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Home My WebLink AboutContract 43436-A3 6, 567 8 g� CITY SECRETARY , CONTRACT NO._ 11 AMENDMENT NO. 3 TO 10 ic CITY SECRETARY CONTRACT NO. 43436 cmo�Foa�14o0 a PROFESSIONAL SERVICES AGREEMENT STA CONSULTING WHEREAS, the City of Fort Worth (hereafter "City") and International Consulting Acquisition Corp dba STA Consulting, (hereafter "STA"), collectively the "parties," entered into City of Fort Worth City Secretary Contract ("CSC") No. 43436, (hereafter "Agreement") which was authorized by the City Council by M&C C-25670 on July 26, 2012; and WHEREAS, the City has embarked upon a business and technology transformation initiative to replace its current collection of legacy financial and administrative information systems with an integrated enterprise solution (commonly known as an Enterprise Resource Planning or ERP System); and WHEREAS, the City has engaged the services of STA to provide expert guidance, oversight, recommendations and planning assistance to the City in the management and execution of this strategic initiative; and WHEREAS, STA will serve as the City's Principal ERP Consultant for the full ERP project lifecycle from initiation to the implementation of an ERP system and initial project closeout; and WHEREAS, the parties wish to amend the Agreement to further extend the timeline of Phase 2 in support of an additional extension of the post-go live support of the new ERP system and the implementation assistance with additional financial modules. NOW, THEREFORE, City and STA, acting herein by and through their duly authorized representatives, enter into this Amendment which amends the Agreement as follows: 1. Section 3. COMPENSATION of the Agreement shall be modified to include post-go-live support of the ERP system and implementation assistance with additional financial modules and upgrade for the ERP system for an amount not to exceed $882,000.00 for a total contract amount not to exceed $8,508,376.00. OFFICIAL RECORD CFw i STA CITY SECRETARY Amendment No.3 to CSC No.43436 Page I of 6 FT.WORTH,TX 2. The Agreement is hereby amended to add "Exhibit B-2," Major Task Areas, to include advisory services and implementation assistance beginning upon execution of this Amendment, continuing until September 30, 2019. "Exhibit B-2" is attached hereto and incorporated into the Agreement for all purposes. 3. The Agreement is hereby amended to add "Exhibit C-3," Payment Schedule, which amends the Agreement to include projected payments through the Expiration Date of the Agreement. "Exhibit C-3" is attached hereto and incorporated into the Agreement for all purposes. 4. All other provisions of the Agreement that are not expressly amended herein shall remain in full force and effect. [SIGNATURE PAGE FOLLOWS] CFW/STA Amendment No. 3 to CSC No.43436 Page 2 of 6 Executed on this the3o7day of -- 52017. CITY OF FORT WORTH: International Consulting Acquisition Corp dba STA Consulting: By: By: �L � Sun A nis Nathan Frey As • t City Mana er 1:4anaging Partner Date: Date: October 19, 2017 f� r�YY o� ► ATTEST: / :p ATTEST: By: ::� By: ry � a ser .�'• Name: a City S cretary S ''••......... Title: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. V, �OL Steve Streiffert Assistant Director, IT Solutions Department APPROVED AS TO FORM AND LEGALITY: By:e�4/5�� oh B. ron Assistant Cit Attorney Contract Authorization: M&C: 01 01?��7 J Date Approved: Form 1295 Cert No. 2017-256262 CFW/STA Amendment No.3 to CSC No.43436 Page 3 of 6 EXHIBIT B-2 MAJOR TASK AREAS General Timeframe Task Area Start End Advisory Services and Implementation Assistance Production Support Provide Production Support for System Users, Problem Oct Jan Research, and Solution Definition 2018 2019 Provide Daily Activity Emails Provide Help Desk Ticket Support Project Management Activities for Additional Modules Conduct Weekly Project Team Meetings Conduct Steering Committee Meetings Compile Status Reports Monitor Issue and Risk Processes Oct March 2017 2019 Monitor Progress on Work Schedule Guide Project Team Resources Oversee Implementation Services Provider Facilitate Project Team Use of Project Collaboration Tools, e.g. SharePoint Planning Activities Develop Project Charter(s) Manage Development of Work Schedule(s), Scope Management Oct Dec Plan(s), Cost Management Plan(s), Quality Management Plan(s), 2017 2017 Human Resource Plan(s), Communication Plan(s), Risk Management Plan(s), Procurement Management Plan(s), and Stakeholder Management Plan(s) Design, Development, and Testing Activities Review Implementation Vendor Deliverables for Design and Development Coordinate the City Approval of Implementation Vendor Jan Sept Deliverables for Design and Development 2018 2018 Coordinate City Functional SME involvement in Design and Testing Coordinate City Technical SME involvement in Interface Development and Data Conversion Extraction and Testing Manage Project Team Use of STAT for Development Management and SharePoint for collaboration Training, Communication, and Organizational Change Management Activities Review Implementation Vendor Deliverables for Training, Jan Jun Communications, and Change Management 2018 2018 Coordinate the City Approval of Implementation Vendor CFw i STA 4 Amendment No. 3 to CSC No.43436 Page 4 of 6 General Timeframe Task Area Start End Deliverables for Training, Communications, and Change Management Review and Distribute Communications per