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HomeMy WebLinkAboutContract 49847 CITY SECRETARYqcj l � l CITY OF FORT WORTH, TEXAS CONTRACT N0. AGREEMENT FOR ARCHITECTURAL SERVICES Eastside Library This AGREEMENT is between the City of Fort Worth, a Texas home-rule municipality (the "CITY"), and KAI/Alliance, LC dba KAI Texas, authorized to do business in Texas, an independent contractor ("Architect"), for a PROJECT generally described as: Eastside Library. The Agreement documents shall include the following: 1. This Standard Agreement for Professional Services; 2. Attachment "A"— Scope of Services; 3. Attachment "B"—Verification of Signature Authority Form. Attachments A and B, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Attachments A and B and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement shall control. Article I Scope of Service (1) Architect hereby agrees to perform as an independent contractor the services set forth in the Scope of Services attached hereto as Attachment "A". These services shall be performed in connection with Eastside Library. Nothing in Attachment "A" or any other Attachments to this Agreement shall be construed to change or modify any of the terms and conditions set forth in this Agreement. (2) If at any time in the course of the design, the City expands the scope of services, or the Architect believes the City has requested services that are beyond the scope of this Agreement, the Architect shall submit a proposal for additional fees and a written agreement shall be reached on said proposal prior to the Architect proceeding with the work considered to be beyond the scope of this Agreement. The Architect shall not perform any additional services without a written agreement with the City. Any services provided prior to reaching an agreement on additional fees will be non-compensable. (3) Additional services, if any, will be requested in writing by the City. City shall not pay for any work performed by Architect or its sub-consultants, subcontractors and/or suppliers that has not been ordered in writing. It is specifically agreed that Architect shall not be compensated for any alleged additional work resulting from oral orders of any person. OFFICIAL RECORD CITY SECRETARY CFW Agreement for Architectural Services(18May2015) FT.WORTH,TX Page 1 of 16 KAI,Texas—Eastside Library October 2017 The Architect shall advise the City as to the necessity of the City's providing or obtaining additional services and data from others required in connection with the Project at the City's cost and expense (which services and data the Architect is not to provide hereunder but on which the Architect may rely in performing services hereunder), and act as the City's representative in connection with any such services of others. (4) The Construction Budget for this project shall be $2,880,000.00. Article II Compensation (1) The Architect shall be compensated (Fee and Reimbursable Expenses) in accordance with the Fee Schedule shown in section (3) of this article. As described in Attachment "A". However the total fee paid by the City shall not exceed a total of $382,692.00 unless the City and the Architect mutually agree upon a fee amount for additional services and amend this Agreement accordingly. (2) Acceptance by Architect of said payment shall operate as and shall release the city from all claims or liabilities under this Agreement for payment for the services rendered and billed for which such payment is made, it being understood that pending claims for additional compensation properly made by the Architect pursuant to Article I shall not be encompassed by such release. (3) The Architect shall be paid the following percentages of the total fee at the following stages of the Project: a. Completion of Programming and Schematic Design and Opinion of Probable Construction Cost 20% b. Completion of Design Development and Opinion of Probable Construction Cost 40% c. Completion of Construction Documents and Opinion of Probable Construction Cost 75% d. Action by City Council to accept bids 80% e. Final acceptance of the Project by the City 100% However the total fee paid by the City shall not exceed a total as defined in Article II, Compensation. CFW Agreement for Architectural Services(18May2015) Page 2 of 16 KAI,Texas—Eastside Library October 2017 (4) Reimbursement of allowable expenses shall have prior approval of the City. Allowable expenses include: a. Printing Costs b. Renderings or Models for Public and City meetings c. Postage and Courier Expenses d. Travel, Mileage Only e. Other Costs with Prior Approval of the City. (5) The Architect shall provide monthly invoices to the City. Payment for services rendered shall be due within thirty (30) days of the uncontested performance of the particular services so ordered and receipt by City of Architect's invoice for payment of same. (6) Acceptance by Architect of said payment shall operate as and shall release the City from all claims or liabilities under this Agreement for payment for the services rendered and billed for which such payment is made, it being understood that pending claims for additional compensation properly made by the Architect pursuant to Article I shall not be encompassed by such release. Article III Term Unless terminated pursuant to the terms herein, this Agreement shall be for a term of 30- months, beginning upon the date of its execution, or until the completion of the subject matter contemplated herein, whichever occurs first. In the event construction phase services extends beyond the period of time established within this agreement, for reasons not attributable to the Architect an equitable adjustment to the Architectural Services Contract Sum will be made by Amendment. Article IV Independent Contractor Architect shall operate hereunder as an independent contractor, and not as an officer, agent, servant, or employee of the City. Architect shall have exclusive control of and the exclusive right to control the details of its work to be performed hereunder and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, employees, contractors and subcontractors. The doctrine of respondeat superior shall not apply as between City and Architect, its officers, agents, employees, consultant, and sub-consultants, and nothing herein shall be construed as creating a partnership or joint venture between City and Architect. CFW Agreement for Architectural Services(1 Way2015) Page 3 of 16 KAI,Texas—Eastside Library October 2017 Article V Professional Competence and Indemnification (1) Work performed by Architect shall comply in all aspects with all applicable local, state and federal laws and with all applicable rules and regulations promulgated by the local, state and national boards, bureaus and agencies. Approval by the City shall not constitute or be deemed to be a release of the responsibility and liability of Architect or its officers, agents, employees, consultants and sub- consultants for the accuracy and competency of its services performed hereunder. (2) In accordance with Texas Local Government Code Section 271 .904, the Architect shall indemnify, hold harmless, and defend the City against liability for any damage caused by or resulting from an act of negligence, intentional tort, intellectual property infringement, or failure to pay a consultant or sub-consultant committed by the Architect or Architect's agent, Architect under contract, or another entity over which the Architect's exercises control. Article VI Procedures for Providing Architectural Services (1) The Architect agrees to commit the personnel to each assignment of the Project as appropriate in order to complete the Project in an expeditious manner. The Architect shall meet with the City's staff as required during the duration of the project. The Architect will assign the following key personnel to this Project: Principal in Charge: Darren L. James, AIA Project Manager: Derwin Broughton, AIA Project Architect: Nadine Crutcher, AIA, LEED AP BD + C The Architect may not change key personnel without the City's written approval. (2) Programming and Schematic Design Phase: a. The Architect shall become familiar with the site and scope of the Project. b. The Architect shall consult with the City to clarify and define the City's requirements relative to the Project and review available data. c. The Architect shall become familiar with the City's document "Facilities Division DESIGN GUIDELINES for New and Existing Facilities" and incorporate into