HomeMy WebLinkAboutContract 46322-A3 AMENDMENT No.3 CITY SECRETARY
RECEIVED CONTRACT NO.
DEC 2 6 2017 TO CITY SECRETARY CONTRACT No. 46322
Cil`(OF FORT WORTH
CITYSEO{ REAS, the City of Fort Worth (CITY) and Pacheco Koch Consulting
Engineers, Inc. , (ENGINEER) made and entered into City Secretary Contract
No. 46322, (the CONTRACT) which was authorized by M&C C-27094 on the 2nd
day of December, 2014 in the amount of $414, 500. 00; and
WHEREAS, the CONTRACT was subsequently revised by: Amendment Number 1
which was authorized by the City Council on the 29th day of March, 2016
(M&C C-27651) in the amount of $277, 000. 00;
WHEREAS, the CONTRACT was subsequently revised by: Amendment Number 2
which was authorized by the City Council on the 4th day of April, 2017 in
the amount of $48, 590. 00;
WHEREAS, the CONTRACT involves engineering services for the following
project:
Blue Mound Road from Willow Springs Road to US Highway 81/287; and
WHEREAS, it has become necessary to execute Amendment No. 3 to the
CONTRACT to a.nclude an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement, which
amends the CONTRACT:
1.
Article I of the CONTRACT is amended to include the additional
engineering services specified in a proposal dated December 14, 2017 a copy
of which is attached hereto and incorporated herein. The cost to City for
the additional design services to be performed by Engineer totals
$50, 000. 00. (See Attached Funding Breakdown Sheet, Page -4-) .
2 .
Article II of the CONTRACT is amended to provide for an increase in
City of Fort Worth
Professional Services Agreement Amendment Template OFFICIAL.RECORD
PMO Official Release 8/1/2012
Page 1 of 4 CITY SICIW'ARY
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $740, 490. 00.
City of Fort Worth
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012
Page 2 of 4
3.
All other provisions of the Contract, which are not expressly amended
herein, shall remain in full force and effect.
EXECUTED and EFFECTIVE as of the date last written by a signatory,
below.
APPROVED:
City of Fort Worth ENGINEER
Pacheco Koch
Consulting Engineers, Inc.
Jay Chapa Mark A_ acheco, P.E. , R.P.L.S.
Assistant City Manager President
DATE: � .d /., 0 DATE: 12/14/2017
APPROV RECOMMENDED:
W. 1AJ
Douglas Z. Wiersig, P.E.
Director, Transportation and Public Works Department
APPROVED AS TO FORM AND LEGALITY: M&C: /
Date:
Douglas W. Black
Senior Assistant City Attorney
ATTEST: �'c VVQR Contract Compliance Manager:
By signing I acknowledge that I am
the person responsible for the monitoring
0' and administration of this contract,
yam'. including ensuring all performance and
reporting requirements
ary J. y e
Mitch Aiton, P.E.
City Se etary Senior Professional En ineer
Profs Fort worth OFFICIAL RIC®RD
Professional Services Agreement Amendment Template
PMO Official Release$/1/2012 CITY iICIiTArtY
Page 2 of 3
FT.WORTH,''I'X
FUNDING BREAKDOWN SHEET
City Secretary No. 46322-A3
Amendment No. 3
Department Fund - Dept. - Account - Project - Activity - Year - ReferenceAmount
TPW 34014 - 0200431 - 5330`
Total: $50 ,000.0(
City of Fort Worth
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012
Page 4 of 4
J4 Pacheco Koch
December 14,2017
Mr. Mitch Aiton, P.E.
City of Fort Worth, Transportation and Public Works
200 Texas Street,2nd Floor
Fort Worth,Texas 76102
Re: Blue Mound Road; City Project#:02161
Contract Amendment 3 for Additional Services
Dear Mr. Aiton:
Pacheco Koch Consulting Engineers, Inc. is pleased to offer additional Professional Engineering
Services for this project. These additional services are required due to needing a final design of
Willow Springs Road from Blue Mound Road to Eagle Parkway for the full width of the roadway.
