HomeMy WebLinkAboutContract 49972 5 6 7 8
CITY SECRETARY
mg �► ����STATE OF TEXAS § CONTRACT NO.
a ��G ,�OUNTY OF TARRANT §
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This contract ("Contract") is made and entered into by and between the City of Fort Worth
0V lle�after"City") and Tarrant County Samaritan Housing, Inc. (hereafter"Agency"), a Texas non-
611
9 : x' tt corporation. City and Agency may be referred to individually as a"Party"and jointly as"the
Parties".
The Parties state as follows:
WHEREAS, City receives grant monies from the United States Department of Housing and
Urban Development through the Housing Opportunities for Persons with AIDS Program
("HOPWA") Program, Program No. TX-H-17-17002, Catalog of Federal Domestic Assistance No.
14.241;
WHEREAS, the HOPWA program is intended to address the needs of eligible persons
associated with the challenge of living with HIV/AIDS and their families;
WHEREAS, Agency submitted a proposal to use HOPWA funds for an eligible program
under the HOPWA Regulations whereby Agency will provide services to low and moderate income
persons;
WHEREAS,City citizens,the Community Development Council,and the City Council have
determined that HOPWA programs are needed by the City's citizens;
NOW, THEREFORE,the Parties understand and agree as follows:
1. INCORPORATION OF RECITALS
City and Agency hereby agree that the recitals set forth above are true and correct and form
the basis upon which the Parties have entered into this Contract.
2. DEFINITIONS
In addition to terms defined in the body of this Contract,the terms set forth below shall
have the definitions ascribed to them as follows:
Area Median Income or AMI means the median family income for the Fort Worth-Arlington
metropolitan statistical area as established annually by HUD. The 2017 income limits are attached
hereto as EXHIBIT "A-1"—2017 HUD Income Limits.
Business Diversity Enterprise Ordinance or BDE means the City's Business Diversity Ordinance,
Ordinance No. 20020-12-2011.
Complete Documentation means the following documentation as applicab
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• Attachments I,II,and III,with supporting documentation including:
o Proof of expense: copies of timesheets, invoices, leases, service contracts or
other documentation showing that payment is due by Agency.
o Proof of payment: cancelled checks, bank statements, or wire transfers
necessary to demonstrate that amounts due by Agency were actually paid by
Agency.
o Proof of client eligibility: Source Documentation sufficient to show that
clients participating in the Program are HOPWA Eligible Clients as described
in Section 6.
• Complete Documentation shall meet the standards described in the attached
EXHIBIT "F"- Standards for Complete Documentation.
• Any other document or record reasonably necessary to verify costs spent and client
eligibility for the Program.
DBE means disadvantaged business enterprise in accordance with 49 CFR Part 26.
Director means the Director of the City's Neighborhood Services Department.
Effective Date means October 1, 2017.
HOPWA means Housing Opportunities for Persons with AIDS.
HOPWA Eligible Client means a client whose annual income adjusted for family size does not
exceed 80% of AMI using the most current HUD Income Guidelines and Technical Guidance for
Determining Income and Allowances verified by Source Documentation. The client must also have
a documented diagnosis of HIV/AIDS.
HOPWA Funds means the HOPWA grant funds supplied by City to Agency under the terms of
this Contract.
HOPWA Regulations means regulations found at 24 CFR Part 574 et seq.
HUD means the United States Department of Housing and Urban Development.
IDIS means Integrated Disbursement Information System,HUD's project tracking system.
Neighborhood Services Department means the City's Neighborhood Services Department.
OMB means the Office of Management and Budget.
Program means the services described in EXHIBIT"A"—Program Summary.
Reimbursement Request means all reports and other documentation described in Section 9.
Source Documentation means documentation of full household income of any type described under
the definition of annual income in 24 CFR Part 5.609, including but not limited to copies of
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paychecks, Social Security and disability verification letters, interest or rental income statements,
retirement income statements, child support and alimony verification,unemployment benefit letters,
and the like.
Unduplicated Clients means a count of HOPWA Eligible Clients served at least once in the
Contract Term. HOPWA Eligible Clients served more than once in the Contract Term will only be
counted the first time they are served when determining the total count of Unduplicated Clients.
3. TERM.
The term of this Contract begins on the Effective Date and terminates on September 30,
2018 unless earlier terminated as provided in this Contract.
4. DUTIES AND RESPONSIBILITIES OF CITY.
4.1 Provide HOPWA Funds.
City shall provide up to $523,343.54 of HOPWA Funds under the terms and conditions of
this Contract.
4.2 Monitor.
City will monitor the activities and performance of Agency and any of its contractors,
subcontractors or vendors as necessary,but no less than annually. Monitoring by City will include
determining whether Agency is meeting the requirements of the HOPWA Regulations during the
term of this Contract.
5. DUTIES AND RESPONSIBILITIES OF AGENCY.
5.1 Required Services.
Agency shall perform the services described in EXHIBIT "A" — Program Summary in
accordance with the terms and conditions of this Contract.
5.2 Use of HOPWA Funds.
5.2.1. Compliance with HOPWA Regulations and Contract.
Agency shall be reimbursed for eligible Program costs with HOPWA Funds only if City
determines in its sole discretion that:
5.2.1.1 Costs are eligible expenditures in accordance with HOPWA Regulations.
5.2.1.2 Costs are in compliance with this Contract and are reasonable and consistent
with industry norms.
5.2.1.3 Complete Documentation, as applicable, is submitted to City by Agency.
5.2.2 Budget
5.2.2.1 The HOPWA Funds will be paid on a reimbursement basis in accordance
with EXHIBIT"B"-Budget.
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5.2.2.2 During the term of this Contract,Agency may submit written requests to
increase or decrease line-item amounts in the Budget, including an
explanation of why such increases or decreases are necessary. All
requests shall be approved by Director in writing, with such approval
being in the Director's sole discretion. If Director approves the Agency's
proposed Budget amendment (as approved, the "Amended Budget"),
then the Amended Budget will take effect on the first day of the month
following the month in which it was approved by Director, unless
otherwise specified in the amendment. All requests for Budget
amendments must be submitted by June 1,2018.
5.2.3 Change in Program Budget.
5.2.3.1 Agency will notify City promptly of any additional funds it receives for
operation of the Program, and City reserves the right to amend this
Contract in such instances to ensure compliance with HUD regulations
governing cost allocation.
5.2.3.2 Agency agrees to utilize the HOPWA Funds to supplement rather than
supplant funds otherwise available for the Program.
5.2.4 Payment of HOPWA Funds to Agency.
HOPWA Funds will be disbursed to Agency upon City's approval of Reimbursement
Requests including submission of Complete Documentation to City in compliance with Section 9.
If Agency expends all funds budgeted for the Program prior to September 30,2018, City may hold
back a small amount of the HOPWA Funds until the end of the term. During this interim period,
Agency must continue to submit Attachment III — Client Data Report in EXHIBIT "D" —
Reimbursement Forms monthly. It is expressly agreed by the Parties that any HOPWA Funds not
spent or not approved for reimbursement to Agency shall remain with City.
5.3 Program Performance Milestones.
5.3.1 Agency represents that the Program will achieve the following milestones in
accordance with EXHIBIT "A"—Program Summary and the table below:
Unduplicated Clients as
specified in EXHIBIT
"A"—Program
Month Expenditures Summary
3 25% 25/0
6 50% 50%
9 75% 75%
12 1 100% 100%
5.3.2 Failure of Agency to meet these milestones or a material deviation from them as
outlined in this Section 5.3 is a breach of this Contract. For the purpose of this Section, "material
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deviation" shall mean more than 10% lower than the specified goal. In the event of such breach,
City reserves the right in its sole option to delay or withhold payment of Reimbursement Requests,
to lower Agency's allocation of HOPWA Funds, or to terminate this Contract.
5.3.3 Failure to meet at least 80%of its performance milestones or serve 108 Unduplicated
Clients under this Contract may,in City's sole discretion,disqualify Agency for consideration under
the City's Request for Proposals for the 2018-2019 Program Year for federal grant funds.
