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CONTRACT N0.
U. S. CUSTOMS AND BORDER PROTECTION (CBP)
MEMORANDUM OF AGREEMENT TO REIMBURSE CBP
This Memorandum of Agreement("MOA") outlines the agreement between the City of Fort
Worth Airport Aviation Department(Fort Worth) and U.S Customs &Border Protection(CBP)
in regards to the port sponsor's responsibility to reimburse CBP for costs related to providing
information technology(IT) services at the below named location. The legal authority for CBP
to enter into and require such an agreement is found at 8 U.S.C. § 1222-1225 and 1357; 6 U.S.C.
§ 231; 19 U.S.C. § 2, 482, 1433, 1434, 1448, 1449, 1461, 1459, 1463, 1467, 1499, 1552, 1581,
1644; and 19 C.F.R. §19 and 113.
Operator/Authority: City of Fort Worth Aviation Department
Location: 201 American Concourse, Suite 330
Fort Worth, TX 76106
CITY OF FORT WORTH AVIATION DEPARTMENT (FORT WORTH)
RESPONSIBILITIES
Data and Cabling
FORT WORTH will be responsible for the procurement and installation of all data cabling and
electrical components required for connectivity of the Automated Data Processing (ADP)LAN,
Data, Voice Communications Systems and IT equipment according to CBP Office of
Information Technology(OIT)provided specifications. However, FORT WORTH must give
CBP two weeks advance notice of all cable pulls so that CBP can be present and observe their
installation.
Reimbursement of ADP LAN, Data, and IT Equipment Costs
FORT WORTH agrees to reimburse CBP for all ADP LAN, Data, and IT equipment and
connectivity costs, including equipment ordering, installation,maintenance, and recurring costs
relative to standing-up and maintaining continuous CBP operations at the City of Fort Worth
Meacham International Airport General Aviation Facility (GAF). Estimated ADP LAN, Data,
and IT equipment costs total $100,682 which includes a non-recurring cost of$7,200 for CBP to
procure the circuit. Attached is CBP OIT's Cost ROM that identifies the ADP LAN, Data, and IT
equipment requirements for the GAF operations at the City Fort Worth Meacham International
Airport GAF for which the FORT WORTH will reimburse CBP.
FORT WORTH will be billed for the costs of the ADP LAN, Data, IT equipment,the one-time
and recurring charges for the network, and any required replacement equipment. Recurring
outyear network charges for this Verizon Data Circuit are estimated at$7,200 per year.
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ADP LAN, Data, and IT Equipment Upgrades
Upgrades to the ADP LAN, Data, and IT equipment may be required on a schedule determined by
CBP(approximately every 3-5 years, as needed). FORT WORTH also agrees to reimburse CBP
costs to upgrade ADP LAN, Data, and IT equipment. CBP will provide FORT WORTH at minimum
a 180 day notice advance of required upgrades.
FORT WORTH Accounts Payable Information
FORT WORTH Tax Identification Number: 75-60000528
FORT WORTH Bill To Representative: Diana Lama
FORT WORTH Phone Number: 817.392.5400
FORT WORTH Email Address: AVIaccountiniz(a),fortworthtexas.gov
FORT WORTH Address: 201 American Concourse, Suite 330
Fort Worth, Texas 76106-1503
FORT WORTH Voice Communications Services
FORT WORTH shall be responsible for ordering and funding the telephone equipment and
service line(s)required to establish voice connectivity for the GAF. These requirements are not
included as cost to be reimbursed in the estimate,but for direct procurement, installation, and
maintenance by FORT WORTH and its vendor of choice. CBP will retain possession of the
Voice Communications Systems equipment ordered, installed, maintained and funded by FORT
WORTH including any monthly services and connectivity costs. FORT WORTH will ensure the
continued connectivity of the telephone line(s) at the GAF at no cost to CBP. CBP will transfer
possession of all Voice Communications Systems equipment used in CBP operations and funded
by FORT WORTH for the GAF when CBP vacates the premises.
Payment Process
Upon execution of this MOA, CBP OIT will forward a signed original copy to the CBP National
Finance Center(NFC). Upon receipt and installation of all equipment,the NFC will issue
FORT WORTH a bill for the actual ADP LAN, Data, and IT equipment costs not to exceed
$100,682. The CBP NFC will also bill FORT WORTH 90-days prior to the due date for$7,200
in recurring out-year network and connectivity charges owed, and any sums owed for future
ADP LAN, Data, and IT equipment upgrades and replacements.
Pursuant to 19 C.F.R. § 24.3a, any amounts due CBP under the terms of this agreement not
reimbursed within 30 days of billing will begin accruing interest charges based on current U.S.
Treasury borrowing rates and may ultimately be referred for collection against FORT WORTH
surety.
Equipment Ownership
FORT WORTH will retain ownership of all ADP equipment purchased by CBP and reimbursed
by FORT WORTH for the GAF. CBP will transfer possession of all ADP LAN, Data,and IT
equipment used in CBP operations and reimbursed by FORT WORTH for the GAF when CBP
vacates the premises. Within one month(30-days) following installation and reimbursement,
CBP OIT will deliver a list of Serial Numbers and/or other identification and
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warranty information for FORT WORTH reimbursed ADP LAN, Data, and IT equipment to
FORT WORTH as instructed below.
