HomeMy WebLinkAboutContract 49692-R1 N4a.. CITY
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RGG�6 101 FIRST RENEWAL OF CITY SECRETARY CONTRACT NO. 49692
A LICENSE AGREEMENT BETWEEN THE CITY OF FORT WORTH AND
THE FORT WORTH TENNIS PATRONS ASSOCIATION,INC.
G��V(SFOR THE USE OF TENNIS COURTS
THIS FIRST RENEWAL TO CITY SECRETARY CONTRACT NUMBER 49692 ("First
Renewal') is made and entered into by and between THE CITY OF FORT WORTH ("City"), a home-
rule municipal corporation of the State of Texas, acting by and through its duly authorized Assistant City
Manager, and the FORT WORTH TENNIS PATRONS ASSOCIATION, INC ("Licensee"), a Texas
non-profit corporation,acting by and through its duly authorized representative.
WHEREAS,the City and Licensee entered into a license agreement for the use of Tennis Courts,
the same being Fort Worth City Secretary Contract("CSC")Number 49692("Agreement");
WHEREAS, the Agreement provides for a primary term effective on March 25, 2017 and
expiring on November 30, 2017, with two (2) subsequent renewal options, the first from March through
November of 2018, and the second from March through November of 2019(each a"Renewal Term");
WHEREAS, the City and Licensee wish to exercise the first renewal option for the period of
March through November of 2018;
NOW, THEREFORE, the City and Licensee agree to renew and extend the Agreement for the
first Renewal Term as follows:
I,
The City and License agree to renew and extend the Agreement for the first Renewal
Term,effective beginning on March 1,2018 and ending on November 30, 2018.
II.
2. All other terms and conditions of the Agreement shall remain in full force and effect
except as specifically set forth in this First Renewal.
III.
3. All terms of this First Renewal that are capitalized but not defined shall have the
meanings assigned to them in the Agreement.
[SIGNATURES ON FOLLOWING PAGE]
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
First Renewal of CSC 49692 Page 1 of 2
IN WITNESS WHEREOF, the parties hereto have executed this First Renewal to be effective
on the date signed by the City's Assistant City Manager.
CITY OF FORT WORTH FORT WORTH TENNIS PATRONS
ASSOCIATION,INC.
By: By:
usan Alanis Christine Figley
' nt City Manager Vice President
Date: - % Date:_
4-
APPROVED AS TO FORM
AND LEGALITY:
Richard A. McCracken
Assistant City Attorney
ATTEST:
Mary Vse
City secrZf
M&C: C-28335 ��
Form 1295:2017-186442
OFFICIAL RECORD
CITY SECRUARy
FT.WORTH,TX
First Renewal of CSC 4%92 Page 2 of 3
Contract Compliance Manager:
By signing, I acknowledge that I am the person
responsible for the monitoring and administration
of this contract,including ensuring all performance
and reporting requirements.
James Lacey III
Contract Compliance Specialist
OFF
ICIA. RECOR
CITY SECRMURY
WORTH, TX
Fust Renewal of CSC 4%92 Page 3 of 3
M&C Review Page 1 of 2
Official site of the City or Fort Worth,Texas
CIN COUNCIL AGENDA FORT
COUNCIL ACTION: Approved on$$512017
DATE: 8/15/2017 REFERENCE NO.: "C-28335 LOG NAME: 80TENNIS IN THE
PARKS
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of a License Agreement with the Fort Worth Tennis Patrons
Association, Inc.,to Use Various City Tennis Courts to Provide Affordable Junior and
Adult Apprentice Programs Through its Tennis in the Parks Program and Authorize
Waiver of Fees(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1.Authorize the execution of a license Agreement with the Fort Worth Tennis Patrons Association,
Inc.,to use various City tennis courts to provide affordable junior and adult apprentice programs
through its Tennis in the Parks Program;
2. Authorize waiver of fees; and
3. Find that the waiver of such fees serves to carry out the public purpose of improving affordable
access to,and participation in, the sport of tennis,which serves a substantial recreational and health
benefit to the public and that adequate controls are in place through the execution of the license
agreement to carry out such public purpose.
