HomeMy WebLinkAboutContract 49786 CITY SECRETARYII n
STATE OF TEXAS § CONTRACT NO._ I
COUNTIES OF TARRANT, WISE §
AND DENTON §
AGREEMENT BETWEEN THE CITY OF FORT WORTH AND THE SAFE
CITY COMMISSION,INC.,FOR FUNDING FROM THE CRIME CONTROL
AND PREVENTION DISTRICT FOR THE ADVOCACY PROGRAM
This Agreement is made between the City of Fort Worth ("City"), a municipal
corporation, acting herein by and through Valerie R. Washington, its duly authorized
Assistant City Manager, and The Safe City Commission, Inc., ("SCC") acting by and
through Ken Sheffer, it duly authorized Executive Director.
RECITALS
WHEREAS, City has determined that SCC crime prevention and education
program and a community advocacy for crime prevention program ("Advocacy Program")
are needed for all citizens of Fort Worth to make Fort Worth the safest major city in the
nation; and
WHEREAS, City desires to contract with SCC to provide these programs; and
WHEREAS, SCC has agreed to provide these programs in accordance with the
Agreement; and
WHEREAS,City, as consideration for the performance of SCC, has appropriated
monies in the Crime Control and Prevention District("CCPD") Fund Budget in the amount
of$175,000.00 and an additional amount of$60,195.00 from the General Fund (referred
to collectively as "Program Funds") to provide to SCC on a reimbursement basis for the
operation of the Advocacy Program subject to this Agreement;
NOW,THEREFORE,in consideration of the mutual covenants herein expressed,
the parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Agreement for the SCC Advocacy Program
2. Exhibit A—Scope of Work
3. Exhibit B—Budget
4. Exhibit C—Request for Reimbursement
5. Exhibit D—Program Activities Report
6. Exhibit E—Program Effectivene ement Report
7. Exhibit F—Request for Bud �9
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Exhibits A through F, which are attached hereto and incorporated herein, are made a
part of this Agreement for all purposes. In the event of any conflict between the terms
and conditions of Exhibits A through F, and the terms and conditions set forth in the
body of this Agreement, the terms and conditions set forth in the body of this
Agreement shall control.
DEFINITIONS
The term"City"shall include City, its officers,agents, representatives,and employees.
The term "SCC" shall include SCC, its officers, agents, representatives, employees,
servants, contractors, and subcontractors.
The term"Party" shall refer to either City or SCC.
The term"Parties" shall refer to both City and SCC.
The term "General Fund" shall refer only to the portion of money allocated in Fiscal
Year 2018 to the Fort Worth Police Department for this purpose of funding this
Agreement in City's General Fund.
AGREEMENT
1. Responsibilities of SCC. SCC covenants and agrees to fully perform, or cause to
be performed, with good faith and due diligence, all work and services described in
Exhibit"A"—Scope of Work. SCC shall be responsible for day-to-day administration
of the Advocacy Program. SCC agrees to expend the Program Funds in accordance
with its Advocacy Program budget, described in Exhibit "B"- Budget. Program
activities shall be reported in accordance with Exhibit"D"-Program Activities Report
and effectiveness measurements shall be reported in accordance with Exhibit "E"-
Program Effectiveness Measurement Report.
2. Prop_ram Funds.
2.1 In no event shall the total distribution from City made to SCC during the
term of this Agreement exceed the total sum of$235,195.00 ("Program Funds").
2.2 Payment of the Program Funds from City to SCC shall be made on a cost-
reimbursement basis following receipt by City from SCC of a signed Request for
Reimbursement (RFR), as described in Exhibit "C," and copies of all receipts and
support documentation. SCC shall deliver to City a written detailed Program Activities
Report and Program Effectiveness Measurement Report as described in Section 4.2
below with each RFR to support expenditure of Program Funds. Such reports shall be
signed by SCC or duly authorized officer of SCC. The RFR and monthly Program
Activities Report shall be submitted to City no later than the 15"day following the end
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of the month. Submittal of a monthly RFR and Program Activities Report is required
even if services are not provided.
Submit the monthly RFR with an original signature by an authorized representative to
the Grant Management Section of the Fort Worth Police Department, ATTENTION:
Grant Specialist,Bob Bolen Public Safety Complex,505 W.Felix St.,Fort Worth,
Texas, 76115. Reimbursements will not be made until after receipt of an acceptable
and approved RFR and a monthly Program Activities Report. Additionally, a quarterly
Program Effectiveness Measurement Report from SCC is required as described in
section 4.2 and must be approved prior to reimbursements. Reimbursements shall be
made within 30 days receipt of said documents.
2.3 SCC is authorized to modify up to five (5) percent of any budgeted line-
item in the original approved budget without prior written permission from City.
