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Home My WebLink AboutContract 33073 AMENDMENT NO. 5 r� STATE OF TEXAS § CITY SECRETARY CONTRACT NO.,,Y�0 / 5 (M&C Needed) COUNTY OF TARRANT § WHEREAS, the City of Fort Worth (City) and Freese & Nicholss, Inc (Engineer) made and entered into City Secretary Contract No. 27835 (the Contract) which was authorized by the City Council by M&C C-19124 on the 18th day of June, 2003; and WHEREAS, the Contract involves engineering services for the following project: Holly/Northside II 54-inch Water Main Extension, Contract 1. WHEREAS, it has become necessary to execute Amendment No.X to said Contract to include an increased scope of work and revised maximum fee; NOW THEREFORE, City and Engineer, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the Contract: 1. Article I of the Contract is amended to include the additional engineering services specified in a proposal letter dated October 31, 2005, a copy of which is attached hereto and incorporated herein. The cost to City for the additional services to be performed by Engineer total $49,437.00 2. Article II of the Contract is amended to provide for an increase in the maximum fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall not exceed the sum of$1,306,328.15 3. All other provisions of the contract, which are not expressly amended herein, shall remain in full force and effect. r EXECUTED on this the_ f day of co o , 200 , in Fort Worth, Tarrant County, Texas. APPROVAL RECOMMENDED: APP VED: A.Douglas Rademaker, P.E. Y4arj Ott Director, Department of Assistant City Man.ger Engineering ATTEST: Freese and Nichols, Inc. ENGINEER Marty Hendrix, Caty Secretary By: —4zzl— Name: Thomas Haster, P.E. ' A 90, Principal "a Contr&ot authori:atiox data APPROVED AS TO FORM AND LEGALITY: Assistant City Attorney R:AContract\2005\FortWorth\FrW02335 Amend 5 Cover Freese N1 C h o Ls, Inc. Engineers Environmental Scientists Architects 4055 International Plaza,Suite 200 Fort Worth,Texas 76109 817 735-7300 817 735-7491 fax www.freese.com October 31, 2005 Mr. Gopal Sahu Project Manager City of Fort Worth, Department of Engineering 1000 Throckmorton Street Fort Worth,Texas 76102 Re: Submittal of Amendment#5 Proposal Holly 54-inch Water Main from South Holly Water Treatment Plant to Northside Pump Station City Secretary Contract Number 27835 Dear Mr. Sahu: Attached is our engineering proposal for furnishing to the City of Fort Worth the changes requested by the Water Department on the Holly to Northside P.S. 54" water transmission main. This change is to provide the City of Fort Worth with the design of the bypass connection for the 54" waterline crossing the West Fork of the Trinity River. As the Water Department requested, we have completed these services prior to processing this amendment due to the emergency nature of the City's need for the bypass line. Although summer rains have decreased the immediate need for the bypass, we expedited the design in case there was a hot, dry summer. In addition, this amendment covers the weekly Northside Project meetings that we attended by the request of the Water Department and the Department of Engineering. We have also summarized below the 4 amendments to this contract that the City has approved. Each summary indicates the amendment number, date of the amendment authorization, amount of the amendment, and the purpose for the amendment. • Original Contract, Authorized 6-18-02, Amount$925,449.00 • Amendment #1, Authorized 8-12-03 — Unit 1 pipeline inspection training and specialty observation services, Amount$58,500.00 • Amendment #2, Authorized 1-20-04 — Preparation of SWPPP, design of sanitary sewer improvements for Units 2 and 3, survey for additional waterlines and sanitary sewer, Amount $82,554.15 • Amendment #3, Authorized 9-28-04 — Preparing bid and construction documents for breaking Unit 3 into Unit 3A and Unit 3B, including plans, specs, re-alignment for Unit 3B, survey, geotechnical analysis,environmental analysis, and SWPPP, Amount$182,336.00 • Amendment #4, Authorized 3-10-05 — Boundary survey for 3 Peter Rokkas lots, Amount $8,052.00 • Total Current Contract Amount$1,256,891.15 • Proposed Amendment#5 amount$49,437.00 • Proposed Total Contract Amount$1,306,328.15 Attached are 5 copies of our proposal for these Amendment#5 services for the lump sum