The previous design included a design for half of the road. This amendment is for an 75% design
where another amendment is planned to be executed to finish the final design. This Engineering
Services Contract Amendment includes a detailed scope of additional services attached to this letter.
Pacheco Koch Consulting Engineers, Inc. proposes to provide the attached scope of additional
services for the lump sum total of$50,000.00. All the additional services proposed will be performed
in accordance with the original contract dated December 2,2014.
This Amendment,consisting of one page, and the attached Additional Scope of Services represent the
entire amendment to the original agreement between the City of Fort Worth and Pacheco Koch
Consulting Engineers, Inc. If the terms of this Amendment are acceptable, please indicate by
acknowledging acceptance of the terms of this document.
Summary of Contract Fee for Blue Mound Road
Original Contract Amount $414,500.00
Amendment No. 1 $277,000.00
Amendment No.2 $48,590.00
Amendment No.3 $50.000.00
Revised Contract Amount $790,490.00
If you should have any questions,please do not hesitate to call at 817-412-7155.
Sincerely,
Christopher J. Cha,P.E.
Pacheco Koch
• _ F: 817.412.7156 pkce.com
CERTIFICATE OF INTERESTED PARTIES FORM 1295
10f1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2017-294202
Pacheco Koch Consulting Engineers,Inc.
Fort Worth,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for w rch the form is 12/14/2017
being filed.
City of Fort Worth,Texas Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
Contract No.46322
Contract amendment associated with civil engineering,land surveying and landscape architecture services for Blue Mound Road
from Willow Springs Road to US Highway 811287.
4 Nature of interest
Name of Interested Parry City,State,Country(place of business) (check applicable)
Controlling I Intermediary
Koch,James A. Dallas,TX United States X
Pacheco,Mark A. Dallas,TX United States x
5 Check only it there is NO Interested Party.
6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
KRYSSA-MARIE RODRIGUEZ
Nolory Public,State Ot lex0s
My Commission Expires
October 19, 2019 Signature of authoriz agent of contracting business entity
AFFIX NOTARY STAMP f SEAL ABOVE
Sworn to and subscribed before me,by the said Mark A. Pacheco, P.E., R.P.L.S. ,this the 14th day of December
24_tZ_,to certify which,witness my hand and seal of office.
4I/WIZ K sta-Marie Rodriguez Notary Pjjblic. State of Tpxas
of officer a ministering ath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state,tx.us Version V1.0.3337
PROHIBITION ON CONTRACTS WITH COMPANIES BOYCOTTING
ISRAEL
Contractor acknowledges that in accordance with Chapter 2270 of the Texas
Government Code, the City is prohibited from entering into a contract with a
company for goods or services unless the contract contains a written verification
from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel
during the term of the contract. The terms "boycott Israel" and "company" shall
have the meanings ascribed to those terms in Section 808.001 of the Texas
Government Code. By signing this contract, Contractor certifies that Contractor's
signature provides written verification to the City that Contractor: (1) does not
boycott Israel, and(2) will not boycott Israel during the term of the contract.
Signature ark A.Pacheco,P.E.,R.P.L.&
President
Title
12/18/2017
Date
ATTACHMENT "A"
DESIGN SERVICES
Scope for Engineering Design and Survey Phase Services
BLUE MOUND ROAD AND WILLOW SPRINGS ROAD
City Project No.02161
The scope set forth herein defines the contemplated work to be performed by the ENGINEER in
completing the project. Both the CITY and ENGINEER have attempted to clearly define the
work to be performed and address the needs of the Project.
OBJECTIVE
The objective of this Task Order Agreement is to proceed to 75%design of Willow Springs
Road from Blue Mound Road to Eagle Parkway. Previously,only half of Willow Springs Road
was designed to be constructed This Task Order is to provide a 75%design for the hill section
of Willow Springs from Blue Mound Road to Eagle Boulevard. Additionally,construction
staking survey services is included for the City crews constructing Blue Mound Road around US
287.