However, SCC must submit the Budget Modification Form (Exhibit"F")to City, with
the monthly RFR, in the month when the modification took place. The new modified
budget cannot exceed the total amount of Program Funds.
2.4 Any modifications of more than five (5) percent of any budgeted line-item
in the original approved budget must have prior written permission from City before
any budget modifications are made.The Budget Modification Form(Exhibit"F")must
be submitted, and request must be approved by City, before any money is moved to the
line-item. Once the Budget Modification is approved, the modified budget will take
effect on the first day of the following month. The new modified budget cannot exceed
the total amount of Program Funds.
2.5 Any modifications to zero line-items in the original approved budget must
have prior written permission from City before any budget modifications are made.
The Budget Modification Form(Exhibit"F")must be completed and approved by City
before money is transferred into the new line-item. Once the Budget Modification is
approved, the modified budget will take effect on the first day of the following month.
The new modified budget cannot exceed the total amount of Program Funds.
2.6 Budget modification can only occur within the Direct and Indirect costs.
Funds may not be moved from a Direct line-item into an Indirect line-item, or vise
versus. Modification of Direct and Indirect approved budgets must follow the
guidelines outlined in sections 2.3,2.4 and 2.5.
The Budget Modification Form (Exhibit "F") shall be submitted to the Grant
Management Section of the Fort Worth Police Department,ATTENTION: Grant
Specialist at 505 W.Felix St.,Fort Worth,Texas,76115.
3. Term. This Agreement shall commence upon October 1,2017("Effective Date"),
and shall end on September 30, 2018 ("End Date"). All of SCC's expenditures under
this Agreement must be completed no later than September 30, 2018.
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4. Program Performance.
4.1 SCC agrees to maintain full documentation supporting the performance of
the work and fulfillment of the objectives set forth in Exhibit"A."
4.2 SCC agrees to provide a monthly Program Activities Report and quarterly
Program Effectiveness Measurement Report to document the performance of the work
described in Exhibit "D" and Exhibit "E," respectively. The Program Activities and
Effectiveness Measurements shall document the program activity names, numbers of
participants attending, details of the activities, and a description of the goals achieved
in support of the CCPD goals. Program Effectiveness Measurement shall be reported
on a quarterly basis and included in the January, April, July, and October RFR and
Program Activities Report submittals. Additionally, the Program Effectiveness
Measurement Report must include any successes realized in descriptive detail. The
monthly Program Activities and quarterly Program Effectiveness Measurement
Reports shall be submitted to City no later than the 15'h day after the end of each month.
4.3 SCC agrees that the monthly RFR and Program Activities Report and
quarterly Program Effectiveness Measurement Report will be submitted to City no later
than the 15th day after the end of each month. Should SCC not meet these requirements,
SCC will be given an additional 15 days to submit the required reports to City. If, at
the end of this 15-day extension period, SCC has not submitted the required reports,
City will send a non-compliance letter notifying SCC's duly authorized representative
of a possible suspension of program funding.
5. Default and Termination.
5.1 This Agreement is wholly conditioned upon the actual receipt by City of
Program Funds from the CCPD and the department's General Fund. All monies
distributed to SCC hereunder shall be exclusively from monies received from the
CCPD and the department's General Fund, and not from any other monies of City. In
the event that funds from the CCPD or the General Fund are not received prior to the
execution of this contract by the parties, in whole or in part, City may, at its sole
discretion, terminate this Agreement and City shall not be liable for payment for any
work or services performed by SCC under or in connection with this Agreement.
5.2 In the event no funds or insufficient funds are appropriated by the City in any
fiscal year for any payments due hereunder,City will notify SCC of such occurrence and
this Agreement shall terminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to the City of any kind
whatsoever, except as to the portions of payments herein agreed upon for which funds
have been appropriated.
5.3 This Agreement may be terminated by City, in whole or in part, at anytime
and for any reason upon written notice as specified in section 5.3.
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5.4 Termination will be effected by delivering to SCC a notice of termination,
specifying the portion of the Agreement affected and the effective date of termination.
Upon SCC's receipt of notice of termination, SCC shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice
of termination;
(b) Place no further order or subcontracts, except as may be necessary for completion
of the work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance
of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion
of the work not terminated.
5.5 In the event City suspends or terminates this Agreement, SCC expressly
waives any and all rights to monetary damages, including but not limited to actual,
consequential, and punitive damages, court costs, and attorney's fees.
5.6 Within thirty(30) days following the date of termination of this Agreement,
SCC shall return to City any property provided hereunder. City will have no
responsibility or liability for SCC's expenditures or actions occurring after the effective
date of termination of the Agreement.
