HomeMy WebLinkAboutContract 49856 CITY SECRETARY '1
CONTRACT NO. "I
AGREEMENT FOR THE OPERATION OF THE
FISCAL YEAR 2018 COMIN' UP GANG INTERVENTION PROGRAM
In consideration of the mutual covenants, promises and agreements contained herein, THIS
AGREEMENT("Agreement")is made and entered into between CITY OF FORT WORTH,a home rule
municipal corporation of the State of Texas,("City")acting by and through Valerie R.Washington,its duly
authorized Assistant City Manager, and BOYS & GIRLS CLUBS OF GREATER FORT WORTH,
INC., a Texas non-profit corporation ("Contractor") acting by and through Daphne Barlow Stigliano, its
duly authorized President/Chief Executive Officer.
RECITALS
WHEREAS,City has determined that the Comin' Up Gang Program is necessary to support crime
prevention in City during Fiscal Year 2018 to meet one or more of the Crime Control and Prevention District
("CCPD")goals,which are(1)to support efforts to reduce violent crime and gang-related activities through
enhanced enforcement activities and crime prevention programs,(2)to support efforts to increase the safety
of residents and to decrease crime throughout Fort Worth neighborhoods, and (3) to support efforts to
increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs;
and
WHEREAS, Contractor has agreed to operate the Comin' Up Gang Intervention Program (the
"Program"), which will support the Fort Worth Police Department's crime prevention efforts throughout
the community;
WHEREAS, the City is committed to providing a safe environment for the citizens of the Fort
Worth,Texas,
WHEREAS, City desires to enter into an agreement with Contractor to operate the Program; and
WHEREAS,City, as consideration for the performance of Contractor,has appropriated monies in
the CCPD Budget as reimbursed by the CCPD in the amount of$1,129,000.00 and an additional amount
of$208,350.00 from the General Fund for a total amount of$1,337,350.00("Program Funds"),to provide
to the Contractor on a reimbursement basis for the operation of the Program subject to and in accordance
with this Agreement;
NOW,THEREFORE,in consideration of the mutual covenants herein expressed,the parties agree
as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following: 346
1 6
1. This Agreement between City and Contractor Q RECE�V o
2. Exhibit A—Proposal Abstract and Narrative N ED
3. Exhibit B-Budget r OCT 3 12017 ro
4. Exhibit C—Request for Reimbursement ro CIiy0FF0RTW0H
5. Exhibit D—Program Activities Report C(TYSECRETgRy1H S�
6. Exhibit E—Program Effectiveness Measurement Report ,a
7. Exhibit F—Request for Budget Modification 9 `�
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FY 2018 Comin'Up Gang Intervention Program pr-FICIAL RECORD
Boys&Girls Clubs of Greater Fort Worth a`ge I ofg�cRSTpRY
FT.WORTH,TX
8. Exhibit G—Facility Use Requirements for Diamond Hill and Hillside Community Centers
Exhibits A through G,which are attached hereto and incorporated herein,are made a part of this Agreement
for all purposes. In the event of any conflict between the terms and conditions of Exhibits A through G and
the terms and conditions set forth in the body of this Agreement,the terms and conditions of this Agreement
control.
DEFINITIONS
The term"City"shall include City, its officers, agents,representatives,and employees.
The term"Contractor" shall include Contractor, its officers, agents, representatives, employees, servants,
contractors, and subcontractors.
The term"Party"shall refer to either City or Contractor.
The term"Parties"shall refer to both City and Contractor.
The term"General Fund"shall refer to only the portion of money allocated in Fiscal Year 2018 to the Fort
Worth Police Department in City's General Fund.
AGREEMENT
1. Responsibilities of Contractor.
Contractor covenants and agrees to fully perform, or cause to be performed, with good faith and
due diligence, all work and services described in Exhibit"A" —Proposal Narrative . Contractor shall be
responsible for day-to-day administration of the Program. Contractor agrees to expend Program Funds in
accordance with the Budget as described in Exhibit`B". Program activities shall be reported in accordance
with Exhibit"D"and effectiveness measures shall be reported in accordance with Exhibit"E". Contractor
agrees to abide by and comply with all requirements included in Exhibit"G" for its use of the two City-
owned community centers, Hillside and Diamond Hill.
2. Program Funds.
2.1 In no event shall the total distribution from City made to the Contractor during the Term of this
Agreement exceed $1,337,350.00 ("Program Funds") for any performance or actions taken to fulfill or
further the purpose and program supported by this Agreement.
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-reimbursement
basis following receipt by City from Contractor of a signed Request for Reimbursement(RFR),as described
in Exhibit "C" along with supporting documentation. Contractor shall deliver to City a written detailed
Program Activities Report and Program Effectiveness Measures Report as described in Section 4.2 below
with each RFR to support expenditure of Program Funds. Such reports shall be signed by the Contractor or
duly authorized officer of the Contractor. The RFR and monthly Program Activities Report shall be
submitted to City no later than the 15`h day following the end of the month. Submittal of a monthly RFR
and Program Activities Report is required even if services are not provided.
The monthly RFR, with an original signature by an authorized representative, must be submitted to the
Grant and Financial Management Section of the Fort Worth Police Department, ATTENTION: Grant
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Specialist, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115.
Reimbursements will not be made until after receipt of an acceptable and approved RFR and a monthly
Program Activities Report from the Contractor. Additionally, a quarterly Program Effectiveness
Measurement Report from Contractor is required as described in section 4.2 and must be approved prior to
reimbursements. Reimbursements shall be made within 30 days receipt of said documents.
2.3 Contractor is authorized to modify up to five (5)percent of any budgeted line-item in the original
approved budget without prior written permission from City. However, Contractor must submit the
Request for Budget Modification Form(Exhibit"F")to City,with the monthly RFR,during the month the
modification took place. The new modified budget cannot exceed the total amount of Program Funds.
2.4 Any modifications of more than five(5)percent of any budgeted line-item in the original approved
budget must have prior written permission from City before the modifications are made. The Budget
Modification Form (Exhibit "F") must be submitted, and request must be approved by City, before any
money is moved to the line-item. Once the Budget Modification is approved,the modified budget will take
effect on the first day of the following month. The new modified budget shall not exceed the total amount
of Program Funds.
2.5 Any modifications to zero line-items in the original approved budget must have prior written
permission from City before the modifications are made. The Budget Modification Form (Exhibit "F")
must be completed and approved by City before money is transferred into the new line-item. Once the
Budget Modification is approved, the modified budget will take effect on the first day of the following
month. The new modified budget shall not exceed the total amount of Program Funds.
2.6 Budget modification can only occur within the Direct and Indirect costs. Funds may not be moved
from a Direct line-item into an Indirect line-item, or vise versus. Modification of Direct and Indirect
approved budgets must follow the guidelines outlined in sections 2.3, 2.4. and 2.5.
Budget adjustments shall be submitted to the Grant and Financial Management Section of the Fort Worth
Police Department, ATTENTION: Grant Specialist,Bob Bolen Public Safety Complex, 505 W. Felix
St.,Fort Worth,Texas,76115.
3. Term. This Agreement shall commence upon October 1, 2017("Effective Date"), and shall end
on September 30, 2018 ("Term"). All of Contractor's expenditures under this Agreement must be
completed no later than September 30,2018.
4. Program Performance.
4.1 Contractor agrees to maintain full documentation supporting the performance of the work set forth
in Exhibit"A."
4.2 Contractor agrees to provide a monthly Program Activities Report and quarterly Program
Effectiveness Measurement Report to document the performance of the work described in Exhibit"D"and
Exhibit"E,"respectively. The Program Activities and Effectiveness Measures shall document the program
activity names, numbers of participants attending, details of the activities, and a description of the goals
achieved in support of the CCPD goals. Program Effectiveness Measures shall be reported on a quarterly
basis and included in the January,April,July, and October RFR and Program Activities Report submittals.
Additionally, the Program Effectiveness Measurement Report must include descriptions of any realized
successes. The monthly Program Activities and quarterly Program Effectiveness Measurement Reports
shall be submitted to City no later than the 151h day after the end of each month.
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4.3 Contractor agrees that the monthly Request for Reimbursement and Program Activities Report and
quarterly Program Effectiveness Measurement Report will be submitted to City no later than the 15`h day
after the end of each month. Should Contractor not meet these requirements, Contractor will be given an
additional 15 days to submit the required reports to City. If, at the end of this 15-day extension period,
Contractor has not submitted the required reports, City will send a non-compliance letter notifying
Contractor's duly authorized representative of a possible suspension of program funding.
4.4 A representative of the program shall attend quarterly meetings of the Crime Control and
Prevention District Board as requested.
5. Default and Termination.
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the
CCPD and the general fund. All monies distributed to Contractor hereunder shall be exclusively from
monies received from the CCPD and the department's general fund,and not from any other monies of City.
In the event that funds from the CCPD or the general fund are not received prior to the execution of this
contract by the parties, in whole or in part, City may, at its sole discretion, terminate this Agreement and
City shall not be liable for payment for any work or services performed by Contractor under or in connection
with this Agreement.
5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year for any
payments due hereunder, City will notify Contractor of such occurrence and this Agreement shall terminate
on the last day of the fiscal period for which appropriations were received without penalty or expense to the
City of any kind whatsoever,except as to the portions of payments herein agreed upon for which funds have
been appropriated.