WORK TO BE PERFORMED
ENGINEER hereby agrees to provide services on a Task Order basis as may be directed by the
CITY. All work under this agreement will be performed on a Task Order basis. The CITY will
request services for each Task Order individually and independently. The ENGINEER shall
prepare scope, fee and schedule to perform the services requested by each Task Order within 10
working days of the CITY'S request.
Each Task Order shall include a detailed scope of services as Attachment"A". This scope of
services will outline tasks required to complete the Task Order. The scope shall include a
detailed description of each task,outline any assumptions and list the required deliverables.
Each Task Order shall include Attachment"B",detailing the compensation for the Task Order.
Compensation will be based upon hours and labor costs agreed upon by the CITY and the
ENGINEER for each Task Order. Compensation will be based on the Schedule of Rates in
Attachment"B"of this agreement. The fee will include an estimate of reimbursable and sub-
consultant cost for each Task Order. Compensation for each Task Order shall be based upon the
agreed upon not-to-exceed fee and paid via invoiced amount.
If the Task Order requires a schedule it shall be attached as Attachment"D".
Cdy of Fort ftnh,Texas
Attachffw4 A
PMO Release Date 0723-2012
Pwge 1 41
ATTACHMENT B
COMPENSATION
Design Services for
BLUE -MOUND RO_A-D A_ND NVTLLOW SPRINGS ROAD
City Project No. 02161
I. Compensation
a. The ENGINEER shall be compensated for personnel time, non-labor expenses,
and subcontract expenses in performing services for Task Orders up to
$50,000.00 unless amended. CITY and ENGINEER will agree upon
compensation for each Task Order prior to starting work. Each Task Order shall
be Lump Sum.
i. Personnel Time. Personnel time shall be compensated based upon
hours worked directly in performing the PROJECT multiplied by the
appropriate Labor Category Rate for the ENGINEER's team member
performing the work and includes all direct salaries, overhead,. and profit.
Labor Category Rate as presented in the rate schedule table below is
the rate for each labor category performing the work and includes all
direct salaries, overhead, and profit.
LABOR CATEGORY RATE ($/HOUR)
Project Manager/Principal $215
Senior Engineer $180
Project Engineer $140
RLA $140
EIT $95
GIS/CADD $80
Survey PM $190
Field Crew—Two Person $135
Survey Technician $75
-Survey Manager/Coordinator $120
Administrative $70
Il. Non-Labor Expenses. Non-labor expenses shall be reimbursed as Direct Expenses at
invoice or intemal office cost.
Direct Ex ep nses (Non-labor) include, but are not limited to, mileage, travel and
lodging, expenses, mail, supplies, printing and reproduction services, other direct
expenses associated with deliverer of the work, plus applicable sales, use, value
added, business transfer, gross receipts, or other similar taxes.
Ill. Subcontract Expenses. Subcontract expenses and outside services shall be
reimbursed at cost to ENGINEER plus a markup of ten percent(100).
City of Fon Wath,Texas
Attadwneat 8
FMO OfFKW Release Date_8.09.2012
Page 1 of 4
B-1
ATTACHMENT B
COMPENSATION
IV. Budgets. ENGINEER will make reasonable efforts to complete the work within the
budget and will keep the City informed of progress toward that end so that the
budget or work effort can be adjusted if found necessary.
ENGINEER is not obligated to incur costs beyond the indicated budgets, as may be
adjusted, nor is the City obligated to pay ENGINEER beyond these limits.
If ENGINEER projects, in the course of providing the necessary services that the
PROJECT cost presented in Article 2 of this Agreement will be exceeded, whether
by change in scope of the project, increased costs or other conditions, the
ENGINEER shall immediately report such fact to the City and, if so instructed by the
City, shall suspend all work hereunder.
