HomeMy WebLinkAboutContract 44614-A5 RECE J 2 D CITY SECRETARY
DEC CITY OF FORT WORTH CONTRACT NO. I -
���of�DR1 WORV REQUEST TO EXERCISE RENEWAL OPTION
CIN SECRETARY
November 1, 2017
Tarrant County Medical Examiner
100 E. Weatherford Street
Fort Worth,TX 76196
Re: REQUEST TO EXERCISE RENEWAL OPTION
Agreement for Forensic Laboratory Services with Tarrant County
Contract No. CSC No. 44614 A4(the"Contract")
Renewal Term No. 5: October 1,2017 to September 30,2018
The above referenced Contract expired on September 30, 2017. Pursuant to the Contract, renewals are at
the mutual agreement of the parties. This letter is to confirm the Parties desire to renew CSC No. 44614
Amendment 4 for an additional one year period, which began on October 1, 2017, and will end on
September 30,2018. All other terms and conditions of CSC No.44614 Amendment 4 remain unchanged.
Please sign and return three(3) signed copies of agreement letter to the address set forth below.
If you have any questions concerning this Request for Contract Renewal, please contact me at the
telephone number listed below.
Sincerely yours,
Tiffany L.Moore
City of Fort Worth Police Department
Bob Bolen Public Safely Complex
505 West Felix Street
Fort Worth,Texas 76115
PHONE: 817-392-4223
JYes,renew this contract for a one year period ending on September 30,2018.
No,do not renew this contract.
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
Executed on this the day of $2017
CITY OF FORT WORTH: TARRANT COUNTY,acting through the
TARRANT COUNTY MEDICAL
EXAMINER'S OFFICE
By: By:
Valerie R. Washington B. Glen Whitley
Assistant City Manager County Judge
Date: �i1� Date: NOvbm6w 14 All
APPROVAL RECOMMENDED: APPROVED AS TO FORM:
f
By: By: _
Chief Joel F. Fitzgerald ('.rtminal b1strict Attorney's Office*
Chief of Police *By law, the Criminal District Attorney's
Office may only approve contracts for its
clients. We reviewed this document as to
form from our client's legal perspective.
Other parties may not rely on this
approval. Instead those parties should seek
contract review from independent counsel.
APPROVED AS TO FORM
AND LEGALITY:
By: - Contract Authorization:
J4-An Pate M&C: C-28039
Assistant City Attorney Date: December 13,2016
_ 1295 Certification No.: Not required; both
parties are government entities as defined by
ATTEST Tex.Gov't Code§ 2252.908.
By:
Mary J.Kays,
City Secre&ry-
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract,including ensuring all performance
and I reporting requir ments.
Tiffa o e OFFICIAL RECORD
Contr too) ipliance Specialist
CITY SECRETARY
FT. WORTH, TX
Co
pO1Jj. REFERENCE NUMBER
F COMMISSIONERS COURT PAGE 1 OF 3
• • * • ' COMMUNICATION
DATE: 11/14/2017
SUBJECT: APPROVAL OF AMENDMENT NO.5 TO THE INTERLOCAL AGREEMENT
WITH CITY OF FORT WORTH FOR FORENSIC LABORATORY SERVICES
*** CONSENT AGENDA ***
COMMISSIONERS COURT ACTION REQUESTED:
It is requested that the Commissioners Court approve the renewal of an Interlocal Agreement between City of
Fort Worth and Tarrant County,on behalf of Tarrant County Medical Examiner's Office,for forensic laboratory
services.
BACKGROUND:
On June 25,2013,the Commissioners Court,through Court Order#115458,approved the Interlocal Agreement
with the City of Fort Worth for the Tarrant County Medical Examiner to provide toxicology analysis and other
similar forensic laboratory services with the initial term being from October 1, 2012 through September 30,
2013. After expiration of the initial term, the City of Fort Worth may automatically renew the agreement
annually. The County would be paid in accordance to the fee schedules of the Medical Examiner's Office
which were included with the contract as Exhibit A.
On March 11, 2014, the Commissioners Court, through Court Order 4117221, approved Amendment No. 1
revising the fee schedule.
On February 17, 2015, the Commissioners Court, through Court Order 4119497, approved Amendment No. 2
extending the term of the agreement through September 30,2015.
On January 12, 2016, the Commissioners Court, through Court Order #121706, approved Amendment No. 3
extending the term of the agreement through September 30,2016.