6. Equipment and Maintenance. All equipment purchased with Program Funds
must meet all eligibility requirements of City. SCC shall maintain all equipment used
in the administration and execution of the Advocacy Program. SCC shall maintain,
replace, or repair any item of equipment used in support of the Advocacy Program or
for use under the terms of this Agreement that no longer functions or is lost or stolen.
The cost for maintenance, replacement, or repair of any equipment used in support of
the Advocacy Program or for use under the terms of this Agreement is the sole
responsibility of SCC. SCC shall not use Program Funds or City funds to repair or
replace said equipment. SCC shall use any and all equipment purchased with Program
Funds exclusively in support of the Advocacy Program. Within 10 days following the
purchase of equipment, SCC shall submit to City a detailed inventory of all equipment
purchased with Program Funds to the Grant Management Section at the address set
forth in paragraph 2.2 above. The equipment inventory shall include an itemized
description of each piece of equipment, the date each piece of equipment was
purchased,the cost of purchase for each piece of equipment, and the location of each
piece of equipment.
7. Administrative Requirements.
7.1 SCC agrees to keep sufficient records to document its adherence to
applicable local, state, and federal regulations, along with documentation and records
of all receipts and expenditures of Program Funds. All records shall be retained for
three (3) years following the termination or completion of this Agreement. City or its
representatives shall have the right to investigate, examine, and audit at any time any
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and all such records relating to operations of SCC under this Agreement. SCC, its
officers, members,agents, employees, and subcontractors,upon demand by City, shall
make such records readily available for investigation, examination, and audit. In the
event of such audit by City, a single audit of all SCC's operations will be undertaken
and may be conducted either by City or an independent auditor of City's choice. SCC
shall submit a copy of any audit performed by their independent auditor within 30 days
of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, such questions
must be resolved within fifteen (15)days after notice to SCC by City. If questions are
not resolved within this period,City reserves the right to withhold further funding under
this and/or future agreement(s)with SCC.
7.3 If, as a result of any audit, it is determined that SCC misused, misapplied,
or misappropriated all or any part of the Program Funds, SCC agrees to reimburse City
the amount of such monies so misused, misapplied, or misappropriated, plus the
amount of any sanction, penalty, or other charge levied against City because of such
misuse, misapplication, or misappropriation.
7.4 SCC's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
providing final Program Activities Report and Program Effectiveness Measurement
Reports, making final payments, disposing of the Advocacy Program assets as
appropriate.
7.5 SCC covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by SCC under this Agreement,
and City shall have access at all reasonable hours to offices and records of SCC, its
officers, members, agents, employees, and subcontractors for the purpose of such
monitoring.
Section 7 shall survive the expiration or termination of this Agreement.
8. Independent Contractor.
8.1 SCC shall operate hereunder as an independent contractor and not as an
officer, agent, or servant or employee of City. SCC shall have exclusive control of,
and the exclusive right to control, the details of the work and services performed
hereunder,and all persons performing same,and shall be solely responsible for the acts
and omissions of its officers, members, agents, servants, employees, subcontractors,
program participants, licensees, or invitees. The doctrine of respondeat superior shall
not apply as between City and SCC, its officers,members,agents,servants,employees,
subcontractors, program participants, licensees,or invitees,and nothing herein shall be
construed as creating a partnership or joint enterprise between City and SCC. No
federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld or
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paid by City on behalf of SCC. SCC shall not be treated as an employee with respect
to the services performed pursuant to this Agreement for federal or state tax purposes.
It is expressly understood and agreed that officers, members, agents, employees,
subcontractors, licensees, or invitees of SCC, and any program participants hereunder
are not eligible for, and shall not participate in any employer pension, health, or other
fringe benefit plan provided by City. It is expressly understood and agreed that City
does not have the legal right to control the details of the tasks performed hereunder by
SCC, its officers, members, agents, employees, subcontractors, program participants,
licensees,or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any
property belonging to SCC, its officers, members, agents, employees, subcontractors,
program participants, licensees, or invitees, which may be lost, stolen, destroyed, or in
any way damaged.
9. Liability and Indemnification.
SCC SHALL BE LIABLE AND RESPONSIBLE FOR ANYAND ALL PROPERTY
LOSS, PROPERTY DAMAGE, AND/OR PERSONAL INJURY, INCLUDING
DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE
NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE, OR INTENTIONAL
MISCONDUCT OF SCC, ITS OFFICERS, AGENTS, SERVANTS, OR
EMPLOYEES.