FORT WORTH ADP Equipment Administrator: Bobby Lee,IT Soultions Manager
FORT WORTH Email Address: Bobby.Lee@fortworthtexas.gov
FORT WORTH Phone Number: 817.392.2310
FORT WORTH Ship to Address: 201 American Concourse,Suite 125
Fort Worth,Texas 76106-1503
U.S. CUSTOMS AND BORDER PROTECTION (CBP) RESPONSIBILITIES
Equipment Connectivity and Maintenance
The CBP OIT will be responsible for ordering and installing required data equipment and
connection(s) from the City of Fort Worth Meacham International Airport GAF to the CBP
National Data Center, and imaging,maintaining, and controlling all of the ADP LAN, Data, and
IT equipment listed in the attached CBP OIT Cost ROM for the GAF as required by CBP,the
costs of which FORT WORTH shall reimburse CBP. FORT WORTH will incur no additional
costs or CBP OIT charged service fees for any required ADP LAN,Data, and IT equipment
maintenance/repair/replacement covered by CBP procured equipment warra
OFFICIAL RECORD
CITY SECRETARY
AUTHORIZATION (TWO ORIGINALS WITH SIGNATURES ARE REQUIRED) FT.WORTH,TX
Agreement to these terms is attested by the signatures below.
APPROVED: APPROV L RECOMMENDED
- t Worth
/01271/'7 r �—
Bill�Nelstead
Signature Date
Aviation Director
Fernando Costa,Assistant City Manager Fernando.Costa@fortworthtexas.gov 817-392-8476
Printed Name and Title Email Phone
CONTRACT MANAGER
By siging,I acknowledge that I am
the person responsible for the
/ monitoring and administration of
this contract,including ensuring all
performance and reporting
UC1SOn W. Murdock * Q � requirements.
Director Field Operations -n
Customs and Border prat, A By.
Aya Ealy
f Administrative Manager
APPROVED AS TO FORM AND er Aviation Department
LEGTY: e etary 3
Y # ..N1
By: TvI&C:C-28424
Paige ebane Date:10/10/17
Form 1295:N/A
Assistant Attorney
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA Fob WORTH
COUNCIL ACTION: Approved on 10/10/2017
REFERENCE55FTW MEACHAM
DATE: 10/10/2017 NO **, C-28424 LOG NAME: AIRPORT CUSTOMS OIT
MOA
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Memorandum of Agreement to Reimburse United States Customs
and Border Protection for the Initial Costs in an Amount Not to Exceed $105,180.00
Related to Providing Information Technology and Pay an Annual Recurrent Network and
Connectivity Fee in the Amount of$14,400.00 at the User Fee Facility at Fort Worth
Meacham International Airport(COUNCIL DISTRICT 2)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a Memorandum of Agreement
(MOA) to Reimburse the United States Customs and Border Protection for the Initial Costs Related to
Providing Information Technology at the User Fee Facility and Pay an Annual Recurrent Network and
Connectivity Fee at Fort Worth Meacham International Airport.
DISCUSSION:
On February 18, 2014, (M&C G-18127) the City Council authorized Meacham International Airport
(Meacham)to secure designation as a Customs User Fee Airport(CUFA)through the United States
Customs and Border Protection, Department of Homeland Security (CBP). This designation also
made provisions for a staffed position for clearing of international private air traffic. Through the
execution of a Memorandum of Agreement with CBP, a staff person will be available Monday through
Friday (excluding Federal Public Holidays), during the hours of 8:00 a.m. to 5:00 p.m. The CUFA will
eliminate wait time for CBP response and will enhance Meacham's current operations, allowing the
airport and businesses at the airport to better serve customers and bring new business to Meacham.
On August 29, 2017, (M&C C-28349) the City Council authorized the annual payment to CBP for the
operation of a CUFA Facility at Meacham. The annual base fee covers salary and expenses of
individuals employed by CBP and all administrative overhead. The annual fee of$123,438.00 will be
billed in quarterly installments. The City will have the right to terminate the Memorandum of
Agreement upon 120 days written notice.
With approval by Mayor and Council, CBP will be reimbursed for the initial purchase and installation
of Information Technology(IT) Equipment, which includes data and cabling components; and LAN,
data and IT equipment and connectivity costs. The City will be invoiced for the one-time cost of
purchase and installation of this equipment and network and will be required to replace equipment as
needed. The initial cost is an amount not to exceed $105,180.00. There is also an annual recurring
network and connectivity charge of$14,400.00. Payment for the actual cost of IT equipment and the
recurring out-year network cost will be billed to the City after installation of all IT equipment under this
Agreement. The City will retain ownership of all equipment and CBP will transfer possession of all
equipment when CBP vacates the premises. The City will be responsible for maintenance and
replacement of the equipment and upgrades to the LAN, Data and IT equipment as determined by
CBP (approximately every 3-5 years).
Fort Worth Meacham International Airport is located in COUNCIL DISTRICT 2.
This contract will be with a governmental entity, state agency or public institution of higher
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=25183&councildate=10/10/2017 11/22/2017
M&C Review Page 2 of 2
education: U.S. Customs and Border Protection, Department of Homeland Security.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in current operating budget as appropriated
in the Municipal Airports Fund and the Aviation Department is responsible for verifying the availability
of funds prior to expenditure being made.
TO
Fund Department Account Project Program Activity Budget I Reference# I Amount
ID ID Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget I Reference# I Amount
ID ID I I Year Chartfield 2
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Bill Welsted (5402)
Additional Information Contact: Jeff Kloska (5406)Julie Hostak (5407)
ATTACHMENTS
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=25183&councildate=10/10/2017 11/22/2017