5.3 This Agreement may be terminated by City, in whole or in part, at any time and for any reason
upon written notice as specified in section 5.4.
5.4 Termination will be effected by delivering to Contractor written notice of termination. Upon
Contractor's receipt of notice of termination,Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of termination;
(b) Place no further order or subcontracts,except as may be necessary for completion of the work not
terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the work
terminated by the notice of termination; and
(d) Cease expenditures of Program Funds,except as may be necessary for completion of the work not
terminated.
(f) Comply with all facility requirements included in Exhibit F.
5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any and all
rights to monetary damages,including but not limited to actual,consequential,and punitive damages,court
costs and attorney's fees.
5.6 Within thirty(30)days following the date of termination of this Agreement,Contractor shall return
to City any property provided hereunder. City will have no responsibility or liability for Contractor's
expenditures or actions occurring after the effective date of termination of the Agreement.
6. Equipment and Maintenance. All equipment purchased with Program Funds must meet all
eligibility requirements of City. Contractor shall maintain all equipment used in the administration and
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execution of the Program. Contractor shall maintain, replace or repair any item of equipment used in
support of the Program and/or for use under the terms of this Agreement that no longer functions or is lost
or stolen. The cost for maintenance,replacement or repair of any equipment used in support of the Program
and/or for use under the terms of this Agreement is the sole responsibility of Contractor. Contractor shall
not use Program Funds or City funds to repair or replace said equipment. Contractor shall use any and all
equipment purchased with Program Funds exclusively in support of the Program. Within 10 days following
the purchase of equipment,Contractor shall submit to City a detailed inventory of all equipment purchased
with Program Funds to the Grant and Financial Management Section at the address set forth in paragraph
2.2 above. The equipment inventory shall include an itemized description of each piece of equipment,the
date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the
location of each piece of equipment.
7. Administrative Requirements.
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local, state, and
federal regulations, along with documentation and records of all receipts and expenditures of Program Funds.
Contractor agrees that the City shall, until the expiration of three (3) years after final payment under this
Agreement, have access to and the right to examine any directly pertinent books, documents, papers and
records of the Contractor involving transactions relating to this Agreement. Contractor agrees that the City
shall have access during normal working hours to all necessary Contractor facilities and shall be provided
adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this
section. The City shall give Contractor reasonable advance notice of intended audits.
7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as soon as
reasonably practical.Contractor shall have fifteen(15)days to provide City with a written explanation and
any supporting documentation regarding the practice or expenditure. If Contractor fails to resolve or cure
the questioned practice or expenditure, to the City's satisfaction, within the fifteen(15) day period, , City
reserves the right to withhold further Program Funds under this and/or future agreement(s)with Contractor.
7.3 If,as a result of any audit, it is determined that Contractor misused,misapplied or misappropriated
all or any part of the Program Funds, Contractor agrees to reimburse City the amount of such monies so
misused, misapplied or misappropriated, plus the amount of any sanction, penalty, or other charge levied
against City because of such misuse, misapplication or misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are completed. The
closeout requirements shall include, but are not limited to: providing final Program Activities Report and
Program Effectiveness Measurement Reports,making final payments, and disposing of Program assets as
appropriate.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of the
services and work to be performed by Contractor under this Agreement, and City shall have access at all
reasonable hours to offices and records of CONTRACTOR, its officers,members,agents, employees,and
subcontractors for the purpose of such monitoring.
Section 7 shall survive the termination or expiration of this Agreement.
8. Independent Contractor.
8.1 Contractor shall operate hereunder as an independent contractor and not as an officer, agent, or
servant or employee of City. Contractor shall have exclusive control of,and the exclusive right to control,
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the details of the work and services performed hereunder, and all persons performing same, and shall be
solely responsible for the acts and omissions of its officers, members, agents, servants, employees,
subcontractors, program participants, licensees, or invitees. The doctrine of respondeat superior shall not
apply as between City and Contractor, its officers, members, agents, servants, employees, subcontractors,
program participants,licensees,or invitees,and nothing herein shall be construed as creating a partnership
or joint enterprise between City and Contractor. No federal, state, or local income tax, nor any payroll tax
of any kind, shall be withheld or paid by City on behalf of CONTRACTOR. CONTRACTOR shall not be
treated as an employee with respect to the services performed pursuant to this Agreement for federal or
state tax purposes. It is expressly understood and agreed that officers, members, agents, employees,
subcontractors, licensees, or invitees of CONTRACTOR, and any program participants hereunder are not
eligible for,and shall not participate in any employer pension,health,or other fringe benefit plan provided
by City. It is expressly understood and agreed that no officer, member, agent, employee, subcontractor,
licensee, or invitee of the Contractor, nor any program participant hereunder is in the paid service of City.
City does not have the legal right to control the details of the tasks performed hereunder by Contractor, its
officers,members, agents, employees, subcontractors,program participants,licensees,or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property belonging to
Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees or
invitees,which may be lost, stolen, destroyed,or in any way damaged.
9. Liability and Indemnification.
CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANYAND ALL PROPERTY
LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO
ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S),
MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR,ITS OFFICERS,
AGENTS,SERVANTS OR EMPLOYEES.
CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS
OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANY AND
ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND,
INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS
(INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY
RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH)
THAT MAY RELATE TO,ARISE OUT OF, OR BE OCCASIONED BY(I) CONSULTANT'S
BREACH OFANY OF THE TERMS OR PROVISIONS OF THISAGREEMENT OR(II)ANY
NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR,
ITS OFFICERS,AGENTS,ASSOCIATES, EMPLOYEES, CONTRACTORS(OTHER THAN
THE CITY), OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THIS
AGREEMENT; EXCEPT THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION
SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE
OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE
CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE
OF BOTH CONSULTANT AND CITY, RESPONSIBILITY, IF ANY, SHALL BE
APPORTIONED COMPARATIVELYINACCORDANCE WITH THE LAWS OF THE STATE
OF TEXAS. NOTHING HEREINSHALL BE CONSTRUED ASA WAIVER OF THE CITY'S
GOVERNMENTAL IMMUNITYAS FURTHER PROVIDED BY THE LAWS OF TEXAS.
Contractor shall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City in substantially the same form as above.
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This section shall survive the expiration or termination of this Agreement.
10. Non-Assignment. No assignment or delegation of duties under this Agreement by Contractor shall
be effective without City's prior written approval.
11. Prohibition Against Interest.
11.1 No member, officer or employee of City, or its designees or agents; no member of the governing
body of the locality in which the Program is situated; and no other public official of such locality or
localities who exercises any functions or responsibilities with respect to the Program during his tenure or
for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the
proceeds thereof, for work to be performed hereunder. Contractor shall incorporate, or cause to be
incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder.
11.2 No officer,employee,member,or program participant of Contractor shall have a financial interest,
direct or indirect, in this Agreement or the monies transferred hereunder, or be financially interested,
directly or indirectly, in the sale to Contractor of any land, materials,supplies, or services purchased with
any funds transferred hereunder, except on behalf of Contractor, as an officer, employee, member, or
program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of
Contractor or its subcontractors, shall render this Agreement voidable by City of Fort Worth.
12. Nondiscrimination.
Contractor,for itself,its personal representatives,assigns,subcontractors and successors in interest,as part
of the consideration herein,agrees that in the performance of Contractor's duties and obligations hereunder,
it shall not discriminate in the treatment or employment of any individual or group of individuals on any
basis prohibited by law. IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS
NON-DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL
REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN INTEREST,
CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND
DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM SUCH CLAIM.
This section shall survive the expiration or termination of this Agreement.
13. Compliance.
13.1 Contractor, its officers, members, agents, employees, program participants, and subcontractors,
shall abide by and comply with all laws, federal, state and local, including all ordinances, rules and
regulations of City. If City calls to the attention of Contractor in writing any such violation on the part of
Contractor or any of its officers,members,agents,employees,subcontractors or program participants,then
Contractor shall immediately desist from and correct such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under the
terms and conditions of this Agreement. If City calls the attention of Contractor in writing to any such
violations on the part of Contractor or any of its officers,members,agents,employees,program participants
or subcontractors,then Contractor shall immediately desist from and correct such violation.
14. Governmental Powers.It is understood that by execution of this Agreement,the City does not waive
or surrender any of it governmental powers.
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15. Waiver of Immunity. If Contractor is a charitable or nonprofit organization and has or claims an
immunity or exemption(statutory or otherwise) from and against liability for damages or injury, including
death, to persons or property; Contractor hereby expressly waives its rights to plead defensively such
immunity or exemption as against City. This section shall not be construed to affect a governmental entity's
immunities under constitutional,statutory or common law.
16. Insurance Requirement.
16.1 Coverages and Limits. Contractor shall provide the City with certificate(s) of insurance
documenting policies of the following minimum coverage limits that are to be in effect prior to
commencement of any work pursuant to this Agreement:
(a) Commercial General Liability (CGL): $1,000,000 per occurrence, with a $2,000,000.00 annual
aggregate limit,in a form that is acceptable to the City's Risk Manager.
