responsibilities herein required.
16.5 This written instrument and Exhibits A through F, constitute the entire Agreement
between the parties concerning the work and services to be performed hereunder,and any prior
or contemporaneous, oral or written agreement which purports to vary from the terms hereof
shall be void. Any amendments to the terms of this Agreement must be in writing and must be
signed by authorized representatives of each party.
16.6 All notices required or permitted by this Agreement must be in writing and are
deemed delivered on the earlier of the date actually received or the third day following (i)
deposit in a United States Postal Service post office or receptacle; (ii) with proper postage
(certified mail, return receipt requested); and (iii)addressed to the other party at the address as
follows or at such other address as the receiving party designates by proper notice to the
sending party:
CITY: Valerie Washington,Assistant City Manager
City Manager's Office
City of Fort Worth
200 Texas Street
Fort Worth,TX 76102
Copies To: Grant Management Section
Bob Bolen Public Safety Complex
505 W. Felix St.
Fort Worth,TX 76115
City Attorney's Office
ATTN: Police Contracts
200 Texas Street
Fort Worth,TX 76102
WSISD: Frank Molinar, Superintendent
White Settlement Independent School District
401 S. Cherry Lane
Fort Worth,TX 76108
16.7 None of the performance rendered under this Agreement shall involve, and no
portion of the Program Funds received hereunder shall be used, directly or indirectly, for the
construction, operations, maintenance, or administration of any sectarian or religious facility
or activity, nor shall said performance rendered or funds received be utilized so as to benefit,
directly or indirectly, any such sectarian or religious facility or activity.
FY 2018 Interlocal Agreement After School Program
City of Fort Worth&White Settlement Independent School District
16.8 Captions and headings used in this Agreement are for reference purposes only and
shall not be deemed a part of this Agreement.
16.9 The provisions and conditions of this Agreement are solely for the benefit of City
and WSISD and are not intended to create any rights, contractual or otherwise, to any other
person or entity.
16.10 The parties acknowledge that each party and its counsel have reviewed this
Agreement and that the normal rules of construction to the effect that any ambiguities are to
be resolved against the drafting party shall not be employed in the interpretation of this
Agreement or exhibits hereto.
16.11 City actively supports the Immigration & Nationality Act (INA) which includes
provisions addressing employment eligibility, employment verification, and
nondiscrimination. Contractor shall verify the identity and employment eligibility of all
employees who perform work under this Agreement. Contractor shall complete the
Employment Eligibility Verification Form (I-9), maintain photocopies of all supporting
employment eligibility and identity documentation for all employees, and upon request,
provide City with copies of all 1-9 forms and supporting eligibility documentation for each
employee who performs work under this Agreement. Contractor shall establish appropriate
procedures and controls so that no services will be performed by any employee who is not
legally eligible to perform such services. Contractor shall provide City with a certification
letter that it has complied with the verification requirements required by this Agreement. To
the extent allowed by law,Contractor shall indemnify City from any penalties or liabilities due
to violations of this provision. City shall have the right to immediately terminate this
Agreement for violations of this provision by Contractor.
FY 2018 Interlocal Agreement After School Program
City of Fort Worth&White Settlement Independent School District
IN WITNESS WHEREOF, the parties hereto have execu ed this Agreervent in m Itiples in
Fort Worth, Tarrant County, Texas, to be effective this ay of
20th
APPROVED AND AGREED FOR APPROVED AND AGREED FOR
CITY OF FORT WORTH WHITE SETTLEMENT
4&jINDEPENDENT SCHOOL
DISTRIC
Valerie R. Washington
Assistant City Manager
AFranar
Date: ��� (1' ndent
Date:
APPVAL RECOMMENDED
APPROVED AS TO FORM AND
LEGALITY FOR WSISD
�
. Chief Joel F. Fitzgerald
Chief of Police
S SD Attorney
Date:
Date:
APPROVED AS TO FORM AND ATTEST
LEGALITY FOR CITY OF FORT OR,T�2
WORTH
Mary J. / � •O�
A` :—i
City Secretary _
Jon Pate �J (�
A sistant City Attorney Date:_ r �v -" 'k
�Ara'Y
Date: p2 M&C No. &Q%gp0
Form 1295 Certification No: NOT REQUIRED
Contract Compliance Manager:
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
'*--62
Name OFFICIAL RECORD
CITY SECRETARY
FY 2018 Interlocal Agreement After School Program FT.WORTH T74
City of Fort Worth&White Settlement Independent School District s
Exhibit A
Scope of Work
Overview
Studies show that youth who participate in after-school activities are less likely to engage in risky
behaviors such as juvenile crime,violence,drug use, smoking or alcohol abuse,and sex.