SCC AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS
OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST
ANY AND ALL CLAIMS, LAWSUITS,ACTIONS, COSTS,AND EXPENSES OF
ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY
DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO
OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR
PERSONAL INJURY(INCLUDING DEATH) THAT MAY RELATE TO, ARISE
OUT OF, OR BE OCCASIONED BY (I)SCC'S BREACH OF ANY OF THE
TERMS OR PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT
ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF SCC, ITS
OFFICERS,AGENTS,ASSOCIATES, EMPLOYEES, CONTRACTORS(OTHER
THAN THE CIT19, OR SUBCONTRACTORS RELATED TO THE
PERFORMANCE OF THIS AGREEMENT, EXCEPT THAT THE INDEMNITY
PROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY
RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS
OFFICERS,AGENTS,EMPLOYEES, OR SEPARATE CONTRACTORS,AND IN
THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH
CONSULTANT AND CITY, RESPONSIBILITY, IF ANY, SHALL BE
APPORTIONED COMPARA TIVEL YIN ACCORDANCE WITH THE LAWS OF
THE STA TE OF TEXAS. NOTHING HEREIN SHALL BE CONSTRUED AS A
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WAIVER OF THE CITY'S GOVERNMENTAL IMMUNITY AS FURTHER
PROVIDED BY THE LAWS OF TEXAS.
SCC shall require all of its subcontractors to include in their subcontracts a
release and indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
10. Non-Assignment. No assignment or delegation of duties under this Agreement
by SCC shall be effective without City's prior written approval.
11. Prohibition Against Interest.
11.1 No member, officer, or employee of City, or its designees or agents; no
member of the governing body of the locality in which the Advocacy Program is
situated; and no other public official of such locality or localities who exercises any
functions or responsibilities with respect to the Advocacy Program during his tenure
or for one year thereafter, shall have any interest, direct or indirect, in any contract or
subcontract, or the proceeds thereof, for work to be performed hereunder. SCC shall
incorporate, or cause to be incorporated, like language prohibiting such interest, in all
contracts and subcontracts hereunder.
11.2 No officer, employee, member, or program participant of SCC shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred
hereunder, or be financially interested, directly or indirectly, in the sale to SCC of any
land, materials, supplies, or services purchased with any funds transferred hereunder,
except on behalf of SCC,as an officer,employee,member,or program participant.Any
willful violation of this paragraph with the knowledge, expressed or implied, of SCC
or its subcontractors, shall render this Agreement voidable by City of Fort Worth.
12. Nondiscrimination.
12.1 In accordance with the federal, state, and local laws and ordinances, SCC
covenants that neither it nor any of its officers,members, agents, employees, program
participants, or subcontractors, while engaged in performing this Agreement shall in
connection with the employment, advancement, or discharge of employees, in
connection with the terms, conditions or privileges of their employment, discriminate
against persons because of their age, except on the basis of a bona fide occupational
qualification, retirement plan, statutory requirement, or statutory or ordinance
exception.
12.2 SCC will not unlawfully discriminate against any person or persons because
of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor
will SCC permit its officers, members, agents, employees, subcontractors, or program
participants to engage in such discrimination.
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12.3 If any claim arises from an alleged violation of this non-discrimination
covenant by SCC, its personal representatives, assigns, subcontractors or successors in
interest, SCC agrees to assume such liability and to indemnify and defend City and
hold City harmless from such claim.
This section shall survive the termination or expiration of this Agreement.
13. Compliance.
13.1 SCC, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state, and local,
including all ordinances,rules, and regulations of City. If City calls to the attention of
SCC in writing any such violation on the part of SCC or any of its officers, members,
agents, employees, subcontractors, or program participants, then SCC shall
immediately desist from and correct such violation.
13.2 SCC shall utilize Program Funds strictly for those purposes and goals
intended under the terms and conditions of this Agreement. If City calls the attention
of SCC in writing to any such violations on the part of SCC or any of its officers,
members, agents, employees, program participants, or subcontractors, then SCC shall
immediately desist from and correct such violation.
14. Waiver of Immunity. If SCC is a charitable or nonprofit organization and has or
claims an immunity or exemption(statutory or otherwise)from and against liability for
damages or injury, including death, to persons or property, SCC hereby expressly
waives its rights to plead defensively such immunity or exemption as against City. This
section shall not be construed to affect a governmental entity's immunities under
constitutional, statutory, or common law.
15. Insurance Requirement.
15.1 SCC shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
(a) Commercial General Liability (CGLI: $1,000,000 per occurrence, with a
$2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's
Risk Manager.
(b) Non-Profit Organization Liability or Directors&Officers Liability: $1,000,000
per occurrence, with a $1,000,000 annual aggregate limit, in a form that is
acceptable to the City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit basis
OR split limits are acceptable if limits are at least $250,000 Bodily Injury per
person, $500,000 Bodily Injury per accident and $100,000 Property Damage.