When any budget has been increased, ENGINEER'S excess costs expended prior to
such increase will be allowable to the same extent as is such costs had been
incurred after the approved increase.
The Engineer shall be paid monthly payments as described in Section II — Method of
Payment.
If. Method of Payment
a. The ENGINEER shall be paid by the City based upon an invoice created on the
basis of statements prepared from the books and records of account of the
ENGINEER, based on the actual hours and costs expended by the ENGINEER in
performing the work.
b. Each invoice shall be verified as to its accuracy and compliance with the terms of
this Agreement by an officer of the ENGINEER.
C. ENGINEER shall prepare and submit invoices in the format and including content
as presented in Exhibit B-1_
d. Payment of invoices will be subject to certification by the City that such work has
been performed.
III. Progress Reports
a. The ENGINEER shall prepare and submit to the designated representative of the
Transportation and Public Works Department monthly progress reports and
schedules in the format required by the City.
City of Fort Wlorth,Texas
Attachment B
PMO Official Release Date:8.092012
Page 2 of 4
B-2
ATTACHMENT B
COMPENSATION
IV. A Summary of Task Order Fees shall accompany each Task Order,
Summary of Total Pro'ect Fees
Firm Primary Responsibility Fee Amount %
Prime Consultant
Pacheco Koch Engineering (75% Design) $38,000 76%
Consulting Engineers, Survey Services
Inc.
Proposed MBE/SBE Sub-Consultants
Civil Associates, Inc. Illumination Design $12,000 24%
Non-MBE/SBE Consultants
TOTAL $50,000 100%
Additional Task Orders
Project Number& Name Total Fee MBE/SBE Fee MBE/SBE
02161 —Willow Springs Road—Task $45,000 $12,000 26.7%
No. 4 — Final Design 75%
02161 — Blue Mound Road—Task No. 8 1 $5,000 1 $0 1 0%
City MBE/SBE Goal = 20% Consultant Committed Goal =20°x®
City of Fart Worth,Texas
Attadwnei t B
PW Qffidal Release Date:8.09.2012
Page 3 of 4
B-3
EXHIBIT "B-1"
ENGINEER INVOICE
(Supplement to Attachment B)
Insert required invoice format following this page, including negotiated total budget and
allocations of budgets across desired work types and work phases.
City of Fort Worth,Texas
Attachment B
PMO Official Release Date_8.092012
Page 4 of 4
B-4
Professional Services Payment Request Project Manager: Mach Ntw.PF Summary LOCK
Project: Amendment 4-Willow Springs Road-75%Design J UNLOCK
City Project S: 102161
City Sec Number 146322 conswtanunsuuctions:
Fill in green cells including invoice Number.Fran and To Dales and the included worksheets.
Company Name: Pacttem Koch Cor—ingErgrneers.Inc. When you Invoke is complete,save and close,start Buusaw and Add your invoice to the
Consultant folder vdthm Project's folder.
Consultant's PM: shad D.O'Neil,PE email: booed
Vendor Invoice* Office Addres 6100 Wesfem Place,Suite 1001,Fon Worth.T—76107
Payment Request 9: Telephone: (817)412-7155
From Date: Fax: 1(811)4t2-1 545
To Date:
Invoice Date:
1 Agement Amendment Amount to Completed percent ($)Invoiud Current Remaining
Sheet FAC and Work T Description Amount Amount Date Amount Completed Previously Invoice Balance
Work Type Wdow Springs-75%Design $SODOG.001 550,000 0C 450000.00
Work Type 2
Wwk T re J
Wo k Type 4
Work Type 5
WorX Type 6
Totals This Payment Request 450,000Do $60.00000 wow
Overall Percentage Complete:
Professional Services Payment Request Prolect IMnper: Mitch A—,PE
Project: Amendment 4-Willow Springs Road-75%De,,
City Project A`-: 02161
Work Type Desc: Willow Springs-75%Design consunmrt kr.truntiws:
F/AIC:
City Set:Number: 46312 Fie in peen uses-Wirhp Percent Complete and ehvc4ced M-wmly Q—
,has*Order: when your invoice m wmPlele,cave erM cl e,stmt 13—ane Add your--,10 tna
c-""told.,Wiewh Pro Ift foldm.