It is has been proven that successful after-school programs can reduce these behaviors by keeping
children engaged in a safe,fun, and nurturing environment.
The Sports and Tutoring program does exactly that. In partnership with the Westside YMCA,
White Settlement ISD provides the Sports and Tutoring program at Blue Haze Elementary. The
Sports and Tutoring program strives to provide every child with a secure and structured
environment where they can learn while being encouraged to work with others and achieve
common goals.
Our curriculum utilizes the Search Institutes 40 developmental Assets and features unit-based
lessons that include regular opportunities in:
• TEKS-based academic enrichment in math,science,and reading/writing
• Integrated cultural awareness and exploration
• Fine arts, including drama, music,visual arts
• Social skill development and character development,particularly around the YMCA's
core values of caring,respect,responsibility, and honesty
• Our program emphasizes the YMCA's healthy eating and physical activity program.
Physical activities include skill-based instruction in an enjoyable environment while
increasing cardiovascular fitness.
• Weekly nutritional lessons for students and healthy recipes for families
Program Activities
Academic Enrichment:
• Hands-on tutoring(]:10 ratio)
• Computer lab, including educational games that make learning fun and easy
• Utilize Math Lit and Kids Lit curriculum activities
• Utilize other similar providers, such as Mad Science,Zooniversity, Worth Learning,and
High Touch High Tech
• Emphasis on math and literacy(STAAR Test lowest scoring subjects)
Health and Wellness:
• Our program provides 45 minutes of engaging, entertaining,high-energy aerobic,
cooperative, sports games from the YMCA Food and Fun curriculum
• Provide every child with a daily nutritional snack that offers fresh fruits and vegetables
• Daily"snack talks"where staff encourages child-friendly dialogue about making healthy
food choices and are often followed by fun food demonstrations and nutrition activities
• Utilizes a physical fitness curriculum(YMCA Food and Fun)that focuses on skill
building through the use of fun games and exercises.
FY 2018 Interlocal Agreement After School Program
City of Fort Worth&White Settlement Independent School District
• Staff encourage teamwork and participation to assist with building self-esteem and social
skills
FY 2018 Interlocal Agreement After School Program
City of Fort Worth&White Settlement Independent School District
Exhibit B
BUDGET NARRATIVE FISCAL YEAR 2018
DIRECT PROGRAM COSTS(90% Minimum):
A. Personnel: $30,608.00-
a. 1 Program Coordinator- Supervises the staff and ensures the outcomes of the program are
met. They create lesson plans, facilitate on-site registrations, manage the daily staffing as
well as communicate with the school, staff, and parents. ($15.00 an hour X 20 hours X 34
weeks=$10,200.00)
b. 1 Site Director-Oversees the daily program activities and specializes in the daily tutoring
with the various age groups. ($12.00 an hour X 16 hours X 34 weeks=$6,528.00)
c. 2 Activity Leader staff($10.00 per hour/ 16 hours per week)that lead daily activities and
count into ratio (1:15). ($10.00 an hour X 2 employees X 16 Hours X 34 weeks =
$10,880.00)
d. Teacher liaison($20.00 per hour/5 hours per week) is a certified teacher that works in the
school.The TL will lead tutoring sessions each day in the program with specific objectives
and outcomes for the students that are specific to their grade. ($20.00 an hour X 5 hours X
30 weeks=$3,000.00
B. Fringe Benefits: $3,060.80
a. Covers any fringe benefits for these employees. For part time staff,the FICA is 7.65%,the
worker's comp is about 1.5%, and then unemployment varies but it's around 0.5%. That
all adds close to 10%so we estimate that as the base rate. ($30,608.00 X 10%_$3,060.80)
C. Travel and Training:$786.20
a. Mileage $306.20 — For staff to attend site/ school meetings, shopping for supplies and
monthly off-site trainings for the program.Staff completes a monthly mileage form/tracker
that are approved by supervisor. Staff are reimbursed .54 per mile.
