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Home My WebLink AboutContract 48366-CO2 CITY sErRARv t4 3--�(V_ FORT WORTH. City of Fort Worth Change Order Request Breakdown ProjectNamel Transportation Connections for Bicycles&Pedestrians Phase 11 Sec# 1 48366 Client Project#(s) Contractor The Fain Group, Inc. PM Clarence Bryant Inspectorl Eddie Walker Change Order Submittal# 0 Date 5/31/2017 Dept. PACS Contract Time Totals CD Original Contract Amount $3,222,964.25 $3,222,964.25 220 Extras to Date 10 Credits to Date Pending Change Orders(in M&C Process) $97,950.00 $97,950.00 Contract Cost to Date $3,320,914.25 $3,320,914.25 230 Amount of Proposed Change Order $142,610.00 $142,610.00 45 Revised Contract Amount $3,463,524.25 $3,463,524.25 275 Original Funds Available for Change Orders $0.00 Remaining Funds Available for this CO $0.00 Additional Funding(if necessary) $142,610.00 $142,610.00 CHANGE ORDERS to DATE(INCLUDING THIS ONE)AS%OF ORIGINAL CONTRACT 7.46% MAX ALLOWABLE CONTRACT AMOUNT(ORIGINAL CONTRACT COST+25%) $4,028,705.31 JUSTIFICATION{REASONS)FOR CHANGE ORDER 1 There's an additional 26 LF not 36 LF of the 48"drilled shafts.These are actual quantities measured onsite.In an email sent on 1/6/17.1 explained that the 48"piers must be poured to a finish elevation 2'above the water line,since the water in the river couldn't be drained.There was an email from David Buchanan in response to this on 1/6/17 stating that Halffs structural engineer was accepting of these changes,and another email from Clarence Bryant on 1/10/17 informing Fain that the structural engineer accepted the changes.Bent#3 was 56'(poured on 3/16/17)which is 46'plus 10'to obtain the 2'above the water and Bent#4 was 62'(poured on 3/23/17)which is 46'plus 16'to obtain the 2' above the water. I've attached sheet 113&114 so that you can see where this footage was added to the original 46'for each shaft. 2.The 8.1 CY deduction for the CL C Conc(Bent)(HPC)was for the 42"shafts that were reduced due to the 48"shafts increasing.If you simply do the math of a 42"shaft times 26' you will get 9.26 CY.My 8.1 credit was due to the actual quantity that we poured vs the bid quantity.The bid quantity was 44.1 CY and we poured 36 CY which gives you 8.1 left over that I'm crediting back. 3.The 42"shafts that extend above the piers is actually paid for through the item for the CL C Bents,which I explained above. If I had deducted the 42"pier qty instead of the CL C Bent qty,it would have not only been wrong,but it would have been a deduct of$13,000 instead of the$31,590 that I'm giving back. OFFICIAL.RECORD CITY SECRETARY FT"WIORTH,TX FcCity of Fort Worth =T' Change Order Additions Project Name I Transportation Connections for Bic des&Pedestrians Phase II City Sec# 48 66 Client Project# CoftwWj The Fain Group,Inc. PMj Clarence Bryant InspectorF Eddie Walker Change Order Submittal# O2 Date 5/31/20!7 ADDITIONS iAV f PAC:: $174,200.00 u ota icons Change Order Additions Page 2 of 4 F!MLW,,Jxm City of Fort Worth Change Order Deletions Project Name I Transportation Connections for Bicycles 8 Pedestrians Phase II City Sec# Client Project# Con The Fan Group,Inc. PMI Clarence Bryant InspectoF Eddie Walker Change Order Submittal# Date 5/31/2017 UtLt1 IUM otal ....---... --I PA Sub ions Change Order Deletions Page 3 of 4 M/SBE Breakdown for this Change Order M/SBE Sub Type of Service Amount for this CO Total $0.00 Previous Change Orders C:0# DATE AMOUNT Total $0.00 CFW Change Order Approval Pa-COApp02 Page 2 of 3 FORT DRTH City of Fort Worth —�.-� .-- Change Order Request Approval (Change Order Breakdown Available in Links) For Change Order Submittal No.: 2 Change Order No.: Pa - COApp02 Date Started: 11/1/2017 al City Sec. No.: 48366 Date Due: 12/21/2017 01 Project Name: 01734 - Transportation Connections for Bicycles & Pedestrians Project Numbers: 01734 DOE Numbers: Project Concrete Trails and Pedestrian bridges Description: City Project Mgr.: Clarence Bryant City Inspector: Eddie Walker Contractor: The Fain Group COUNCIL ACTION (If Required): M&C Log Name: 80TRANSPORTATION CONNECTIONS FOR PED AND BICYCLES - PART II M&C Number: C-28468 M&C Date: 11/7/2017 01 COST AND DAYS SUMMARY: Department: Cost($) Fund Account Center: Requested Days: PARD $ 70,000.00 39801-0800450-CO1734-CO508 45 PARD $ 72,610.00 39801-0800450-CO1734-CO588 Total: $ 142,610.00 Total Requested Days: 45 Approval Status: https://projectpoint.buzzsaw.com/ bz web/Forms/FonnPrint.aspx?SiteId=51500&Proces... 