(d) Any other insurance the City may reasonably require to protect the interests of
the City.
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16.4 SCC represents that it possesses the legal authority, pursuant to any proper,
appropriate, and official motion, resolution, or action passed or taken,to enter into this
Agreement and to perform the responsibilities herein required.
16.5 This written instrument including Exhibits A through F, constitute the entire
agreement between the parties concerning the work and services to be performed
hereunder,and any prior or contemporaneous,oral or written agreement which purports
to vary from the terms hereof shall be void. Any amendments to the terms of this
Agreement must be in writing and must be signed by authorized representatives of each
party.
16.6 All notices required or permitted by this Agreement must be in writing and
are deemed delivered on the earlier of the date actually received or the third day
following(i)deposit in a United States Postal Service post office or receptacle;(ii)with
proper postage(certified mail,return receipt requested); and (iii)addressed to the other
party at the address as follows or at such other address as the receiving party designates
by proper notice to the sending party:
CITY: Valerie R. Washington,Assistant City Manager
City Manager's Office
City of Fort Worth
200 Texas Street
Fort Worth,TX 76102
Copies To: Grant Management Section
Bob Bolen Public Safety Complex
505 W. Felix St.
Fort Worth,TX 76115
City Attorney's Office
ATTN: Police Contracts
200 Texas Street
Fort Worth,TX 76102
SCC: Ken Sheffer, Executive Director
Safe City Commission, Inc.
1100 Hemphill Street
Fort Worth,TX 76104
16.7 None of the performance rendered under this Agreement shall involve, and
no portion of the Program Funds received hereunder shall be used,directly or indirectly,
for the construction, operations, maintenance, or administration of any sectarian or
religious facility or activity, nor shall said performance rendered or funds received be
utilized so as to benefit;directly or indirectly, any such sectarian or religious facility or
activity.
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15.2 SCC's insurer(s)must be authorized to do business in the State of Texas for
the lines of insurance coverage provided and be currently rated in terms of financial
strength and solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City. Each insurance policy required by this Agreement,
except for policies of worker's compensation or accident/medical insurance shall list
the City as an additional insured. City shall have the right to revise insurance coverage
requirements under this Agreement.
15.4 SCC further agrees that it shall comply with the Worker's Compensation
Act of Texas and shall provide sufficient compensation insurance to protect SCC and
City from and against any and all Worker's Compensation claims arising from the work
and services provided under this Agreement.
15.5 The commercial general liability policy shall name the City as an additional
insured thereon, as its interests may appear.
15.6 A minimum of Thirty(30)days' notice of cancellation or reduction in limits
of coverage shall be provided to the City. Ten (10) days' notice shall be acceptable in
the event of non-payment of premium. Notice shall be sent to the Risk Manager, City
of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102, with copies to the City
Attorney at the same address.
15.7 Any failure on the part of the City to request required insurance
documentation shall not constitute a waiver of the insurance requirement.
16. Miscellaneous Provisions.
16.1 The provisions of this Agreement are severable, and, if for any reason a
clause, sentence, paragraph, or other part of this Agreement shall be determined to be
invalid by a court or Federal or state agency, board, or commission having jurisdiction
over the subject matter thereof, such invalidity shall not affect other provisions which
can be given effect without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver
or relinquishment to any extent of City's right to assert or rely upon any such term or
right on any future occasion.
16.3 Should any action,whether real or asserted, at law or in equity, arise out of
the execution, performance, attempted performance, or non-performance of this
Agreement, venue for said action shall lie in state courts located in Tarrant County,
Texas or the United States District Court for the Northern District of Texas, Fort Worth
Division.
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16.8 Captions and headings used in this Agreement are for reference purposes
only and shall not be deemed a part of this Agreement.
16.9 The provisions and conditions of this Agreement are solely for the benefit
of City and SCC and are not intended to create any rights, contractual or otherwise, to
any other person or entity.
16.10 The parties acknowledge that each party and its counsel have reviewed this
Agreement and that the normal rules of construction to the effect that any ambiguities
are to be resolved against the drafting party shall not be employed in the interpretation
of this Agreement or exhibits hereto.
16.11 City actively supports the Immigration & Nationality Act (INA) which
includes provisions addressing employment eligibility, employment verification, and
nondiscrimination. Contractor shall verify the identity and employment eligibility of
all employees who perform work under this Agreement. Contractor shall complete the
Employment Eligibility Verification Form(I-9),maintain photocopies of all supporting
employment eligibility and identity documentation for all employees,and upon request,
provide City with copies of all 1-9 forms and supporting eligibility documentation for
each employee who performs work under this Agreement. Contractor shall establish
appropriate procedures and controls so that no services will be performed by any
employee who is not legally eligible to perform such services.Contractor shall provide
City with a certification letter that it has complied with the verification requirements
required by this Agreement. To the extent allowed by law, Contractor shall indemnify
City from any penalties or liabilities due to violations of this provision. City shall have
the right to immediately terminate this Agreement for violations of this provision by
Contractor.
