HomeMy WebLinkAboutOrdinance 23027-12-2017Ordinance No. 23027-12-2017
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS IN
THE AMOUNT OF $330,630.00 IN THE INFORMATION TECHNOLOGY SOLUTIONS
CAPITAL PROJECTS FUND, FROM AN INTERFUND TRANSFER, FOR AN UPGRADE
OF THE CITY'S OUTDOOR WARNING SYSTEM; PROVIDING FOR A SEVERABILITY
CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES;
REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN
EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS:
SECTION 1
That in addition to those amounts allocated to the various City departments for Fiscal Year 2017-2018 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the amount
of $330,630.00 in the Information Technology Solutions Capital Projects Fund, from an interfund transfer, for
an upgrade of the city's outdoor warning system.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competentjurisdiction, such decision, opinion orjudgment shall in no way impair
the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall
be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance 22928-09-2017 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
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J n Strong
Assistant City Attorney
ADOPTED AND EFFECTIVE: December 5, 2017
CITY SECRETARY �
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M ry J. Ka� r �_
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACT10N:; Approved;on 12/5/2017 - Ordinance No. 23027-12-2017
DATE: Tuesday, December 5, 2017 REFERENCE NO.: C-28495
LOG NAME: 04MOTOROLA GPS/OUTDOOR WARNING PURCHASE AGREEMENT
SUBJECT:
Authorize Execution of a System Purchase Agreement with Motorola Solutions, Inc., in an Amount of
$1,602,101.00, Using a Cooperative Purchasing Agreement for the Information Technology Solutions
Department, Adopt Appropriation Ordinance Increasing Estimated Receipts and Appropriations in the
Information Technology Solutions Capital Projects Fund in the Amount of $330,630.00 (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize:
1. The execution of a System Purchase Agreement with Motorola Solutions, Inc., in the amount of
$1,602,101.00 , using Houston-Galveston Area Council (HGAC) Contract RA05-15 for the Information
Technology Solutions Department for the acquisition and implementation of GPS capabilities for radios on
the Fort Worth Public Safety Communications System, upgrade of the Outdoor Warning System, and the
establishment of a discount program for radios and associated equipment and services.
2. Adopt the attached Appropriation Ordinance increasing estimated receipts and appropriations in the
Information Technology Solutions Capital Projects Fund in the amount of $330,630.00.
DISCUSSION:
The City of Fort Worth maintains a radio communications system, the Fort Worth Regional Radio System
(FWRRS), utilized by most City departments and almost 50 external government entities The largest user
is the Fort Worth Police Department. In addition to the standard vehicle radios, most officers carry a
portable handheld radio for use when they are not in a vehicle.
Technological enhancements now enable the use of GPS with the handheld radio. When in use, the
location of the GPS-capable radios may be tracked. Locations of the units may be depicted on maps on
computers and handheid devices such as smartphones. With this capability, an incident commander will
be able to track the location of responding officers engaged in planned events, such as the races at Texas
Motor Speedway or responding to requests for service. The capability is especially critical if an officer is
disabled and unable to respond to standard radio calls.
In addition, the proposed acquisition will also have the capability to support the City's Outdoor Warning
System (OWS), consisting of 147 warning sirens located throughout the City. The use of the radio
system's data capabilities will minimize the potential of unauthorized activations or disruptions of the
system; provide the capability to continuously monitor the health of the system; and employ an improved
user interface to more accurately tailor activations to alerts and warnings issued by the National Weather
Service.
Total cost of the additions from Motorola is $ 1,602,101.00. Staff recommends acceptance of the proposal
Logname: 04MOTOROLA GPS/OUTDOOR WARNING PURCHASE AGREEMENT Page 1 of 3
and execution of the System Purchase Agreement (Agreement). The Information Technology Solutions
(ITS) Department will use Houston-Galveston Area Council (HGAC) Contract RA05-15 for the acquisition
and implementation of these capabilities on the FWRRS. In addition to this Agreement, the project will
incur additional implementation costs of approximately $239,067.00. These wiil be procured in accordance
with City purchasing policy and process in the course of the project.
Expenses by
Project
OWS
GPS TOTAL
Motorola $791,563.00 $810,538.00$1,602,101.00
Agreement
Implementation$239,067.00 - $239,067.00
Total $1,030,630.00 $810,538.00$1,841,168.00
Funding for OWS is from the FY18 IT Capital Plan and savings from the capitai Rebanding Project. The
GPS capability is part of the P25 Radio System Project and funds are available in that project for this
effort.
FUNDING
ITS Capital Project Fund - FY181T Capital
Plan
Information Systems Capital Project -
Rebanding Project Savings
Total
Information Systems Capital Project - P25
Radio System Project
OWS
$700,000.00
$330,630.00
$1, 030,630.00
GPS
$810,538.00
Beginning in Fiscal Year 2019, ongoing maintenance and support costs for the Outdoor Warning System
will total $110,000.00 annually and will be included in the Information Technology Solutions allocation.
Execution of this Agreement will also establish a four-year discount program for the City and all primary
members of the TWRRS for the purchase of radios and other system equipment and services. Discounts
are in addition to the HGAC discounts and require no minimum purchase commitments.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a
Cooperative Purchasing Agreement satisfies any state law requiring that the local government seek
competitive bids for purchase of the item. The HGAC contract was competitively bid to increase and
simplify the purchasing power of government entities across the State of Texas.
SUCCESSOR CONTRACTS — The City will use HGAC Contract RA05-15 to purchase equipment and
services under the Agreement. HGAC Contract RA05-15 expires April 30, 2018, subject to extension upon
mutual Agreement of Motorola Solutions, Inc. and HGAC. If HGAC Contract RA05-15 is extended, this
M&C authorizes the City to purchase similar equipment and services under the extended contract. If
HGAC Contract RA05-15 is not extended but HGAC executes a new cooperative contract with Motorola
Solutions, Inc. with substantially similar terms as HGAC Contract RA05-15, this M&C authorizes the City
to purchase equipment and services under the new HGAC contract.
AGREEMENT TERMS - Upon City Council's approval, this Agreement will commence upon final
execution of the System Purchase Agreement and continue for four years.
Logname: 04MOTOROLA GPS/OUTDOOR WARNING PURCHASE AGREEMENT Page 2 of 3
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the
ITS Department and approved by the M/WBE office, in accordance with the BDE Ordinance, because the
purchase of goods or services is from source(s) where subcontracting or suppiier opportunities are
negligible.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the
City Manager for an amount up to $100,000.00 and does not require specific City Council approval as long
as sufficient funds have been appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation, funds will be available
in the Information Technology Solutions Capital Projects budget, as appropriated, and that prior to an
expenditure being made, the Information Technology Solutions Department has the responsibility to
validate the availability of funds.
FUND IDENTIFIERS (FIDs):
TO
Fund Department ccou
ID
FROM
Fund Department Accou
._. _ � �___�.
CERTIFICATIONS:
Project Progra
ID
Project Progra
ID
Submitted for Citv Manager's Office �•
Oriqinatinq Department Head:
Additional Information Contact:
vity Budget Reference # moun
Year (Chartfield 2)
� ctivity Budget Reference # moun
Year (Chartfield 2)
Susan Alanis (8180)
Kevin Gunn (2015)
Ron Burke (2655)
Alan Girton (8484)
Logname: 04MOTOROLA GPS/OUTDOOR WARNING PURCHASE AGREEMENT Page 3 of 3