(b) Non-Profit Organization Liability or Directors&Officers Liability: $1,000,000 per occurrence,
with a$1,000,000 annual aggregate limit,in a form that is acceptable to the City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split limits
are acceptable if limits are at least$250,000 Bodily Injury per person, $500,000 Bodily Injury per
accident and$100,000 Property Damage.
(d) Any other insurance the City may reasonably require to protect the interests of the City.
16.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines of
insurance coverage provided and be currently rated in terms of financial strength and solvency to the
satisfaction of the City's Risk Manager. All insurers must have a minimum rating of A-VII in the current
A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and solvency to the
satisfaction of Risk Management. If the rating is below that required,written approval of Risk Management
is required. Evidence of self-insurance will also be accepted.
16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of
the City. City shall have the right to revise insurance coverage requirements under this Agreement.
16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and
shall provide sufficient compensation insurance to protect Contractor and City from and against any and all
Worker's Compensation claims arising from the work and services provided under this Agreement.
16.5 Each insurance policy required by this Agreement, except for policies of worker's compensation or
accident/medical insurance shall list the City as an additional insured thereon, as its interests may
appear. The term City shall include its employees, officers, officials, agents, and volunteers in respect to
the contracted services.
16.6 A minimum of thirty (30) days' notice of cancellation or reduction in limits of coverage shall be
provided to the City. Ten (10) days' notice shall be acceptable in the event of non-payment of
premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 1000 Throckmorton, Fort Worth,
Texas 76102, with copies to the City Attorney at the same address.
16.7 Any failure on the part of the City to request required insurance documentation shall not constitute a
waiver of the insurance requirement.
16.8 Certificates of Insurance evidencing that the Consultant has obtained all required insurance shall be
delivered to the City prior to Consultant proceeding with any work pursuant to this Agreement.
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17. Miscellaneous Provisions.
17.1 If any provision of this Agreement is held to be invalid, illegal or unenforceable,the validity,legality
and enforceability of the remaining provisions shall not in any way be affected or impaired.
17.2 City's failure to insist upon the performance of any term or provision of this Agreement or to
exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of
City's right to assert or rely upon any such term or right on any future occasion.
17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance,attempted performance or non-performance of this Agreement,venue for said action shall lie
in state courts located in Tarrant County,Texas or the United States District Court for the Northern District
of Texas,Fort Worth Division.
17.4 Contractor represents that it possesses the legal authority, pursuant to any proper, appropriate and
official motion, resolution or action passed or taken, to enter into this Agreement and to perform the
responsibilities herein required.
17.5 This written instrument and Exhibits A through G, constitute the entire agreement between the
parties concerning the work and services to be performed hereunder, and any prior or contemporaneous,
oral or written agreement which purports to vary from the terms hereof shall be void.
17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by authorized
representatives of each Party.
17.7 None of the performance rendered under this Agreement shall involve, and no portion of the
Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations,
maintenance or administration of any sectarian or religious facility or activity, nor shall said performance
rendered or funds received be utilized so as to benefit,directly or indirectly,any such sectarian or religious
facility or activity.
17.8 Contractor certifies that it has obtained a 501(c)(3) Certificate from the Internal Revenue Service.
Contractor shall notify City in writing of any changes to its 501(c)(3)tax-exempt status during the term of
this Agreement.
17.9 Captions and headings used in this Agreement are for reference purposes only and shall not be
deemed a part of this Agreement.
17.10 The parties acknowledge that each party and its counsel have reviewed this Agreement and that the
normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party
shall not be employed in the interpretation of this Agreement or exhibits hereto.
17.11 The provisions and conditions of this Agreement are solely for the benefit of City and Contractor
and are not intended to create any rights,contractual or otherwise,to any other person or entity.
17.12 City actively supports the Immigration & Nationality Act (INA) which includes provisions
addressing employment eligibility,employment verification,and nondiscrimination.Contractor shall verify
the identity and employment eligibility of all employees who perform work under this Agreement.
Contractor shall complete the Employment Eligibility Verification Form(I-9), maintain photocopies of all
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supporting employment eligibility and identity documentation for all employees,and upon request,provide
City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs
work under this Agreement. Contractor shall establish appropriate procedures and controls so that no
services will be performed by any employee who is not legally eligible to perform such services.Contractor
shall provide City with a certification letter that it has complied with the verification requirements required
by this Agreement. To the extent allowed by law, Contractor shall indemnify City from any penalties or
liabilities due to violations of this provision. City shall have the right to immediately terminate this
Agreement for violations of this provision by Contractor.
18.Notice.
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand-delivery or via
U.S. Postal Service certified mail,postage prepaid,to the address of the other party shown below:
CITY: Valerie R.Washington,Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth,TX 76102
COPIES TO: Grant and Financial Management Section
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth,TX 76115
City Attorney's Office
ATTN: Police Contracts
200 Texas Street
Fort Worth,TX 76102
City of Fort Worth
Park&Recreation Department
4200 South Freeway, Suite 2200
Fort Worth,Texas 76115
CONTRACTOR: James Newson, Chief Operations Officer
Boys &Girls Clubs of Greater Fort Worth
3218 E. Belknap St.
Fort Worth,TX 7611
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IN WITNESS WHEREOF tW(day
es heret ave e cuted this a eemmt in multiples in Fort Worth,
Tarrant County,Texas,on the of , 20
APPROVED AND AGREED FOR CITY APPROVED AND AGREED FOR BOYS&
OF FORT WORTH GIRLS CLUBS GREATER FORT WORTH
Valerie R. Washington Daphne darlow Stigliano
Assistant City Manager President/Chief Executive Officer
Date: �0( Date:_
APPROVAL RECOMMENDED APPROVED AS TO FORM AND
LEGALITY FOR BOYS AND GIRLS
.� CLUB GREATER FORT WORTH
Chief Joel F. Fitzgerald
Chief of Police
Boys &Girls Club Attorney
Date: (y ��(l
Date:
GIT Y pc
APPROVED AS TO FORM AND * : ""'"' •.• ,�
LEGALITY FOR CITY OF FORT
WORTH ATTEST
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Jo Pate ary J. r 9S '' •...... 'y"a
Ci Secr * N '
Assistant City Attorney tY rY
Date:q!K �/� Date:.
Form 1295 Certification No: 2017-250314 M&C No.
Contract Compliance Manager:
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including Exhibits A-F and
ensuring all performance and reporting requirements of the same.
U
Name
Title
FY 2018 Comin'Up Gang Intervention Program
Boys&Girls Clubs of Greater Fort Worth Page 11 of 35
Contract Compliance Manager:
By signing I acknowledge that I am the person responsible
for the monitoring and administration of Exhibit G of this contract and
ensuring all performance and reporting requirements of the same.
14
Name
Title
FY 2018 Comin'Up Gang Intervention Program
Boys&Girls Club of Greater Fort Worth Page 12 of 35
EXHIBIT A
SCOPE OF WORK
The Scope of Work is to be performed and documented in compliance with the monthly program activities
and quarterly effectiveness measurement reports outlined in exhibits D and E.
FY 2018 Comin'Up Gang Intervention Program
Boys&Girls Club of Greater Fort Worth Page 13 of 35
Exhibit B
BUDGET NARRATIVE FISCAL YEAR 2018
TOTAL DIRECT-$1,203,615.00
A. PERSONNEL COSTS-Total$916,278.80
Chief Operations Officer—The Chief Operations Officer provides staff supervision and is directly
engaged in the implementation of programs and activities designed to maximize program outcomes.
19%of the Chief Operations Officer's annual salary is allocated to this program based on estimated
time and effort expended. ($93,629.95 annual salary @ 19%=$17,789.69)
Operations Support Specialist—The Operations Support Specialist assists the Chief Operations Officer
and Comin' Up by tabulating and documenting program outcome reports and other program data. The
Operations Support Specialist also provides direct program support through assisting with
procurement,bus maintenance, and activity planning. 19%of the Operations Assistant's annual salary
is allocated to this program based on estimated time and effort expended. ($37,464.42 annual salary
@ 19%=$7,118.24)
CU Program Director—The Comin' Up Program Director, under the supervision of the Chief
Operating Officer,is responsible for the implementation and successful execution of site based
services and programs for the Comin' Up program. The Comin' Up Program Director will develop,
implement, and evaluate programs and services that accomplish short to mid-term outcome indicators
and long range outcomes in the areas of Academic Success,Healthy Lifestyles and Good
Character/Citizenship. Duties include but are not limited to meeting all required program goals and
objectives successfully; ensure spending is reasonable,allowable, and allocable; follow and enforce
program budget; program planning for each site; create and maintain successful relationships
internally and externally;ensure all required activities and services are completed successfully;
personnel management to include hiring,training,coaching,and discipline; and ensure compliance
with all regulation and legislation. Other responsibilities include motivating and leading staff, site
management,participant recruitment and member services, documentation and data entry,maintaining
company vehicles and safety. ($68,832.06 annual salary @ 100%=$68,832.06)
CU Administrative Assistant—The Comin' Up Administrative Assistant,under the supervision of the
Comin' Up Program Director, is responsible to assist in the overall operations of the Comin' Up Gang
Intervention Program. The Comin' Up Administrative Assistant sole responsibility is to support and
provide services to the Comin' Up program,this position does not support other programs within the
organization. The Comin' Up Administrative Assistant deals with a diverse group of important
external callers and visitors as well as internal contacts at various levels of the organization.