On March 7, 2017, the Commissioners Court, through Court Order #124628, approved Amendment No. 4
extending the term of the agreement through September 30,2017.
With the approval of this amendment,the term of the agreement will be extended through September 30, 2018.
All other terms and conditions not hereby amended remain in full force and effect.
The Criminal District Attorney's Office has approved this document as to form.
FISCAL IMPACT:
The increased revenues that the County will receive from the agreement will be dependent upon the quantity of
requests for these services.
SUBMITTED BY: Administrator's Office PREPARED BY: Vanessa A.Perez
APPROVED BY:
Current Pre- emaining Budget
Expenditures
et
Encumbrance
et Spent
-- -
❑+ Salary&Benefits $512,934.00 $0.00 $0.00 $92,248.22 $420,685.78 17.98
g General Oper&Maint $420,823.00 $12,716.00 $308.87 $14,162.11 $393,636.02 6.46
E 035 Police Department Rollup $420,823.00 $12,716.00 $308.87 $14,162.11 $393,636,02 6.46
E] 0356600 Police Forensics Division $420,823.00 $12,716.00 $308.87 $14,1162.11 $393,636.02 6.46
p 10100 General Fund $420.823.00 $12.716.00 $308.87 $14,162.11 $393,636.02 6.46
5330201 Other Contractual $93.888.00 $0.00 $308.87 $11,817.80 $81,761.33 12.92
Services
5330500 Consultant& $318.82.0.00 $12.716A0 0.00 $0.00 $306,104.00 3.99
Othr Prof Service
5411001 Water&Waste 0.00 $0.00 $0.00 $250.22 ($250,22) 0.00
Disposal Service
5500101 Professional $100.00 0.00 0.00 0.00 $100.00 0.00
License/Fees
5500102 Dues And1$ 40.00 $0.00 0.00 0.00 $140.00 0.00
Memberships
5520101 Commercial Insur 0.00 $0.00 $000 0.00 $0.00 0.00
Premiums
5520109 Trans-Claim 0.00 0.00 0.00 $0,00 $0.00 0.00
Pymts/Cost
5520110 Transfer D.DD $0.00 0.00 $0.00 $0.00 0.00
Lawsuits
5550106 Office Copy6$ 5.00 0.00 $0.00 $19.66 $45.34 30.25
Services
5580102 Mileage $420.00 0.00 0.00 -98.53 $321.47 23.46
Reimbursement
5580103 $4,600.00 $0.00 $0.00 0.00 $4,500.00 0.00
TraininglWorkshop
5610101 Office Supplies $595.00 0.00 $0.00 $0.00 $595.00 0.00
5610102 Postage Exp $1,400.00 0.00 $000 $313.49 $1,086.51 22.39
5610201 Uniforms $500.00 0.00 $0.00 $50.52 $449.48 10.10
5610202 Civil Svc- $0.00 0.00 0.00 $150.89 ($150.89) 0.00
Uniforms
5610404 Drugs Medicines $95.00 0.00 $0.00 0.00 $95.00 0.00
And Lab
5610900 Operating $300.00 0.00 $0.00 $1,461.00 ($1,161.00) 487.00
Supplies
Total Expenditures: $933,757.00 $12,716.00 $308.87 $106,410.33 $814,321.80 12.79
t:
CSC NO. 1 --N
AMENDMENT NO. 4 TO
CITY SECRETARY CONTRACT NO.44614
INTERLOCAL COOPERATION AGREEMENT
This Amendment is entered into by and between the City of Fort Worth (hereafter
"City"), a home rule municipal corporation organized under the laws of the State of Texas, with
its principal place of business at 1000 Throckmorton Street, Fort Worth, Texas by and through
Valerie R. Washington, its duly authorize Assistant City Manager, and Tarrant County, acting
on behalf of the Tarrant County Medical Examiner's Office(hereinafter"County").
WHEREAS, City and County entered into an Interlocal Agreement for Forensic
Laboratory Services identified as Fort Worth City Contract No. 44614 ("Agreement") for a
period of one year beginning October 1, 2012 and unlimited, automatic options to renew from
year to year subject to appropriations of City funds for this Agreement; and
WHEREAS, City and County entered into the First Amendment to the Agreement,
which increased the overall contracted amount payable to County by City for services provided
under the Agreement;
WHEREAS, City and County entered into the Second Amendment to the Agreement,
which renewed the term of the Agreement and incorporated an agreed upon fee schedule;
WHEREAS, City and County entered into the Third Amendment to the Agreement,
which renewed the term of the Agreement and increased the overall contracted amount payable
to County by City for services provided under the Agreement;
WHEREAS, it is the collective desire of both City and County to renew the term of the
Agreement for one year for a term that shall end on September 30, 2017, and amend the
Agreement for Forensic Laboratory Services to incorporate an agreed upon fee scale; and
NOW, THEREFORE, City and County, acting herein by the through their duly
authorized representatives,hereby amend the Agreement:
1.
