HomeMy WebLinkAboutContract 48070-R1 Y
CSC No. J �ol I
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
September 11,2017 34 56
Bermex,Inc.
X12 ,99
1333 Home Ave.
O
Akron,OH 44310
Re: REQUEST TO EXERCISE RENEWAL OPTION �
Professional Services Agreement s 1�Tw. 3
Contract No.CSC No.48070(the"Contract")
Renewal Term No. 1:October 1,2017 to September 30,2018
The above referenced Contract will expire on September 30, 2017. Pursuant to the Contract, c newals are at the sole
option of the City.This letter is to inform you that the City is exercising its right to renew CSC No.48070 for an additional one
year period,which will begin immediately upon the expiration of the current term and will end on September 30,2018.All other
terms and conditions of CSC No.48070 remain unchanged. Please return this signed acknowledgement letter,along with a
copy of your current insurance certificate,to the address set forth below,acknowledging receipt of the Notice of contract
Renewal.
Please log onto BuySpeed Online at http://fortwortlitexas.gov/puurchasing to insure that your company information is correct and
up-to-date.
If you have any questions concerning this Request for Contract Renewal,please contact me at the telephone number listed below.
Sincerely yours,
Darian Gavin,contract Compliance Specialist
FMS,Purchasing Division
817-392-2057-Direct
817-392-8440-Fax
I hereby acknowledge receipt of the contract Renewal Notice for CSC No.48070 for a one year period ending on September 30,
2018.
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BY: load t , Y►e�- i�QrF Date:
Printed Na tle
ti
Signature
CITY OF FORT WORTH: Q T
CFART �,y
Jesus J.Chapa,Assistant City Manager
JM J.Kayser,City Secret ry ��
Date: l� ! 3 r M&C No. P-11909 C� i
TOW
RECOMMENDED BY:
Kar'4'•,
Actin etor< ater Department OFFICIAL RECORD
CITY SECRETARY
Ft WORTH,TX
CSC No.
Contract Compliance Manager:
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract,including
ensuring all perform��an��ccye'� kofting'
requirements.
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Ni
am f Employee
of�4"Co �✓
Title
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
M&C Review
Page 1 of 2
CITY COUNCIL AGENDA
Official site of the City of Fort Worth, Texas
FoR� it
— _ _- --
COUNCIL ACTION: Approved on 8/2/2016
REFERENCE 13P16-0061 WATER METER
DATE: 8/2/2016 NO.: P-11909 LOG NAME: READING SERVICE AND
DELIVERY DG WATER
CODE: P TYPE: NOW PUBLIC NO
CONSENT HEARING:
SUBJECT: Authorize Contract with Bermex, Inc., in an Amount Up to $2,394,934.00, for the First Term
for Water Meter Reading Services and the Delivery of Delinquent Account Notices for the
City's Water Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize execution of a contract with Bermex, Inc., in an amount
up to $2,394,934.00, plus up to five renewals, for the purpose of water meter reading services and the
delivery of Delinquent Account Notices for the City's Water Department.
The City of Fort Worth (City) will use this contract to read water meters at over 240,000 retail account
locations for the City's Water Department for monthly water meter reading throughout the City, and the
delivery of customer Delinquent Account Notifications (DANs). The contract will be used to ensure that
monthly water meter reading is conducted accurately throughout the City. The information obtained from
the meter readings will allow for the calculation, billing and receipt of water and wastewater service
revenue.
BID ADVERTISEMENT - A Request for Proposals (RFP) was advertised in the Fort Worth Star -Telegram
on Wednesdays between December 30, 2015 and January 27, 2016. Additionally, thirty-two vendors were
solicited from the purchasing database system; four responses were received. The proposals were
reviewed by an evaluation committee consisting of staff from the Water Department. The evaluation factors
included response to meeting required meter reading services, plan for completion of work, contractor's
ability to meet specifications and requirements, prior performance working with government entities
including references of work, contractor's response to reporting and progress reporting and cost. The
proposal from Bermex, Inc., was found to be fair and reasonable and presents the best value to the City.
PRICE ANALYSIS - The cost per meter offered by Bermex, Inc., will remain at $0.51 cents, the same as the
current agreement awarded in 2010, for Fiscal Year 2017, and will not increase until Fiscal Year 2018. Staff
reviewed the prices and determined the pricing to be fair and reasonable. Prices for each year's meter
reading services are estimated based on cycle and route size, and projected growth:
Cost Per
DAN Annual
Year
Meter
Meter Annual Amount
I I
Cost Per DAN
I
Amount
Annual Total Cost
II
2017 II
$0.51
I $1,713,600.00 II
$2.92 If
$681,333.34
II $2,394,933.34
2016 II
$0.53
II $1,526,000.00 I
$3.02 III
$604,000.00
II $2,130,000.00
2019
$0.53
$1,526,000.00 I
$3.17
$634,000.00
I $2,160,000.00
2020
$0.55
, $1,584,000.00 I
$3.27
$654,000.00
I $2,238,000.00
2021 II
$0.55
II $1,584,000.00 I
$3.42 I
$684,000.00
II $2,268,000.00
2022 II
$0.57
II $1,641,000.00 II
$3.52 I
$704,000.00
II $2,345,000.00
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the
City Manager in the amount up to $50,000.00 without specific City Council approval as long as sufficient
funds have been appropriated.
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=22583&councildate=8/2/2O16 5/21/2018
M&C Review
Page 2 of 2
CONTRACT TERMS - Upon City Council's approval, the contract will begin on August 3, 2016 and expire
on September 30, 2017.
RENEWAL OPTIONS - The contract may be renewed for up to five one-year terms at the City's sole
discretion. This action does not require specific City Council approval provided that City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal term.
M/WBE OFFICE - A waiver of the goal for the MBE/SBE subtracting requirements was requested by the
Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because
the purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible.
FISCAL INFORMATION/CERTIFICATION:
The approval of this action provides purchasing authority up to $2,394,934.00 as specified. The Director of
Finance certifies that funds are available in the current operating budget, as appropriated, in the other
Contractual Services account of the Water Department. Prior to an expenditure being made, the Water
Department has the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project
ID ID
FROM
Fund Department Account Project
ID ID
56001 0604009 5330201
Submitted for Citv Manaqer's Office by
Oriqinatinq Department Head:
Additional Information Contact:
ATTACHMENTS
Bermex Inc Form 1295 Certificate. pdf
Program Activity Budget Reference #
Year (Chartfield 2)
Program Activity I Budget Reference #
Year (Chartfield 2)
Jay Chapa (5804)
Aaron Bovos (8517)
Jack Dale (8357)
Darian Gavin (2057)
Amount
Amount
$2,394,933.34
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=22583&councildate=8/2/20l6 5/21/2018