all phases of the work. CFW Agreement for Architectural Services(18May2015) Page 4 of 16 KAI,Texas—Eastside Library October 2017 d The Architect shall prepare a written Program Design Manual defining project goals, program, architectural concepts, site and floor plans, principal equipment, finishes and area-based cost estimates. e. The Architect shall pay for the printing of contract documents required for design submittals and presentations as a part of the reimbursable allowance. f. Architect shall not proceed to the Design Phase until the City has provided written approved of the Program Design Manual. (3) Design Phase: a. The Architect shall perform all services necessary to complete the design and secure a construction permit, including all services necessary to survey, plat, prepare and vacate easements and address any other property issues. b. The design shall include all site work, design and coordination of utilities, landscaping and facility design required for a complete and functional project. c. The Architect shall prepare presentation graphics (plans, elevations, etc.) and present at two (2) City meetings (if required) during the design of the project. d. The Architect shall prepare the design in two stages as follows: i. Design Development Phase: Preparation of architectural, structural and MEP plans, principal elevations, site plans, cartoon set, selection of principal equipment and finishes, and discipline-based opinion of probable construction costs. Upon written approval of this phase of the work, the Architect may proceed to the Construction Document Phase. ii. Construction Document Phase: Preparation of details, architectural, structural, mechanical, electrical, and plumbing plans, finishes schedules, detailed technical specifications, and detailed opinion of probable construction costs. e. Drawings at all stages of design will have the following characteristics: scale for floor plans will be 1/8" or such other scale as may be agreed to in writing for all disciplines, elevations will be at same scale as floor plans, area plans will have same scale for all disciplines, and site plans for all disciplines will be at same scale. f. The Architect shall provide such service as may be necessary for the building permits to be issued. The City shall pay any fees for such Building Permits. The City or contractor shall apply for building permits. g. The Architect, at the Architect's sole cost and expense, shall engage a Consultant to prepare "Elimination of Architectural Barriers Registration" and submit the applications to the Texas Department of Licensing and Regulation (TDLR). The Architect (if required) will pay all fees required for TDLR reviews and inspections. All designs shall be in conformance with the Elimination of Architectural Barriers Act, State of Texas, and the City of Fort Worth Building Codes. CFW Agreement for Architectural Services(1 Way2015) Page 5 of 16 KAI,Texas—Eastside Library October 2017 h. In the event the Project is constructed in accordance with the Architect's designs and is subsequently determined to be in non-conformance with the above Act, Codes or Texas Accessibility Standards, the City will bear the construction costs associated with enhancements. The Architect will reimburse the City for additional costs, charges or fees to replace or rework features that were constructed in accordance with the design but fail to meet applicable accessibility requirements or building codes in force at the time that the design was performed. i. The Architect shall upload the electronic files in PDF format to the City's online bidding site (Autodesk Buzzsaw). (4) Bidding Phase: a. The Architect shall respond to Contractors' inquiries, prepare necessary addenda, and conduct the Pre-Proposal Conference, and participate in the General Contractor selection process. b. Following bidding, the Architect shall investigate the qualifications of up to five (5) bidders and make recommendations concerning the capability of the bidder to satisfactorily perform the Contract. (5) Responsibility for Construction Cost a. The Construction Budget for the Project shall be defined by the City. b. The Architect shall provide to the City an opinion of probable construction cost at the submission of each phase. The City shall either approve the adjustment of the Construction Budget or direct the Architect to adjust the Project design, at no additional cost to the City, to stay within the previously approved Construction Budget. c. If the Construction Budget is exceeded by the lowest bona fide bid, the City may (1) award the contract, (2) abandon the project and terminate this agreement, or (3) cooperate in the reduction of the Project Scope and features as required to stay within the Construction Budget in order to rebid the Project. If the City decides to reduce the scope of the project and rebid, the Architect shall, without additional fee, modify the Drawings and Specifications as necessary to stay within the Construction Budget. In the event the City abandons the project, the City may terminate this Agreement in accordance with Article X, Termination of Contract. (6) Construction Phase: a. The Architect shall assist the City with review and approval of submittals and proposed change orders concerning the Contractor, and shall review and advise the City with respect to the resolution of construction issues. The Architect shall visit the site at intervals appropriate to the stage of construction to become generally familiar with the progress and quality of the portion of the CFW Agreement for Architectural Services(18May2015) Page 6 of 16 KAI,Texas—Eastside Library October 2017 Work completed, and to determine, in general, if the Work observed is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. However, the Architect shall not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of the Work. On the basis of the site visits, the Architect shall keep the City reasonably informed about the progress and quality of the portion of the Work completed, and report to the Owner (1) known deficiencies from the Contract Documents and from the most recent construction schedule submitted by the Contractor, and (2) defects and deficiencies observed in the Work. b. The Architect shall attend progress meeting at the job site. c. At the completion of construction, the Architect shall conduct and document the final inspection and assist the City on the resolution of construction or design deficiencies. d. The Architect will review contractor's pay requests. e. The Architect will conduct final acceptance and end of warranty inspections with representatives of the City. f. The Architect shall provide electronic files (DWG format) to the Contractor for the Contractor's preparation of "Record Drawings" for the City's archives. g. The Architect will provide CAD files of all drawings suitable to use on AutoCAD LT 2010 format or such other operating system as determined by the City. (7) All designs, drawings, specifications, documents, and other work products of the Architect, whether in hard copy or in electronic form, are instruments of service for this Project, whether the Project is completed or not. Reuse, change, or alteration by the City or by others acting through or on behalf of the City of any such instruments of service without the written permission of the Architect will be at the City's sole risk. The City shall own the final designs, drawings, specifications and documents. Transfer of ownership of the contract documents does not constitute sale of the documents. Article VII City Responsibilities (1) Alfonso Meza will act as the City's representative with respect to the Project for the purposes of transmitting instructions, receiving information, interpreting and defining City's policies and decisions with respect to the Architect's services. (2) Provide criteria and information as to City's requirements. (3) Assist the Architect in obtaining existing studies, reports and other available data and services of others pertinent to the Project and in obtaining additional reports and data as required. CFW Agreement for Architectural Services(18May2015) Page 7 of 16 KAI,Texas—Eastside Library October 2017 (4) Upon reasonable notice arrange for access to and make all provisions for the Architect to enter upon public and private property as may be required for the Architect to perform services hereunder. (5) Review all reports, recommendations and other documents and provide written decisions pertaining