5.3.4 Amendments to performance milestones regarding HOPWA funds must be approved
by the Director in writing, with such approval being in the Director's sole discretion. If Director
approves the Agency's proposed amended performance milestones (as approved, the "Amended
Performance Milestones"), then the Amended Performance Milestones will take effect on the
first day of the month following the month in which it was approved by Director, unless otherwise
specified in the amendment. All requests for amendments to performance milestones must be
submitted by June 1,2018. Notwithstanding the above, any amendments to this Contract shall not
reduce the number of Unduplicated Clients stated in Section 5.3.3 and in EXHIBIT"A"—Program
Summary.
5.4 Identify Program Expenses Paid with HOPWA Funds.
Agency will keep accounts and records in such a manner that City may readily identify and
account for Program expenses reimbursed with HOPWA Funds. These records shall be made
available to City for audit purposes and shall be retained as required hereunder.
5.5 Program Subcontracts.
Agency shall not enter into a subcontract with another agency, contractor, or vendor to
provide a service to clients for any part of the Program that will be paid with HOPWA Funds without
City's written consent.
6. CLIENT ELIGIBILITY VERIFICATION.
6.1 Client Eligibility.
Agency will document the eligibility of all prospective clients. Agency may redact the
client's personal information and substitute a client number. Agency will document client eligibility
as follows:
6.2.1 Income.
Agency must verify all new clients' income eligibility with Source Documentation. Agency
must use the annual income definition used by 24 CFR Part 5.609 to establish client income
eligibility and must use the most current HUD Income Guidelines.
6.2.2 Diagnosis.
Agency must submit a signed, dated statement that the client's file contains documentation
of the client's diagnosis of HIWAIDS. The HIV/AIDS diagnosis must be made by a licensed health
care provider; a client's self-certification of diagnosis is not sufficient. Agency should not submit
the actual diagnosis to City.
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6.2.3 Emergency Need.
For clients receiving short term rental, mortgage or utility assistance, Agency must also
verify and document that the client has an emergency need, such as sudden loss of income,eviction,
utility shutoff, or extraordinary and unexpected healthcare costs. Agency must submit its policy
regarding documenting emergency need to City by October 1,2017.
6.3 Submission of Complete Documentation.
Agency must submit copies of documentation of client eligibility described in Section 6.1
with Attachment III in each month's Reimbursement Request for all Unduplicated Clients.
6.3 Maintain Documentation.
Agency must maintain copies of all documentation required by this Section 6 for 5 years
following the expiration of the Contract term. This Section shall survive the earlier terminations or
expirations of this Contract.
7. ADDITIONAL HOPWA REQUIREMENTS.
Agency agrees to comply with all requirements of the HOPWA Program as stated in the
HOPWA Regulations, including but not limited to the following:
7.1 Environmental Review.
HOPWA Funds will not be paid, and costs cannot be incurred until City has conducted an
environmental review and completed an Environmental Review Record as required by 24 CFR Part
58. The environmental review may result in a decision to proceed with, modify, or cancel the
funding for the Program. Further, Agency will not undertake or commit any funds to physical or
choice limiting actions as described in any applicable federal regulations. Any violation of this
provision will(i)cause this Contract to terminate immediately;and(ii)require Agency to repay City
the HOPWA Funds it has already received and forfeit any future payments of HOPWA Funds.
7.2 Contract Not Constituting Commitment of Funds.
Notwithstanding any provision of this Contract,the Parties agree and acknowledge that this
Contract does not constitute a commitment of funds,and that such commitment of funds or approval
may occur only upon (i) satisfactory completion of an environmental review and receipt by City of
an authorization to use grant funds from HUD under 24 CFR Part 58, (ii) approval of City's 2017-
2018 Action Plan, and(iii)receipt by City of grant agreement from HUD.
7.3 Monitoring.
7.3.1 Agency understands and agrees that it will be subject to monitoring by City for
compliance with terms and provisions of this Contract and the HOPWA Regulations for the term of
this Contract. Agency is subject to such monitoring during the term of this Contract and for 5 years
after the Contract term ends. Agency will provide reports and access to Program files as requested
by City during this 5 year period. For purposes of this Contract,this 5 year period for monitoring is
deemed to begin on October 1,2018 and end on September 30,2023 regardless of whether or not
this Contract is earlier terminated.
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7.3.2 Representatives of City, HUD, HUD Office of Inspector General, and the United
States Comptroller General shall have access during regular business hours, upon 48 hours prior
notice,to Agency's offices and records pertaining to the use of the HOPWA Funds,and to Agency's
officers, directors, agents, employees, contractors, subcontractors and vendors for the purpose of
such monitoring.
7.3.3 In addition to other provisions of this Contract regarding frequency of monitoring,
City reserves the right to perform desk reviews or on-site monitoring of Agency's compliance with
the terms and conditions of this Contract. City shall provide Agency with a written report of the
monitor's findings after each monitoring visit. If the monitoring report notes deficiencies in
Agency's performance, the report shall include requirements for the timely correction of said
deficiencies by Agency. Failure by Agency to take the action specified in the monitoring report may
be cause for suspension or termination of this Contract as provided herein.
7.3.4 Subsections 7.3.1 through 7.3.3 shall be applicable for the Contract term and for 5
years thereafter and shall survive the earlier termination or expiration of this Contract.
7.3.5 Agency shall provide City annually the results of any state or federal monitoring.
Such results shall be submitted within 60 days of receipt of such state or federal monitoring report,
or with the January Reimbursement Request,whichever is earlier.
7.4 Agency Procurement Standards.
Agency shall comply with all applicable federal, state and local laws, regulations, and
ordinances for making procurements under this Contract. In addition to the conflict of interest
provision in Section 14.13.3, Agency shall establish written procurement procedures to ensure that
materials and services are obtained in a cost effective manner and that provides for full and open
competition. When procuring materials and services for this Contract, Agency shall comply at a
minimum with the procurement standards in 2 CFR Part 200.317 through 2 CFR Part 200.326.
7.4.1 Contracts in excess of $10,000.00 made by Agency using HOPWA Funds must
address termination for cause and convenience including the manner by which such termination shall
be effected and the basis for settlement of the terminated contract, if any, as required by Appendix
II(B), 2 CFR Part 200.
7.4.2 Agency shall not make any contract with parties listed on the government wide
System for Award Management, www.sam.gov ("SAM"). Agency must confirm by search of
SAM that all contractors paid with HOPWA Funds are not listed by SAM as being debarred, both
prior to hiring and prior to submitting a Reimbursement Request which includes invoices from any
such contractor. Failure to submit such proofs of search shall be an event of default.
7.5 Cost Principles/Cost Reasonableness.
Agency shall administer its use of HOPWA Funds in compliance with 2 CFR Part 200, as
applicable. The eligibility of costs incurred for performance rendered shall be determined in
accordance with 2 CFR Part 200.400 through 2 CFR Part 200.475.
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7.6 Financial Management Standards.
Agency agrees to comply with 2 CFR Part 200, as applicable. Agency also agrees to adhere
to the accounting principles and procedures required therein, utilize adequate internal controls, and
maintain necessary supporting and back-up documentation for all costs incurred in accordance with
2 CFR Part 200.302 and Part 200.303.
7.7 Uniform Administrative Requirements, Cost Principles, and Audit
Requirements.
Agency will comply with the Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards in 2 CFR Part 200, as applicable, or any reasonably
equivalent procedures and requirements that City may require.
7.8 Terms Applicable to Contractors, Subcontractors and Vendors.
Agency understands and agrees that all terms of this Contract, whether regulatory or
otherwise, shall apply to any and all contractors, subcontractors and vendors of Agency which are
in any way paid with HOPWA Funds or who perform any work in connection with the Program.
