HomeMy WebLinkAboutContract 47245-R2 s 4
C" `�` SECOND RENEWAL OF CITY SECRETARY
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L � CONTRACT NO.
FD CITY SECRETARY CONTRACT NO. 47245
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"� 9�agr ny GREEMENT FOR PROFESSIONAL MANAGEMENT SERVICES
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This Renewal Agreement("Second Renewal")is made and entered into by and between the
City of Fort Worth,Texas, a municipal corporation organized under the laws of the State of Texas
("City"),acting by and through Fernando Costa,its duly authorized Assistant City Manager,and the
Arts Council of Fort Worth&Tarrant County,Inc.("Arts Council"),a nonprofit Texas corporation,
acting by and through Karen Wiley, its duly authorized President and CEO.
RECITALS
The following statements are true and correct and form the basis of this Agreement:
A. City and Arts Council previously entered into City Secretary Contract No.47245(the
"Agreement"), for professional management services for Arts Council to manage the City's Public
Art Program. The Agreement commenced on October 1,2015,and expired on September 30,2016,
subject to renewal for four one-year renewal terms.
B. The Agreement provides that the renewal shall occur upon the Fort Worth City
Council appropriating the funds under the Agreement and upon Arts Council providing City with the
proof of insurance in the amounts required under the Agreement. City Council has appropriated the
funding, and Arts Council has provided City with the requisite proof of insurance, and the parties
wish to set forth herein that the renewal has been affected for the 2017-2018 Agreement term.
C. The Agreement provides that the parties will negotiate the Agreement's budget
amount each year. The parties have concluded those negotiations and wish to set forth herein the
amount of the budget for the 2017-2018 Agreement term.
OFFICIAL.RECORD
CITY SECRETARY
FT.Wolff No TX
SECOND RENEWAL AGREEMENT FOR CSC NO.47245 Page I of
CONTRACT FOR PROFESSIONAL MANAGEMENT SERVICES
AGREEMENT
In consideration of the mutual covenants, promises, and obligations contained herein, the
parties agree as follows:
1. The Agreement is hereby renewed and extended for a one-year renewal term,
commencing on October 1, 2017, and expiring on September 30, 2018.
2. Arts Council agrees to provide professional management services to City in the form of
oversight and administrative services for City's Public Art Program,includingprovision
of certain staff support services to the Fort Worth Art Commission. These services are
described in detail in Exhibit "A," the "CITY OF FORT WORTH PUBLIC ART
PROGRAM FY 2018 PROGRAM SERVICES"proposal submitted by Arts Council to
City("Program Services"). The same is attached hereafter and incorporated herein for all
purposes by reference. In the event of a conflict between the terms of this Second
Renewal, and the terms of any part of the Program Services or the Agreement, this
Second Renewal shall control. Arts Council shall submit a semiannual expense and
program services status reports to City in a format provided to Arts Council by City
through the City's Planning&Development Department.
3. The amount to be paid to Arts Council for all Program Services,as hereinafter defined,
shall not exceed FIVE HUNDRED FIFTY-TWO THOUSAND,NINE HUNDRED
THIRTY-TWO DOLLARS AND THIRTEEN CENTS($552,932.13)for Fiscal Year
201"7-2018 and shall be paid in one annual installment within thirty(30)days after the
execution of this Second Renewal. Because some administrative costs may be charged to
specific projects,the parties acknowledge that some funds may remain unspent at the end
of the Second Renewal term. In the event of termination of the Agreement or at the
SECOND RENEWAL AGREEMENT FOR CSC NO.47245 Page 2 of
CONTRACT FOR PROFESSIONAL MANAGEMENT SERVICES
expiration of the Second Renewal term, Arts Council will provide City an expense
statement detailing the use of the funds in a form requested by City. Any funds that are
unused or unencumbered shall be returned to the City within a reasonable time.
All other terms and conditions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have executed this Agreement on this 0 day of
.92017.
CITY OF FORT WORTH ARTS COUNCIL OF FORT WORTH
AND TARRANT COUNTY, INC.
by:
� L mt. . . by: -/
Fernando Costa Karen Wiley
Assistant City Manager President and CEO
APPROVED AS TO FORM AND LEGALITY:
by:
Jessica angsvang
Assistat City Attorney II
Form 1295: Z Q'>
ATTEST:
Ma a ser. F—
City Secretary t�'•.
OFFICIAL RECORD
Contract Authorizai`rI CITE'SECRETARY
M&C C- Z: FT.WORTH,TX
Date:
SECOND RENEWAL AGREEMENT FOR CSC NO.47245 Page 3 of
CONTRACT FOR PROFESSIONAL MANAGEMENT SERVICES
CONTRACT COMPLIANCE MANAGER
By signing, I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all perfo ce and reporti g requirements.
Na e: Randle rwood
Title: Planning& Development lector
Q�iyt 'pct
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EXHIBIT A
CITY OF FORT WORTH PUBLIC ART PROGRAM
FY 2018 PROGRAM SERVICES SUMMARY
On September 11,2017,the Fort Worth Art Commission formally recommended the FY 2018 Fort
Worth Public Art Annual Work Plan to City Council for adoption. The detailed work plan is
attached.