thereto within a reasonable time. (6) Examine all studies, reports, sketches, drawings, specifications, proposals and other documents presented by Architect, obtain advice of an attorney, insurance counselor and other architects as it deems appropriate for such examination and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of Architect. (7) Provide "Instructions to Offerors" and "General Conditions" for use in assembling the Project construction contract documents. (8) Prepare easements and right-of-way acquisition conveyance documents, from descriptions provided by the Architect, contact owners, negotiate for or condemn all easements and right-of-way, pay all filing and legal fees associated therewith. (9) Manage the advertisement and bidding of the project, issue addenda, distribute bid documents, award contract, and execute the contracts. (10) Administer the construction of the Project. (11) Provide inspection and management services. (12) Provide contractors' prepared field drawings to the Architect for review. (13) Pay all impact and utility fees and other fees not expressly assigned to the Architect. This includes fees charged by Oncor for new or revised service. (14) Bear all costs incident to compliance with this Article. Article VIII Insurance (1) Architect shall not commence work under this Agreement until it has obtained all insurance required under this Article and the City has approved such insurance, nor shall Architect allow Architect's Consultant(s) to commence work on their work until all similar insurance of the Architect's Consultant(s) has been so obtained and approval given by the City; provided, however, Architect may elect to add any subconsultant as an additional insured under its liability policies. Commercial General Liability $1,000,000 each occurrence $2,000,000 general aggregate limit CFW Agreement for Architectural Services(18May2015) Page 8 of 16 KAI,Texas—Eastside Library October 2017 Automobile Liability $1,000,000 each accident (or reasonably equivalent limits of coverage if written on a split limits basis). Coverage shall be on any vehicle used in the course of the Project. Worker's Compensation Coverage A: statutory limits Coverage B: $100,000 each accident $500,000 disease - policy limit $100,000 disease - each employee Professional Liability Insurance $1,000,000 Errors & Omissions $2,000,000 Annual Aggregate (2) Additional Insurance Requirements a. Except for employer's liability insurance coverage under Architect's worker's compensation insurance policy, the City, its officers, employees and servants shall be endorsed as an additional insured on Architect's insurance policies. b. Certificates of insurance shall be delivered to the Property Management Department, Attention: Brian R. Glass, AIA, Architectural Services Manager, 401 West 13th Street, Fort Worth, Texas 76102, prior to commencement of work. c. Any failure on part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirements specified herein. d. Each insurance policy shall be endorsed to provide the City a minimum thirty days notice of cancellation, non-renewal, and/or material change in policy terms or coverage. A ten days notice shall be acceptable in the event of non-payment of premium. e. Insurers must be authorized to do business in the State of Texas and have a current A.M. Best rating of A: VII or equivalent measure of financial strength and solvency. f. Other than worker's compensation insurance, in lieu of traditional insurance, City may consider alternative coverage or risk treatment measures through insurance pools or risk retention groups. The City must approve in writing any alternative coverage. g. Workers' compensation insurance policy(s) covering employees employed on the Project shall be endorsed with a waiver of subrogation providing rights of recovery in favor of the City. h. City shall not be responsible for the direct payment of insurance premium costs for Architect's insurance. CFW Agreement for Architectural Services(181VIay2015) Page 9 of 16 KAI,Texas—Eastside Library October 2017 i. Architect's insurance policies shall each be endorsed to provide that such insurance is primary protection and any self-funded or commercial coverage maintained by City shall not be called upon to contribute to loss recovery. j. In the course of the Agreement, Architect shall report, in a timely manner, to City's officially designated contract administrator any known loss occurrence which could give rise to a liability claim or lawsuit or which could result in a property loss. k. Architect's liability shall not be limited to the specified amounts of insurance required herein. I. Upon the request of City, Architect shall provide complete copies of all insurance policies required by these Agreement documents. Article IX Transfer or Assignment City and Architect each bind themselves, and their lawful successors and assigns, to this Agreement. Architect, its lawful successors and assigns, shall not assign, sublet or transfer any interest in this Agreement without prior written consent of the City. Article X Termination of Contract (1) City may terminate this Agreement for its convenience on 30 days written notice. Either the City or the Architect for cause may terminate this Agreement if either Party fails substantially to perform through no fault of the other and does not commence correction of such nonperformance with 5 days of written notice and diligently complete the correction thereafter (2) If City chooses to terminate this Agreement under Article IX, upon receipt of notice of termination, Architect shall discontinue services rendered up to the date of such termination and City shall compensate Architect based upon calculations in Article II of this Agreement. (3) All reports, whether partial or complete, prepared under this Agreement, including any original drawings or documents, whether furnished by the City, its officers, agents, employees, Architects, or contractors, or prepared by Architect, shall be or become the property of the City, and shall be furnished to the City prior to or at the time such services are completed, or upon termination or expiration of this Agreement. CFW Agreement for Architectural Services(18May2015) Page 10 of 16 KAI,Texas—Eastside Library October 2017 Article XI Right to Audit (1) Architect agrees that the City shall, until the expiration of three (3) years after final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of Architect involving transactions relating to this Agreement. Architect agrees that the City shall have access during normal working hours to all necessary facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. City shall give Architect reasonable advance notice of intended audits. (2) Architect further agrees to include in all its subcontracts hereunder, a provision to the effect that the subcontracting consultant agrees that the City shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine any directly pertinent books, documents, papers and records of such sub-consultant, involving transactions to the subcontract, and further, that City shall have access during normal working hours to all sub-consultant facilities, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this article. City shall give Architect and any sub-consultant reasonable advance notice of intended audit. (3) Architect and sub-consultants agree to photocopy such documents as may be requested by the City. The City agrees to reimburse Architect for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. Article XII Minority Business and Small Business Enterprise (MBE) (SBE) Participation In accordance with the City's Business Diversity Enterprise Ordinance No. 20020-12-2011, as amended, the City has goals for the participation of minority business enterprises and/or small business enterprises in City contracts. Architect acknowledges the MBE and SBE goals established for this Agreement and its accepted written commitment to MBE and SBE participation. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the Architect may result in the termination of this Agreement and debarment from participating in City contracts for a period of time of not less than three (3) years. CFW Agreement for Architectural Services(18May2015) Page 11 of 16 KAI,Texas—Eastside Library October 2017 Article XIII Observe and Comply Architect shall at all times observe and comply with all federal, state, and local laws and regulations and with all City ordinances and regulations which in any way affect this Agreement and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. Architect agrees to defend, indemnify and hold harmless City and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. Article XIV Venue and Jurisdiction If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas — Fort Worth Division. This Agreement shall be construed in accordance with the laws of the State of Texas. Article XV Contract Construction The Parties acknowledge that each party and, if it so chooses, its counsel have reviewed and revised this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party must not be employed in the interpretation of this Agreement or any amendments or exhibits hereto. Article XVI Severability The provisions of this Agreement are severable, and if any word, phrase, clause, sentence, paragraph, section or other part of this Agreement or the application thereof to any person or circumstance shall ever be held by any court of competent jurisdiction to be invalid or unconstitutional for any reason, the remainder of this Agreement and the application of such word, phrase, clause, sentence, paragraph, section, or other part of this Agreement to other persons or circumstances shall not be affected thereby and this Agreement shall be construed as if such invalid or unconstitutional portion had never been contained therein. CFW Agreement for Architectural Services(18May2015) Page 12 of 16 KAI,Texas—Eastside Library October 2017 Article XVII Notices Notices to be provided hereunder shall be sufficient if forwarded to the other Party by hand-delivery or via U.S. Postal Service certified mail return receipt requested, postage prepaid, to the address of the other Party shown below: City of Fort Worth: Property Management Department Attn: Brian R. Glass, AIA Architectural Services Manager 401 West 13th Street Fort Worth, Texas 76103 Architect: KAI/Alliance, LC dba KAI Texas Attn: Darren L. James 101 North Zang Blvd Suite 100 Dallas, TX 75208 Article XVIII Headings The headings contained herein are for the convenience in reference and are not intended to define or limit the scope of any provision of this Agreement. CFW Agreement for Architectural Services(181V1ay2015) Page 13 of 16 KAI,Texas—Eastside Library October 2017 Article XIX Counterparts: This Agreement may be executed in one or more counterparts and each counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute but one and the same instrument. Executed and effective this the day of��('� i� , 2017. BY: BY: CITY OF FORT WORTH ARCHITECT KAI/Alun e, LC KAI Texas Jesus J. Chapa Darren L. mes, AIA Assistant City Manager President & COO Date: !a a / Date: 0ACL j77 AP V ' RECO E DED: By: Ste Cooke, Director Property Management Department APPROVED AS TO FORM AND M&C Reference No.: C-28430 LEuALITY By� �� �/� - M&C Date: October 10, 2017 ,xio n 'Strong Assistant City- t rne, ATTE O Mary J. Ka erg City Secretary � CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration ofof'this contract, including ensuring all performance and reporting requirements. By: hvi- 4 ,�, 04- Brian R. Glass, AIA Architectural Services Manager The Texas Board of Architectural Examiners, 8213 Shoal Creek Boulevard, Suite 107, Austin, Texas, 78758, telephone (512) 305-9000, has jurisdiction over individuals liceunder the Architects' Registration Law, Texas Civil Statutes, Article 249a. OFFICIAL RECORD CITY SECRETARY CFW Agreement for Architectural Services(18May2015) FT.WORTH TX Page 14 of 16 KAI,Texas—Eastside Library IOctober 2017 A7T' A6i4MtW( "7411 A sh ?� August 28, 2017 Mr. Brian Glass, AIA Architectural Services Manager Property Management Department City of Fort Worth 401 West 13th Street Fort Worth, Texas 76102 Subject: Professional Design Services Proposal for the new Fort Worth Eastside Library Project (Proposal Number 10-17014 r4) Brian: Per your request, KAI Texas has prepared this proposal to the City of Fort Worth (Owner) for professional design services for the Eastside (Children's) Library in Fort Worth, Texas. The following defines the scope of work, project delivery method, services, compensation, and schedule for each of the major activities based on our preliminary understanding of the project. A. SCOPE OF WORK-ARCHITECTURAL, ENGINEERING& INTERIOR DESIGN SERVICES This proposal's scope of work is based upon the Request for Statement of Qualifications dated February 2017 and the project kick-off meeting held on May 1, 2017. This project will encompass the areas identified in those documents. The proposed Eastside Children's Library is to be located at 3851 East Lancaster Avenue between Haynes and Mountainview. Site area is approximately 1.56 acres per records from the Tarrant County Appraisal District. The collection, services and facilities will include the following: • A well-rounded selection of informational books targeted to children's educational and curricular-support needs. • Generous collections of audio visual/media items, picture books, easy readers, chapter books, and novels. • Computers, digital devices, and other newly available technology, including equipment for creative activities in a "maker space." • Open spaces for exploration, collaboration, socialization and learning. • Space allocated specifically for parents and caregivers, including adult material pickup station, 0 Potential meeting space specifically designed for children, youth and teen activities. Mr. Brian Glass August 28, 2017 Page 2 The construction cost limitation of the project has been established as $2,880,000.00. Architect shall design to this established CCL. B. PROJECT DELIVERY METHOD It is our understanding the Owner will bid the project out to general contractors, in a single lump sum construction document package. Anticipated completion of the construction is December 2019. C. SCOPE OF SERVICES Basic Services KAI Texas will provide architectural, civil, landscape, structural, mechanical, electrical, plumbing engineering, fire protection design, AVL/technology, cost estimating and Basic Services of Schematic Design through Construction Administration Services as detailed in Exhibit "A." KAI Texas will use our BIM technology to assist in the Owner's visualization of the design's development, and leverage that information for use by contractors for bidding and during construction. Supplemental Services KAI Texas will perform Supplemental Services of programming/programming verification; furniture, fixture and equipment design services; site rezoning; site replat;topographic survey; integrated storm water management plan and geotech. D. COMPENSATION Basic Services KAI Texas' fee for the above Scope of Basic Services will be a Fixed Fee of Two Hundred Ninety Six Thousand One Hundred Twenty Dollars($296,120.00). If the programmatic requirements of the proposed design are altered substantially, our compensation shall be adjusted upward commensurate with such increase. This fee is allocated for the specific design phases outlined as follows: Schematic Design $44,418 15% Design Development $59,224 20% Construction Documents $118,448 40% Bidding $14,806 5% Construction Administration $59,224 20% Total Basic Services $296,120 Included in this fee are our consultants' costs for these services: www.kaitexas.com Mr. Brian Glass August 28, 2017 Page 3 Civil * Carrillo $28,000 9.46% Landscape * Berkenbile $21,800 7.36% Structural *JQ $28,000 9.46% MEP * MEPCE $27,000 9.12% Estimator CES $7,700 2.60% AVL/Technology *Cedric Frank $28,000 9.46% Total Consultant Fees $142,300 47.46% ' Indicates consultants certified as DBD, MBE, SBE or WBE firms. Supplemental Services Supplemental services are in addition to the aforementioned basic services. Supplemental services for the project are as noted below: KAI TX Markup (10%) 6.01 -Programming KAI TX $12,000 6.02- FFE Selection/Procurement KAI TX $18,500 6.03- Rezoning *Carrillo $4,000 $400 6.04- Replat *Carrillo $5,800 $580 6.05-Topographic Survey *Carrillo $3,800 $380 6.06-iSWM (Integrated *Carrillo $7,500 $750 Stormwater Management Plan) 6.07 -Geotech *Carrillo/ $5,362 Fugro ' Indicates consultants certified as DBD, MBE, SBE or WBE firms. Reimbursable Expenses In addition to the Service fees above, the following allowances are established for expenses incurred by KAI Texas for travel, phone and fax, courier, postage and overnight shipments, copies, printing, reproductions and other normally reimbursable expenses. 1. Design Phases expenses for travel, phone and fax, courier, postage and overnight shipments, copies, printing, reproductions and other normally reimbursable expenses are anticipated to be$4,000.00. 