Communications Plan Assist in Organizational Change Management Activities Deployment Activities Review Implementation Vendor Deliverables for Cutover Plan Coordinate the City Approval of Implementation Vendor Cut Over Oct Jan Plan 2018 2019 Facilitate Go-No-Go Decision Making Manage Project Closeout CFW/STA 5 Amendment No. 3 to CSC No.43436 Page 5 of 6 EXHIBIT C-3 PAYMENT SCHEDULE Projected Projected Month Payment Payment Amount Date Oct-17 $65,184 Nov-17 Nov-17 $65,184 Dec-17 Dec-17 $56,784 Jan-17 Jan-18 $61,572 Feb-18 Feb-18 $69,468 Mar-18 Mar-18 $69,468 Apr-18 Apr-18 $69,468 May-18 May-18 $69,468 Jun-18 Jun-18 $69,468 Jul-18 Jul-18 $61,572 Aug-18 Aug-18 $37,884 Sep-18 Sep-18 $37,884 Oct-18 Oct-18 $37,884 Nov-18 Nov-18 $37,884 Dec-18 Dec-18 $37,884 Jan-19 Jan-19 $34,944 Feb-19 $882,000 CFw i STA 6 Amendment No.3 to CSC No.43436 Page 6 of 6 M&C Review Official OR CITY COUNCIAGENDA ��T �i L COUNCIL ACTION: Approved on 10/24/2017 REFERENCE,* 04STA CONSULTING ERP DATE: 10/24/2017 NO.: C-28445 NAME: IMPLEMENTATION ADVISORY- DELIVERY CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of Contract Amendment No. 3 to City Secretary Contract No. 43436 with International Consulting Acquisition Corporation d/b/a STA Consulting in an Amount Not to Exceed $882,000.00 to Provide Implementation Advisory Services and Project Delivery Assistance for the City's Enterprise Resource Planning System (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of contract Amendment No. 3 with International Consulting Acquisition Corporation d/b/a STA Consulting in an amount not to exceed $882,000.00 to provide implementation advisory services and project delivery assistance for the City's Enterprise Resource Planning System. DISCUSSION: On December 6, 2016, the City Council approved Mayor and Council Communication (M&C) C- 27996 to execute Amendment No. 2 for STA Consulting (STA) to provide implementation advisory services and project delivery assistance for the Human Capital Management 9.2 Upgrade and Accounts Receivable Point of Sale ERP projects. This M&C provides the necessary authorization for STA to provide implementation advisory services and project delivery assistance for the Purchasing ERP Project. Funding for these initiatives shall not exceed $882,000.00 for a total contract amount of$8,508,376.00 and is available in the ERP Capital Project. M/WBE OFFICE - International Consulting Acquisition Corp. d/b/a STA Consulting agrees to maintain its initial M/WBE commitment of 11 percent that it made on the original Agreement and extend and maintain that same 11 percent to all prior amendments up to and inclusive of this Amendment No. 3. Therefore, International Consulting Acquisition Corp. d/b/a STA Consulting remains in compliance with the City's M/WBE Ordinance and attests to its commitment by its signature on the Acceptance of Previous M/WBE Commitment Form executed by an authorized representative of its company. ADMINISTRATIVE AMENDMENT-An administrative amendment or increase may be made by the City Manager, or his designee, for a total amount not to exceed $100,000.00 annually. Such increase or amendment does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERM - Upon City Council's approval of this M&C, the Agreement shall be extended to expire on September 30, 2019. FISCAL INFORMATION/CERTIFICATION: http://apps.cfwnet.org/council_packet/mc_review.asp?ID=25236&councildate=10/24/2017[10/25/2017 9:20:58 AM] M&C Review The Director of Finance certifies that funds are available in the current capital budget, as appropriated, of the ERP project and that prior to an expenditure being made, the IT Solutions Department has the responsibility to validate the availability of funds without exceeding existing appropriations. TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget I Reference# I Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by: Susan Alanis (8180) Originating Department Head: Kevin Gunn (2015) Additional Information Contact: Steve Streiffert (2221) ATTACHMENTS STA Consulting 1295 certificate 2017-256262.pdf http:Happs.cfwnet.org/council_packet/mc_review.asp?ID=25236&counciIdate=10/24/2017[10/25/2017 9:20:58 AM] CERTIFICATE OF INTERESTED PARTIES FORM 1295 loft Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2017-256262 International Consulting Acquisition Corporation doing business as STA Consulting Austin,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 09/01/2017 being filed. City of Fort Worth Date Acknw)edged: 2 7 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. CSC#43436 Implementation advisory services and project delivery assistance 4 Nature of interest Name of Interested Party City,State,Country(place of business) (check applicable) Controlling I Intermediary Information Services Group, Inc. Stamford,CT United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT 0R��if�, l swear,or affirm,under penalty of perjury,that the above disclosure is true and correct. �Pt�S�Y t`et��•. S �: S e r�r� Of .� Signature of authorized agent of ntracting business entity D 15 AFFIX NOTARY ST ��IkAIL�+4E 11111 A om-t� _ t �^ Sworn to and subscribed before me,by the said NV�.4t this the 1� day of t 'e� , 20 �� _,to certify which,witness my hand and seal of office_ .� ()0, 0 Jal-A-J2--:;,-- �:Ly\tj U Signature of officer administering f6ath Printed name of officer administe ing oath Title of officer acOinistering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.3337