HomeMy WebLinkAboutResolution 4866-12-2017 A Resolution
NO. 4866-12-2017
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ADVANCE FUNDING
AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION IN THE
AMOUNT OF $146,000 INCLUDING CITY MATCHING FUNDS OF $29,200 FOR
PROCUREMENT AND INSTALLATION OF TRAFFIC SIGNAL COMMUNICATION
EQUIPMENT AT VARIOUS LOCATIONS CITYWIDE
WHEREAS, the 2017-2020 Transportation Improvement Program ("TIP") and the
Statewide Transportation Improvement Program ("STIP"), administered by the Texas Department
of Transportation, provides funding for programs and projects that increase the safety and
security of the transportation system for motorized and nonmotorized users; and
WHEREAS, the City of Fort Worth applied for, and was awarded funding for the
Installation of Communications Equipment at 33 Locations (the "Project) through the TIP and
STIP programs; and
WHEREAS, the Project is estimated to cost $146,000.00 including City participation in
the amount of $29,200.00; and
WHEREAS, the City of Fort Worth desires to enter into an Advance Funding Agreement
with the Texas Department of Transportation for the division of costs and responsibilities
associated with the procurement and installation of the Project;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT
WORTH THAT:
The City Manager or his designee is authorized to execute an Advance Funding Agreement
with the Texas Department of Transportation in the amount of $146,000 including the City's
$29,200.00 share of the costs and responsibilities associated with the procurement and
installation of the Traffic Signal Communications Equipment at 33 Locations throughout the
City.
Adopted this 5" day of December, 2017. � ORT
ATTEST ~
By: Can 2�L,
on P. Gonzales, Assis a t City Secretary
oxT Wo T
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 12/5/2017 - Resolution No. 4866-12-2017 & Ordinance No,
23018-12-2017
DATE: Tuesday, December 5, 2017 REFERENCE NO.: **C-28488
LOG NAME: 2000G TRAFFIC SIGNALS COMMUNICATION EQUIPMENT
SUBJECT:
Adopt Resolution Authorizing Execution of a Local Transportation Project Advance Funding Agreement
with the Texas Department of Transportation in the Amount of$146,000.00, Including $29,200.00 in City
Local Matching Funds, for Purchase and Installation of Traffic Signal Communication Equipment for the
Regional Traffic Signal Retiming Project, Provide for Additional Contingency, Project Management,
Inspection and Testing Funding and Adopt Appropriation Ordinance (COUNCIL DISTRICTS 3, 4, 6, 7, 8
and 9)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached resolution authorizing execution of a Local Transportation Project Advance Funding
Agreement with the Texas Department of Transportation in the amount of$146,000.00 including
$29,200.00 in City local matching funds for design and construction, for the purchase and installation of
Traffic Signal Communication Equipment for the Regional Traffic Signal Retiming Project; and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Grants Capital Projects Fund for a total amount of$116,800.00.
DISCUSSION:
On January 27, 2015, the City Council approved an Inter-local Agreement with NCTCOG (M&C G-18397)
for signal retiming along nine arterial corridors as part of the Regional Traffic Signal Retiming
Project. Unfortunately, due to lack of communication equipment at some of these signalized intersections
and inability to keep the internal clocks from drifting, there has been a loss of synchronization along some
of these corridors. NCTCOG is providing additional funding for the purpose of procuring and installing the
needed communication software/hardware to the deficient units so that the synchronization improvements
along these arterials will function as intended.
-
�rterial Corridors rom To �No.Signalized CD a
___ _ _ _ ''Intersections
th Avenue T 1vii Cantey Street __(Pennsylvania �— 10 _ _
(Alta Mesa Boulevard �` ak Grove Road (Hulen Street �15
each Street ighway 121 _ North Tarrant Parkway 123 14 ;
ryant Irvin Road _ �_� ellaire Dnve South (Dutch Branch Road �14 13,6
�lulen tree
St H-30 (Cranbury Road125 (3,6,7
cCart Avenue H-20 IRisinger Road 13 _—i6,8
iverside Drive erry Street (Lancaster Avenue (108
osedale Street —Forest Park Boulevard Highway 287 (21 X8,9
eminary Drive McCart Avenue IH-35W 9 19
otalff 40
Logname: 2000G TRAFFIC SIGNALS COMMUNICATION EQUIPMENT Page 1 of 3
The Funding Agreement includes $29,200.00 in City local matching funds for design and
construction. Additionally, there will be independent City costs in the amount of$30,800.00 for project
management and inspection and testing separate from the Funding Agreement to minimize State
charges. The table below itemizes the City's matching and independent costs for this project. The total
project cost is $176,800.00.
Local Funds Federal / State Total Funds:
Fundsl
=FUNDING
AGREEMENT
Design ! $2,600.001 $10,400.00( $13,000.001
Construction ! $26,600.001 $106,400.00,
- -------
_ ._ -$133,000.0&
;Project Management $20,000.00
lInspection & Testing $10,800.00( — _ $0.000
$10,800.00;
,TOTAL PROJECT $60,000.00, $116,800.00 $176,800.00
;COST:
Staff will manage both design and construction of the project. This equipment purchase and installation is
part of the existing Regional Traffic Signal Retiming Project.
A portion of this project will include 2014 Bond Funds. Available resources within the General Fund will be
used to provide interim financing for these expenses until debt is issued. Once debt associated with this
project is sold, bond proceeds will reimburse the General Fund in accordance with the statement
expressing official intent to reimburse, that was adopted as part of the ordinance canvassing the bond
election (Ordinance No. 21241-05-2014) and subsequent action taken by the Mayor and City Council.
Approval of this Mayor and Council Communication will authorize $60,000.00 in 2014 Bond program funds
for Traffic Signals as the City's funding contribution for the purchase and installation of signal
communication equipment
This contract will be with a governmental entity, state agency or public institution of higher
education: Texas Department of Transportation.
FISCAL INFORMATION /CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the current operating budget, as appropriated,
of the Grant Capital Project Fund.
FUND IDENTIFIERS (FIDs):
TO
Fund Department ccoun Project Progra_m ctivity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department ccoun Project Program ctivity Budget Reference # Amount
(Chartfield 2)
CERTIFICATIONS:
Submitted for City Manager's Office by: Jay Chapa (5804)
Logname: 2000G TRAFFIC SIGNALS COMMUNICATION EQUIPMENT Page 2 of 3
Originating Department Head: Douglas Wiersig (7801)
Additional Information Contact: Sam Werschky (6080)
Logname: 2000G TRAFFIC SIGNALS COMMUNICATION EQUIPMENT Page 3 of 3