2. Design Phase expenses to prepare colored, conceptual renderings for use at a Board Meeting are anticipated to be $2,000.00. 3. Bidding Phase expenses related to the printing of construction document sets for pricing, closing and one(1)reproducible are anticipated to be $12,000.00 if required by the Owner. www.kaitexas.com Mr. Brian Glass August 28, 2017 Page 4 4. Reimbursable expenses for Construction Administration Phase travel, phone and fax, courier, postage and overnight shipments, copies, printing, reproductions and other normally reimbursable expenses are anticipated to be $8,000.00 5. Reimbursable expenses for Texas Department of Licensing and Regulation (TDLR)Texas Accessibility Standards(TAS)filing, plan review and inspection fees are anticipated to be $1,500.00. b. Total reimbursable expenses is$27,500.00. D. SCHEDULE Following is our proposed schedule subject to your confirmation, starting at acceptance of this Proposal and your Notice to Proceed: Programming/ Programming Verification 8 Weeks t Schematic Design 10 Weeks± Design Development 8 Weeks± Construction Documents 16 Weeks± Bidding and Negotiation 12 Weeks± Construction Administration 12 Months t E. TERMS&CONDITIONS Refer to City of Fort Worth Agreement for Architectural Services. F. ADDITIONAL SERVICES If requested by the Owner, KAI Texas can provide any of the services listed as Excluded Services in Attachment "A", KAI Texas can provide them as Additional Services for additional time and compensation on an hourly basis, using KAI Texas' 2017 Billing Rates(attached). We do include normal coordination of our work with the work of the Owner's design consultants whose work will impact this project, provided we receive their information prior to KAI Texas' start of services. Please contact me if you have any questions regarding this proposal. If you are in agreement with these terms you may indicate your acceptance by signing and returning one copy for our files. We look forward to working with you on this project. Sin ere , Darren . Jam s, AICA President an COO Exhibits: "A" -Scope of Services, "B"-2017 Billing Rates cc: Derwin Broughton, AIA;Alfonso Meza, RA; Bob Stone; Nadine Crutcher, AIA, LEED AP BD+C www.kaifexas. City of Fort Worth-Eastside Children's Library-Exhibit "A" August 2, 2017 ARCHITECT'S SCOPE OF SERVICES 1. The services to be provided by the Architect and the Architect's Consultants, pursuant to the terms and conditions of this Agreement, shall include the services identified and described below. 2. The circumstances under and the extent to which the Architect may be entitled to compensation in addition to Basic Services for performing any of the duties appearing in this Exhibit A shall be determined by the terms of the Agreement. 3. The Owner acknowledges that certain services identified and described below are to be performed together with other parties involved in the Project, and the Owner agrees to ensure the cooperation of all other parties involved in the Project. BASIC SERVICES PHASE 1 - SCHEMATIC DESIGN PHASE 1.01 Project Administration services consisting of schematic administrative functions including: 01. Initial consultation in development of the Project 02. Project-related research into the basic functions 03. Two Conferences with Owner or Owner's Consultants 04. Attendance at one (1) Community Meeting 05. Communications Ob. Travel time 07. Minutes for design, agency approval, and Owner meetings 1.02 Agency Consulting/Review/Approval services consisting of. design activities including: 01. Agency consultations 02. Research of Owner identified special applicable regulations and building code requirements 03. Pre-development conference with City of Fort Worth 1.03 On-site Utilities Studies services consisting of establishing requirements and preparing initial designs for on-site 01. Electrical service and distribution 02. Gas service and distribution 03. Water supply and distribution 04. Site drainage 05. Sanitary sewer collection and disposal Page 1 of 14 www.kaitexas.com City of Fort Worth - Eastside Children's Library- Exhibit "A" August 2, 2017 O6. Trash collection and disposal 07. Storm water collection and disposal 08. Fire systems 09. Security 10. Site illumination 11. Telephone 1.04 Architectural Design/Documentation services during the Schematic Design Phase responding to program requirements and consisting of preparation of: O1. Schematic site and building plans 02. Preliminary sections and elevations 03. Preliminary selection of buildings systems and materials 04. Development of approximate dimensions, areas and volumes and project tabulations of existing building and site features to remain 05. Three dimensional images 1.05 Structural Design/Documentation services during the schematic Design Phase consisting of recommendations regarding basic structural materials and systems, analyses, and development of schematic design solutions for: O1. Foundation, floors, roof and retaining wall structural systems descriptions 1.06 Mechanical Design/Documentation services during the Schematic Design Phase consisting of consideration of alternate materials, systems and equipment, and development of schematic design solutions for: 01. Energy sources) 02. Energy conservation 03. Heating and ventilating 04. Air conditioning 05. Plumbing O6. Fire protection 07. General space requirements 1.07 Electrical Design/Documentation services during the Schematic Design Phase consisting of consideration of alternate systems, recommendations regarding basic electrical materials, systems and equipment, analyses, and development of schematic design solutions for: 01. Power service and distribution 02. Lighting 03. Telephones 04. Fire detection and alarms 05. Security systems based on information provided by Owner O6. Electronic communications based on information provided by Owner Page 2 of 14,— www.kaitexas.com City of Fort Worth - Eastside Children's Library- Exhibit "A" August 2, 2017 07. Special electrical systems (entry/CCTV, etc.) based on information provided by Owner. 08. General space requirements 1.08 Civil Design/Documentation services during the Schematic Design Phase consisting of consideration of alternate materials and systems and development of schematic design solutions for: O1. On-site utility systems 02. Fire protection systems 03. Drainage systems 04. Paving 05. Off-site utility system connections and coordination 1.09 Landscape Design/Documentation services during the Schematic Design Phase consisting of consideration of alternate materials, systems and equipment and development of conceptual design solutions for landforms, lawns and plantings based on program requirements, physical site characteristics, design objectives and environmental determinants. 01. Alternate landscape plans and irrigation systems 1.10 Interior Design/Documentation services during the Schematic Design Phase consisting of space allocation and utilization plans based on functional relationships, consideration of alternate materials, systems and equipment and development of conceptual design solutions for architectural, mechanical, electrical and equipment requirements in order to establish: 01. Partition locations 02. Probable material, furniture and equipment layouts in schematic form only. 03. Environmental signage and graphics. 1.11 Materials Research/Specifications services during the Schematic Design Phase consisting of: O1. Identification of potential architectural materials, systems and equipment and their criteria and quality standards consistent with the schematic design 02. Development of material lists and system descriptions. 1.12 Project Development Scheduling services during the Schematic Design Phase consisting of reviewing and updating previously established Project schedules or initial development of Project schedules (if not previously established) including rough phasing of the work, for decision-making, design, documentation, contracting and construction. Page 3 of 1 City of Fort Worth - Eastside Children's library - Exhibit "A" August 2, 2017 1.13 Presentation services consisting of (if Owner requested, reproducible) one presentation of Schematic Design Documents by the Architect to the Owner 1.14 Cost Estimate: Statement of probable costs for the facility and site work development. PHASE 2 - DESIGN DEVELOPMENT PHASE 2.01 Project Administration services consisting of design development administrative functions including: 01. Consultation 02. Project-related research 03. Two Conferences 04. Communications 05. Travel time 06. Minutes for design, agency approval, estimates, and Owner meetings 2.02 Architectural Design/Documentation services during the Design Development Phase consisting of continued development and expansion of architectural Schematic Design Documents to establish the final scope, relationships, forms, size and appearance of the Project through: 01. Plans, sections and elevations 02. Typical construction details 03. Update dimensions, areas and volumes and project tabulations 04. Final materials selections 05. Equipment layouts to verify program requirements. 