HomeMy WebLinkAboutOrdinance 23011-12-2017Ordinance No. 23011-12-2017
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS
IN THE INFORMATION TECHNOLOGY SYSTEMS FUND IN FISCAL YEAR 2017 IN THE
AMOUNT OF $15.00, FROM AVAILABLE FUNDS, FOR TRANSFER TO THE GENERAL
FUND FOR DEBT SERVICE PAYMENT ON OUTSTANDING CONSERVATION LOANS;
PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE
CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN
CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2016-2017 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the
Information Technology Systems Fund in the amount of $15.00, from available funds, for transfer to the
General Fund for debt service payment on outstanding conservation loans.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance 22393-09-2016 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4
This ordinance shall take effect upon adoption.
D AS TO FOF�M AND LEGALITY:
Denis�. McElroy, f�ssistant City Attorney
ADOPTED AND EFFECTIVE: December 5, 2017
CITY SECRETARY , �
'�'• � � ;�
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Mary J. Kays �
City of Fort Worth, Texas
Mayor and Council Communication
12-2017,
DATE: Tuesday, December 5, 2017 REFERENCE NO.: **G-19170
LOG NAME: 13ESPC/SECO CONSERVATION LOAN 2017 BUDGET CLEANUP
SUBJECT:
Adopt Appropriation Ordinances Totaling $1,506,150.55 to Support Accounting Reconciliation and Align
Fiscai Year 2017 Appropriations for Energy Conservation Program Debt Service Payments with Adopted
Debt Service Schedules
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached ordinance increasing estimated receipts and appropriations for Fiscal Year 2017
(FY17) in the Culture and Tourism Operating Fund in the amount of $45,423.71, from fund balance, for
transfer to the General Fund for debt service payment on outstanding conservation loans;
2. Adopt the attached ordinance increasing estimated receipts and appropriations for FY17 in the
Municipal Parking Debt Service Fund in the amount of $71,983.00, from fund balance, for transfer to the
General Fund for debt service payment on outstanding conservation loans;
3. Adopt the attached ordinance increasing estimated receipts and appropriations for FY17 in the
Information Technology Systems Fund in the amount of $15.00, from fund balance, for transfer to the
General Fund for debt service payment on outstanding conservation loans; and
4. Adopt the attached ordinance increasing estimated receipts and appropriations for FY17 in the General
Fund by $1,388,728.84, from available funds consisting of $1,271,307.13 from the transfer of previously
appropriated funds and $117,421.71 from the transfer of the newly appropriated funds addressed above.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to revise the Fiscal Year 2017 (FY2017)
budget and appropriations to ensure proper accounting for payments related to the City's energy
conservation programs under the auspices of the federal Energy Savings PerFormance Contracts (ESPCs)
and Texas State Energy Conservation Office (SECO).
As part of FY2017 closeout, the Department of Finance completed a reconciliation of budgeted and actual
expenses incurred relating to the ESPC and SECO energy conservation loans. The results of the
reconciliation show that the required actual payments for the ESPC and SECO programs were greater
than the amount that was budgeted and appropriated. Adoption of the ordinances associated with
recommendations one through three will increase appropriations in the specified funds and will result in
debt service expenditures and appropriations for the ESPC and SECO being balanced for those three
funds.
Logname: 13ESPC/SECO CONSERVATION LOAN 2017 BUDGET CLEANUP Page 1 of 2
In addition, the review revealed that the payments for ESPC and SECO were timely made but that
incorrect payment centers were used. Accounting entries were made to move and correct expenses to
the correct payment centers. Adoption of the fourth ordinance increases appropriations in the Generai
Fund from which these payments should have been made. This appropriation consists primarily of
transferred funds that were originaily appropriated in the annual budget ($1,271,307.13) with the
remaining funds coming from the transfer of the funds being newly appropriated in recommendations one
through three (a cumulative amount of $117,421.71).
Approval of this M&C will result in the revised adopted FY17 budget reflecting correct amounts and
participating funds in a manner consistent with the debt service schedule for these programs.
To prevent future inaccuracies, the Department of Finance is coordinating with the Budget office to ensure
future allocations and payments are budgeted and paid for in accordance with each obligation's adopted
debt service schedules.
This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that, upon approval of the above recommendations and adoption of the
attached appropriation ordinances, funds will be available in the participating funds for the debt service
payments obligated to the ESPC and SECO energy conservation loans.
FUND IDENTIFIERS (FIDs1:
�i�
1010
1010
0
Department
ID
0214013
0214013
0240100
0132000
0041000
ccou
5810100
5810200
5900010
5900010
5900010
Project IProgram
ID
Department ccoun Project Progra
ID ID
CERTIFICATIONS:
Submitted for City Manager's Office b rL�.
Oriqinating Department Head:
Additional Information Contact:
Activity Budget
Year
2017
. 2017
2017
2017
2017
ctivity Budget
Year
Susan Alanis (8180)
Aaron Bovos (8517)
Alex Laufer (2268)
Reference #
Chartfield 2'
Reference #
Chartfield 2
Gu•.i
1,142,043.9E
$246,684.8E
$45,423.71
moun
Logname: 13ESPC/SECO CONSERVATION LOAN 2017 BUDGET CLEANUP Page 2 of 2