b. Training $480.00 - 4 staff to attend Child Development Training through Camp Fire at
$60.00 during the year.(4 employees X$60.00 training X 2 trainings=$480.00)
D. Equipment:N/A
E. Supplies: $9,795.00
a. Office Supplies $520.00-such as binders, laminating sheets, posters, staplers, paper,files,
dividers, notebooks, 3 hole punch, tri-fold board, tape, filing holder, dry erase board, dry
erase markers,pens,pencils,erasers,pencil sharpener throughout the school year.
b. Printing Supplies $300.00 - printing materials for program (flyers, daily tutoring
worksheets,forms for site,registration documents,parent handbook, sign in and out sheets
each day,staff transition rosters, curriculum copies for staff)
c. Craft&Enrichment Supplies$5,600-any supplies to complete enrichment curriculum. 50
per child per day for other materials. 3 weeks of program with a goal of 50 children.
d. Teaching Supplies$875.00—
e. Food Supplies $2,500.00 - daily snacks for children in program for snack items. This
includes consumables such as napkins,spoons,plates,cups.
F. Contracts/Consultants:N/A
FY 2018 Interlocal Agreement After School Program
City of Fort Worth&White Settlement Independent School District
G. Other Approved: $750
a. Education Providers $750.00—($175 X l visit) High Touch High Tech, $200 X l school
visit)-Mad Science,($175 visits)-Creature Teacher, $200 for other educational providers.
INDIRECT COSTS(10%Maximum):
A. Personnel: $0
B. Fringe Benefits: $0
C. Travel and Training:$160.00
a. Training$160.00-City of FTW class(required for permit)(5 X $32.00=$160)
D. Equipment:
E. Supplies: $1,487-Storage cabinet($575),tablets for data collection and reporting($456.00 x 2=
$912 Site Supervisor and Teacher Liaison).
F. Contracts/Consultants—N/A
G. Other Approved:
a. Operational Services: $475.00 Child Care Licensing fees($215.00)and Criminal
background checks($3.00 Verify, CBC$8.00, and FBI Fingerprint$41/per staff$52.00
X 5 staff)
b. Facility and Utilities: $378.00- Site Cell Phone$378.00-Phone to use for parent
communication and emergency calls during the program.
c. Legal, Financial,and Insurance: $2,500.00
i. General Commercial Liability — Portion of annual amount paid to cover all
childcare programs.
ii. Metropolitan Support- Metro Support consists of various departments that support
each YMCA branch and program. Accounting, IT, Resource Management,
Marketing,Risk Management,Purchasing,Facilities,and Program Leadership.The
cost of these services are shared amongst all YMCA program and pro-rated
according to size.