2.03 Structural Design/Documentation services during the Design Development Phase consisting of continued development of the specific structural system(s) and Schematic Design Documents in sufficient detail to establish: 01. Basic structural system and dimensions 02. Final structural design criteria 03. Foundation design criteria 04. Preliminary sizing of major structural components 05. Critical coordination clearances 06. Outline Specifications or material lists. 2.04 Mechanical Design/Documentation services during the Design Development Phase consisting of continued development and expansion of mechanical Schematic Design Documents and development of outline Specifications or materials lists to establish: 01. Approximate equipment sizes and capacities 02. Preliminary equipment layouts Page 4 of 1 www.kaitexas.com City of Fort Worth - Eastside Children's library- Exhibit "A" August 2, 2017 03. Required space for equipment 04. Required chases and clearances 05. Visual impacts 06. Energy conservation measures. 2.05 Electrical Design/Documentation services during the Design Development Phase consisting of continued development and expansion of electrical Schematic Design Documents and development of outline Specifications or materials lists to establish: 01. Criteria for lighting, electrical and communications systems 02. Approximate sizes and capacities of major components 03. Preliminary equipment layouts 04. Required space for equipment 05. Required chases and clearances 06. Energy conservation measures. 2.06 Civil Design/Documentation services during the Design Development Phase consisting of continued development and expansion of civil Schematic Design Documents and development of outline Specifications or materials lists to establish the final scope and preliminary details for on-site civil engineering work. 2.07 Landscape Design/Documentation services during the Design Development Phase consisting of continued development and expansion of landscape Schematic Design Documents and development of outline Specifications or materials lists to establish final scope and preliminary details for landscape work. 2.08 Interior Design/Documentation services during the Design Development Phase consisting of continued development and expansion of interior Schematic Design Documents and development of outline Specifications or materials lis#s to establish final scope and preliminary details relative to: O1. Interior construction of the Project 02. Special interior design features 03. Materials and finishes and colors 04. Update of furniture and equipment layouts affected by design revisions 05. Environmental signage and graphics. 2.09 Materials Research/Specifications services during the Design Development Phase consisting of activities by in-house architectural personnel in: 01. Obtain from the Owner the General and Supplementary Conditions of the Contract for Construction for reference 02. Development of architectural itemized lists and brief form identification of significant architectural materials, systems and equipment and their criteria and quality standards Page 5 of 1 AV City of Fort Worth - Eastside Children's Library- Exhibit "A" August 2, 2017 03. Coordination of similar activities of other disciplines cry �W ^Gr"s -_r-su:.ants 04. Production of design manual including design criteria and outline Specifications or materials lists 05. Preparation and submission of all specified product catalog cut sheets for Owner's approval. 2.10 Project Development Scheduling services during the Design Development Phase consisting of reviewing and updating previously established schedules for the Project. 2.11 Presentation services consisting of (if Owner requested, reproducible) one presentation of Design Development Drawings and other documents by the Architect to the Owner. 2.12 Value Analysis services consisting of the review during design phases of the cost, quality and time influences of proposed building materiais, systems and construction methods relative to design objectives in order to identify operations for obtaining optimum value for the Owner. 01. Pursue balance between cost, code, environmental, program and governmental agency requirements. 2.13 Cost Estimate: Updated statement of probable costs for the facility and site work development. PHASE 3 - CONSTRUCTION DOCUMENTS PHASE 3.01 Project Administration services consisting of construction documents administrative functions including: 01. Consultation 02. Research 03. Two Conferences 04. Communications 05. Travel time 06. Minutes for design, cost, and Owner meetings 07. City of Fort Worth Review at 50% & 95% Construction Documents 3.02 Agency Consulting/Review/Approval services relating to applicable laws, statutes, regulations and codes of regulating entities and consisting of Construction Documents Phase activities for: 01. Agency consultations as determined by the Architect 02. Research of applicable regulations 03. Approval of design for construction permits Page 6 of 1 - . City of Fort Worth - Eastside Children's Library- Exhibit "A" August 2, 2017 3.03 Architectural Design/Documentation services during the Construction Documents Phase consisting of preparation of Drawings based on approved Design Development Documents setting forth in detail the architectural construction requirements for the Project. O1. Provide a current update of areas, volumes and project tabulations. 3.04 Structural Design/Documentation services during the Construction Documents Phase consisting of preparation of final structural engineering calculations, Drawings and Specifications based on approved Design Development Documents, setting forth in detail the structural construction requirements for the Project. 3.05 Mechanical Design/Documentation services during the Construction Documents Phase consisting of preparation of final mechanical engineering calculations, Drawings and Specifications based on approved Design Development Documents, setting forth in detail the mechanical construction requirements for the Project. 3.06 Electrical Design/Documentation services during the Construction Documents Phase consisting of preparation of final electrical engineering calculations, Drawings and Specifications based on approved Design Development Documents, setting forth in detail the electrical construction requirements for the Project. 3.07 Civil Design/Documentation services during the Construction Documents Phase consisting of preparation of final civil engineering calculations, Drawings and Specifications based on approved Design Development Documents, setting forth in detail the civil construction requirements for the Project. 3.08 landscape Design/Documentation services during the Construction Documents Phase consisting of preparation of Drawings and Specifications based on approved Design Development Documents, setting forth in detail the landscape requirements for the Project. 3.09 Interior Design/Documentation services during the Construction Documents Phase consisting of preparation of Drawings, Specifications and schedules based on approved Design Development Documents, setting forth in detail the requirements for interior construction for the Project. O1. Interior construction of the Project 02. Special interior design features 03. Materials and finishes and colors final selection and presentation for Owner approval 04. Update of furniture and equipment layouts affected by design revisions O5. Environmental signage and graphics. Page 7 of 14 www.kaitexas.com City of Fort Worth - Eastside Children's library- Exhibit "A" August 2, 2017 3.10 Materials Research/Specifications during the Construction Documents Phase consisting of activities of in-house architectural personnel in: 01. Coordination with the Owner's development and preparation of Bidding Documents which describe the time, place and conditions of bidding, bidding forms, and the form(s) of Agreement between the Owner and the Contractor(s) 02. Development and preparation of architectural Specifications describing materials, systems and equipment, workmanship, quality and performance criteria required for the construction of the Project 03. Compilation of Project Manual including Conditions of the Contract, Bidding Documents and Specifications for a Single Prime Contract. 