Deleting the current text of Section 3 "Payment for Services" as amended by the Third
Amendment to the Agreement and replacing it with the following:
Upon completion of the work by County, City will pay County in accordance with the
approved agreed upon fee schedule for the Services. The agreed upon fee schedule (Effective
Fourth Amendment to Fort Worth City Secretary Contract No.44614
Interlocal Agreement for Forensic Laboratory Services with Tarrant County Page 1 of 4
r .
October 1, 2016 through September 30, 2018) is attached and incorporated within as Exhibit A.
Payment will be made by City to County within thirty (30)days of receipt of County's invoices.
Each invoice shall be accompanied by sufficient documentation as required by City. However,
total payments by City during each term under Agreement, including this amendment and each
future renewal,shall not exceed$350,000.00 (three hundred and fifty thousand dollars)per term.
City shall be solely responsible for monitoring payments under this Agreement, and the not-to
exceed amount shall not relieve City of its obligation to pay County for Services rendered at
City's request. County shall provide at least thirty (30) days advance written notice of any
changes in the fee schedule for any of the Services performed under this Agreement.Any change
to the fee schedule, if approved by the City, will be incorporated within this Agreement as a
replacement to Exhibit A and shall be signed by both City and County. Any changes in the fee
schedule that require an increase in the total amount of funding per term for this Agreement shall
be approved by written amendment to this Agreement by both the City and County and shall be
effective on the date of execution of the written amendment.
2.
Section 4, Term. The term of the Agreement is hereby renewed and shall end on
September 30, 2017. The current term will expire on September 30, 2016, unless terminated
earlier in accordance with the Agreement.
3.
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
[REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK]
[SIGNATURE PAGE TO FOLLOW]
Fourth Amendment to Fort Worth City Secretary Contract No.44614
Interlocal Agreement for Forensic Laboratory Services with Tarrant County Page 2 of 4
` I
r .
Executed on this thAlfday of .,2017
CITY OF FORT WORTH: TA.RRANT COUNTY,acting through the
TARRANT COUNTY MEDICAL
EXAMINER'S OFFICE
By: By: l ••s-
Valerie R. Washington B. Glen Whitley
Assistant City Manager County Judge
Date:������' Date: M0►ar .6 1 , 2DDI-
APPROVAL RECOMMENDED: APPROVED AS TO FORM:
By:\1 By:_
Chief Joel F.Fitzgerald j 1/7- urinal District ttorney's Office*
Chief of Police *BY w the Luminal District Attorney's Office may only
approve contracts for its clients. We reviewed this
document as to form from our client's legal perspective.
Other parties may not rely on this approval.Instead those
parties should seek contract review from independent
counsel.
APPROVED AS TO WRM AND LEGALITY:
By: �
Jo n Pat
ssistant City Attorney
ATTEST
By: 2
Mary
City Secretary
'Pro o
Contract Authorization:
M&C: C-28039
Date: December 13,2016
Fourth Amendment to Fort Worth City Secretary Contract No.44614
Interlocal Agreement for Forensic Laboratory Services with Tarrant County Page 3 of 4
Contract Compliance Manager:
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
atr�es Rodriguez
enior Contract Com liance S cialist
1295 Certification No.: Not required; both parties are government entities as defined by Tex.
Gov't Code §2252.908.