11/13/2017 ri FAIN May 31, 2017 Clarence Bryant Jr Landscape Architect/Project Manager City of Fort Worth Parks and Recreation Department 4200 South Freeway, St. 2200 Fort Worth,TX 76115 RE: Transportation Connections for Pedestrians and Bicycles Project Change Request#2 Mr. Bryant, This is the formal change request for quantity adjustments on the 48"piers and the CL C Concrete Bents.The quantity adjustments were required for constructability due to the fact that the river couldn't be drained.An RFI was sent on 1/6/17,and both Halff and the structural engineer agreed to proceed with the revised construction including revised quantities. We're also requesting(45)days to be added for this due to processing time for M&C. DESCRIPTION EST.QTY UOM UNIT PRICE AMOUNT 48" DIA DRILLED SHAFTS 26.00 LF $6,700.00 $174,200.00 CL C CONC(BENT)(HPC) -8.10 CY $3,900.00 ($31,590.00) TOTAL $142,610.00 If you have any questions,please feel free to contact me at 817-927-4388. Sincerely, 6 �/L Clint Syman CC: File CFW Change Order Approval Pa-COApp02 Page 3 of 3 Approved: Yes Comments: User: Perla Banda Date: 2017-11-08 9:18 AM Approved: Yes Comments: User: Clarence Bryant Date: 2017-11-08 9:37 AM Approved: Yes Comments: User: Joel McElhany Date: 2017-11-08 4:30 PM Approved: Yes Comments: User: Richard Zavala Date: 2017-11-09 9:44 AM Approved: Yes Comments: User: Susan Alanis Date: 2017-11-11 10:27 AM Action Required: Please approve change order by; * CITYO o MaM J. Kwystrr, S OFFICIAL RECORD CITY SECRETARY FT. (NORTH, TX https://projectpoint.buzzsaw.com/ bz web/Forms/FonnPrint.aspx?SiteId=51500&Proces... 11/13/2017 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Name of Employee 1. Title ❑ This form is N/A as No City Funds are associated with this Contract Printed Name Signature CFW Change Order Approval Pa-COApp02 Page 1 of 3 Links 0 No links have been added to this form. Attachments M) Name Author (KB) iType Modified Clarence Bryant U Adobe Portable Document 11/8/2017 8: Change Order#2.pdf Y Format AM https://projectpoint.buzzsaw.com/ bz web/Forms/FonnPrint.aspx?SiteId=51500&Proces... 11/13/2017 n d r � r4 1 r „ a r w � � r a ♦ . *w:kIn 4 G i h K., IFA Ate` IIA w a City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved As Amended on 11/7/2017 DATE: Tuesday, November 7, 2017 REFERENCE NO.: **C-28468 LOG NAME: 80TRANSPORTATION CONNECTIONS FOR PED AND BICYCLES - PART II SUBJECT: Authorize Execution of Change Order No. 2 to City Secretary Contract No. 48366, with The Fain Group, Inc., in the Amount of$142,610.00, for a Revised Contract Amount of$3,463,524.25 for the Neighborhood Transportation Connections for Pedestrians and Bicycles Project Phase II, Allocate the Use of$150,000.00 in Previously Appropriated 2004 Bond Funds(COUNCIL DISTRICTS 4 and 9) RECOMMENDATION: It is recommended that the City Council: 1. Allocate the use of$150,000.00 in previously appropriated 2004 Bond Funds for the Neighborhood Transportation Connections for Pedestrians and Bicycles Project Phase II; and 2. Authorize the execution of Change Order No. 2 to City Secretary Contract No. 48366, with The Fain Group, Inc., in the amount of$142,610.00 for the Neighborhood Transportation Connections for Pedestrians and Bicycles Project Phase II thereby increasing the contract amount to $3,463,524.25. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to authorize the execution of Change Order No. 2 to City Secretary Contract No. 48366, with The Fain Group, Inc., in the amount of $142,610.00. Change Order No. 2 is to increase the quantity of the 48 inch piers and the concrete bents for constructability. This is required because no portion of the river can be dewatered per direction from the Tarrant Regional Water District. Therefore, the 48 inch piers were constructed to an elevation above the water line instead of beneath the waterline as per plans. On October 11, 2016, the City Council authorized award of a construction contract to The Fain Group, Inc., (M&C C-27964) in the amount of$3,222,964.25, for the Neighborhood Transportation Connections for Pedestrians