Independent judgment is required to plan,prioritize and organize diversified workload.The
Administrative Assistant is responsible for ensuring the consistent collection and entry of participant
data to generate weekly and monthly program reports. This position monitors arrest records and
bookings to track participant arrests on a daily basis. Programmatic support includes the processing of
purchase orders,purchasing supplies,tracking requisitions, organizing meetings, special events, and
trainings. The Administrative assistant assists with the processing of participant referrals and tracks
community service hours for participants. Other responsibilities include but not limited to
FY 2018 Comin'Up Gang Intervention Program
Boys&Girls Club of Greater Fort Worth Page 14 of 35
administrative functions such as reporting, answer phone,create correspondence,reporting, maintain
office equipment,provide customer services,and maintain positive relationships. (32,405.18 annual
salary @ 100% _$32,405.18)
Site Service Coordinator(4 Full-time Positions)—The Comin' Up Site Service Coordinator,
under the supervision of the Comin Up Program Director, is responsible for the
implementation and successful execution of program services and gang intervention services
for the Comin' Up Gang Intervention Program at assigned site.Two of the Site Service
Coordinators will also provide direct supervision and programming guidance to sites housed
in city/parks facilities. Site Service Coordinator provides fundamental support to Comin' Up
Program members to achieve short and mid-term indicators and long range outcomes. Comin
Up Gang Intervention Program serves gang-involved youth between the ages of 13-24 years
in Fort Worth communities. Responsibilities include supervision and leadership of staff, site
management,recruitment and member services, documentation and data entry,building and
maintaining relationships,fleet management,safety, and successfully meet all program goals
and objectives. Comin' Up Program staff along with Case Managers provides needs-based
services and activities in efforts to reduce gang violence and influence positive change. (4
Positions @ 100%_$210,938.62)
Case Manager(5 Full-time Positions)—The Comin' Up Case Manager is responsible for the
implementation and successful execution of case management services and programs for the
Comin' Up Gang Intervention Program. Case Managers provide fundamental support to Comin'
Up Program members to achieve short and mid-term indicators and long range outcomes. Comin
Up Gang Intervention Program serves gang-involved youth between the ages of 13-24 years in
Fort Worth communities. Comin Up Program along with Case Managers provides needs-based
services and activities in efforts to reduce gang violence and influence positive change.
Responsibilities include recruitment,providing services to members, group facilitation,case
management, documentation and data entry,building relationships,assist site staff and cover sites
as needed,and safety. (5 Positions @ 100%_$179,628.78)
Outreach Specialist(6 Full-time Positions)—The Outreach Specialist will assist with participant
recruitment and engagement. Outreach Specialists will administer pre-intervention programming
and mentoring sessions to assigned sites and areas. They will implement site-based services and
activities designed to drive program participation and involvement to further program goals and
objectives. Outreach Specialists will work closely within each community to conduct outreach
activities and educate community members,participants,and other stakeholders on gang
involvement. (6 Positions @ 100% _$256,170.06)
GED/Life Skills Trainers/Recruiters-6 part-time employees teaching and training approximately 4
hours per week over 48 weeks. (6 Positions @ 100%_$20,309.73)
Teen and Early Intervention Specialist(7 Positions)—The Comm' Up Teen and Early Intervention
Specialist, under the supervision of the Comin Up Program Director,is responsible for representing the
gang intervention program to gang-involved youth in the community. Responsible for providing required
on-site services; monitoring behavior and safety of members; assisting program staff in recruiting,
orienting, and supporting the program experience of new participants; and to successfully achieve all
program goals an d objectives. (7 Positions X 20 hrs./wk.X 52 weeks/yr._$91,067.20 @ 100%_
$91,067.20)
Vacancy Allowance—During the program year vacancies in staff positions will occur. The current staff
FY 2018 Comin'Up Gang Intervention Program
Boys&Girls Club of Greater Fort Worth Page 15 of 35
vacancy rate is estimated for the program year at 16%. Budgeted program salaries are reduced by this
amount. ($884,259.56 X-16%=$141,481.53)
B. FRINGE BENEFITS—Total$173,500.77
Retirement—Full time employees are eligible for a 5%match on a 401 K plan. Participating eligible
salaries are estimated at$260,002.00. (5%X$260,002.00=$13,000.10)
FICA/Medicaid—7.65% of the above listed salaries are budgeted in this line item. (7.65%X$884,259.52
=$67,645.85)
Life Insurance—($215.04 annual cost X 18.38 FTEs=$3,952.44)
Health,Dental,Vision Insurance—($6,360.00 annual cost X 17.88 FTEs=$113,716.80)
Unemployment—(1.6853% X Eligible Salaries$252,428.05=$4,254.17)
Worker's Comp—(.45%X$884,259.52=$3,979.17)
Vacancy Allowance—During the program year vacancies in staff positions will occur. The current staff
vacancy rate is estimated for the program year at 16%. Budgeted fringe benefits are reduced by this
amount. ($206,548.53 X-16%=$33,047.76)
C. TRAVEL AND TRAINING —Total$91,997.00
Mileage Reimbursement&Car Allowances—Staff travel for training,program activities, and meetings
(Estimated 36,067.29 miles X$.535=$19,296.00).
Bus Mileage—Buses are necessary for member transportation and program implementation.Transportation
is a significant barrier for many participants and access to transportation is crucial to achieve goals on
participant case management service plans. Member transportation will include transportation to job
interviews, GED testing sites,vocational training sites,and other needs included on their case management
service plans. Comin' Up staff also provide transportation to participants to ensure their ability to access
services during the evening hours. Participants are transported nightly to and from the service sites.
Transportation is also required for off-site activities, field trips,and to conduct inter-site activities.
(38,262.07 miles X$1.74=$66,576.00)
Staff Travel/Training—Staff travel and training will be used to ensure staff are properly trained to
perform program duties. Trainings for 2018 will include mediation training provided by Dispute
Resolution Services,CPI Workbooks for crisis intervention training,CPR classes for new staff
and renewals for existing staff,and a mental health workshop. Training will include expenses for
the program director to attend a national gang prevention/intervention conference: registration for
national conference, air travel to national conference,hotel for national conference,per diem for
staff travel,and incidentals to include parking, taxi, and luggage fees. In-house trainings will
occur throughout the year and will include meals for in-house trainings and training materials.
($6,125.00 X 100%=$6,125.00)
D. EQUIPMENT—0.00
E. SUPPLIES—Total$134,911.31
FY 2018 Comin'Up Gang Intervention Program
Boys&Girls Club of Greater Fort Worth Page 16 of 35
Program Supplies—Background screening, drug screening,job posting fees, attendance tracking software
and hardware, security camera system repairs,game room game consoles and supplies, furniture used by
program participants,community service supplies,education supplies,athletic equipment,event
entry/participation fees,program participant's baby supplies including diapers,wipes, lotion,powder,
infant clothing,hygienic supplies, meals,snacks,drinks,refreshments. ($93,381.31 X 100%_
$93,381.31)
Office Supplies—Pens,pencils,pencil lead refills,erasers,highlighters, paper,staplers,staple removers,
scissors, letter openers,tape dispensers,tape, staples,notepads,notebooks,binders,post-it notes,
calendars,paper clips,tissues,toner/ink cartridges,hand sanitizers,folders,files,desk organizers, office
chairs, file cabinets, storage cabinets,keyboards,zip drives,replacement computer parts, charge cords,
calculators. ($910.00 X 100%_$910.00)
Assistance/Support Services Supplies—Work/interview clothing,educational testing fees and supplies,job testing
fees,transportation(other than program buses),tuition,books,classroom supplies. ($7,200.00 @ 100% _
$7,200.00)
Assistance/Support Services TCC— Tarrant County College and the Comin'Up program have designed a special
program for 2 cohorts of participants to take GED and life skill classes and obtain a workforce certification. The first
cohort of eight participants will obtain a welding certification and the second cohort will obtain a certification in call
centers. The welding program will cost$2,000.00 per participant and the call center certification will cost$850.00
per participant. ($23,000.00 @ 100%_$23,000.00)
Assistance/Support Services Vocational Training—Occupational skills training including forklift certification,
dental hygienist,CAN,and other workforce certifications for eligible participants. ($10,000.00 @ 100%_
$10,000.00)
Postage—($420.00 X 100%_$420.00)
F. CONTRACTS/CONSULTANTS —Total$7,914.65
Contract Services—GED training,life skills training,clerical,recruiting, tutoring,lifeguards,referees,IT contract
services. ($4,500.00 X 100%_$4,500.00)
Copy Machine Leases-($1,800.00 X 100%_$1,800.00)
Accident Insurance—Accident insurance provides very limited urgent care medical coverage to program
members with no other insurance coverage(including Medicaid)who participate in sports and all other
activities at program facilities and program events. No program or administrative staff are covered by this
policy. 2016-2017 accident policy cost=$6,093.00. (26.5%X$6,093.00=$1,614.65)
G. OTHER APPROVED-Total$52,513.24
Comin' Up Program Office Lease—Program building leased exclusively for Comin' Up participants and
staff for private counseling, intervention,mentoring activities, and staff meetings. ($2,500.00/month X 12
_$30,000.00)
Program Staff Cell Phone Service—For the safety and security of program staff and participants,program
staff are required to carry cell phones to allow access to emergency services and the ability to
communicate with program participants and program staff supervisors as needed. Program staff may be
FY 2018 Comin'Up Gang Intervention Program
Boys&Girls Club of Greater Fort Worth Page 17 of 35
provided with a cell phone or partially reimbursed for their personal cell phone plan. Program staff
phones have strictly limited internet access. (15 Phones X$28.33/mo.X 12 months=$5,099.40)
Comin'Up Program Office Security Monitoring Service—($43.00/mo.X 12=($516.00)
Diamond Hill Internet Access—($114.91/mo.X 12=$1,378.92)
Hillside Internet Access-($114.91/mo.X 12=$1,378.92)
Comin'Up Program Office Internet Access—($75.00/mo. X 12=$900.00)
Comin'Up Program Office Electricity—($354.00/mo.X 12=$4,248.00)
Comin'Up Program Office Waste Disposal—($254.00/mo.X 12=$3,048.00)
Comin'Up Program Office Water—($62.00/mo.X 12=$744.00)
Comin' Up Program Office Janitorial Service—($100.00/wk.X 52=$5,200.00)
INDIRECT COSTS: Total$133,735.00
A. INDIRECT PERSONNEL—Total$24,874.80
CFO—The Chief Financial Officer oversees and participates in grant allocations,billing,budgeting, and
reporting for all grants awarded to the Boys&Girls Clubs of Greater Fort Worth. 20%of the Chief
Financial Officer's salary is allocated to this program based on estimated time and effort expended.