Agency shall cause all applicable provisions of this Contract to be included in and made a part of
any contract or subcontract executed in the performance of its obligations hereunder including its
obligations regarding the HOPWA Regulations. Agency shall monitor the services and work
performed by its contractors, subcontractors and vendors on a regular basis for compliance with the
HOPWA Regulations and Contract provisions. Agency must cure all violations of the HOPWA
Regulations committed by its contractors, subcontractors or vendors. City maintains the right to
insist on Agency's full compliance with the terms of this Contract and the HOPWA Regulations and
Agency is responsible for such compliance regardless of whether actions taken to fulfill the
requirements of this Contract are taken by Agency or by Agency's contractors, subcontractors or
vendors. Agency acknowledges that the provisions of this Section shall survive the earlier
termination or expiration of this Contract and shall be applicable for 5 years after the Contract Term
ends.
7.9 Copyright and Patent Rights.
No reports,maps, or other documents produced in whole or in part under this Contract shall
be the subject of an application for copyright by or on behalf of Agency. HUD and City shall possess
all rights to invention or discovery,as well as rights in data,which may arise as a result of Agency's
performance under this Contract.
7.10 Conflict of Interest Disclosure.
In accordance with the requirements of Section 14.13.2.1 and 14.13.4,Agency shall establish
conflict of interest policies for federal awards. Agency shall disclose to City in writing any potential
conflict of interest.
7.11 Compliance with FFATA and Whistleblower Protections.
Agency shall comply with the requirements of 2 CFR 300(b), including provisions of the
Federal Funding Accountability and Transparency Act ("FFATA") governing requirements on
executive compensation and provisions governing whistleblower protections contained in 10 U.S.C.
2409,41 U.S.C. 4712, 10 U.S.C. 2324, 41 U.S.C.4304 and 41 U.S.C. 4310.
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7.11.1 Agency shall provide City with its DUNS number.
7.12 Internal Controls.
In compliance with the requirements of 2 CFR Part 200.303,Agency shall:
7.12.1 Establish and maintain effective internal control over the HOPWA Funds that
provides reasonable assurance that Agency is managing the HOPWA Funds in compliance with
federal statutes, regulations, and the terms and conditions of this Contract. These internal controls
shall be in compliance with guidance in"Standards for Internal Control in the Federal Government"
issued by the Comptroller General of the United States or the "Internal Control Integrated
Framework" issued by the Committee of Sponsoring Organizations of the Treadway Commission
("COSO");
7.12.2 Comply with federal statutes, regulations, and the terms and conditions of this
Contract;
7.12.3 Evaluate and monitor Agency's compliance with statutes, regulations and the terms
and conditions of this Contract;
7.12.4 Take prompt action when instances of noncompliance are identified including
noncompliance identified in audit findings; and
7.12.5 Take reasonable measures to safeguard protected personally identifiable information
and other information that HUD or City designates as sensitive or Agency considers sensitive
consistent with applicable federal, state, local and tribal laws regarding privacy and obligations of
confidentiality.
7.13 Required Certification of Completion of Training.
At least 1 Agency employee must complete the HUD required "Getting to Work Training
Curriculum" by April 15, 2018 and submit the required certifications to City with the April 2018
Reimbursement Request as more particularly described on EXHIBIT "A-2" —Requirements for
Completion of"Getting to Work Training Curriculum".
7.14 Housing Quality Standards.
All housing assisted under this Contract must meet housing quality standards and habitability
standards as required by 24 CFR Part 574.310(b). City shall have the right to inspect to confirm
compliance with these standards.
8. RECORD KEEPING; REPORTING AND DOCUMENTATION REQUIREMENTS;
AUDIT.
8.1 Record Keeping.
Agency shall maintain a record-keeping system as part of its performance of this Contract
and shall promptly provide City with copies of any document City deems necessary for the effective
fulfillment of City's monitoring and evaluation responsibilities. Specifically, Agency will keep or
cause to be kept an accurate record of all actions taken and all funds spent,with supporting and back-
up documentation. Agency will maintain all records and documentation related to this Contract for
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5 years after the Contract term ends. If any claim,litigation,or audit is initiated before the expiration
of the 5 year period, the relevant records and documentation must be retained until all such claims,
litigation or audits have been resolved. For purposes of this Contract, this 5 year period for record
retention is deemed to begin on October 1, 2018 and end on September 30, 2023 regardless of
whether or not this Contract is earlier terminated.
8.2 Access to Records.
Representatives of City, HUD and any duly authorized officials of the federal government
will have full access to, and the right to examine, audit, copy, excerpt and/or transcribe any of
Agency's records pertaining to all matters covered by this Contract for 5 years after the Contract
term ends. Such access shall be during regular business hours and upon at least 48 hours prior notice.
For purposes of this Contract,this 5 year period for access to records is deemed to begin on October
1, 2018 and end on September 30, 2023 regardless of whether or not this Contract is earlier
terminated.
8.3 Reports.
Agency will submit to City all reports and documentation described in this Contract in such
form as City may prescribe. Agency may also be required to submit a final performance and/or final
financial report if required by City at the termination of this Contract in such form and within such
times as City may prescribe. Failure to submit to City any report or documentation described in this
Contract shall be an event of default of this Contract and City may exercise all of its remedies for
default under this Contract.
8.3.1 Additional Information.
Agency shall provide City with additional information as may be required by state or federal
agencies to substantiate Program activities and/or expenditure eligibility.
8.4 Change in Reporting Requirements and Forms
City retains the right to change reporting requirements and forms at its discretion. City will
notify Agency in writing at least 15 days prior to the effective date of such change, and the Parties
shall execute an amendment to the Contract reflecting such change if necessary.
8.5 Audit
8.5.1 Entities that Expend $750,000 or more in Federal Funds Per Year
All non-federal entities that expend $750,000 or more in federal funds within 1 year,
regardless of the source of the federal award, must submit to City an annual audit prepared in
accordance with specific reference to 2 CFR Part 200.501 through Part 200.521. The audit shall
cover the Agency's fiscal years during which this Contract is in force. The audit must be prepared
by an independent certified public accountant, be completed within 6 months following the end of
the period being audited and be submitted to City within 30 days of its completion. Agency's audit
certification is attached hereto as EXHIBIT "C" — "Audit Certification Form" and "Audit
Requirements". The Audit Certification Form must be submitted to City prior to or with the first
Reimbursement Request. Entities that expend less than$750,000 a year in federal funds are exempt
from federal audit requirements for that year, but records must be available for review or audit by
appropriate officials of the federal agency, City, and General Accounting Office.
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8.5.2 City Reserves the Right to Audit.
City reserves the right to perform an audit of Agency's Program operations and finances at
any time during the term of this Contract and for 5 years after the Contract Term ends if City
determines that such audit is necessary for City's compliance with the HOPWA Regulations or other
City policies. Agency agrees to allow access to all pertinent materials as described herein for such
audit. For purposes of this Contract,this 5 year period for City audit is deemed to begin on October
1, 2018 and end on September 30, 2023 regardless of whether or not this Contract is earlier
terminated. If such audit reveals a questioned practice or expenditure, such questions must be
resolved within 15 business days after notice to Agency of such questioned practice or expenditure.
If questions are not resolved within this period, City reserves the right to withhold further funding
under this Contract and/or any other contracts with Agency. IF AS A RESULT OF ANY AUDIT
IT IS DETERMINED THAT AGENCY HAS FALSIFIED ANY DOCUMENTATION OR
MISUSED, MISAPPLIED OR MISAPPROPRIATED HOPWA FUNDS OR SPENT
HOPWA FUNDS ON ANY INELIGIBLE ACTIVITIES, AGENCY AGREES TO
REIMBURSE CITY THE AMOUNT OF SUCH MONIES PLUS THE AMOUNT OF ANY
SANCTIONS, PENALTY OR OTHER CHARGE LEVIED AGAINST CITY BY HUD
BECAUSE OF SUCH ACTIONS.