FY 2018 Interlocal Agreement After School Program
City of Fort Worth&White Settlement Independent School District
Exhibit B
Budget Summary
Fiscal Year 2018
DIRECT PROGRAM COSTS(90%Minimum) Total
$45,000.00
A. PERSONNEL
Salaries $30,608.00
PE RSO NN E L TOTAL: $30,608.00
B. FRINGE BENEFITS
FICA $3,060.80
FRINGE BENEFITS TOTAL $3,060.80
C.TRAVEL AND TRAINING
Training $306.20
Mileage $480.00
TRAVEL AND TRAINING TOTAL $786.20
D. EQUIPMENT
None
EQUIPMENT TOTAL $0.00
E.SUPPLIES
Office Supplies $520.00
Printing 300.00
Craft Supplies $5,600.00
Food Supplies $2,500.00
Teaching Aids $875.00
SUPPLIES TOTAL $9,795.00
F.CONTRACTS/CONSULTANTS
None
CONTRACTS/CONSULTANTS TOTAL 0.00
G. OTHER APPROVED
Educational Providers (High Touch High Tech, Mad $750.00
Science, Creature Teacher)
OTHER APPROVED TOTAL $750.00
INDIRECT PROGRAM COSTS(10%Maximum) Total
$5,000.00
A. PERSONNEL
Salaries $0
PERSONNEL TOTAL: $0
FY 2018 Interlocal Agreement After School Program
City of Fort Worth&White Settlement Independent School District
B. FRINGE BENEFITS
FICA $0
FRINGE BENEFITS TOTAL $0
C.TRAVEL AND TRAINING
Training $160.00
Mileage $0
TRAVEL AND TRAINING TOTAL $160.00
D. EQUIPMENT
Cabinet for storage $575.00
EQUIPMENT TOTAL $575.00
E.SUPPLIES
Tablets $912.00
SUPPLIES TOTAL $912.00
F.CONTRACTS/CONSULTANTS
None
CONTRACTS/CONSULTANTS TOTAL $0.00
G. OTHER APPROVED
Telephone $378.00
General Liability $2,500.00
Operational Services $475.00
OTHER APPROVED TOTAL $3,353.00
GRAND TOTAL $50,000.00
FY 2018 Interlocal Agreement After School Program
City of Fort Worth&White Settlement Independent School District
FORT WORTH Exhibit C
Request for Reimbursement(RFR)
FY 2018
CRIME CONTROL
AND PREVENTION DLSTRICT
Submit To: Submitting Agency: White Settlement ISD
Bob Bolen Public Safety Complex Contact Name: Janette Osiers
Attn: Brttany Taylor Phone Number 817-367-5310
Financial Management Division Email: ianowens0-Y,sisd.net
505 West Felix St.
Fort Worth, TX 76115 Remit Address: 401 S.Cherry Lane.White Settlement
Invoice Number:
Month of Request:
DIRECT COSTS(90%Minimum)
A B C D E
Total of PreviousB+C A-D
This Month's
Budget Category Budget Amount Reimbursements Request Total Requested Remaining Balance
Requested To-Date Awilable
A Personnel S 30,608,00 S - 5 30,608.00
B Fringe Benefits $ 3,060.80 S - S 3,060.80
C Travel&Training $ 786.20 _ $ $ 786.20
D Equipment $ m $ - S
E Supplies $ 9,795.00 S $ 9,795.00
F Contracts/Consultants $ $ - s
G Other Approved $ 750.00 $ S 750.00
Total Direct Costs S 45,000.00 $ Is S s 45000.00
INDIRECT COSTS(10% Maximum)
A B C D E
Total or PreviousB+C A-D
This Month's
Budget Category Budget Amount Reimbursements Request Total Requested Remaining Balance
Requested To-Date Available
A Personnel $ S
B Fringe Benefits $ - S -
C Travel&Training S 160.00 S - $ 160.00
D Equipment $ - $ - $
E Supplies $ 1,487.00 $ - $ 1,487,00
F Contracts/Consultants $ S $
G 10ther Approved S 3,353,00 S $ 3,353.00
Total in Direct Costs $ 5,000,00 $ S S S5000.00
Supporting documents required with monthly requests. Summary,
This includes,timesheets depicting CCPD funded activities, Total Budget: $ 50,000.00
copy of paychecks,invoices and receipts deiailingall CCPD Previous Requests: $
funded espenditures. This Request: S
Total Requested To-Date $
Remaining Funds S 50,000.00
/have reviewed this request and cert that these listed expenses and support documentation are accurate.