3.11 Cost Estimate: Updated statement of probable costs for the facility and site work development at 50% and 95% Construction Documents. PHASE 4 - BIDDING OR NEGOTIATIONS PHASE 4.01 Project Administration services consisting of bidding or negotiation administrative functions including: 01. Consultation 02. Research 03. Two Conferences 04. Communications 05. Travel time 06. Tabulation of Bidders' responses 4.02 Bidding Materials services consisting of organizing and handling Bidding Documents of: 01. Coordination 02. Completeness review 4.03 Addenda services consisting of preparation and distribution of consecutively numbered and dated Addenda as may be required during bidding or negotiation and including supplementary Drawings, Specifications, instructions and notice(s) of changes in the bidding schedule and procedure. 4.04 Bidding/Negotiations services consisting of: 01. Assistance to Owner in establishing list of Bidders or proposers 02. Participation in one pre-bid conference 03. Responses to questions from Bidders or proposers and clarifications or interpretations of the Bidding Documents Page 8 of 14 www.kaitexas.com City of Fort Worth- Eastside Children's Library- Exhibit "A" August 2, 2017 04. Attendance at bid opening 05. Documentation and distribution of bidding results. PHASE 5 - CONSTRUCTION CONTRACT ADMINISTRATION PHASE 5.01 Project Administration services consisting of construction contract administrative functions including: 01. Consultation 02. Research 03. Bi-Weekly On-site Conferences 04. Communications 05. Travel time 06. Progress reports submitted to Owner along with review of monthly Contractor Applications for Payment, and Contractor's logs for submittals, supplemental instructions or modifications, proposal requests, change orders, construction issues, field reports, and construction completion status 5.02 Office Construction Administration services consisting of: 01. Electronic processing of submittals, including receipt, review of, and appropriate action on Shop Drawings, Product Data, Samples and other submittals required by the Contract Documents 02. Electronic distribution of submittals to Owner, Contractor and/or Architect's field representative as required 03. Maintenance of electronic master file of submittals 04. Related communications including status report of changes to the Work and to the Contract Documents including supplemental documents, proposal requests, change orders, test reports and other changes. 5.03 Supplemental or Modifications Documents (ASI's) services consisting of: 01. Preparation, reproduction and distribution to all appropriate persons supplemental Drawings, Specifications and written interpretations in response to requests for clarification by Contractors or the Owner and as required by construction exigencies 02. Forwarding Owner's instructions and providing guidance to the Contractors on the Owner's behalf relative to changed requirements and schedule revisions 03. Maintenance of a log of Supplemental Documents (ASI's). 5.04 Proposal Requests (PR's)/Change Orders (CO's) services consisting of: 01. Preparation, reproduction and distribution of dated Drawings and Specifications to describe Work to be added, deleted or modified Page 9 of 14 - . City of Fort Worth - Eastside Children's Library- Exhibit "A" August 2, 2017 02. Review of proposals from Contractor for reasonableness of quantities and cost of labor and materials 03. Review and recommendations relative to changes in time for Substantial Completion 04. Assist Owner with negotiations of Contractor's costs of Work proposed to be added, deleted or modified 05. Assisting in the preparation of appropriate Modifications of the Contracts for Construction 06. Coordination of communications, approvals, notifications and record- keeping relative to changes in the Work 07. Maintenance of a log of Proposal Requests and Change Orders (PR's and CO's). 5.05 Project Schedule Monitoring services consisting of monitoring the progress of the Contractor relative to established schedules. 5.06 Construction Cost Accounting services consisting of: 01. Evaluation of monthly Applications for Payment and certification thereof 5.07 Project Closeout services initiated upon notice from the Contractor(s) that the Work, or a designated portion thereof which is acceptable to the Owner, is sufficiently complete, in accordance with the Contract Documents, to permit occupancy or utilization for the use for which it is intended, and consisting of: 01. One inspection with the Owner's representative for conformity of the Work to the Contract Documents to verify the punchlist submitted by the Contractor of items to be completed or corrected. Architect shall supplement Contractor's punchlist with items non-conforming items observed by the Owner and Architect. 02. Determination of the amounts to be withheld until final completion 03. Issuance of Certificate of Substantial Completion 04. Notification to Owner and Contractor of deficiencies-found in one follow- up inspection, if any. 05. Final inspection with the Owner's representative to verify final completion of the Work 06. Issuance of final Certificate for Payment. 5.08 Record Drawings services consisting of: 01. Review of general accuracy of information submitted by the Contractor(s) Page 10 of 1 City of Fort Worth - Eastside Children's Library- Exhibit "A" August 2, 2017 SUPPLEMENTAL SERVICES The following services are to be performed concurrently with all other phases. 6.01 Programming Validation/Documentation services responding to program requirements and consisting of preparation of: 01. Review and confirm Owner-provided values and goals that will impact the Project, including institutional purpose, growth and operational objectives, technology, aesthetics, economic, environmental, safety, sustainability and other relevant criteria. 02. Obtain reports and decisions from Owner regarding operational aspects of library from designated staff. 03. Conduct a walk-though of two of Owner's existing facilities with appropriate Owner's personnel to identify needs, wants, and limitations of previous programs. 04. Develop performance and design criteria for the facility, including mechanical, electrical, and plumbing systems.. 05. Review equipment and furniture requirements. 06. Identify adjacency requirements, circulation patterns, and space utilization overlaps. 07. Develop an overall space/area program in response to the Owner's strategic pian for facility. 08. Confirm programmed scope of work to Owner's budget 09. Hold one conference to review program and budget. 10. Make revisions and issue final program and budget document. 11. One (1) community meeting. 6.02 FFE Selection/ Procurement consisting of: 01. Development of initial furniture, fixtures and equipment layout per the programmatic requirements of the Owner. 02. Coordination of furniture, fixtures and equipment with infrastructure (electrical, data, etc.) requirements of the project. 03. Update of furniture, equipment and fixtures layouts impacted by development of documents through Construction Document phase of work. 04. Development and issuance of FF&E plans and specifications for bidding purpose. 6.03 Rezoning services consisting of: O1. Preparation of a re-zoning site plan in accordance with published City Development standards. 02. Coordination of Civil and Architecturai information (i.e. building elevations and architectural plans) required as part of rezoning application. 03. One (1) revision to zoning application and plans based on City and Owner comments. Page 11 of 1 F Pr www.kaitexas.com City of Fort Worth - Eastside Children's Library- Exhibit "A" August 2, 2017 04. Attendance at one (1) Plan Commission meeting and one (1) City Council meeting. 6.04 Replat services consisting of: 01. Preparation and submission of plat and application to the City. 02. Respond to two (2) rounds of comments from the City. 03. Submit final plat to Tarrant County for filing. 