and Bicycles Project Phase li. On August 15, 2017, Change Order No. 1 to CSC No. 48366 in the amount of$97,950.00 was executed administratively, for the purpose of implementing three field changes associated with the Mistletoe Heights pedestrian bridge and the Quanah Parker trail. The first change was required due to tree removals exceeding plan quantities; the second change was required due to installed masonry veneer exceeding plan quantities; the third change relocated the east pier on the Mistletoe pedestrian bridge to reflect field conditions requiring reengineering of the bridge spans. This change order has been processed. Logname: 80TRANSPORTATION CONNECTIONS FOR PED AND BICYCLES-PART II Page 1 of 3 These change orders are summarized in the table below: Neighborhood Transportation Connections for Pedestrians and Amount Bicycles Project Phase II !Construction Contract $3,222,964.25 Change order#1 $97.950.00 ;Change Order#2 $142,610.00 ;Total of Part II 3,463,524.25 The proposed 2004 Bond Program funding in the table below is the result of residual funds from closing out projects associated with Walks and Trails. Total appropriations including those used for Phase I which is complete, are summarized as follows: ource MSC Current Proposed Total Appropriations 1001 -2009 STEP G-17267 $5,520,125.00 NA $5,52Q125.00 9801 -2004 Bond Program $81,520.76; WA $81,520.76 F9801 -2004 Bond Program G-18637 $56,978.27 $149,696.45 $206,674.72 $149,696.45 $99,679.45 9801 -2013 Certificates of Obligation G-18637 �443,; 2.14 5363.55 $443.355.69 ,34014-2014 Bond Program - $400,000.00; N/A $400.000.C0 $6,541,676.17 $150,000.00[$6,651,676.17, M/WBE OFFICE- The Fain Group, Inc., is in compliance with the City's DBE Policy by committing to an overall seven percent DBE participation on this Change Order. The Neighborhood Transportation Connections for Pedestrians and Bicycles Project Phase II is located in COUNCIL DISTRICTS 4 and 9. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current capital budgets of the 2009 STEP Fund, the 2004 Bond Program, the 2013 CO's, and the 2014 Bond Program. Prior to an expenditure being incurred, the participating department has the responsibility to validate the availability of funds.This is a Texas Department of Transportation grant which is a reimbursement grant. Logname: 80TRANSPORTATION CONNECTIONS FOR PED AND BICYCLES - PART II Page 2 of 3 FUND IDENTIFIERS (FIDs): To Fund Department Account Project ProgramActivity Budget Reference # Amount J I ID ID I I Year Chartfield 2) FROM Fund Department ccoun Project JProgram ctivity Budget Reference # moon ID ID Year Chartfield 2 tl CERTIFICATIONS: Submitted for City Manager's Office by: Susan Alanis (8180) Originating Department Head: Richard Zavala (5704) Additional Information Contact: David Creek (5744) ATTACHMENTS 1. 7-31-17 The Fain Group DBE Compliance Memo Chqs 1 and 2.pdf (CFW Internal) 2. FID ATTACHMENT Transportation Connections 20171101.xlsx (CFW Internal) 3. Form 1295 CO2.pdf (Public) Logname: 80TRANSPORTATION CONNECTIONS FOR PED AND BICYCLES-PART II Page 3 of 3 C , CIA ,� CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos.l-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,?,5,and 6 if there are no interested panties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2017-236858 The Fain Group,Inc. Fort Worth,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the farm is 07(14!2017 being filed. City of Fort Worth Date Acknowledg d: llal� 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. 01734 Adjustment of 48"piers. Nature of interest 4 Name of Interested Party City,State,Country(place of business) (check applicable) Controlling I Intermediary Frazier. Lang Fort Worth,TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT — I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct. DONNA CHAPPELL * Notary Public s State of Texas 9r�oF r�'r. My Comm.Exp.07-12-2018 ignati A of authorized agent of contracting business entity AFFIX NOTARY STAMP f SEAL ABOVE Sworn to and subscribed before me,by the said t ,this the day of 20--Q_1 to certify which,witness my hand and seal of office. Signa re of officer administering&th Printed name of officer administering o&A T'dle of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883