16.12 It is understood that by execution of this Agreement, the City does not waive or
surrender any of it governmental powers.
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IN WITNESS WHEREOF,the parties hereto have executed this agreement in multiples in Fort
Worth, Tarrant County,Texas,to be effective this l day of L) ��06( 20f �.
APPROVED AND AGREED FOR CITY APPROVED AND AGREED FOR SAFE
OF FORT WORTH CITY COMMISSION
MISSION
-( 1�, , 1 - L:��r
Valerie R. Washington Ken Shetter
Assistant City Manager Executive Director
Date: (01( N I'Y Date: q- )�F—1/
APPROVAL RECOMMENDED APPROVED AS TO FORM AND
LEGALITY FOR SAFE CITY
COMMISSION
Chief Joel F. Fitzgerald
Chief of Police
SCC Attorn
Date: �D 1( 2-- � �'
F -r
Date:
APPROVED AS TO FORM AND
LEGALITY FOR CITY OF FORT
WORTH A E
OF FORTGL,
Ann rate
ar J.Kayser .�; '•
Assistant City Attorney City Secretary U' _
moi, *•� :'*
Date. `� ��ky Date:_ (C>—
�7CAS•
Form 1295 Certification No:2017-250016 M&C No.
Contract Compliance Manager:
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
Name
Title ,3 456
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a"tiy Page 13 of 22EOPFICIALRDRY8 X
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EXHIBIT A
SCOPE OF WORK
The Scope of Work is to be performed and documented in compliance with the monthly
program activities and quarterly effectiveness measurement reports outlined in exhibits D
and E.
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Exhibit B
BUDGET NARRATIVE FISCAL YEAR 2018
Please attach a detailed budget narrative that explains the need for all proposed expenditures by individual
item. The budget narrative should clearly explain how funds will be used and why expenditures are necessary
for successful implementation of your program. Please explain how costs are calculated.
INDIRECT COSTS CANNOT EXCEED 10% OF THE APPROVED BUDGET
DIRECT PROGRAM COSTS(90% Minimum):
A. Personnel$173,439.80:
a. 55% of the President's salary ($159,200 x 55% = $87,560) - Reporting to the Board of
Directors, the President will have overall strategic and operational responsibility for Safe
City Commission's staff, programs, expansion, and execution of its mission. S/he will
develop and maintain deep knowledge of field, core programs, operations, and business
plans. When possible and in a manner appropriate for the President's particular skills,
training and professional certification, the President should participate directly in the
carrying out of the mission of Safe City Commission in order to retain a robust
understanding of the organizations mission and work. The President will spend about 24
hours per week on this program.
b. 75%of one Program Director's salary($62,500 x 75%=$46,875)-The director of special
programs is responsible for the administration of the Crime Stoppers program including
reporting to the Crime Stoppers Board,working with law enforcement personnel to process
new tips, the management of the Call Center and all employees of the Call Center as well
as overseeing all aspects of Training and Education programs offered by Safe City
Commission and the Project Safe Neighborhoods program. The Program Director will
spend about 30 hours per week on this program.
c. 80% of one Program Coordinator's salary ($36,256 x 80% = 29,004.80) will be allocated
to the contract.The Program Coordinator position performs duties including facilitating and
coordinating Children's programs including the Imagine No Violence program and
children's community outreach programs. The Program Coordinator will spend about 32
hours a week on this program.
d. Up to 40%of a second Program Coordinator's salary($35,000 x 28.5%=$10,000)will be
allocated to the contract. The program coordinator assists with the Imagine No Violence
program, all children's programs and performs various administrative duties as assigned by
the president. The second Program Coordinator will spend about 16 hours per week on the
advocacy program.
B. Fringe Benefits $36,101.37:
a. FICA calculated at 7.65% (13,268.14) and company paid Health & Dental Insurance and
Retirement (company match up to 3%) costs (22,833.23) for the same employees at the
same percentages will be allocated to the contract.
C. Travel and Training:N/A
D. Equipment:N/A
FY 18 Interlocal Agreement Advocacy Program
City of Fort Worth&Safe City Commission Page 15 of 22
E. Supplies: $2,134.33 will be allocated to Office Supplies such as paper,printing charges,pens,
notebooks, folders, binders,computer accessories etc as part of the contract.