Company Nark: PaN=Koch c—ftig Er r—s,kx
Consultant's PM: ensu D.orae..PE email: eoredilpkce.wm
Vendor Invoice 1!: Office Address 6100 Wee Mace,Solt.1001,Fod W ,Tenex 76107
Payment Request p: Telephone: (817)411-7155
From Date: Fu: (817)411-7156
To Date:
Invoice Date:
Pay Items Agreement
Agreement Amendment Amendment Amountio Completed Percent IEI Invoiced Current Remalmng
De5cr1 ton Amount Number Amount Date Amount Completed Prevousl Invoice Balance
F 5a. 5
b t':
Totals This Unit. - -- -
Overall Percentage Complete
Level of Effort Spreadsheet
TASK/HOUR BREAKDOWN
Design Services for
Blue Mound Road and Willow Springs Road
City Project No.02161
Labor hours Expense
Task No. Task Description Project Senior Project EIT CADD Atlmin Total Labor Subconsultant Total Expense Task Sub Total
Manager Engineer Engineer Cos[ Travel Reproduction Cos[
Rate $215 $180 $140 $95 $80 $70 MWBE Non-MWBE
4.0 Task No.4-Final Design 11 10 134 0 118 0 $32,365 $12,000 $0 $0 $35 $12,035 $44,400
4.1 Final Draft(75%)Construction Plans and Specifications $0 $0 $0
Front End,Erosion Control,Survey Control,and Construdion
4AA Details 3 6 40 $4,685 $35 $35 $4,720
4.1.2 Drainage Area Map and Storm Drain P&P 1 30 30 $6,815 $0 $6,815
4.1.3 Pavement P&P and Cross Section 1 22 20 $4,89 $0 $4,895
4.1.4 Permanent Pavement Markings 1 16 20 $4,05 M035 $49,,400
055
4.1.5 Traffic Control Plan 1 20 $3,015 ,015
4.2 75%Plans and Specifications 2 20 8 $3,870 870
4.4 Illumination Design 0 $12000 000
4.5 QAQC 10 $1,800 800
4.6 Construction Estimate 2 20 $3,230 ,230
8.0 Task No.8-Surve 0 0 0 0 0 0 $5000 $0 $0 0 0008.1 Construction Stakin $5,000 ,000Totals 11 10 134118 0 $37,365 $12,000 $0 s0 $3400
Project Summa
Total Hours 273
Total Labor $37,365
Total Exp- $12,03
MBE/SBE Subconsultant $12 000
Non-MBE/SBE Subconsultant $0
5% Sub Marku $600.00
MBE/SBE Participation, 24.0%
Total Pro50,
Project Cost 000.00
City of Fort Worth,Texas
Attachment B-Level of Effort Supplement
PMO Official Release Date:8.09.2012
1 oft
ATTACHMENT "C"
CHANGES AND AMENDMENTS TO STANDARD AGREEMENT
Design Services for
BLUE TNIOtiND ROAD AND WILLOW SPRINGS ROAD
Amendment for 75% Design of Willow Springs Road (Blue Nfound Road to Eagle
Park-way)
City Project No. 02161
None.
Cdy of Fort Wath,Texas
Attachment C
PMO Reiease Date:05.19.2010
Page I of 1
Consulting Contract Schedule Specifications i'()R,r WORT H
City of Fort Worth Capital Improvement Program
Attachment D - Project Schedule
This PROTECT Tguires a Tier 3 schedule as defined Iferein and in the City's Schedule Guidance
Document.