9. REIMBURSEMENT REQUIREMENTS
9.1 Deadline for Submitting Reimbursement Requests.
9.1.1 Reimbursement Requests shall be submitted monthly to the City and must be
received by the City on or before the 1511 day of the month following the month expenses were paid
by Agency. For example,the Reimbursement Request for June expenses must be received by July
15. In the event the 15" falls on a weekend or City holiday, Reimbursement Requests shall be due
the next day that the City is open for business. Failure to submit a Reimbursement Request in a
timely fashion will result in City taking the actions outlined in Section 10.1.
NOTWITHSTANDING ANYTHING ABOVE, THE REIMBURSEMENT REQUEST FOR
EXPENSES INCURRED FOR SEPTEMBER 2018 MUST BE RECEIVED BY OCTOBER 1,
2018. COMPLETE DOCUMENTATION FOR ALL SEPTEMBER 2017 EXPENSES MUST
BE SUBMITTED BY OCTOBER 15, 2018. FAILURE TO SUBMIT A FINAL
REIMBURSEMENT REQUEST WITH COMPLETE DOCUMENTATION BY OCTOBER
15, 2018 WILL RESULT IN FORFEITURE OF PAYMENT OF THE SEPTEMBER
REIMBURSEMENT REQUEST.
9.1.2 City will notify Agency by e-mail within 20 calendar days if a Reimbursement
Request is lacking Complete Documentation or corrections are needed. Agency will have 10
business days from the date of the e-mail notice to submit any requested information or missing
documentation. Agency may be penalized, at City's sole discretion, in the Request for Proposal for
the 2018-2019 Program Year for any notifications received under this Section. If Agency fails to
submit all the required information or missing documentation within 30 calendar days from the first
e-mail, Agency shall forfeit any payments otherwise due that month and failure to submit any
requested information will be considered an event of default as outlined in Section 10.1.2.
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9.2 Submission of Reimbursement Requests.
Agency shall provide City with Complete Documentation and the following reports as shown
in EXHIBIT "D"—Reimbursement Forms with each Reimbursement Request:
9.2.1 Attachment I—Invoice
This report shall contain the amount requested for reimbursement each month, the
cumulative reimbursement requested to date (inclusive of that month's request).
9.2.1.1 Agency must submit a separate invoice for each activity type, i.e.
Administration, Facility Based Operating Costs, Supportive Services,
Short-term Rent, Mortgage and Utility Assistance ("STRMU"), and
Tenant Based Rental Assistance ("TBRA").
9.2.2 Attachment II—Expenditure Worksheet
This report shall itemize each expense requested for reimbursement by Agency and shall
include the Account corresponding the expense to a Budget line item. In order for this report to be
complete the following must be submitted:
9.2.2.1 For payroll expenses, timesheets signed by employees and approved by
supervisor for all payroll expenses listed. Timesheets must distinguish
between HOPWA-funded time and non-HOPWA funded time and reflect
actual time spent on HOPWA-funded activities. Agency may not submit
payroll expenses dated 60 calendar days prior to the date of the
Reimbursement Request.
9.2.2.2 For non-payroll expenses, invoices for each expense listed with an
explanation as to how the invoiced expense pertains to the Program.
Agency may not submit invoices dated 60 calendar days prior to the date
of the Reimbursement Request.
9.2.2.3 Proof that each expense was paid by Agency,which proof can be satisfied
by canceled checks, wire transfer documentation, paid receipts or other
appropriate banking documentation.
9.2.3 Attachment III—Client Data Report.
This report shall list each Unduplicated Client served during the month along with his or her
demographic information. The Client Data Report must maintain a list of all clients served during
the Contract term. In order for this report to be complete,the following must be submitted:
9.2.3.1 Documentation of income verification for each Unduplicated Client the
first time the client is served by the Program, which will be Source
Documentation.
9.2.4 Overview Report.
Agency shall submit the Overview Report, attached hereto as EXHIBIT "H"— Overview
Report, quarterly with the December, March, June and September Reimbursement Requests. A
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paper copy must be submitted with the Reimbursement Request, and an electronic copy must also
be emailed to psa@fortworthtexas.gov or to the Agency's designated City contract administrator.
9.2.E Delivery of Reimbursement Request.
Reimbursement Requests can be mailed or delivered in person to Neighborhood Services
Department, 908 Monroe Street, Fort Worth, Texas 76102. In addition, Agencies can submit
Reimbursement Requests via email psa@fortworthtexas.gov or to the Agency's designated City
contract administrator.
9.3 Withholding Payment.
CITY SHALL HAVE NO OBLIGATION TO PAY ANY REIMBURSEMENT
REQUEST THAT IS NOT RECEIVED BY THE DUE DATE. Failure to timely submit
Reimbursement Requests and Complete Documentation along with any required reports shall
be an event of default.
10. DEFAULT AND TERMINATION.
10.1 Failure to Submit Reimbursement Request or Required Documentation.
10.1.1 If Agency fails to submit a Reimbursement Request in accordance with Section
9,Agency shall be in default of this Contract. City will notify Agency in writing of such default and
the Agency will have 10 business days from the date of the written notice to submit such
Reimbursement Request to cure the default. If Agency fails to cure the default within such time,
Agency shall forfeit any payments otherwise due that month.
10.1.2 If Agency fails to submit requested information or missing documentation as set
forth in Section 9.1.2, then Agency shall forfeit payment due that month and the failure to submit
shall be considered an event of default that shall not be cured.
10.1.3 NOTWITHSTANDING THE PROVISIONS OF SECTION 10.1.1 OR
10.1.2, IF AGENCY FAILS TO SUBMIT THE REIMBURSEMENT REQUEST DUE
OCTOBER 1, 2018, OR IF THE SUBMITTED REIMBURSEMENT REQUEST FOR
OOCTOBER 1,2018 IS LATE,INCOMPLETE OR OTHERWISE NOT IN COMPLIANCE
WITH THIS CONTRACT OR THE HOPWA REGULATIONS AS DETERMINED BY
CITY IN ITS SOLE DISCRETION, THERE WILL BE NO CURE PERIOD AND ANY
REIMBURSEMENT WILL BE FORFEITED.
10.1.4 In the event of(i) an uncured default under Section 10.1.1 or an event of default
under 10.1.2 (ii) or more than 2 instances of default, cured or uncured, under these Sections, City
reserves the right at its sole option to terminate this Contract effective immediately upon written
notice of such intent with no penalty or liability to City.
10.1.5 Notwithstanding anything to the contrary herein, City will not be required to pay
any HOPWA Funds to Agency during the period that any Reimbursement Request, report or
documentation is past due or is not in compliance with this Contract or the HOPWA Regulations,or
during any period during which Agency is in default of this Contract.
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10.1.6 In the event of termination under this Section 10.1, all HOPWA Funds awarded
but unpaid to Agency pursuant to this Contract shall be immediately forfeited and Agency shall have
no further right to such funds.
10.2 Failure to Maintain Records or Submit Reports and Documentation.
If Agency fails to maintain all records and documentation as required in Section 8, or if the
maintained or submitted report or documentation is not in compliance with this Contract or the
HOPWA Regulations as determined by City in its sole discretion,City will notify Agency in writing
and Agency will have 30 calendar days from the date of the written request to obtain or recreate the
missing records and documentation or submit or resubmit any such report or documentation to City.
If Agency fails to maintain the required reports or documentation, or fails to submit or resubmit any
such report or documentation within such time, City shall have the right to terminate this Contract
effective immediately upon written notice of such intent with no penalty or liability to City.
10.2.1 In the event of termination under this Section 10.2, all HOPWA Funds awarded
but unpaid to Agency pursuant to this Contract shall be immediately forfeited and Agency shall have
no further right to such funds,and any HOPWA Funds paid to Agency must be repaid to City within
30 days of termination. If such HOPWA funds are not repaid to City within the 30 day period, City
shall exercise all legal remedies available under this Contract.
10.3 In General.
10.3.1 Subject to Section 10.2, and unless specifically provided otherwise in this
Contract, Agency shall be in default under this Contract if Agency breaches any term or condition
of this Contract. In the event that such a breach remains uncured after 30 calendar days following
written notice by City (or such other notice period as may be specified herein) or, if Agency has
diligently and continuously attempted to cure following receipt of such written notice but reasonably
requires more than 30 calendar days to cure, as determined by both Parties mutually and in good
faith, City shall have the right to elect in City's sole discretion to (i) extend Agency's time to cure,
(ii) terminate this Contract effective immediately upon written notice of such intent to Agency, or
(iii)pursue any other legal remedies available to City under this Contract.