6.05 Topographic Survey services consisting of preparation of a ground topographic survey of the lot to be used as a basis of design. The survey will be used for design purposes and consist of: 01. Existing visible topographic features including edge of pavement. 02. Existing utilities immediately adjacent to and on the site based on visible indications of the features and on readily available record drawings and as established markings by a utility location service. 03. Site topography at 1-foot intervals based on an approximately 50' x 50' grid for the site to be used in the preparation of construction documents. Topographic survey will show spot elevations and contours for the site. 04. Survey will be established on NAD83 Texas State Plan Coordinate System and NAVD88 North American Vertical Datum. 6.06 Preliminary and Final Storm Water Management (iSWM) Plans services consisting preliminary and final integrated storm water management plans based on currently published City design criteria. Submittal will include the following: 01. Summary of SWM application and currently published City guidelines and checklists. 02. Narrative of known history of downstream flooding and existing drainage studies. 03. Existing Conditions and Layout Map showing existing topography (per NCTCQG), existing soil types, boundaries of existing vegetation, existing major drainage facilities and drainage easements. 04. Drainage Area Map showing existing conditions, on-site and off-site drainage ways, proposed development, delineation of watershed boundaries, file numbers for existing developments and drainage facilities, downstream constrictions, and locations of proposed structural storm water controls if applicable. 05. Analysis of hydrologic and hydraulic impacts of proposed development on existing downstream facilities. 06. Site SWM Plan showing final hydrology, identification of storm water controls with summary calculations, delineation of adequate outfalls, zones of influence, and required mitigation such as detention needs (if required) resulting from pervious to impervious areas and City current drainage criteria for ultimate developed conditions. Page 12 of 1,11 www.kaitexas.com City of Fort Worth- Eastside Children's Library- Exhibit "A" August 2, 2017 07. Prepare drainage area maps of existing and proposed conditions. 08. Submit SWM Plans and application to the City. 6.07 Geotechnical Engineering study to examine the subsurface conditions and development of design recommendations for the geotechnical aspects of the project. Geotechnical study will consist of the following: O1. Field exploration study consisting of five (5) borings. Three borings for the proposed building and two (2) borings for the proposed parking lot and drive areas. Cohesive soil samples will be obtained using tub samplers pushed into the soil. Granular soil samples will be obtained using split- barrel samplers. 02. Engineering properties of samples will be evaluated in the laboratory using tests performed on selected samples. Samples will be visually examined and classified. 03. Results of the field and laboratory data will be evaluated to develop geotechnical recommendations. An engineering report will be prepared to include boring locations, logs, laboratory test results, water level observations; local geology, general soil, rock and groundwater conditions; swell characteristics of the soils; foundation type, depth, allowable bearing capacity and Lpile parameters; foundation construction considerations inclusive of grade beams, suspended floor slab, slab on grade, IBC seismic site class, subgrade preparation, pavement thickness design and earthwork 04. Geotechical Laboratory was selected from a list of contractors that previously provided these types of services on other City projects. EXCLUDED SERVICES We have not included the following services in this proposal: 1. Traffic Study and Report 2. Phase 1 and Phase 2 Environmental Analysis and Report 3. Historic building assessments for tax credits and SHPO approvals, 4. Wetland Study and Report 5. Environmental Abatement Design and Monitoring Services 6. Archaeological Surveys, Reports and Monitoring of Discovered Items 7. Public Infrastructure Improvement Design Services 8. Requirement by funding sources such as changes in design, certifications or additional insurances. 9. Design of management space and tenant's commercial or retail spaces, aside for "white-box" preparation. 10. Professional physical models (Basic services includes preliminary and final renderings of the building exterior and interior) H. Life cycle cost analysis; 12. Detailed Utility analysis and investigation. 13. Jobsite meetings and observation over and above the site visits listed Page 13 of 1 City of Fort Worth- Eastside Children's Library- Exhibit "A" August 2, 2017 14. Changes to the design due to Value Engineering performed after Design Development Phase 15. Acoustic design work related to mechanical equipment isolation. 16. Commissioning 17. Seismic Upgrade Design for Existing Structures. 18. LEED or other "Green" design documentation or certification. (Architect will design with sustainability in mind but will not pursue certification). KAI will be pleased to offer these services as additional Supplemental Services for additional compensation. We do include normal coordination of our work with the work of other design consultants whose work will impact this project provided we are furnished their documents for timely review. QUALIFICATIONS FOR ALL SERVICES 1. Fire sprinkler design beyond Schematic Design is excluded. We will provide design-build performance criteria documents only. Fire alarm system, including data and telecom, is included. 2. All meetings and reviews will be held in Dallas or Fort Worth, Texas. Page 14 of IFA www.kaitexas.com Exhibit "B" 2017 BILLING RATES DISCIPLINE/CLASSIFICATION HOURLY BILLING RATE ARCHITECTURE Director 240.00 Studio Leader 215.00 Senior Project Manager 185.00 Project Manager 160.00 Senior Architect 170.00 Senior Interior Designer 130.00 Interior Designer 80.00 Architect 130.00 Sr.Constr.Administration 130.00 Construction Administration 115.00 Architectural Specialist 110.00 BIM Coordinator 165.00 Project Coordinator 85.00 Intern 55.00 ATTACHMENT "B" VERIFICATION OF SIGNATURE AUTHORITY KAI/ALLIANCE, LC dba KAI TEXAS 101 NORTH ZANG BLVD #100 DALLAS, TX 75208 Consultant hereby agrees to provide City with independent audit basic financial statements, but also the fair presentation of the financial statements of individual funds. Execution of this Signature Verification Form ("Form") hereby certifies that the following individuals and/or positions have the authority to legally bind Consultant and to execute any agreement, amendment or change order on behalf of Consultant. Such binding authority has been granted by proper order, resolution, ordinance or other authorization of Consultant. City is fully entitled to rely on the warranty and representation set forth in this Form in entering into any agreement or amendment with Consultant. Consultant will submit an updated Form within ten (10) business days if there are any changes to the signatory authority. City is entitled to rely on any current executed Form until it receives a revised Form that has been properly executed by Consultant. 1. Name. L .5,,�,,,��/4t/k Position Signature L7 1-� 2. Name: Position: Signature 3. Name: Position: Signature Nam ;4 Signature of P sident / CEO Other Title: �bT Cv0 Date: � (� • l � . � � CFW Agreement for Architectural Services(18May2015) Page 2 of 16 KAI,Texas—Eastside Library October 2017 CERTIFICATE OF INTERESTED PARTIES FORM 1295 lofl Complete Nos.1-a and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2017-243369 KAI Alliance, LC dba KAI Texas Dallas,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 07/3112017 being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. 10-17014 City of Fort Worth Eastside Library 20/20 Vision Nature of interest 4 Name of Interested Party City,State,Country(place of business) (check applicable) Controlling I Intermediary James,Darren Dallas,TX United States X Kennedy,Michael B. Dallas,TX United States X Kennedy, Michael E. Dallas,TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct. 494—N Maria Tln*ra R My Ccrnmiaslon E>Q*'es E 04J28=20 ID No.119"15 Signature of aL t rized agent of contracting business entity OF AFFIX NOTARY STAMP/SEAL ABOVE Sworn t9 and subscribed before me,by the said T- //�1 & z-, jkm __,this the day of Ui�7(/ 20 to to certify which,witness my hand and seal of office. to Signature officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883