Fourth Amendment to Fort Worth City Secretary Contract No.44614
Interlocal Agreement for Forensic Laboratory Services with Tarrant County Page 4 of 4
EXHIBIT A
OFFICE OF CHIEF-MEDICAL EXAMINER
Tarrant County Medical Examiner and Forensic Laboratory Servibes Fee schedule
-Effective 10/01/16 to 09/30/18
11050 Autopsy Level I-External Inspection with Toxicology case $1,000
11100 Autopsy Level 11-Natural Death Full Autopsy _ case $1,500
11350 Autopsy level Ill-Unnatural or Trauma Death FQII Autopsy case $2,000
11605
05 Wreous Chemistry-Basic Metabolic Screen sample $200
11700 Microbiological Culture sample $200
11800 Reference Laboratory Services-nonroutine laboratory test sample TBD
(Ta be determined by vendor)
12200 Biological Fluid Screening of sexual assault kit Item $85
12250 Biological Fluid Screening of physical evidence itoftl $110
I
12400 DNA Extraction&Quantitation sarriple $249
1-_ --
1-7500 DNA STR Analysis sample $315
125S07 DNAYtTRAnalysls. sample $315
12600. Biological Evidence,collection Item $30
_13000 Marihuana or plant-like material,single exhibit sample $105
13050 Marihuana or plant-like material,additional exhlblt(s) sample $70
13100 Powder or Crystal,single exhibit sample $Ids
14150 Powder or Crystal,additional exhibit(s) sample $70-
I3250 Analysis of Syringe Content,single exhlblt sample $105
13300 Analysis of Syringe Content,additional exhibits) sample $70
13400 Visual Identification oflablet or capsule,single exhibit sample $36-
13500 Tablet,single exhibit sample $165
13550 Tablet,additional exhibit(s) sample $70
13600 fl)rtig Chemistry Bulk.Analysls IS or more subexhlbits from single exhibit) exhibit $330
14600 lCurrent Trends Annual Conference person $225
15000 Crime Scene Assistance case $800
15100 'Sexual Assault Kit-supply fee kit $20
16100 Dental Charting and Full Mouth X-Ray case $350
16200 Dental Comparison for Identification Base $550
17000 Faclllty.UV�Izatjon perhour $235
18000 Visualization of Latent Prints on on bblect it1krn $110
18100 Vls"allzatlqn of Latent Prints on a body 'body $405
18200 iffompqrlson.of Latent Prints item 120
18300' Evaluation of Processed Latent Print,per print each $20
19000 Evaluation of Ammunition item $70
19050 Exqm�natloij and Evaluation-.of,a Firearm firearm $170
1.9100 Ammunitl6n CUlInggrisorl,1`16aaft and first cbrripgrip9n Item $!go
19150. Ammunition CompprISCOn,additforial comparison Item $60
I.9ZOO Toolmark Comparison(i.e.per chain link)
Item $190
19250 Range Determination,Rifled Barrels firearm $440
1930b Range Detprmilnetion,Smoothbore firearm $315
19350 Serial Number Restoration Item $255
19Gunpowder Evaluation poly Item $120
20000 Histology Slide Preparation-processing,embedding,cutting and staining case $160
OFFICE OF CHIEF MEDICAL EXAMINER
Tarrant County Medical Examiner andForensicLaborajory Se,rvides Fee Schedule
Effective 10/01/16 to 09/30/18
'J't
20500 Wstolo6 811de Recut case $95
20600 Postmortem Comprehensive Histology case $300
21000 Color.Photo-46 each $7
21100 Color Photo-.8x10 each $30
21206 Digital Photos-on CD case $155
22000 Cremation Permit each $26
22050 Certified Copy of Inquest reports for Insurance or Record agencies each $105
22100 Cqmpletlon of Proof of Death each $85
22156 Cprytpletion of Notarized Affavit $15
22200 Copy of Single Digital X-Ray each $65
22350 Shipping Far,-evidence or property each $150
22400 Subpoena Witness Fee each $1
22415 Micallaneous Records Fee page $0.10
22450 Court Test.lmony-Tgchnlclpns and Analysts hour $550
21500 TraV—e-Fand Court Walt Time for testirnony $95
22600 VlOeo Conference each $160
2300 LowerAlcohol Analysis,Headspace Gas Chromatograph each $110
23100 Toxicology Comprehensive Quantitative Analysis,single biological sample each $370
23200 Toxicology Comprehensive Quantitative-Analysis,multiple biological each $550
samples
24100 Production of Exemplars from Known for comparison each $110
24150 Cpmparlsdn of"Produced Exemplars to Unknown each $160
24250 Mlcr6scolc Evoluation of Unknown Hairs each $125
24450 Fracture Match ComEarlson item $70
24500 Recovery of Trace Evidence from an.ltem item $125
24550 Recovery of Trace Evidence(body processing) body $420
24650 (lunthotikesidue Analysis(GSR)by SEM stub $220
24900 Irnpression Evidence and Comparison Impression $200
2