10.3.2 City's remedies may include:
10.3.2.1 Direct Agency to prepare and follow a schedule of actions for carrying
out the affected activities, consisting of schedules, timetables and
milestones necessary to implement the affected activities.
10.3.2.2 Direct Agency to establish and follow a management plan that assigns
responsibilities for carrying out the remedial activities.
10.3.2.3 Reprogram HOPWA Funds that have not yet been expended from
affected activities to other eligible activities or withhold HOPWA
Funds.
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10.3.2.4 Any other appropriate action including but not limited to any remedial
action legally available such as declaratory judgment, specific
performance, damages, temporary or permanent injunctions,
termination of this Contract or any other contracts with Agency, and
any other available remedies.
10.3.3 In the event of termination under this Section 10.3, all HOPWA Funds awarded
but unpaid to Agency pursuant to this Contract shall be immediately forfeited and Agency shall have
no further right to such funds, and any HOPWA Funds already paid to Agency must be repaid to
City within 30 days of the termination. Failure to repay such HOPWA Funds within the 30 day
period will result in City exercising all legal remedies available under this Contract.
10.4 No Funds Disbursed while in Breach.
Agency understands and agrees that no HOPWA Funds will be paid to Agency until all
defaults are cured to City's satisfaction.
10.5 No Compensation After Date of Termination.
Agency shall not receive any compensation for work undertaken after the date of the
termination.
10.6 Rights of City Not Affected.
Termination shall not affect or terminate any of the existing rights of City against Agency,
or which may thereafter accrue because of Agency's default and this provision shall be in addition
to any and all other rights and remedies available to City under the law. Such termination does not
terminate any provisions of this Contract that have been expressly noted as surviving the term or
termination of the Contract. No delay or omission by City in exercising any right or remedy
available to it under this Contract shall impair any such right or remedy or constitute a waiver or
acquiescence in any Agency default.
10.7 Waiver of Breach Not Waiver of Subsequent Breach
The waiver of a default or breach of any term, covenant, or condition of this Contract shall
not operate as a waiver of any subsequent default or breach of the same or any other term, covenant
or condition hereof.
10.8 Civil, Criminal and Administrative Penalties
Failure to perform all the Contract terms may result in civil, criminal or administrative
penalties, including,but not limited to those set out in this Contract.
10.9 Termination for Cause
10.9.1 City may terminate this Contract in the event of Agency's default, inability, or
failure to perform subject to notice,grace and cure periods. In the event City terminates this Contract
for cause, all HOPWA Funds awarded but unpaid to Agency pursuant to this Contract shall be
immediately rescinded and Agency shall have no further right to such funds and any HOPWA Funds
already paid to Agency must be repaid to City within 30 days of termination. Failure to repay such
HOPWA Funds within 30 days will result in City exercising all legal remedies available to City
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under this Contract. AGENCY ACKNOWLEDGES AND AGREES THAT IF CITY
TERMINATES THIS CONTRACT FOR CAUSE, AGENCY OR ANY AFFILIATES OF
AGENCY SHALL NOT BE CONSIDERED FOR ANY OTHER CITY CONTRACT FOR
HOPWA FUNDS FOR A MINIMUM OF 5 YEARS FROM THE DATE OF TERMINATION.
10.9.2 Agency may terminate this Contract if City does not provide the HOPWA Funds
substantially in accordance with this Contract.
10.10 Termination for Convenience.
In terminating in accordance with 2 CFR Part 200, Appendix II, this Contract may be
terminated in whole or in part only as follows:
10.10.1 By City with the consent of Agency in which case the Parties shall agree upon
the termination conditions, including the effective date and in the case of partial termination, the
portion to be terminated; or
10.10.2 By Agency upon at least 30 days written notification to City, setting forth the
reasons for such termination,the effective date, and in the case of partial termination,the portion to
be terminated. In the case of a partial termination, City may terminate the Contract in its entirety if
City determines in its sole discretion that the remaining portion of the Contract to be performed or
HOPWA Funds to be spent will not accomplish the purposes for which the Contract was made.
10.11 Dissolution of Agency Terminates Contract.
This Contract shall terminate in the event Agency is dissolved or ceases to exist. In the event
of termination under this Section, all HOPWA Funds are subject to repayment and/or City may
exercise all of its remedies under this Contract.
10.12 Reversion of Assets.
In the event this Contract is terminated with or without cause, all assets acquired by Agency
with the HOPWA Funds including cash, interest payments from loans or otherwise, all outstanding
notes,mortgages or other security instruments,any accounts receivable attributable to the use of the
HOPWA Funds, and any real or personal property owned by Agency that was improved with the
HOPWA Funds shall automatically transfer to City or to such assignee as City may designate.
11. REPAYMENT OF HOPWA FUNDS.
All HOPWA Funds are subject to repayment in the event the Program does not meet the
requirements of this Contract or in the HOPWA Regulations. If Agency takes any action that
results in the City being required to repay all or any portion of the HOPWA Funds to HUD,
Agency agrees it will reimburse City for such repayment. If Agency takes any action that
results in City receiving a finding from HUD about the Program, whether or not repayment
of all or any portion of the HOPWA Funds is required of City,Agency agrees City may require
that 10% of the HOPWA Funds be repaid to City as liquidated damages. The Parties agree that
City's damages in the event of either repayment to HUD being required or receiving a finding from
HUD are uncertain and would be difficult to ascertain and may include an impact on City's HOPWA
grant or other federal grant funds, in addition to the finding by HUD or a required repayment of
funds to HUD by City. Therefore, the Parties agree that payment under this Section of 10% of the
HOPWA Funds by Agency to City is liquidated damages and not a penalty.
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12. CHANGE IN NON-PROFIT STATUS.
Agency must provide City with written notification of any changes to its non-profit status
within 15 calendar days of being notified of the change. Regardless of notice by Agency, if the non-
profit status of Agency changes after the date of this Contract, City may but is not obligated to,
terminate this Contract. In the event of termination under this Section 12, all HOPWA Funds
awarded but not yet paid to Agency pursuant to this Contract shall be immediately rescinded and
Agency shall have no further right to such funds. City, in its sole discretion, may require that any
HOPWA Funds already paid to Agency must be repaid to City within 30 calendar days of
termination under this Section.
13. SURVIVAL.
Any provision of this Contract that pertains to auditing,monitoring,client income eligibility,
record keeping and reports, City ordinances, or applicable HOPWA requirements, and any default
and enforcement provisions necessary to enforce such provisions, shall survive the termination of
this Contract for 5 years after the Contract term ends and shall be enforceable by City against
Agency. For purposes of this Contract,this 5 year period for survival of certain Contract provisions
is deemed to begin on October 1, 2018 and end on September 30, 2023 regardless of whether or
not this Contract is earlier terminated.
14. GENERAL PROVISIONS.
14.1 Agency an Independent Contractor.
Agency shall operate hereunder as an independent contractor and not as an officer, agent,
servant or employee of City. Agency shall have exclusive control of, and the exclusive right to
control,the details of the work and services performed hereunder, and all persons performing same,
and shall be solely responsible for the acts and omissions of its officers, members, agents, servants,
employees, contractors, subcontractors,vendors,clients, licensees or invitees.
14.2 Doctrine of Respondeat Superior.
The doctrine of respondeat superior shall not apply as between City and Agency, or its
officers, members, agents, servants, employees, contractors, subcontractors, vendors, clients,
licensees or invitees, and nothing herein shall be construed as creating a partnership or joint
enterprise between City and Agency. City does not have the legal right to control the details of the
tasks performed hereunder by Agency, its officers, members, agents, employees, contractors,
subcontractors,vendors, clients, licensees or invitees.