(80,070.00 @ 20%_$16,014.00)
Payroll and Accounting Specialist—The Payroll and Accounting Specialist processes payroll for all
employees of the Boys& Girls Clubs of Greater Fort Worth and assists with grant allocations,billing,and
reporting. 20%of the Payroll and Accounting Specialist's annual salary is allocated to this program based
on estimated time and effort expended. ($44,304.00 @ 20%_$8,860.80)
B. FRINGE BENEFITS—Total$5,328.46
Retirement—Full time employees are eligible for a 5%match on a 401 K plan. Participating eligible
salaries are estimated at$10,000.00. (5%X$10,000.00=$500.00)
FICA/Medicaid—7.65%of the above listed salaries are budgeted in this line item. (7.65%X$24,874.80=
$1,902.92)
Life Insurance—($230.64 annual cost X.4 FTEs=$92.26)
Health,Dental,Vision Insurance—($6,500.00 annual cost X.4 FTEs=$2,600.00)
Unemployment—(1.6853%X Eligible Salaries$7,200.00=$121.34)
Worker's Comp—(.45%X$24,874.80=$111.94)
FY 2018 Comin'Up Gang Intervention Program
Boys&Girls Club of Greater Fort Worth Page 18 of 35
C. N/A
D. N/A
E. N/A
F. CONTRACTS AND CONSULTANTS—Total$29,494.76
Property Insurance—Property insurance allocated based on ratio of square footage used by program staff
and members at program sites multiplied by the 2016-2017 policy cost. ($24,893.00 @ 26.5%_
$6,596.64)
General Liability—Allocated based on the ratio of Comin' Up program activity to all activity in all
programs at all sites multiplied by the 2016-2017 policy cost. ($14,305.00 X 35.7%=$5,106.89)
Umbrella Liability—Allocated based on the ratio of Comin' Up program activity to all activity in all
programs at all sites multiplied by the 2016-2017 policy cost. ($10,404.00 X 35.7%=$3,714.23)
Audit—Allocated based on the ratio of Comin' Up financial activity to all Club financial activity
multiplied by the estimated 2015 Audit and Single Audit fees of$40,000($35,500 X 25%=$8,875.00)
Accounting/HR—Accounting and HR employee tracking/hiring/allocation software billed per active
program employee($433.50/month X 12 months=$5,202.00)
G. OTHER APPROVED—Total$74,036.98
Communications—Office Telephone,Internet, Cable,WIFI. (Total$18,500.00)
Stop Six—Eastside Branch-$4,995.00
Northside—NFW Branch-$4,995.00
Near South Side—Panther Branch-$5,180.00
Poly—Martin Branch-$3,330.00
Electricity—Comin' Up program staff and members occupy 4 Club-owned sites for 50%of their total
operating hours for nine months of the year and 31%of their total operating hours for three months of the
year. 30%of electric service cost at Comin' Up Club-owned sites will be charged to the program. (Total
$28,500.00)
Stop Six—Eastside Branch-$7,980.00
Northside—NFW Branch-$5,985.00
Near South Side—Panther Branch-$9,120.00
Poly—Martin Branch-$5,415.00
Gas—Comin' Up program staff and members occupy 4 Club-owned sites for 50%of their total operating
hours for nine months of the year and 31%of their total operating hours for three months of the year. 30%
of gas service cost at Comin' Up Club-owned sites will be charged to the program. (Total$5,343.00)
Stop Six—Eastside Branch-$1,015.17
Northside—NFW Branch-$1,496.04
Near South Side—Panther Branch-$1,496.04
Poly—Martin Branch-$1,335.75
FY 2018 Comin'Up Gang Intervention Program
Boys&Girls Club of Greater Fort Worth Page 19 of 35
Water&Sewer—Comin' Up program staff and members occupy 4 Club-owned sites for 50%of their total
operating hours for nine months of the year and 31%of their total operating hours for three months of the
year. 30%of water and sewer service cost at Comin'Up Club-owned sites will be charged to the program.
(Total $8,500.00)
Stop Six—Eastside Branch-$2,720.00
Northside—NFW Branch-$1,530.00
Near South Side—Panther Branch-$2,465.00
Poly—Martin Branch-$1,785.00
Building Maintenance—Repairs,maintenance, and lawn care at program site buildings($43,979.93 @
30%=$13,193.98)
Stop Six—Eastside Branch-$4,090.14
Northside—NFW Branch-$3,298.50
Near South Side—Panther Branch-$3,430.44
Poly—Martin Branch-$2,374.90
FY 2018 Comin'Up Gang Intervention Program
Boys&Girls Club of Greater Fort Worth Page 20 of 35
Exhibit B
Budget Summary
Fiscal Year 2018
DIRECT PROGRAM COSTS 90%Minimum Total
$1,203,615.00
A. PERSONNEL
Salaries $884,259.56
Staff Vacancy Allowance
$(141,481.53)
PERSONNEL TOTAL: $742,778.03
B. FRINGE BENEFITS
Retirement $13,000.10
FICA $67,645.85
Life Insurance $3,952.44
Health, Dental,Vision Insurance $113,716.80
Unemployment-State $4,254.17
Worker's Comp Insurance $3,979.17
Staff Vacancy Allowance $(33,047.76)
FRINGE BENEFITS TOTAL $173,500.77
C.TRAVEL AND TRAINING
Staff Mileage Reimbursement $19,296.00
Bus Mileage $66,576.00
Staff Travel/Training $6,125.00
TRAVEL AND TRAINING TOTAL $91,997.00
D. EQUIPMENT
None
EQUIPMENT TOTAL 0.00
E.SUPPLIES
Program Supplies $93,381.31
Office Supplies $910.00
Assistance Supplies $7,200.00
Assistance TCC $23,000.00
Assistance Vocational Training $10,000.00
Postage $420.00
SUPPLIES TOTAL $134,911.31
F.CONTRACTS/CONSULTANTS
Contract Services $4,500.00
Copy Machine Leases $1,800.00
Accident Insurance $1,614.65
CONTRACTS/CONSULTANTS TOTAL $7,914.65
FY 2018 Comin'Up Gang Intervention Program
Boys&Girls Club of Greater Fort Worth Page 21 of 35
G. OTHER APPROVED
FACILITY AND UTILITIES—PROGRAM SITE:
Program Activity Site Lease $30,000.00
Program Staff Cell Phones $5,099.40
Program Activity Site Security Monitoring $516.00
Diamond Hill Internet Access $1,378.92
Hillside Internet Access $1,378.92
Program Activity Site Internet $900.00
Program Activity Site Electricity $4,248.00
Program Activity Site Waste Disposal $3,048.00
Program Activity Site Water $744.00
Program Activity Site Janitorial $5,200.00
OTHER APPROVED TOTAL $52,513.24
INDIRECT PROGRAM COSTS(10%Maximum) Total
$133,735.00
A. PERSONNEL
Salaries $24,874.80
PERSONNEL TOTAL: $24,874.80
B. FRINGE BENEFITS
Retirement $500.00
FICA $1,902.92
Life Insurance $92.26
Health, Dental,Vision Insurance $2,600.00
Unemployment-State $121.34
Worker's Comp Insurance $111.94
FRINGE BENEFITS TOTAL $5,328.46
C.TRAVEL AND TRAINING
None
TRAVEL AND TRAINING TOTAL $0.00
D. EQUIPMENT
None
EQUIPMENT TOTAL $0.00
E.SUPPLIES
None
SUPPLIES TOTAL $0.00
F.CONTRACTS/CONSULTANTS
Property Insurance $6,596.64
FY 2018 Comin'Up Gang Intervention Program
Boys&Girls Club of Greater Fort Worth Page 22 of 35
General Liability $5,106.89
Umbrella Liability $3,714.23
Audit $8,875.00
Accounting/HR Systems $5,202.00
CONTRACTS/CONSULTANTS TOTAL $29,494.76
G. OTHER APPROVED
Communications $18,500.00
Electricity $28,500.00
Gas $5,343.00
Water&Sewer $8,500.00
Building Maintenance $13,193.98
OTHER APPROVED TOTAL $74,036.98
Grand Total $1,337,350.00
FY 2018 Comin'Up Gang Intervention Program
Boys&Girls Club of Greater Fort Worth Page 23 of 35
FORT WORTH Exhibit C
Request for Reimbursement(RFR)
FY 2018
CR1MF,CONTROL
:XND PREVENTION DISTRICT
Boys&Girls Club of Greater Fort
,-- Submit To: Submitting Agency: Worth-Conlin'Up
Bob Bolen Public Safety Complex
Attn: Brittany Taylor Contact Name: Bob Ehret
Firiancial Management Division Phone Number: 817-8344711 ext 211
505 West Felix St. Ernall• behret fortworthkids.om
Fort Worth, TX 76115 Remit Address: 3218 E Belknap Fort Worth,TX 76111
Invoice Number:
Month of Request
DIRECI'COSTS(90%Minimum)
A B C D E
Total of Previous This Month's (B+Q (A-D)
Budget Category Budget Amount Reimbursements Request Total Requested Remaining Balance
Requested To-Date Available
A Personnel S 742,778.03 $ - $ 742,778.03
B Fringe Benefits $ 173,500.77 $ $ 173500.77
