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Home My WebLink AboutContract 47380-R2 CSC NO.I-�-��I> — b� DEC 2 CITY OF FORT WORTH emyo��0gr VIII CONTRACT RENEWAL NOTICE C"y8i8'7, �t) l2017 Gorrondona&Associates,Inc. 7524 Jack Newell Blvd S. Fort Worth,TX 76118 Re: NOTICE OF CONTRACT RENEWAL 2016 Land Surveying Contract Contract No. CSC No.47380(the'Contract") Renewal Term No.2:December 23,2017 to December 22,2018 The above referenced Contract will expire on December 22,2017. Pursuant to the Contract,contract renewals are at the sole option of the City.This letter is to inform you that the City is exercising its right to renew CSC No.47380 for an additional one year period,which will begin immediately upon the expiration of the current term and will end on December 23,2018.All other terms and conditions of CSC No.47380 remain unchanged. If your firm is in agreement,please return this signed acknowledgment letter,along with a copy or your current insurance certificate to the address set forth below. Please log onto BuySpeed Online at httg://fortworthtexas.goy/purchasing to insure that your company information is correct and up-to-date If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely yours, Linda Perez TPW/Survey Division (817)392-7925 (817)392-8845 1 hereby acknowledge receipt of the Contract Renewal Notice for CSC No.47380 for a one year period ending on December 22,2018. By: W.Truett Wilson, Director of Survey Date: November,30,2017 Printed Name and Title SignatureFORT Gy City of Fo Orth: ATTES V; -1: Jesus Chapa,Assistant City Manager Mary J. Kayst y eC etary Date:_ Z.2 —4 1-12 M&C No.0-27558 OFFICIAL RBCORQ CITY BAR. i".WORT", TX Z�ARECOMMENDED BY: Lj* LJ Doug W. Wier g, Ph.D.,P.E. Director,Transportation&Public Works Department Date: Contract Compliance Manager: By signing I acknowledge that I am the person responsible For the monitoring and administration of this contract, Including ensuring all performance and reporting requirements. zze— ame of Employee Title APPROVED AS TO FORAM AND LEGALITY: CITY ATTORNEY �t u�� (�ICtL►� M&C Review Page 1 of 2 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA F��n COUNCIL ACTION: Approved on 12/15/2015 REFERENCE ** 2016 SURVEYING DATE: 12/15/2015 NO.: C-27558 LOG NAME: SERVICES AGREEMENT CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of One Year Agreements Plus Renewal Options for Professional Land Surveying Services for Various City Projects with ARS Engineers, Inc., Criado & Associates, Inc., Gorrondona&Associates, Inc., Lina T. Ramey &Associates, Inc., Nathan D. Maier Consulting Engineers, Inc., Pacheco Koch Consulting Engineers, Inc., Surveying and Mapping, LLC, Shield Engineering Group, PLLC, Topographic Inc., and TranSystems Corporation d/b/a TransSystems Corporation Consultants Each in an Amount Not to Exceed$300,000.00 (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of individual Agreements, each in the amount of$300,000.00, to provide professional land surveying services for various City projects with ARS Engineers, Inc., Criado &Associates, Inc., Gorrondona &Associates, Inc., Lina T. Ramey&Associates, Inc., Nathan D. Maier Consulting Engineers, Inc., Pacheco Koch Consulting Engineers, Inc., Surveying and Mapping, LLC, Shield Engineering Group, PLLC, Topographic Inc., and TranSystems Corporation d/b/a TransSystems Corporation Consultants. The term of each Agreement is one year or the expiration of the funds, whichever comes first,with two one-year renewal options for a total potential contract term of three years. The annual amount of each Agreement will not exceed $300,000.00. DISCUSSION: Historically, the City has entered into this type of contract with land surveying firms to supplement Staff to provide flexibility and rapid response to requests for surveying services for various City projects. On May 12, 2015, the City Council approved outsourcing of surveying functions effective July 25, 2015 providing that these functions be performed by the private sector through contract. All of the firms selected are qualified professional firms. Funding is provided on an individual project basis and is paid by the department requesting surveying services. The Surveying Services Division has negotiated a uniform unit price for all firms and believes it to be fair and reasonable. A Request for Qualifications (RFQ)was published for these services in the Fort Worth Star-Telegram on June 3, 2015, June 7, 2015, June 10, 2015, June 14, 2015, June 17, 2015, June 21, 2015, June 24, 2015 and June 28, 2015. The Transportation and Public Works Department received Statements of Qualifications for professional services from 20 firms. Each firms' Statement of Qualifications was evaluated based upon pre-established selection criteria which included qualification of personnel, firm's past performance on City projects, firm's experience, equipment inventory, ability to respond to City's requests for services, financial responsibility, references and small business enterprise provision compliance. The selection criteria were included in the RFQ. Fifteen firms were selected for face-to-face interviews and evaluated again upon pre-established selection criteria which included experience, availability and responsiveness, safety, accountability, GIS capabilities, record drawing capabilities, professionalism and customer service. Survey Division staff recommended the indicated firms for award of contract. RENEWALS - Each of these contracts may be renewed up to two additional terms,which are one year or the fulfillment of the contract amount, whichever comes first. ADMINISTRATIVE AMENDMENT-An amendment to the Agreement may be made administratively to http://apps.cfwnet.org/council_packet/mc review.asp?ID=21771&councildate=12/15/2015 12/20/2017 M&C Review Page 2 of 2 increase the scope or contract amount in an amount up to $50,000.00 without requiring specific City Council approval as long as sufficient funds have been appropriated. M/WBE OFFICE -The M/WBE Office in conjunction with the Transportation and Public Works Department has determined compliance with the City's Business Diversity Enterprise Ordinance by the inclusion of SBE firms on this project. Seven of the ten firms recommended for award are SBE certified which includes ARS Engineers, Inc., Criado &Associates, Inc., Gorrondona &Associates, Inc., Lina T. Ramey &Associates, Inc., Nathan D. Maier Consulting Engineering, Inc., Pacheco Koch Consulting Engineers, Inc., and Shield Engineering Group, PLLC. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that the funds are available in the current capital budgets, as appropriated, on a project by project basis of the various capital project funds. TO Fund Department Account Project Program Activity Budget Reference# Amount ID _ ID Year (Chartfleld 2 FROM F�1- Department Account Project Program Activity Budget Reference# Amount ID I I ID I Year Chardisid 2 Submitted for City Manager's Office by: Jay Chapa (5804) Originating Department Head: Douglas Wiersig (6157) Additional Information Contact: Crystal Harris(8971) ATTACHMENTS http://apps.cfwnet.org/council_packet/mc review.asp?ID=21771&councildate=12/15/2015 12/20/2017