DISCUSSION:
The purpose of this Mayor and Council Communication(M&C) is to enter into a license Agreement
with the Fort Worth Tennis Patrons Association, Inc., (FWTPA)for the use of the City's tennis courts
to provide affordable tennis lessons. The FWTPA is a volunteer-based, non-profit Community Tennis
Association (CTA)of the United States Tennis Association(USTA) in the Texas section. CTA is a
local, volunteer-based arm of the USTA that provides programming, leagues and other programs and
events that develop and promote the growth of tennis in its community. FWTPA organizes and
sponsors tournaments, clinics, school and after-school programs,junior camp and travel
scholarships, league championship travel, and supports Tennis on Campus and a myriad of other
tennis-related projects. FWTPA's mission is to develop and promote the growth of tennis in Fort
Worth, emphasizing the development of tennis skills, sportsmanship, self-reliance, and leadership
qualities in participants and encouraging the well-being and health of Fort Worth residents through
tennis.
The cost of attending and participating in tennis activities can often be cost-prohibitive, discouraging
many from enjoying the recreational benefits of tennis. Playing tennis has many health benefits,
including, but not limited to, increasing aerobic capacities; lowering resting heart rate and blood
pressure; Improving metabolic function and bone density;lowering body fat; and improving muscle
tone, strength,and flexibility. Tennis is recognized as a lifetime sport,allowing individuals of all ages
to partake in its health benefits. FWTPA desires to use the City's tennis courts to provide affordable
junior and adult apprentice tennis programs,which will help to improve access to, and participation in,
the sport of tennis and serve as a substantial recreational and health benefit to the public because it
makes tennis affordable.
The license Agreement(Agreement)with the FWTPA is for the use of the City's tennis courts to
provide the Tennis in the Parks Program (Program),which includes junior and adult apprentice
http://apps.cfwnet.org/council,_packet/mc review.asp?ID=24459&councildate=8/15/2017 8/17/2017
M&C Review Page 2 of 2
programs and beginner tennis clinics, at various tennis court locations. The initial seven locations
include the tennis courts at Fire Station Park, Highland Hills Park, Monticello Park,Overton Park,
Southwest Park,Wedgewood Park, and Western Hills Park. Other locations will be considered in the
future. The initial term of the agreement will be approximately 8 months, effective beginning on
March 25, 2017 and expiring on November 30, 2017. The parties will have the right to renew the
Agreement for two consecutive periods: March through November of 2018 and 2019.
The Program will consist of six sessions of six one-hour classes,with a maximum of eight participants
per instructor.The clinics will include a certified tennis professional, a new racquet and a t-shirt for
each participant, and an end of session party.
FWTPA will provide scholarships,as available,to low-income families otherwise unable to pay the
registration fees. The registration fees do not fully cover the expenses to operate the Program and
one hundred percent of the registration fees will be used to pay for the program expenses.
The City is waiving its normal license fee for use of its tennis facilities in this manner because the
FWTPA's use will provide a clear benefit to the public as stated above. Proper controls will be in
place throughout the term of this Agreement to ensure that the beneficial public purposes stated
above will be carried out, including, a cap on charges for participation in the Program, quarterly
meetings with FWPTA to review class schedule and program outcomes, reports detailing the number
of Program participants, population breakdown, Program outputs and outcomes for each; and budget
reports detailing the Programs revenues and expenses for each season.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that approval of the above recommendations will not result in any
additional appropriations in the Fiscal Year 2017 or 2018 budget.
T
und Dep�rdnent Account Project Program Ac,111* Budget Reference# Amount
ID ID Year Chardleld 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID I ID Year (Chartfield 2)
Submitted for City Manager's Office by: Susan Alanis(8180)
Originating Department Head: Richard Zavala (5704)
Additional Information Contact: Sandra Youngblood (5755)
Nancy Bunton (5717)
ATTACHMENTS
Form 1295-Fort Worth Tennis Patrons Association.0
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=24459&councildate=8/15/2017 8/17/2017