C Travel&Training S 91,997.00 S $ 91,997.00
D Equipment $ - S - $ -
E Supplies $ 134,91131 $ 134,91131
F Contracts/Consultants $ 7,914.65 $ 7,914.65
G Other Aproved $ 52,513.24 $ 52513.24
Total Direct Costs S 7203 615.00 $ S $ r$-1403.615.00
INDDt4)CTCOSTS(10%Maximum)
A B C D E
Total of PreviousThis B A-D
Budget Category Budget Amount ReimbursementsRequestquest s Total Requested Remaining Balance
Requested To-Date Available
A Personnel $ 24,874.80 $ $ 24,874.80
B Fringe Benefits $ 5,328.46 $ $ 5,328A6
C I Travel&Training $ $ $ -
D Equipment $ - $ - $ -
E ISupplics $ $ $ -
F Contracts/Consultants $ 29,494.76 $ 29,494.76
G Other Approved $ 74,03698 1$ Is 29,494.76
Total lnDirect Costs $ 133,735.00 1$ is S Is 133,735.00
Supporting documents required with monthly requests. Summary:
This includes,timeshets depicting CCPD funded activities, Total Budget: $ 1,337,350.00
copy of paychecks,invoices and receipts detailing all CCPD Previous Requests: $
funded expenditures. This Request: $
Total Requested To-Date$
Remaining FundsS
__j&7,350.00
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorized Signatory Signatory Title Date
Fiscal Agent Use Only
Purchase Order# Fund Depd ID Accouni
RFA Approved For Payateat I
FY 20MO frs; Date
1n1p Gang Interventin oProgram
Boys&Girls Club of Cr3i=WRKea Er Vaffhhplaeed Below Page 24 of 35
Exhibit D
Fiscal Year 2018
Monthly Program Activities Report
Current Reporting
Month
Submitting Agency Boys& Girls Club of Greater Fort Worth
Contact Name Tanyika Carter
Phone Number and 817-877-3729; tcarter(a,fortworthkids.org
Email
Remit Address 3218 East Belknap Street,Fort Worth, TX, 76111-4739
Activity Current To Date Year
Month Total End
Total Goal
1 Number of unduplicated program participants 640
2 Number of unduplicated program participants enrolled in case 200
management
3 Number of case management service units for participants enrolled in the 8000
case management program.
• Service units are all services provided to members including; case
management, assessments, site & home visits, member
transportation, and all other necessary assistances
4 Number of participants making positive life changes 128
5 Number of inter-site activities 90
6 Number of pre-intervention workshops and mentoring sessions 450
7
8
I have reviewed this report and certify that the measures provided are accurate and appropriately
reflect the CCPD goals set forth in the contract.
Authorized Signatory Signatory Title Date
FY 2018 Comin'Up Gang Intervention Program
Boys&Girls Club of Greater Fort Worth Page 25 of 35
Exhibit E
Fiscal Year 2018
Quarterly Program Effectiveness Measurement Report
Current Reporting
Quarter
Submitting Agency Boys&Girls Club of Greater Fort Worth-Comin' Up
Contact Name Tanyika Carter
Phone Number and 817-877-3729; tcarter ,fortworthkids.org
Email
Remit Address 3218 East Belknap Street,Fort Worth,TX,76111-4739
Please include outcome narrative that describes how measure was accomplished for
each quarter.
Effectiveness Measures and Quarterly Outcomes
Measure 1 Ensure 20%of participants from each operating site make positive life changes.
Outcome
Measure 2 Ninety-five(95%)percent of program participants will not engage in behavior that results in an
arrest, measured on an annual basis.
Outcome
Measure 3
Outcome
I have reviewed this report and certify that the measures provided are accurate and appropriately
reflect the CCPD goals set forth in the contract.
Authorized Signatory Signatory Title Date
Report due each quarter: 1St Quarter(Oct-Dec)due January 15 2'Quarter(Jan-Mar)due April 15
3`d Quarter(Apr-June)due July 15 4'Quarter(Jul-Sep)due October 15
FY 2018 Comin'Up Gang Intervention Program
Boys&Girls Club of Greater Fort Worth Page 26 of 35
Exhibit F
Request for Budget Modification
Fiscal Year 2018
Date
Submitting Agency Boys& Girls Club of Greater Fort Worth
Contact Name Tanyika Carter
Phone Number and Email 817-877-3729; tcarter(i,fortworthkids.org
Remit Address 3218 East Belknap Street,Fort Worth,TX, 76111-4739
DIRECT COSTS "% minimum
Budget Category Approved Budget Change Requested Revised Budget
Personnel
Fringe Benefits
Travel and Training
Equipment
Supplies
Contracts/Consultants
Other Approved
Total Direct Costs
INDIRECT COSTS 10% maximum
Budget Category A proved Budget Change Requested Revised Budget
Personnel
Fringe Benefits
Travel and Training
Equipment
Supplies
Contracts/Consultants
Other Approved
Total Indirect Costs
Modification Narrative(describe in detail what change is for)
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title Date
0 Modification Approved Q Modification NOT Approved
FWPD Staff Signature Date
FY 2018 Comin'Up Gang Intervention Program
Boys&Girls Club of Greater Fort Worth Page 27 of 35
EXHIBIT G
Facilities Use Requirements for Diamond Hill and Hillside Community Centers
SECTION 1
LOCATION
1.1 Location. City does hereby grant to Contractor the use of certain space within the following
locations for the purpose of the Comin' Up Gang Intervention Program for Fiscal Year 2018:
1.1.1 Diamond Hill Community Center,which is located at 1701 N.E. 37th Street, Fort Worth,
Texas 76106;and
1.1.2 Hillside Community Center, which is located 1201 E. Maddox Street, Fort Worth, Texas
76104.
The Diamond Hill Community Center and Hillside Community Center shall be referred to as"Centers" or
"Community Centers"throughout this Exhibit.
1.2 Condition of the Centers. Contractor expressly acknowledges and agrees that it has conducted a full
and complete physical examination of the Centers and hereby accepts the Centers, AS IS, WHERE IS, AND
WITHOUT ANY WARRANTIES OF WHATEVER NATURE, EXPRESS OR IMPLIED, IT BEING THE
INTENTION OF CITY AND CONTRACTOR TO EXPRESSLY NEGATE AND EXCLUDE ALL
WARRANTIES EXPRESS OR IMPLIED,IN FACT OR BY LAW,INCLUDING WITHOUT LIMITATION,
THE IMPLIED WARRANTY OF SUITABILITY, AND THE WARRANTIES OF MERCHANTABILITY
AND FITNESS FOR ANY PARTICULAR PURPOSE, CONTAINED IN OR CREATED BY ANY
APPLICABLE LAW OF THE STATE OF TEXAS.
SECTION 2
USE OF THE CENTERS
2.1 Contractor may use the Centers to operate the Program in accordance with this Agreement in support
of its mission and for no other purpose.
2.2 Contractor shall only have use of the Centers during the following scheduled times and specific
locations within the Centers:
Diamond Hill Community Center: 8:00pm— 11:00pm, Monday thru Friday. Specific locations Contractor
may use are shown on Attachment 1 to Exhibit G.
Hillside Community Center: 8:00pm—11:00pm,Monday thru Friday.Specific locations Contractor may use
are shown on Attachment 1 to Exhibit G.
All activities related to any Program must be completed within the time periods set forth in this section,
including, but not limited to, set-up and clean-up. If Contractor, for any reason, holds over beyond the scheduled
times or uses additional areas of the Centers, the director of the Park Department ("Director") or that person's
authorized designee, in his/her sole discretion, reserves the right to remove Contractor and any participants of the
Program ("Program Participants") from the Centers or charge Contractor a fee for use of the Centers for the time
period beyond that which the Centers are reserved. Any additional fee will be commensurate with that charged to
other patrons of the Centers using the same space for the same amount of time and shall be paid within thirty (30)
calendar days after the City sends a written invoice.