14.3 Agency Property.
City shall under no circumstances be responsible for any property belonging to Agency, or
its officers, members, agents, employees, contractors, subcontractors, vendors, clients, licensees or
invitees that may be lost, stolen or destroyed or in any way damaged and AGENCY HEREBY
INDEMNIFIES AND HOLDS HARMLESS CITY AND ITS OFFICERS, AGENTS, AND
EMPLOYEES FROM ANY AND ALL CLAIMS OR SUITS PERTAINING TO OR
CONNECTED WITH SUCH PROPERTY.
14.5 _Religious Organization.
Agency shall comply with all applicable requirements as more particularly described in 24
CFR Part 5.109. No portion of the HOPWA Funds shall be used in support of any sectarian or
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religious activity. In addition, there must be no religious or membership criteria for clients of a
HOPWA-funded service.
14.5.1. Separation of Explicitly Religious Activities.
Agency retains its independence and may continue to carry out its mission, including the
definition,development practice, and expression of its religious beliefs,provided that it does not use
HOPWA Funds to support or engage in any explicitly religious activities (including activities that
involve overt religious content such as worship, religious instruction, or proselytization), or in any
other manner prohibited by law.
14.5.2 Explicitly Religious Activities.
If Agency engages in explicitly religious activities (including activities that involve overt
religious content such as worship, religious instruction, or proselytization), the explicitly religious
activities must be offered separately, in time or location, from the programs or activities supported
by HOPWA Funds and participation must be voluntary for clients of a HOPWA-funded service.
14.5.3 Required Notices.
If Agency constitutes a Faith-based organization under 24 CFR Part 5.109, Agency must
provide all clients of a HOPWA-funded service with the notice attached as EXHIBIT "J"—Notice
of Beneficiary Rights. Such notice shall be provided to the client prior to enrollment in any
HOPWA-funded program or activity. In addition, if a client or prospective client of a HOPWA-
funded service objects to the religious character of Agency, then Agency must promptly undertake
reasonable efforts to identify and refer the client or prospective client to an alternate provider to
which the client or prospective client has no such objection, as more particularly described in 24
CFR Part 5.109.
14.6 Venue.
Venue shall lie in Tarrant County,Texas for any action,whether real or asserted, at law or
in equity, arising out of the execution,performance, attempted performance or non-performance of
this Contract.
14.7 Governing Law.
This Contract shall be governed by and construed in accordance with the laws of the State of
Texas. If any action, whether real or asserted, at law or in equity, arises out of the execution,
performance or non-performance of this Contract or on the basis of any provision herein, for any
issue not governed by federal law,the choice of law shall be the laws of the State of Texas.
14.8 Severability.
The provisions of this Contract are severable, and if for any reason a clause, sentence,
paragraph or other part of this Contract shall be determined to be invalid by a court or federal or
state agency,board or commission having jurisdiction over the subject matter thereof,such invalidity
shall not affect other provisions which can be given effect without the invalid provision.
14.9 Written Agreement Entire Contract.
This written instrument and the Exhibits, Attachments, and Addendums attached hereto,
which are incorporated by reference and made a part of this Contract for all purposes, constitute the
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entire agreement by the Parties concerning the work and services to be performed under this
Contract. Any prior or contemporaneous oral or written agreement which purports to vary the terms
of this Contract shall be void. Any amendments to the terms of this Contract must be in writing and
executed by the Parties.
14.10 Paragraph Headings for Reference Only, No Legal Significance; Number
and Gender.
The paragraph headings contained herein are for convenience in reference to this Contract
and are not intended to define or to limit the scope of any provision of this Contract. When context
requires, singular nouns and pronouns include the plural and the masculine gender shall be deemed
to include the feminine or neuter and the neuter gender to include the masculine and feminine. The
words"include"and"including"whenever used herein shall be deemed to be followed by the words
"without limitation".
14.11 Compliance With All Applicable Laws and Regulations.
Agency agrees to comply fully with all applicable laws and regulations that are currently in
effect or that are hereafter amended during the performance of this Contract. Those laws include,
but are not limited to:
➢ HOPWA Regulations found in 24 CFR Part 574
➢ AIDS Housing Opportunity Act, as amended(42 USC 12901 et seq.)
➢ Title VI of the Civil Rights Act of 1964 (42 U.S.C. Sections 2000d et seq.) including
provisions requiring recipients of federal assistance to ensure meaningful access by
persons of limited English proficiency
➢ The Fair Housing Act, Title VIII of the Civil Rights Act of 1968 (42 U.S.C. Sections
3601 et seq.)
➢ Executive Orders 11063, 11246 as amended by 11375 and 12086 and as supplemented
by Department of Labor regulations 41 CFR Part 60
➢ The Age Discrimination in Employment Act of 1967
➢ The Age Discrimination Act of 1975 (42 U.S.C. Sections 6101 et seq.)
➢ The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970
(42 U.S.C. Sections 4601 et seq. and 49 CFR Part 24) ("URA")
➢ Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. Sections 794 et seq.) and 24
CFR Part 8 where applicable
➢ National Environmental Policy Act of 1969,as amended,42 U.S.C.Sections 4321 et seq.
("NEPA") and the related authorities listed in 24 CFR Part 58.
➢ The Clean Air Act, as amended, (42 U.S.C. Sections 1251 et seq.) and the Clean Water
Act of 1977, as amended (33 U.S.C. Sections 1251 et seq.) and the related Executive
Order 11738. In no event shall any amount of the assistance provided under this Contract
be utilized with respect to a facility that has given rise to a conviction under the Clean
Air Act or the Clean Water Act.
➢ Immigration Reform and Control Act of 1986 (8 U.S.C. Sections 1101 et seq.)
specifically including the provisions requiring employer verifications of legal status of
its employees
➢ The Americans with Disabilities Act of 1990 (42 U.S.C. Sections 12101 et seq.), the
Architectural Barriers Act of 1968 as amended(42 U.S.C. Sections 4151 et seq.)and the
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Uniform Federal Accessibility Standards, 24 CFR Part 40,Appendix A
➢ Regulations at 24 CFR Part 87 related to lobbying, including the requirement that
certifications and disclosures be obtained from all covered persons
➢ Drug Free Workplace Act of 1988 (41 U.S.C. Sections 701 et seq.) and 24 CFR Part 23,
Subpart F
➢ Executive Order 12549 and 24 CFR Part 5.105(c) pertaining to restrictions on
participation by ineligible, debarred or suspended persons or entities
➢ Section 6002 of the Solid Waste Disposal Act,as amended by the Resource Conservation
and Recovery Act
➢ Guidelines of the Environmental Protection Agency at 40 CFR Part 247
➢ For contracts and subgrants for construction or repair,Copeland"Anti-Kickback"act(18
U.S.C. 874)as supplemented in 29 CFR Part 5
➢ For construction contracts awarded by Agency in excess of $2,000, and in excess of
$2,500 for other contracts which involve the employment of mechanics or laborers,
Sections 103 and 107 of the Contract Work Hours and Safety Standards Act(40 U.S.C.
327A 300) as supplemented by 29 CFR Part 5
➢ Lead-Based Paint Poisoning Prevention Act(42 U.S.C.4801 et seq.),as amended by the
Residential Lead-Based Paint Hazard Reduction Act of 1992 (42 U.S.C. 4851 et seq.)
and implementing regulations at 24 CFR Part 35, subparts A,B,M, and R
➢ Uniform Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards, 2 CFR Part 200 et seq.
➢ Federal Funding Accountability and Transparency Act of 2006("FFATA")(Pub.L. 109-
282,as amended by Section 6205(a)of Pub.L. 110-252 and Section 3 of Pub.L. 113-101)
➢ Federal Whistleblower Regulations, as contained in 10 U.S.C. 2409, 41 U.S.C. 4712, 10
U.S.C. 2324,41 U.S.C. 4304 and 41 U.S.C. 4310.