fee of$49,437. Your expeditious execution of this amendment to our original contract would be greatly appr e �— Mr.Gopal Sahu October 31,2005 Page 2 of 2 appreciate the opportunity to be of continued service to you. If you have any questions or comments,please contact Ron King at(817)735-7472. Sincerely, FREESE AND NICHOLS, INC. zG�-�- Thomas Haster,P.E. Principal TAFort Worth\Holly 54\Amendment 5\oo_Proposal Transmittal Letter 3.doc i1 EXHIBIT"A-1" SUPPLEMENTAL SCOPE OF SERVICES The following is a clarification of the tasks that the ENGINEER will perform under Amendment 5 to the existing contract for design of the 54-inch water transmission line between Holly WTP and Northside Pump Station.Work under this attachment includes engineering services attending 7 meetings on by-pass connection,and design by-pass connection. The ENGINEER has already performed the following tasks. PART I—Design of By-pass Connection Change Order and Weekly Northside Progress Meetings. ENGINEER Will Perform the Following: ENGINEER will provide construction plans and change order recommendations for the bypass connection for the 54" line crossing the West Fork Trinity River. ENGINEER will attend 5 weekly progress meetings for the Northside Water System Project. TAFort Worth\Holly-54 Water Main\Amendment 5\03 Exhibit Al.doc EXHIBIT"B-1" METHOD OF PAYMENT (SUPPLEMENT TO ATTACHMENT "B" OF ORIGINAL CONTRACT) I. METHOD OF PAYMENTS The ENGINEER shall be paid in monthly partial payments as outlined below: A. The ENGINEER shall be paid in monthly payments upon the receipt of individual invoices for each partial payment request from the ENGINEER. B. Partial payments shall not exceed the equivalent of 85%of the total lump sum fee,until City approval of the Final Design. C. The balance of the lump sum fee shall be payable after General Construction Representation is complete. II. PROGRESS REPORT A. The ENGINEER shall submit to the designated representative of Director of Department of Engineering monthly progress reports covering all phases of design by the 15th of every month in the format required by the City. B. If the ENGINEER determines in the course of making design drawings and specifications that the total construction cost estimate of$18,726,715.00 will be exceeded whether by change in scope of the Project, increased costs or other conditions, the ENGINEER shall immediately report such fact to the City's Director of the Department of Engineer and, if so instructed by Director of the Engineer Department, shall suspend all work hereunder. TAFort Worth\Holly-54 Water Main\Amendment 5\04 Exhibit B.doc "" EXHIBIT"11-2" COMPENSATION—LUMP SUM Compensation rates shall be indicated in Exhibit B2 of City Secretary Contract Number 27835. TAFort Worth\Holly-54 Water Main\Amendment 5\04 Exhibit BAA II i j EXHIBIT"B-3" COST SUMMARY HOLLY 54"WATER TRANSMISSION LINE—AMENDMENT 4 Item Total Fee MWBE Fee MWBE % of Total Fee A. Basic Services $0 $0 0.0% B. Special Services 1. Design of By-Pass Connection $46,672 $0 0.0% 2.Attend 5 Weekly Meetings $2,590 B. Subtotal Special Services $49,262 $0 0.0% C. Reproduction $175 $175 100.0% D. 10% for Sub-consultant Markup $18 $0 0.00% Total $49,455 $175 0.4% M/WBE Sub-consultants Services Fee % of Total Fee Alpha Graphics Reproduction $175 0.4% TOTAL M/WBE Participation $175 0.4% TAFort Worth\Holly-54 Water Main\Amendment 5\04_Exhibit B.doc I EXHIBIT"B-3A" _ (SUPPLEMENT TO EXHIBIT"Bl") BREAKDOWN OF ENGINEERING FEE FOR SPECIAL SERVICES R --; Task 1 Design of River Crossing By-pass ConnectiontC�huckEast.nLionel g g Y p Thomas Daniel Ted Gay ed Ron KingCarlos(Thiswork has already been done) Haster Stoutenburg CADD (scheduling) lIours Total Fee Rates 55.41 4434 28.06 48.15 31.64 48.67 3.5 Rates with multiplier 193.94 155.19 98.21 168.53 110.74 170.35 A By-pass Plans(Revise 14 Sheets) 5 30 801 10 100 10 235 $27,945 B Meetings on By-pass Plans 10 45 45 0 0 20 120 $16,749 Labor Cost Subtotal 15 75 125 10 100 30 355 $44,694 Expenses Quantity Units Unit Cost Subtotal — computer Expenses 187.00 hrs $to $1,870 Mileage 200.00 Miles $0.375 $75 Printing 14.00 Sheets $2 $28 Printing 11x17 50.00 pages $0.10 $5 Expenses Subtotal $1,978 Design of River Crossing By-pass Connection Total $46,672 Task 2 Weekly Northside Project Status Meetings(already held) Thomas Daniel Chuck Easton Lionel Ted Gay