2.3 In the event of a change in hours or availability of the Centers, such change shall not give rise to
any claim against the City by the Contractor,whether for lost profits,cost,overhead,or otherwise.
FY 2018 Comin'Up Gang Intervention Program
Boys&Girls Clubs of Greater Fort Worth
2.4 Contractor may bring onto the Centers any equipment reasonably necessary to further the intended
use of the Centers.
2.5 Contractor may not use any part of the Centers for any use or purpose that violates any applicable
law,regulations,or ordinance of the United States,the State of Texas,the County of Tarrant,or the City of Fort Worth,
or other lawful authority with jurisdiction of the Centers.
2.6 Contractor understands and agrees that the parking areas at the Centers are not for the exclusive use
of the Contractor and that the City and the Centers'patrons may use the parking spaces at any time.
SECTION 3
HOLDOVER TENANCY
3.1 Holdover Tenancy. Unless terminated earlier pursuant the terms of this Agreement, this
Agreement will expire without further notice when the Term expires. Any holding over by Contractor after the Term
expires will not constitute a renewal of the Agreement or give Contractor any rights in or to the Centers,except as a
tenant at will.
SECTION 4
DUTIES AND RESPONSIBILITIES
4.1 In addition to any other duties and responsibilities set forth in this Agreement,Contractor shall:
4.1.1 Ensure that all Program Participants and any other individual using the Centers,including,
but not limited to,any guardians and parents of the Program Participants,comply with any and all
policies,rules, and regulations governing the use of the Centers. The City will provide a copy of
any such policies,rules,and regulations within a reasonable time after request by the Contractor.
4.1.2 Provide a Program Participant listing to the Director and ensure each Program Participant
and instructor of any Program has a current membership card for the Centers and instruct any such
person without a membership card to secure one before attending any Programs in the Centers. Any
participants who have a membership card prior to enrolling in any of Contractor's Programs shall
maintain the membership card in good standing for the duration of such Program.
4.1.3 Contractor and Program Participants shall not remain in the Centers beyond the
Contractor's approved hours, except in instances of eminent danger to the Program Participants,
severe weather conditions,emergencies declared by the City and other situations determined in the
sole discretion of the Director.
4.1.4 Notification of changes to Program schedules, including cancellation but excluding
emergencies or Force Majeure Events,must be provided to the City within 24 hours prior to schedule
start time. In case of emergency or Force Majeure Events,the Contractor must notify the Director
promptly upon learning of such emergency or Force Majeure Events.
4.1.5 Provide a listing of all Program Participants to the Director and ensure each Program
Participant and instructor of any Program has a current membership card for the Centers and instruct
any such person without a membership card to secure one and pay the applicable $10 fee for the
membership card before attending any Programs in the Centers. Any Program Participants who
have a membership card prior to enrolling in any of Contractor's Programs shall maintain the
membership card in good for the duration of such Program.
4.1.6 NOT USE THE CENTERS FOR ANY PURPOSE NOT SET FORTH IN THIS
AGREEMENT, INCLUDING, BUT NOT LIMITED TO, CONDUCTING ANY
UNAUTHORZED BUSINESS SUCH AS UNIFORMS AND COSTUME SALES OR FUND
RAISING.
4.1.7 Report any maintenance or repair needs to the Director as soon as practicable.
FY 2018 Comin'Up Gang Intervention Program
Boys&Girls Clubs of Greater Fort Worth
4.1.8 Contractor agrees to notify City promptly upon the receipt of any claim or lawsuit
brought in connection with any injury,death,or damages at the Centers. Contractor agrees
to make its officers, representatives, agents, and employees available to City, at all
reasonable times,for any statements and case preparation necessary for the defense of any
claims or litigation for which City may be responsible hereunder. Contractor shall place
language in its contracts with contractors and subcontractors that contractors shall notify
City as required by Contractor in this subsection.
4.1.9 Daily,prior to the start of Program activities,a representative from City employed
at the Centers and Contractor will conduct a facility walk through and will complete and
sign a form to document any damages.
4.1.10 Contractor will clean the Centers each night after the Program concludes.
4.1.11 Any damage incurred during Program hours must be reported immediately to City
by e-mail to the Supervisor at the affected Center.
4.1.12 While City will commission and oversee all repairs,Contractor will reimburse City
for any repairs that are made for any damage that occurs during Program hours.
4.1.13 Contractor will provide City with a staff list and program management contact
information,and contact procedures.
4.1.14 City will provide staff lists, including emergency contact information and contact
procedures for the Centers.
4.1.15 City will provide Contractor with necessary keys and security codes for access to
the Centers.
4.1.16 Contractor will notify City immediately if the security of the Centers is
compromised.
4.1.17 Contractor will document all incidents that occur during Program times.
Documentation must include date, time, person(s) involved, a narrative of the incident,
follow up response to the incident, and whether or not law enforcement was contacted.
4.1.18 Contractor will notify law enforcement where appropriate.
4.1.19 Incidents in which Contractor shall notify law enforcement, include but are not
limited to: fights,threats, damage to property, and theft.
4.1.20 Contractor will provide City with a copy of the Contractor's incident report for all
documented incidents no later than the next business day following each documented
incident.
4.1.21 Contractor will operate a progressive discipline policy with appropriate
consequences. Incidents that warrant exclusion from the facility will be discussed and
consequences assessed on a case-by case basis
4.2 The City will:
FY 2018 Comin'Up Gang Intervention Program
Boys&Girls Clubs of Greater Fort Worth
4.2.1 Furnish the necessary existing utilities and electrical power available at the
Centers for the ordinary and intended use of such, which includes lighting, heat and air
conditioning,and water. City shall not be liable or responsible for accidents or unavoidable
delays.
4.2.2 Ensure the Centers are suitable for their intended purpose.
4.2.3 Process membership applications for the Centers and issue membership cards.
4.2.4 Ensure the Centers are ready for set up by Contractor in accordance with any
reasonable requests of the Contractor.
4.2.5 Provide a facility closing/cleaning schedule to include: sweeping, mopping,
dusting,etc.
SECTION 5
LIENS
5.1 Contractor shall do no act or make any contract that may create or be the foundation for any lien
upon or interest in any City property. Any such contract or lien attempted to be created or filed shall be void. Should
any purported lien on City property be created or filed, Contractor, at its sole expense, shall liquidate and discharge
the same within ten(10) calendar days after notice from the City to do so. Should Contractor fail to discharge the
same, such failure shall constitute a breach of this Agreement, and the City shall have the right to terminate this
Agreement immediately. However,Contractor's financial obligation to City to liquidate and discharge such lien shall
survive following termination of this Agreement and until such a time as the lien is discharged.
SECTION 6
CARE OF THE CENTERS
6.1 Contractor, at Contractor's own expense, shall keep the Centers and maintain all equipment and
other properties of City in a safe,sanitary,sightly condition and in good repair during each Program or scheduled time
set forth in this Agreement. Contractor shall restore and yield said Centers, equipment, and all other properties
belonging to the City back to City at the expiration of each Program or scheduled time set forth in this Agreement in
good or better condition as it existed at the beginning of each Program or schedule time set forth in this Agreement
and in which Contractor found them.
6.2 Contractor will not do or permit to be done any injury or damage to the Centers,or any part thereof,
or permit to be done anything that will damage or change the finish or appearance of the Centers or the furnishings
thereof or any other property belonging to the City by the erection or removal of equipment or any other improvements,
alterations or additions. No decorative or other materials shall be nailed, tacked, screwed or otherwise physically
attached to any part of the Centers,or to any of the furnishings or fixtures of the City without the prior written consent
of the Director.
6.3 Subject to ordinary wear and tear,Contractor will pay the costs of repairing any damage that may
be done to the Centers or any of the fixtures, furniture or furnishings by any act of Contractor or any of Contractor's
officers, representatives, servants, employees, agents,Program Participants, or anyone visiting the Centers upon the
invitation of the Contractor. The City shall determine, in its sole discretion, whether any damage has occurred,the
amount of the damage and the reasonable costs of repairing the damage, and whether, under the terms of this
Agreement,the Contractor is responsible.City shall be the sole judge of the quality of the maintenance and/or damage
of the Centers, furnishings, fixture or furniture by the Contractor. The costs of repairing any damage to the Centers
shall be immediately due and payable by the Contractor upon Contractor's receipt of a written invoice from City.
6.4 Subject to the prior written consent of the Director, Contractor may place any signs within the
Centers necessary to indicate Contractor's name and location. Any sign shall be prepared and installed by the
Contractor,at the sole cost of Contractor,in accordance with applicable rules and regulations of the City and in keeping
FY 2018 Comin'Up Gang Intervention Program
Boys&Girls Clubs of Greater Fort Worth
with the Centers' decor. Any special requirements of Contractor contrary to the above must be made a part of this
Agreement by written amendment.