14.12 HUD�Assisted Pr-eeets —and Employment—and—other-Oppor-tunities; Seet-ien 3-R-e. ent�:
14.13 Prohibition Against Discrimination.
14.13.1 General Statement.
Agency shall comply in the execution, performance or attempted performance of this
Contract,with all non-discrimination requirements of 24 CFR Part 574.603 and Chapter 17,Article
III, Division 4–Fair Housing of the City Code. Agency may not discriminate against any person
because of race, color, sex, gender, religion, national origin, familial status, disability or perceived
disability, sexual orientation, gender identity, gender expression, or transgender, nor will Agency
permit its officers,members, agents, employees,or clients to engage in such discrimination.
This Contract is made and entered into with reference specifically to Chapter 17,Article III,
Division 3 -Employment Practices of the City Code, and Agency hereby covenants and agrees that
Agency, its officers, members, agents, employees and contractors, have fully complied with all
provisions of same and that no employee, or applicant for employment has been discriminated
against under the terms of such ordinances by either or its officers, members, agents, employees or
contractors.
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14.13.2 No Discrimination in Employment during the Performance of This Contract.
During the performance of this Contract Agency agrees to the following provision, and will
require that its contractors and subcontractors also comply with such provision by including it in all
contracts with its contractors:
[Contractor's, Subcontractor's or Vendor's name] will not unlawfully discriminate against
any employee or applicants for employment because of race, color, sex, gender, religion, national
origin, familial status, disability or perceived disability, sexual orientation, gender identity, gender
expression or transgender. [Contractor's, Subcontractor's or Vendor's name l will take affirmative
action to ensure that applicants are hired without regard to race,color, sex,gender,religion,national
origin, familial status, disability or perceived disability, sexual orientation, gender identity, gender
expression or transgender and that employees are treated fairly during employment without regard
to their race, color, sex, gender, religion, national origin, familial status, disability or perceived
disability, sexual orientation, gender identity, gender expression or transgender. Such action shall
include, but not be limited to, the following: employment, upgrading, demotion or transfer,
recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of
compensation, and selection for training, including apprenticeship. [Contractor's, Subcontractor's
or Vendor's name] agrees to post in conspicuous places, available to employees and applicants for
employment,notices setting forth the provisions of this nondiscrimination clause.
[Contractor's Subcontractor's or Vendor's name] will, in all solicitations or advertisements
for employees placed by or on behalf of[Contractor's. Subcontractor's or Vendor's name], state
that all qualified applicants will receive consideration for employment without regard to race,color,
sex, gender, religion, national origin, familial status, disability or perceived disability, sexual
orientation, gender identity, gender expression or transgender.
[Contractor's, Subcontractor's or Vendor's name] covenants that neither it nor any of its
officers, members, agents, employees, or contractors, while engaged in performing this Contract,
shall,in connection with the employment,advancement or discharge of employees or in connection
with the terms, conditions or privileges of their employment, discriminate against persons because
of their age or because of any disability or perceived disability, except on the basis of a bona fide
occupational qualification,retirement plan or statutory requirement.
[Contractor's, Subcontractor's or Vendor's name] further covenants that neither it nor its
officers, members, agents, employees, contractors, or persons acting on their behalf, shall specify,
in solicitations or advertisements for employees to work on this Contract, a maximum age limit for
such employment unless the specified maximum age limit is based upon a bona fide occupational
qualification,retirement plan or statutory requirement.
14.13.3 Agency's Contractors and the ADA.
In accordance with the provisions of the Americans With Disabilities Act of 1990("ADA"),
Agency warrants that it and any of its contractors will not unlawfully discriminate on the basis of
disability in the provision of services to the general public, nor in the availability, terms and/or
conditions of employment for applicants for employment with, or employees of, Agency or any of
its contractors. AGENCY WARRANTS IT WILL FULLY COMPLY WITH THE ADA'S
PROVISIONS AND ANY OTHER APPLICABLE FEDERAL, STATE AND LOCAL LAWS
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CONCERNING DISABILITY AND WILL DEFEND, INDEMNIFY AND HOLD CITY
HARMLESS AGAINST ANY CLAIMS OR ALLEGATIONS ASSERTED BY THIRD
PARTIES, CONTRACTORS SUBCONTRACTORS, VENDORS OR AGENTS AGAINST
CITY ARISING OUT OF AGENCY'S AND/OR ITS CONTRACTORS',
SUBCONTRACTORS', VENDORS' OR AGENTS' OR THEIR RESPECTIVE
EMPLOYEES' ALLEGED FAILURE TO COMPLY WITH THE ABOVE-REFERENCED
LAWS CONCERNING DISABILITY DISCRIMINATION IN THE PERFORMANCE OF
THIS CONTRACT.
14.14. Conflicts of Interest and Violations of Criminal Law.
14.14.1 Agency Safeguards.
Agency shall establish safeguards to prohibit its employees, board members, advisors and
agents from using positions for a purpose that is or gives the appearance of being motivated by a
desire for private gain for themselves or others, particularly those with whom they have family,
business or other ties. Agency shall disclose to City any such conflict of interest or potential conflict
of interest, immediately upon discovery of such.
14.14.2 General Prohibitions Against Conflicts of Interest.
No employees,agents, consultants,officers or elected officials or appointed officials of City
or of Agency who exercise or have exercised any functions or responsibilities with respect to
activities assisted with HOPWA funds or who are in a position to participate in a decision-making
process or gain inside information with regard to these activities may utilize HOPWA services,may
obtain a financial interest or benefit from a HOPWA-assisted activity, or have an interest in any
contract, subcontract or agreement with respect thereto, or the proceeds thereunder, either for
themselves or those with whom they have family or business ties, during their tenure or for 1 year
thereafter.
14.14.2.1 Agency shall establish conflict of interest policies for federal awards
including the HOPWA Funds and shall disclose in writing potential
conflicts of interest to City as authorized by 2 CFR Part 200.112.
14.14.3 Conflicts of Interest Involving Procurement.
The conflict of interest provisions of 2 CFR Part 200.318, shall apply in the procurement of
property and services by Agency. In all cases not governed by those Sections,the provisions of 24
CFR Part 574.625 of the HOPWA Regulations shall apply.
14.14.3.1 As more particularly described in 2 CFR Part 200.318, Agency shall
maintain and submit to City written standards of conduct covering
conflicts of interest and governing the performance of its employees
engaged in the selection, award, and administration of contracts. No
employee,officer,or agent may participate in the selection, award,or
administration of a contract supported by a federal award if he or she
has a real or apparent conflict of interest. The standards of conduct
must provide for disciplinary actions to be applied for violations of
such standards by officers, employees, or agents of Agency.
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14.14.3.2 The officers,employees,and agents of Agency shall neither solicit nor
accept gratuities, favors, or anything of monetary value from
contractors or parties to subcontracts.
14.14.3.3 Notwithstanding the prohibition contained in Section 14.13.3.2,
Agency may set standards of conduct for situations in which the
financial interest is not substantial or the gift is an unsolicited item of
nominal value. Such standards of conduct must provide for
disciplinary actions to be applied for violations of such standards by
Agency's officers, employees or agents.
14.14.3.4 Agency shall maintain written standards of conduct covering
organizational conflicts of interest. Organizational conflicts of
interest means that because of relationships with a parent company,
affiliate,or subsidiary organization,Agency is unable or appears to be
unable to be impartial in conducting a procurement action involving a
related organization.
14.14.3.5 Agency must maintain records sufficient to detail the history of
procurement. These records will include, but are not necessarily
limited to the following: rationale for the method of procurement,
selection of contract type, contractor selection or rejection, and the
basis for the contract price.
14.14.4 Disclosure of Conflicts of Interest.
In compliance with 2 CFR Part 200.112, Agency is required to timely disclose to City in
writing any potential conflict of interest.
14.14.5 Disclosure of Texas Penal Code Violations.
Agency affirms that it will adhere to the provisions of the Texas Penal Code which prohibit
bribery and gifts to public servants.
14.14.6 Disclosure of Federal Criminal Law Violations.
In compliance with 2 CFR Part 200.113, Agency is required to timely disclose to City all
violations of federal criminal law involving fraud,bribery or gratuity violations potentially affecting
the Agency.