PROGRAM ADMINISTRATION
Under the proposed Fiscal Year 2018 Professional Services Agreement, the Arts Council of Fort
Worth and Tarrant County, Inc., will continue to administer the Fort Worth Public Art Program
(FWPA), including management of some 47 ongoing and new public art projects from various
funding sources, including the 2004 Bond Program, 2007 Critical Capital Needs Program, 2008
Bond Program,2014 Bond Program,the Public Art Fund,and other funding sources with combined
budgets totaling over$9.7 million in accordance with the Fiscal Year 2018 Fort Worth Public Art
Annual Work Plan, as adopted by City Council.
In addition,the Arts Council will also:
• Staff the Fort Worth Art Commission;
• Develop a Public Art Plan for the 2018 Bond Program;
• Begin implementing Fort Worth Public Art Master Plan Update recommendations;
• Initiate an Iconic Artwork project;
• Plan and implement a public art training program for local artists
• Provide community engagement programs related to the FWPA Collection; and
• Oversee maintenance and conservation projects on artworks in the FWPA Collection.
The Administrative Budget for Fiscal Year 2018 ($552,932.13) includes personnel and general
administrative costs, as well as funds to support artist selection processes for new projects, certain
collection management operating expenses, and community engagement programs.
SECOND RENEWAL AGREEMENT FOR CSC NO.47245 Page Sof 4-
CONTRACT FOR PROFESSIONAL MANAGEMENT SERVICES
M&C Review Page 1 of 2
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA F' ' H
COUNCIL ACTION: Approved on 11/14/2017
REFERENCE 06FY 2018 PUBLIC ART
DATE: 11/14/2017 NO.: C-28472 LOG NAME: MANAGEMENT CONTRACT
RENEWAL
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Renewal of a Professional Management Services Agreement with the Arts
Council of Fort Worth and Tarrant County, Inc., in the Amount of$552,932.13 for Fiscal
Year 2018 Management of the Public Art Program (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council Authorize Renewal of a Professional Management Services
Agreement with the Arts Council of Fort Worth and Tarrant County, Inc.. in the amount of
$552,932.13 for management of the Fiscal Year 2018 Fort Worth Public Art Program for a period of
one year.
DISCUSSION:
Under the proposed Fiscal Year 2018 Second Renewal of a Professional Services Agreement, City
Secretary Contract No. 47245, (M&C C-27515) October 27, 2015 the Arts Council of Fort Worth and
Tarrant County Inc. will continue to administer the Fort Worth Public Art Program (FWPA), including
management of some 47 ongoing and new public art projects from various funding sources, including
the 2004 Bond Program, 2007 Critical Capital Needs Program, 2008 Bond Program, the 2014 Bond
Program, the Public Art Fund and various other funds, with combined budgets totaling over$9.7
million, in accordance with the Fiscal Year 2018 Fort Worth Public Art Annual Work Plan, as adopted
by City Council.
ADMINISTRATIVE SCOPE OF WORK:
1. Staff the Fort Worth Art Commission;
2. Develop a Public Art Plan for the 2018 Bond Program;
3. Begin implementation of Fort Worth Public Art Master Plan Update recommendations;
4. Initiate an Iconic Artwork project;
5. Plan and implement a public art training program for local artists;
6. Provide community engagement programs related to the FWPA Collection; and
7. Oversee maintenance and conservation projects on artworks in the FWPA Collection.
The Fort Worth Art Commission formally recommended the Fiscal Year 2018 Annual Work Plan on
September 11, 2017, after holding a public hearing on that same date. This action followed a public
comment period that began on July 25, 2017, immediately after the Art Commission endorsed the
Draft Fiscal Year 2018 Annual Work Plan. Residents of Fort Worth were notified of the opportunity to
comment via media releases, flyers, the City of Fort Worth website, the Fort Worth Public Art website
(www.fwpublicart.org) and Facebook page, and MySidewalk.com. The Fort Worth Art Commission's
recommended work plan was approved by City Council on October 24, 2017. The Annual Work Plan
serves as a guide for implementation of items contained in the Fort Worth Public Art Master Plan. The
http://apps.cfwnet.org/council_packet/mc review.asp?ID=25297&councildate... 12/7/2017
M&C Review Page 2 of 2
Art Commission makes recommendations on each individual project in the work plan to the City
Council for action prior to implementation.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the Fiscal Year 2018 operating budget for
the Planning and Development Department, as appropriated, of the General Fund.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year I (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
j ID ID Year (Chartfield 2)
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Randle Harwood (6101)
Additional Information Contact: Martha Peters (8172983025)
ATTACHMENTS
Form 1295 Public Art Contract 2018.pdf
http://apps.cfwnet.org/council_packet/mc review.asp?ID=25297&councildate... 12/7/2017
C-&g41/),
CERTIFICATE OF INTERESTED PARTIES FORM 1295
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
I Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number.
of business. 2017-274857
Arts Council of Fort Worth
Fort Worth,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 10/20/2017
being filed.
City of Fort Worth Date Ac owledge :
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract
11.07.2017
Management services for the City's public arts program.
Nature of interest
4
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling I Intermediary
5 Check only if there is NO Interested Party.
X
6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
LINEA M. MIRRLINGER 7
=Notary Public.State of Texas ..�
Comm,Expires 02-02-2018
—signature of authorized agent of contracting b iness entity
Notary ID 12414474-6g 9 tY
AFFIX NOTARY STAMP/SEAL ABOVE
Sworn to and subscribed before me,by the said this the c�- day of
20—1-7 ,to certify which,witness my hand and seal of office. 1
Lsvvi� M- A-t.crr i(A a-w W)+0-LC4
Signature of officer administering 6ath Printed name of officer adminiswrind oath Title of officer administering oath
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