SECTION 7
FORCE MAJEURE
7.1 If either party is unable, either in whole or part, to fulfill its obligations under this License due to
acts of God; strikes,lockouts,or other industrial disturbances;acts of public enemies;wars;blockades;insurrections;
riots; epidemics; public health crisis; earthquakes; fires; floods; restraints or prohibitions by any court, board,
department, commission or agency of the United States or of any state; declaration of a state of disaster or of
emergency by the federal, state, county, or City government in accordance with applicable law; issuance of an
Imminent Threat Alert or Elevated Threat Alert by the United States Department of Homeland Security or any
equivalent alert system that may be instituted by any agency of the United States; any arrests and restraints; civil
disturbances;or explosion;or some other reason beyond the Party's reasonable control(collectively,"Force Majeure
Event"),the obligations so affected by such Force Majeure Event will be suspended only during the continuance of
such event. If a Force Majeure Event occurs,the City may, in its sole discretion,close or postpone the opening of its
community centers, parks, or other City-owned and operated properties and facilities in the interest of public safety
and operate them as the City sees fit. Contractor hereby waives any claims it may have against the City for damages
resulting from any such Force Majeure Event.
SECTION 8
RIGHT OF ENTRY AND INSPECTION
8.1 In providing use of the Centers by Contractor, City does not relinquish the right to control the
management of the Centers,or the right to enforce all necessary and proper rules for the management and operation
of the same. After receiving notice by City,Contractor must permit City or its agents,representatives,or employees
to enter the Centers for the purposes of inspection;determining whether Contractor is complying with this Agreement;
maintaining, repairing, or altering the Centers; or any other reasonable purpose. During any inspection, City may
perform any obligations that City is authorized or required to perform under the terms of this Agreement or pursuant
to its governmental duties under federal state or local laws, rules or regulations. In the event of an emergency, no
advance notice from City is required.
SECTION 9
LICENSES AND PERMITS
9.1 Contractor shall, at its sole expense, obtain and keep in effect all licenses and permits
necessary for its operations.
9.2 Copy of the documentation stating the Contractor's status is due annually to the address
specified for Parks and Community Services in the notice provision of this Agreement.
SECTION 10
ADDITIONAL DUTIES UPON TERMINATION
In addition to the duties described in the Agreement, Contractor shall comply with the
following upon termination or expiration of the Agreement:
10.1 Prior to the effective date for expiration or termination of the Agreement,
Contractor shall promptly remove all of its personal property;provided,however, Contractor shall
not be obligated to remove any fixtures. Contractor shall also repair any damage to the Centers
that occurred during Contractor's use of the Centers,including,but not limited to, any damage that
FY 2018 Comin'Up Gang Intervention Program
Boys&Girls Clubs of Greater Fort Worth
Contractor causes during removal of Contractor's property, to the reasonable satisfaction of the
Director.
10.2 If Contractor fails to comply with its obligations in this Section, City may, at its
sole discretion, (i) remove Contractor's personal property and otherwise repair the Centers and
invoice Contractor for City's costs and expenses incurred, such invoice to be due and payable to
City within thirty (30) calendar days of its delivery to Contractor; or (ii) following no less than
thirty (30) calendar days prior written notice to Contractor, take and hold any of Contractor's
personal property as City's sole property; or (iii) pursue any remedy at law or in equity available
to City. If Contractor fails to surrender the Centers to City following termination or expiration, all
liabilities and obligations of Contractor hereunder shall continue in effect until such is surrendered.
10.3 Upon termination, all funds owed to the City shall be due and payable by the tenth
(10th) calendar day after the effective date of termination.
10.4 Other Remedies. Any termination of this Agreement as provided in this Agreement
will not relieve Contractor from paying any sum or sums due and payable to City under this
Agreement that remains unpaid and due at the time of termination, or any claim for damages then
or previously accruing against Contractor under this Agreement. Any such termination will not
prevent City from enforcing the payment of any such sum or sums or claim for damages by any
remedy provided for by law, or from recovering damages from Contractor for any default under
this Agreement. All City's rights, options, and remedies under this Agreement will be construed
to be cumulative, and not one of them is exclusive of the other. City may pursue any or all such
remedies or any other remedy or relief provided by law, whether or not stated in this Agreement.
No such termination shall relieve City from any obligation it may have to Contractor hereunder
and City may pursue any and all rights and remedies or relief provided by law, whether or not
stated in this Agreement.
SECTION 11
ACCESS
11.1 Contractor will only use areas of the Centers that are approved in advance by City.
11.2 Contractor will assure that Program members adhere to the Program hours of 8:00
pm — 11:00 pm. Earlier access may only be granted by arrangement. Examples may include
attending a pre-arranged class; and use of the City of Fort Worth (CFW) community center
membership card to attend an appropriate activity at the Centers.
11.3 Contractor shall restrict entry to the Program to members and bona-fide guests. The
age limits for participation in the Program are ages 13—24.
11.4 Notify Program participants that they will not be allowed to congregate or loiter in
front of the main entrance of the Centers or in the parking lot or park prior to 8:00 pm or after
11:00 pm.
FY 2018 Comin'Up Gang Intervention Program
Boys&Girls Clubs of Greater Fort Worth
ATTACHMENT 1 TO EXHIBIT G
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FY 2018 Comin'Up Gang Intervention Program
Boys&Girls Clubs of Greater Fort Worth
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FY 2018 Comin'Up Gang Intervention Program
Boys&Girls Clubs of Greater Fort Worth
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
10f1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos,1,2,3,5,and 6 if there are no Interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2017-250314
Boys&Girls Clubs of Greater Fort Worth
Fort Worth,TX United States date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 06!1612017
being filed.
City of Fort Worth,TX Date ckn waded,
k
3 Provide the Identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
FY18 CCPD Program
Corrin'Up Gang Prevention and Intervention Program
4 Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
5 Check only If there is NO Interested Party. ❑
X
6 AFF I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
REBECCA J.MURC} �...--...
Notary Public
STATE OF IFJCA3
My Comm.Fop.April 16,201 A
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP!SEAL ABOVE
Sworn to and subscribed before me,by the said s�l this the / tv day of {
20_ to certify which,witness my hand and seal of office.
&Q0,; V
Signature of offs ering oath Printed name of officer administering oath Title of officer admin' ring oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FOR E1
COUNCIL ACTION: Approved on 10/10/2017
REFERENCE ** 35COMIN UP GANG
DATE: 10/10/2017 NO.: C-28421 LOG NAME: INTERVENTION PROGRAM
FY18
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of a Contract with the Boys and Girls Clubs of Greater Fort Worth,
Inc., in the Amount Up to $1,337,350.00 for the Continued Operation of the Comin' Up
Gang Intervention Program for Fiscal Year 2018 (GENERAL FUND and CCPD FUNDED)
(COUNCIL DISTRICTS 2, 5, 8 and 9)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a Contract with the Boys and Girls
Clubs of Greater Fort Worth, Inc., in an amount up to $1,337,350.00 for the continued operation of
the Comin' Up Gang Intervention Program for Fiscal Year 2018.
DISCUSSION:
The purpose of this Mayor and Council Communication is to authorize a contract with the Boys &
Girls Clubs of Greater Fort Worth, Inc., for the continued support and services of the Comin' Up Gang
Intervention Program (Comin' Up). Comin' Up was established in 1994 in order to reduce gang-
related violence by diverting gang members into programs and services to help youth avoid negative
and destructive behaviors.
Comin' Up provides intervention services to gang-involved youth between the ages of 13 and 24. The
Boys and Girls Clubs of Greater Fort Worth, Inc., operates Comin' Up at six sites, including Diamond
Hill, Hillside, Near Southside (Panther), Northside, Poly, and Stop Six. These Comin' Up sites serve
approximately 680 youth nightly Monday through Friday. Program Staff provides information and
referral services, works directly with gang leaders to assist with conflict resolution, and provides crisis
intervention to diffuse potentially troubling or violent situations, which has helped Staff successfully
develop truces between rival gangs.
The Crime Control and Prevention District Fund Fiscal Year 2018 budget appropriates the amount of
$1,129,000.00 for the continued operation of six program sites. The Fiscal Year 2018 General Fund
adopted budget appropriates the amount of$208,350.00 for the administrative costs associated with
the continued operation of Comin' Up. The total contract amount is$1,337,350.00.
This Agreement will be effective October 1, 2017, and will end on September 30, 2018.
This program serves COUNCIL DISTRICTS 2, 5, 8 and 9.
http://apps.cfwnet.org/council_packet/mc review.asp?ID=25066&councildate=10/10/2017 11/6/2017
M&C Review Page 2 of 2
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that, contingent upon adoption of the Fiscal Year 2018 budget by
City Council, funds will be available in the Fiscal Year 2018 budget of the Crime Control and
Prevention District Fund and the General Fund. The Police Department is responsible for verifying
the availability of funds prior to an expenditure being made.
TO
ru"Partment I Account I Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program ActivityBudget Reference# Amount
ID ID Year Chartfield 2�
Submitted for City Manager's Office by: Valerie Washington (6199)
Originating Department Head: Joel Fitzgerald (4231)
Additional Information Contact: Tiffany Moore (4223)
ATTACHMENTS
HB1295 CUG.pdf
http://apps.cfwnet.org/council_packet/mc review.asp?ID=25066&councildate=10/10/2017 11/6/2017