Total Estimated Ron King This work has already been done) Raster St Geotech Carlos (scheduling) Hours Total Fee Rates 55.41 44.34 28.06 48.15 31.64 48.67 3.5 Rates with multiplier 193.94 155.19 98.21 168,53 110.74 17035 A Meeti Daniel attended 5,Ron attended 5) 101 101 20 $2,534 Labor Cost Subtotal 0 10 101 01 0 0 20 $2,534 Expenses Quantity Units Unit Cost Subtotal Computer Expenses hrs $10 $0 Mileage 150.00 Miles $0.375 $56 1 -_. Printing Sheets $2 $0 Printing 11x17 pages $0.10 $0 Expenses Subtotal S56 Weekly Northside Project Status Meetings Total $2,590 Task 5 REPRODUCTION pReproduction_for additional bid set_ -- ,--' p A Copies of By-pass Ial4 sheets at I 5 Per akieet ]0 sets $18 ku $175 Subtotal for Reproduction for Additional bid Set $175 REPRODUCTION Total $175 EXHIBIT"B-4" (SUPPLEMENT TO ATTACHMENT "B") SUMMARY OF CONSTRUCTION COSTS ITEM Current Cost Estimate Phase 1,Unit 1 $3,540,731 Phase 1,Unit 2 $3,320,658 Phase 1,Unit 3 Section A(with out By-pass Change $5,169,595 Order Phase 1,Unit 3 Section A(By-Pass Change Order) $740,000 Phase 1,Unit 3 Section B $5,955,731 TOTAL CONSTRUCTION COST $18,726,715 L 12 TAFort Worth\Holly-54 Water Main\Amendment 5\04—Exhibit B.doc Page 1 of 2 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 12/20/2005 DATE: Tuesday, December 20, 2005 LOG NAME: 30HOLLY/NORTH54 REFERENCE NO.: **C-21207 SUBJECT: Authorize Amendment No. 5 to Engineering Agreement with Freese and Nichols, Inc., for Holly/Northside 11 54— Inch Water Main Extension, Contract 1 RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute Amendment No. 5 to City Secretary Contract No. 27853 with Freese and Nichols, Inc., in the amount of $49,437.00, thereby increasing the total contract amount to $1,306,328.15. DISCUSSION: On June 18, 2002, (M&C C-19124) the City Council authorized the City Manager to execute an engineering agreement with Freese and Nichols, Inc., in the amount of $925,449.00 to prepare plans and specifications for the Holly 54-inch Water Main Extension, Contract 1. The project was divided into three units in order to expedite construction. Units 1 and 2 are completed and Unit 3, Section "A" and Section "B" are currently under construction. This contract was previously revised by four amendments: . Amendment No. 1 for $58,500.00 was approved on August 12,2003, (M&C C-19698) for inspection related services for the new type of pipe material to be used. . Amendment No. 2 for $82,554.15 was approved on January 20, 2004, (M&C C-19938) for additional design of water and sanitary sewer lines and the preparation of Storm Water Pollution Prevention Plans. . Amendment No. 3 for $182,336.00 was approved on September 28, 2004, (M&C C-20299) for preparing bid and construction documents to divide the Unit 3 contract into two different units, realignment of Unit 313, geotechnical and environmental analysis for the river crossings and modify the design to go more deeper due to existing soft soil condition. . Amendment No. 4 for $8,052.00 was approved on March 10, 2005 for additional survey and preparation of easement documents due to change in alignment. Amendment No. 5 will allow Freese and Nichols, Inc., to provide additional design of the bypass connection for the 54-inch water main crossing the West Fork of the Trinity River to meet the summer demand of the water supply in the City's Northside area. In addition, this amendment covers the weeki"orths-04 Project meetings requested by the Water Department. http://www.cfwnet.org/council_packet/Reports/mc_print.asp 12/28/200 Page 2 of 2 Freese and Nichols, Inc., proposes to provide the additional engineering services for a lump sum fee of $49,437.00. City staff considers this fee to be fair and reasonable for the scope of services proposed. This project is located in COUNCIL DISTRICT 2 and 9, Mapsco 61 C, 61 H, 62E, J, N, P, U, Y and 76C. FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that funds will be available in the current capital budget, as appropriated, of the Water Capital Project Fund. TO Fund/Account/Centers FROM Fund/Account/Centers P163 531200 060163014104 $49.437.00 Submitted for City Manager's Office by: Marc Ott(8476) Originating Department Head: A. Douglas Rademaker(6157) Additional Information Contact: A. Douglas Rademaker(6157) 77. http://www.cfwnet.org/council_packet/Reports/mc_print.asp 12/28/2005