HomeMy WebLinkAboutOrdinance 18314-09-2008Ordinance No. 18314-09-2008
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE ERP PROJECT FUND IN THE AMOUNT OF
$150,000.00 FROM AVAILABLE FUNDS FOR THE PURPOSE OF
AUTHORIZING EXECUTION OF AMENDMENT NO. 3 TO CITY SECRETARY
CONTRACT NO. 35398, A PROFESSIONAL SERVICES AGREEMENT WITH
SALVAGGIO, TEAL & ASSOCIATES TO PERFORM ENTERPRISE RESOURCE
PLANNING (ERP) NEGOTIATIONS; PROVIDING FOR A SEVERABILITY
CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES
IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2007-
2008 in the Budget of the City Manager, there shall also be increased estimated receipts and
appropriations in the ERP Project Fund in the amount of $150,000.00 from available funds for the
purpose of authorizing execution of Amendment No. 3 to City Secretary Contract No. 35398, a
professional services agreement with Salvaggio, Teal & Associates to perform Enterprises
Resource Planning (ERP) Negotiations.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid,
inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or
judgment shall in no way impair the remaining portions, sections, or parts of sections of this
ordinance, which said remaining provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 17749 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance
are in direct conflict with such other ordinances and appropriations., in which instance said
conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPRO ED S TO FORM AND LEGALITY:
Assistant 'ty Attorney
ADOPTED AND EFFECTIVE: September 30, 2008
Cep ®f F® ®rth, Texas
iVlayor and Council Communication
COUNCIL. ACTION: Approved on 9/30/2008 -Ord. No. 18314-09-2008
DATE: Tuesday, September 30, 2008
LOG NAME: 04STA AMEND 3 REFERENCE NO.: **C-23085
SUBJECT:
Authorize Execution of Amendment No. 3 to City Secretary Contract No. 35398 with Salvaggio, Teal
& Associates to Extend the Term of the Agreement for Enterprise Resource Planning Negotiations
in an Amount Not to Exceed $150,000.00 and Adopt an Appropriation Ordinance Transferring Funds
from Year 2008 Information Systems Fund to the Enterprise Resource Planning Project Fund
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to execute Amendment No. 3 to City Secretary Contract No. 35398, with
Salvaggio, Teal & Associates to extend the term of the agreement for Enterprise Resource Planning
negotiations in an amount not to exceed $150,000.00;
2. Authorize the transfer of $150,000.00 from Year 2008 Information Systems Fund to the Enterprise
Resource Planning Project Fund; and
3. Adopt the appropriation ordinance increasing estimated receipts and appropriations in the Enterprise
Resource Planning Project Fund by $150,000.00 from available funds.
DISGUSSION:
On June 17, 2008, City Council approved M&C C-22864 to amend the City's contract with Salvaggio, Teal
and Associates (STA), the City's principal Enterprise Resource Planning (ERP) consultant, to lead the City
in ERP contract negotiations for Phase I of the ERP Project. After several weeks, negotiations with the
selected ERP vendor have reached an impasse and staff has recommended pursuing negotiations with the
next preferred vendor. Staff estimates that pursuing negotiations with the next preferred vendor will extend
the negotiations phase of the ERP Phase I Project by approximately 3 months. Staff is therefore seeking an
amendment to the City's contract with STA to extend it by an additional 3 months to allow STA to lead the
City in negotiations with the next preferred ERP vendor.
The Information Systems Fund for Fiscal Year 2007-2008 included funds for contract services for the ERP
Project. Staff is recommending transfer of the funds to the ERP Project Fund to help in the ease of
management of funds spent on the project.
M/WBE-Salvaggio, Teal and Associates is in compliance with the City's MNVBE Ordinance by committing
to a 10 percent M/WBE participation for Amendment No. 3 of this agreement. The City's goal for this
amendment is 10 percent.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations
Logname: 04STA AMEND 3 Page 1 of 2
and adoption of the appropriation ordinance, funds will be available in the ERP Project Fund.
TO Fund//~ccountlCenters FROM Fund/AccountJCenters
2&3~C296 539120 VARIOUS $150.000.00 2) PI68 538070 0045000 $150.000.00
2&3) C296 472068 VARIOUS $150.000.00 1) C296 539120 VARIOUS $150.000.00
Submitted for City Manager's Office b~: Karen Montgomery (6222)
Originating Department Head: Peter Anderson (8781)
Additional Information Contact: Rich White (8680)
Logname: 04STA AMEND 3 Page 2 of 2