Authorized Signatory Signatory Title Date
Fiscal Agent Use Only
Purchase Order# Fuad Dept ID Acro-1
RFR Appmwd For Poltnerr
Gant Staff Signature Date
Finance Received Stang Placed Below
FY 2018 Interlocal Agreement After School Program
City of Fort Worth&White Settlement Independent School District
Exhibit D
Fiscal Year 2018
Monthly Program Activities Report
Current Reporting
Month
Submitting Agency White Settlement ISD
Contact Name Janette Owens
Phone Number and 817-367-53 10/janowens@wsisd.net
Email
Remit Address
Activity Current To Date Year
Month Total End
Total Goal
1 Number of unduplicated at-risk students in WSISD After School Program. 150
These"at-risk"students are identified by the school staff and are typically
kids with high truancy or absences and/or failing grades.
2 Number of students that have been retained in the program for the course 72
of the school year.
3 Number of community service/service learning projects completed by 5
students in the program.
4 Number of family engagement events/activities provided to students and parents 6
during the program year.
5 Number of partnerships and collaborations made with local community 6
organizations or providers to students and/or parents during the course of the
program.
6 Number of local businesses and college volunteers working with the program 100
participants to provide support and information to students about future college
and career readiness.
7 Number of science, math, language arts,and technology activities provided to 72
youth in the program.
8 Number of hours youth spend in physical fitness activities during the 144
afterschool program. Program uses CATCH curriculum.
I have reviewed this report and certify that the measures provided are accurate and appropriately
reflect the CCPD goals set forth in the contract.
Authorized Signatory Signatory Title Date
FY 2018 Interlocal Agreement After School Program
City of Fort Worth&White Settlement Independent School District
Exhibit E
Fiscal Year 2018
Quarterly Program Effectiveness Measurement Report
Current Reporting
Quarter
Submitting Agency White Settlement ISD
Contact Name Holli Winn
Phone Number and 817-244-4544, hwinn@ymcafw.org
Email
Remit Address
Please include outcome narrative that describes how measure was accomplished for
each quarter
Effectiveness Measures and Quarterly Outcomes
Measure 1 50%of student participants will see an improvement in their grades.
Outcome
Measure 2 25%of student participants will show an increase in class attendance.
Outcome
Measure 3 75%of student participants will increase their health assessment level by the end of the program
year. Health assessments are conducted using the Fitnessgram Assessment. It measures aerobic
capacity, percent body fat, and body mass index.
Outcome
Measure 4 35%of student participants in the program will increase their youth development assessment by the
end of the school year. These evaluations are based on the Search Institutes 40 Developmental
Assets. The areas of focus are Self Confidence, Self- Control, Listening/Direction,
Communication, Cooperation, and Judgment.
Outcome
I have reviewed this report and certify that the measures provided are accurate and appropriately
reflect the CCPD goals set forth in the contract.