Dl. CONSULTING SERVICES SCHEDULE DEVELOPMENT: The CONSULTANT shall
prepare schedules for consulting services that meet the requirements described in this
specification, showing by Critical Path Method (CPM) the planned sequence and timing of
the Work associated with the Agreement. All submittals shall be submitted in PDF format,
and schedule files shall also be submitted in native file format (Le. file formats associated
with the scheduling software). The approved scheduling software systems for creating the
schedule files are:
- Primavera(Version 6.1 or later or approved by CrM
- Primavera Contractor(Version 6.1 or later or approved by CITY)
- Microsoft Project(Version 2003/2007 or later or approved by CITY)(PHASING OUT)
D2 BASELINE CONSULTING SERVICES SCHEDULE: Following notice-to-proceed, the
CONSULTANT shall develop, submit and review the draft detailed baseline consulting
services schedule with the CITY to demonstrate the CONSUL.TANT's understanding of the
Agreement requirements and approach for performing the work The CONSULTANT will
prepare the final detailed baseline consulting services schedule based on CITY comments,if
any,and submit to the CITY no later than the submittal of the first project invoice.
The following guidelines shall be adhered to in preparing the baseline schedule, and as
described m further detail in the CITY's Schedule Guidance Document.
a. The scope shall be subdivided by work breakdown structure (WBS)representing the
tasks,subtasks,and activities associated with delivering the work
b. The schedule shall accurately describe the major work activities,key milestones,and
dependencies/relationships as appropriate to the work
c. The schedule should include appropriate meetings, review periods, critical decision
points,including third party utility dependencies and reviewing agencies.
D3. PROGRESS CONSULTING SERVICES SCHEDULE: The CONSULTANT shall prepare
and submit monthly to the CITY for approval the updated schedule in accordance with Dl
and D2 and the CITY's Schedule Guidance Document inclusive. As the Work progresses,
the CONSULTANT shall enter into the schedule and record actual progress as described in
the CII'Y's Schedule Guidance Document.
The updated schedule submittal shall also include a concise schedule narrative that
highlights the following,if appropriate and applicable:
• Changes in the critical path,
• Expected schedule changes,
• Potential delays,
• Opportunities to expedite the schedule,
• Coordination issues the CITY should be aware of or can assist with,
City of Fort W oM.Texas
Attadanert D
PMO Release Dale:02.15M 1
Page i of 2
• Other schedule-related issues that the CONSULTANT wishes to communicate to the
CITY.
D4. PERFORMANCE AND CONSULTING SERVICES SCHEDULE: If the work
accomplished falls behind that scheduled due to factors within the CONSULTANT"s
control, the CONSULTANT shall take such action as necessary to improve the progress of
the Work. In addition, the CITY may require the CONSULTANT to submit a revised
schedule demonstrating the proposed plan to make up the delay in schedule progress and
to ensure completion of the Work within the allotted Agreement time.
D5. SCHEDULE TIERS SPECIAL INSTRUCTIONS:
The requirements for the schedule are determined based on the nature and needs of the
project. The schedule tier for this project is stated at the top of this document.
CONSULTANT shall submit each schedule relying on the CTTY's current Schedule
Guidance Document.
D6. SCHEDULE SUBMITTAL AND PAYMENT:
As stated in III.A.(1). of the Agreement, CONSULTANT shall provide the information
required by Attachment D. CONSULTANT's monthly invoices will not be accepted and
processed for payment without monthly schedule updates that are submitted in the time
and manner required by Attachment D and the CTTY's current Schedule Guidance
Document.
City of Fort Worth,Texas
Attachment D
PMO Release Date 02 152011
Page 2 of 2
Attachment E : Project Location Maps P„ achecoll-Koch
Cky of Fort Worth . Willow Springs Road 6100 WES IERN PLACE, SWE 1001
From Slue MoundRoad to Eagle Boulevard FORT VIADR771, 7X 76107
PHONE(817)412-7155
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