F. Contracts/Consultants: N/A
G. Other Approved: N/A
INDIRECT COSTS (10% Maximum):
A. Personnel: N/A
B. Fringe Benefits: N/A
C. Travel and Training: N/A
D. Equipment: N/A
E. Supplies: N/A
F. Contracts/Consultants: N/A
G. Other Approved $23,519.50:
a. $23,519.50 will be allocated to Facilities and Utilities costs including telecommunications
costs, electricity, water, gas and cleaning and trash services.
FYI Interlocal Agreement Advocacy Program
City of Fort Worth&Safe City Commission Page 16 of 22
Exhibit B
Budget Summary
Fiscal Year 2018
DIRECT PROGRAM COSTS(90%Minimum) Total $211,675.50
A.PERSONNEL
Salaries $173,439.80
PERSONNEL TOTAL: $173,439.80
B.FRINGE BENEFITS
FICA $13,268.14
Health&Dental Insurance+Retirement Match(3%Max) $22,833.23
FRINGE BENEFITS TOTAL $36,101.37
C.TRAVEL AND TRAINING
None
TRAVEL AND TRAINING TOTAL $0.00
D.EQUIPMENT
None
EQUIPMENT TOTAL $0.00
E.SUPPLIES
Consumables $2,134.33
SUPPLIES TOTAL $2,134.33
F.CONTRACTS/CONSULTANTS
None
CONTRACTS/CONSULTANTS TOTAL $0.00
G. OTHER APPROVED
None
OTHER APPROVED TOTAL $0.00
INDIRECT PROGRAM COSTS(10%Maximum) Total $23,519.50
A.PERSONNEL
None
PERSONNEL TOTAL: $0.00
B.FRINGE BENEFITS
None
FRINGE BENEFITS TOTAL $0.00
C.TRAVEL AND TRAINING
None
TRAVEL AND TRAINING TOTAL $0.00
D.EQUIPMENT
FYI Interlocal Agreement Advocacy Program
City of Fort Worth&Safe City Commission Page 17 of 22
None
EQUIPMENT TOTAL $0.00
E.SUPPLIES
None
SUPPLIES TOTAL $0.00
F.CONTRACTS/CONSULTANTS
None
CONTRACTS/CONSULTANTS TOTAL $0.00
G. OTHER APPROVED
Facility and Utilities $23,519.50
OTHER APPROVED TOTAL $23,519.50
GRAND TOTAL $235,195.00
FYI Interlocal Agreement Advocacy Program
City of Fort Worth&Safe City Commission Page 18 of 22
FORT WORTH, Exhibit C
Request for Reimbursement(RFR)
FY 2018
CRIME COWROI.
AND PREVENTION DISTRICT
Submit To: Submitting Agency: Safe City Commission-Advocacy
Bob Bolen Public Safety Complex Contact Name: Grant Summers
Attn: Brittany Taylor Phone Number: (817)502-7121
Financial Management Division Email- asurrmers0onesafeolace ora
505 West Fels St.
Fort Worth,TX 76115 Remit Address: 1100 Hemphill St,Fort Worth,TX 76104
Invoice Number:
Month ofRequest:
DIRECT COSTS(90%Minimum)
A B C D £
Total of Previous (B+C) (A-D
BudgetCategory BudgetAmount Reimbursements This Mouth's
Request Total Requested Remaining Balance
Requested To-Date Available
A Personnel S 173,439.80 S - S 173,439.80
B fringe Benefits s 36,10137 S - S 36,10137
C Tmvel&Training S - S
D Equipment S - S
E Supplies S 2,13433 S - S 2,13433
F Contracts/Consultants S S
Total Direct Costs S 211,675.50 S S S S 211,675.50
MIREC.TCOSTS(10%Maimunr)
A B C D F
Total of PreviousB+C (A-D
This Month's
Budget Category Budget Amount Reimbursements Request Total Requested Remaining Balance
Requested To-Date Available
A Personnel S S -
B Fringe Benefits S - S -
C Travel&Training S S -
D Equipment S S
E Supplies S S
F Contracts/Consultants S S
G Other-Facilities,Accounting S 23,519.50 S S 23,519.50
Total lnDirect Costs $ 23,519.50 S S S S 23,519.50
Supporting documents required with monthly requests. Summary:
This includes,timesheets depicting CCPD funded activities, Total Budget: S 235,195.00
copy of paydw&s,invoices and receipts detailing all CCPD Previous Requests: S
funded expenditures. This Request: S
Total Requested To-Date S
Remaining Funds S 235,195.00
have reviewed this request and certify that these listed expenses and support documentation are accurate.