Authorized Signatory Signatory Title Date
Report due each quarter: I"Quarter(Oct-Dec)due January 15 21 Quarter(Jan-Mar)due April 15
31 Quarter(Apr-June)due July 15 41 Quarter(Jul-Sep)due October 15
FY 2018 Interlocal Agreement After School Program
City of Fort Worth&White Settlement Independent School District
FORT WORTH
&PREv pion NsTwT
• Up to 5%of any budgeted line-item does not need prior approval but form must be sent to City
with monthly RFR
• More than 5%of any budgeted line-item must have prior City approval
• An increase in a zero line-item must have prior City approval
• Modifications cannot be made between Direct and Indirect costs
Exhibit F
Request for Budget Modification
Fiscal Year 2018
Date
Submitting Agency White Settlement ISD
Contact Name Janette Owens
Phone Number and Email 817-367-5310/janowens@wsisd.net
Remit Address
DIRECT COSTS 90%minimum
Budget Category A ro-ed Budget Change Requested Revised Budget
Personnel
Fringe Benefits
Travel and Training
Equipment
Supplies
Contracts/Consultants
Other.Approved
Total Direct Costs
INDIRECT COSTS(10% maximum)
Budget Category Approved Budget Change Requested Revised Budget
Personnel
Fringe Benefits
Travel and Training
Equipment
Supplies
Contracts/Consultants
Other Approved
Total Indirect Costs
Modification Narrative describe in detail what chane is for
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title Date
L. FWPD STAFF USE ONLY
Q Modification Approved Q Modification NOT Approved
FWPD Staff Signature Date
FY 2018 Interlocal Agreement After School Program
City of Fort Worth&White Settlement Independent School District
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL /AGENDA FoH
REFERENCE ** 35AFTER SCHOOL
DATE: 9/26/2017 NO.: C-28400 LOG NAME: PROGRAMS FOR FY18
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Agreements with the Fort Worth, Keller, Crowley, and White
Settlement Independent School Districts for Operation of After-School Programs in the _
Total Program Amount of$1,600,000.00 for Fiscal Year 2018 (CCPD Funded) (ALL
COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of Agreements with the Fort Worth,
Keller, Crowley, and White Settlement Independent School Districts in the total program amount of
$1,600,000.00 for the operation of After-School Programs at selected schools during Fiscal Year
2018.
DISCUSSION:
National research shows that adolescents are most at risk on school days between the hours of 3:00
p.m. and 6:00 p.m. of being a victim of a crime or of committing a crime. In response to this concept,
a multi-disciplinary task force was formed in 2001 consisting of City officials, school district personnel,
and related service providers. This task force developed a coordinated program for Fort Worth
Independent School District schools that documented juvenile crime patterns.
Each year since 2001, the City of Fort Worth (City) has funded After-School Programs using
appropriations from the Crime Control and Prevention District (CCPD). The participating school
districts have expanded beyond Fort Worth ISD to include Keller ISD, Crowley ISD, and White
Settlement ISD; however, only schools that lie within the boundaries of the City receive CCPD
funding. Each district is responsible for the day-to-day administration of its after-school program and
is required to establish program goals and objectives that are measurable and result in desired
program outcomes. Today, the mission of the After-School Programs is to provide a safe environment
for educational, physical, and social development leading to a reduction in juvenile crime.
Funding will be allocated as follows to each district in Fiscal Year 2018 on a reimbursement basis:
Fort Worth ISD funding in the amount of$1,300,000.00.
Keller ISD funding in the amount of$125,000.00.
Crowley ISD funding in the amount of$125,000.00.
White Settlement ISD funding in the amount of$50,000.00.
These Agreements will be effective October 1, 2017, and will end on September 30, 2018.
This program serves ALL COUNCIL DISTRICTS.
This contract will be with a governmental entity, state agency or public institution of higher education:
Fort Worth ISD, Keller ISD, Crowley ISD, and White Settlement ISD.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that, contingent upon adoption of the Fiscal Year 2018 Budget by
City Council, funds will be available in the Fiscal Year 2018 Budget of the Crime Control and
Prevention District Fund and the Police Department is responsible for verifying the availability of
funds prior to an expenditure being made.
http://apps.cfwnet.org/council_packet/mc review.asp?ID=25005&councildate=9/26/2017 9/27/2017
M&C Review Page 2 of 2
� T
TO
Fund Department Account Project Program I Activity I Budget I Reference# Amount
ID ID Year Chart field 2
FROM
Fund Department Account Project Program I Activity Budget Reference# Amount
ID I I ID I Year Chartfield 2
Submitted for City Manager's Office by: Valerie Washington (6199)
Originating Department Head: Joel Fitzgerald (4231)
Additional Information Contact: Tiffany Moore (4223)
ATTACHMENTS
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=25005&councildate=9/26/2017 9/27/2017
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