s Authorized Signatory Signatory Title Date
Fiscal Agent Use Only
Purchase Order M Fund Dept ID A-1
RFR Approved ForPoymenr
Giant Staff signature Date
Finance Received Stamp Placed Below
FYI Interiocai Agreement Advocacy Program
City of Fort Worth&Safe City Commission Page 19 of 22
Exhibit D
Fiscal Year 2018
Monthly Program Activities Report
Current Reporting Month
Submitting Agency Safe City Commission—Advocacy
Contact Name Michelle Morgan
Phone Number and Email mmorgan@onesafeplace.org
Remit Address 1100 Hemphill St, Fort Worth,TX 76104
Activity Current To Date Year End
Month Total Goal
Total
1 Number of multi-disciplinary meetings(excluding meetings related solely to
One Safe Place programs and/or services). 55
2 Number of participants in training,education and community outreach
programs facilitated by Safe City Commission. 1500
3 Number of Imagine No Violence Art Contest participants receiving art boards
in FWISD 55,000
4 Number of Fort Worth ISD middle school and high school students who will
receive public education information about the Campus Crime Stoppers 60,000
Friends for Life program.
5 Number of participates awarded and receiving 1St place prizes for the 40
Imagine No Violence Art Contest
6 Number of participates awarded and receiving 2nd and 3rd place prizes 80
for the Imagine No Violence Art Contest
I have reviewed this report and certify that the measures provided are accurate and appropriately
reflect the CCPD goals set forth in the contract.
Authorized Signatory Signatory Title Date
FYI Interlocal Agreement Advocacy Program
City of Fort Worth&Safe City Commission Page 20 of 22
Exhibit E
Fiscal Year 2018
Quarterly Program Effectiveness Measurement Report
Current Reporting
Quarter
Submitting Agency Safe City Commission—Advocacy
Contact Name Michelle Morgan
Phone Number and mmorgan@onesafeplace.org
Email
Remit Address 1100 Hemphill St, Fort Worth,TX 76104
Please include outcome narrative that describes how measure was accomplished for each
quarter.
Effectiveness Measures and Quarterly Outcomes
Measure 1 59% of FWISD Art Students participate in the Imagine No Violence program.
Outcome
Measure 2 75% of training attendees completed evaluations that rated trainings Good/Excellent.
Outcome
Measure 3 80% of training attendees will receive continuing education credits.
Outcome
Measure 4 300 arrests and 650 cleared cases resulting from Crime Stoppers tips for the year.
Outcome
I have reviewed this report and certify that the measures provided are accurate and appropriately reflect
the CCPD goals set forth in the contract.
Authorized Signatory Signatory Title Date
Report due each quarter: 1st Quarter(Oct-Dec)due January 15 2nd Quarter(Jan-Mar)due April 15
3`d Quarter(Apr-June)due July 15 4th Quarter(Jul-Sep)due October 15
FYI Interlocal Agreement Advocacy Program
City of Fort Worth&Safe City Commission Page 21 of 22
Exhibit F
Request for Budget Modification
Fiscal Year 2018
Date
Submitting Agency Safe City Commission—Advocacy
Contact Name Michelle Morgan
Phone Number and Email mmorgan@onesafeplace.org
Remit Address 1100 Hemphill St, Fort Worth,TX 76104
DIRECT COSTS(90•/a minimum)
Budget Category Approved Budget Change Requested Revised Budget
Personnel
Fringe Benefits
Travel and Training
Equipment
Supplies
Cont racts/Consultants
Other Approved
Total Direct Costs
INDIRECT COSTS(10%maximum)
Budget Category Approved Budget Change Requested Revised Budget
Personnel
Fringe Benefits
Travel and Training
Equipment
Supplies
Contracts/Consultants
Other Approved
Total Indirect Costs
Modification Narrative(describe in detail what change is for)
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title Date
AWASTUF W&OKY
C3 Modification Approved C3 Modification NOT Approved
FWPD Staff Signature Date
FYI Interlocal Agreement Advocacy Program
City of Fort Worth&Safe City Commission Page 22 of 22
CERTIFICATE OF INTERESTED PARTIES FORM 3.295
1of1
Complete Nos.1-4 and b if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2017-250016
Safe City Commission
Fort Worth,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 08/15/2617
being filed.
City of Fort Worth Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
FY2018 CCPD Advocacy
Advocacy Programs of Safe City Commission
Nature of interest
4
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party.
X
6 AFFIDAVIT 1 swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
,•;;�� ";;••., JESSICA RENEE RIME
Notary Public.State of Texas
My Comm{ssion Expires
April 15, 2019 Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP/SEAL ABOVE �'J c
Sworn to and subscribed before me,by the said (s V'—'� this the _ day of_ �L �r,
20—A-�7 _,to certify which,witness my hand and sea]of office.
ure of icer Bring oath Printed name of officer administering oath Titte of officer ad ]roistering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883