14.15 Subcontracting with Small and Minority Firms, Women's Business
Enterprises and Labor Surplus Areas.
14.15.1 For procurement contracts$50,000.00 or larger that are paid for,in part or in full,
with HOPWA Funds, Agency agrees to abide by City's policy to involve Minority Business
Enterprises and Small Business Enterprises and to provide them equal opportunity to compete for
contracts for construction, provision of professional services, purchase of equipment and supplies
and provision of other services required by City. Agency agrees to incorporate the City's BDE
Ordinance, and all amendments or successor policies or ordinances thereto, into all contracts and
subcontracts for procurement larger than$50,000.00 or larger that are paid for,in part or in full,with
HOPWA PSA CONTRACT 2017-2018 Page 23
Tarrant County Samaritan Housing,Inc. Rev.9.22.2017
the HOPWA Funds and will further require all persons or entities with which it so contracts to
comply with said ordinance.
14.15.2 It is national policy to award a fair share of contracts to disadvantaged business
enterprises ("DBEs"), small business enterprises ("SBEs"), minority business enterprises
("MBEs"), and women's business enterprises ("WBEs"). Accordingly, affirmative steps must be
taken to assure that DBEs, SBEs, MBEs, and WBEs are utilized when possible as sources of
supplies, equipment, construction and services.
14.15.2.1 In order to comply with federal reporting requirements,Agency must
submit the form attached hereto as EXHIBIT"I"—MBE Reporting
Form for each contract or subcontract with a value of$10,000.00 or
more paid or to be paid with the HOPWA Funds. Agency shall submit
this form by the date specified in EXHIBIT "I" — MBE Reporting
Form.
14.16 Other Laws.
The failure to list any federal, state or City ordinance, law or regulation that is applicable to
Agency does not excuse or relieve Agency from the requirements or responsibilities in regard to
following the law, nor from the consequences or penalties for Agency's failure to follow the law, if
applicable.
14.17 Assignment.
Agency shall not assign all or any part of its rights,privileges, or duties under this Contract
without the prior written approval of City. Any attempted assignment of same without approval
shall be void, and shall constitute a breach of this Contract.
14.18. Right to Inspect Agency Contracts.
It is agreed that City has the right to inspect and approve in writing any proposed contracts
between Agency and any contractor or vendor engaged in any activity in conjunction with this
HOPWA-funded Program prior to any charges being incurred.
14.19 Force Maieure
If Agency becomes unable,either in whole or part,to fulfill its obligations under this Contract
due to acts of God, strikes, lockouts, or other industrial disturbances, acts of public enemies, wars,
blockades,insurrections,riots,epidemics,earthquakes,fires,floods,restraints or prohibitions by any
court, board, department, commission or agency of the United States or of any States, civil
disturbances, or explosions, or some other reason beyond Agency's control (collectively, "Force
Majeure Event"),the obligations so affected by such Force Majeure Event will be suspended only
during the continuance of such event. Agency will give City written notice of the existence, extent
and nature of the Force Majeure Event as soon as reasonably possible after the occurrence of the
event. Failure to give notice will result in the continuance of Agency's obligation regardless of the
extent of any existing Force Majeure Event. Agency will use commercially reasonable efforts to
remedy its inability to perform as soon as possible.
HOPWA PSA CONTRACT 2017-2018 Page 24
Tarrant County Samaritan Housing,Inc. Rev.9.22.2017
14.20 IMMIGRATION NATIONALITY ACT.
City actively supports the Immigration &Nationality Act(INA) which includes provisions
addressing employment eligibility, employment verification, and nondiscrimination. Agency shall
verify the identity and employment eligibility of all employees who perform work under this
Agreement. Agency shall complete the Employment Eligibility Verification Form (I-9), maintain
photocopies of all supporting employment eligibility and identity documentation for all employees,
and upon request,provide City with copies of all l-9 forms and supporting eligibility documentation
for each employee who performs work under this Agreement. Agency shall establish appropriate
procedures and controls so that no services will be performed by any employee who is not legally
eligible to perform such services. Agency shall provide City with a certification letter that it has
complied with the verification requirements required by this Agreement. Agency shall indemnify
City from any penalties or liabilities due to violations of this provision. City shall have the right to
immediately terminate this Agreement for violations of this provision by Agency.
15. INDEMNIFICATION AND RELEASE.
AGENCY COVENANTS AND AGREES TO INDEMNIFY,HOLD HARMLESS AND
DEFEND, AT ITS OWN EXPENSE, CITY AND ITS OFFICERS, AGENTS, SERVANTS
AND EMPLOYEES FROM AND AGAINST ANY AND ALL CLAIMS OR SUITS FOR
PROPERTY LOSS OR DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH,
TO ANY AND ALL PERSONS,OF WHATSOEVER HIND OR CHARACTER,WHETHER
REAL OR ASSERTED, ARISING OUT OF OR IN CONNECTION WITH THE
EXECUTION, PERFORMANCE, ATTEMPTED PERFORMANCE OR
NONPERFORMANCE OF THIS CONTRACT AND/OR THE OPERATIONS,ACTIVITIES
AND SERVICES OF THE PROGRAM DESCRIBED HEREIN, WHETHER OR NOT
CAUSED IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS,
AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF
CITY; AND AGENCY HEREBY ASSUMES ALL LIABILITY AND RESPONSIBILITY OF
CITY AND ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES FOR ANY AND
ALL CLAIMS OR SUITS FOR PROPERTY LOSS OR DAMAGE AND/OR PERSONAL
INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF WHATSOEVER
KINDS OR CHARACTER, WHETHER REAL OR ASSERTED,ARISING OUT OF OR IN
CONNECTION WITH THE EXECUTION, PERFORMANCE, ATTEMPTED
PERFORMANCE OR NONPERFORMANCE OF THIS CONTRACT AND/OR THE
OPERATIONS, ACTIVITIES AND SERVICES OF THE PROGRAM DESCRIBED
HEREIN, WHETHER OR NOT CAUSED IN WHOLE OR IN PART BY ALLEGED
NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS
OR SUBCONTRACTORS OF CITY. AGENCY LIKEWISE COVENANTS AND AGREES
TO AND DOES HEREBY INDEMNIFY AND HOLD HARMLESS CITY FROM AND
AGAINST ANY AND ALL INJURY, DAMAGE OR DESTRUCTION OF PROPERTY OF
CITY, ARISING OUT OF OR IN CONNECTION WITH ALL ACTS OR OMISSIONS OF
AGENCY, ITS OFFICERS, MEMBERS, AGENTS, EMPLOYEES, CONTRACTORS,
SUBCONTRACTORS,INVITEES,LICENSEES,OR CLIENTS,OR CAUSED,IN WHOLE
OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS,
EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF CITY.
HOPWA PSA CONTRACT 2017-2018 Page 25
Tarrant County Samaritan Housing,Inc. Rev.9.22.2017
IT IS THE EXPRESS INTENTION OF THE PARTIES,BOTH AGENCY AND CITY,
THAT THE INDEMNITY PROVIDED FOR THIS SECTION INCLUDES INDEMNITY BY
AGENCY TO INDEMNIFY AND PROTECT CITY FROM THE CONSEQUENCES OF
CITY'S OWN NEGLIGENCE, WHETHER THAT NEGLIGENCE IS ALLEGED TO BE
THE SOLE OR CONCURRING CAUSE OF THE INJURY,DAMAGE OR DEATH.
AGENCY AGREES TO AND SHALL RELEASE CITY, ITS AGENTS,
EMPLOYEES, OFFICERS AND LEGAL REPRESENTATIVES FROM ALL LIABILITY
FOR INJURY,DEATH,DAMAGE OR LOSS TO PERSONS OR PROPERTY SUSTAINED
IN CONNECTION WITH OR INCIDENTAL TO PERFORMANCE UNDER THIS
CONTRACT, EVEN IF THE INJURY, DEATH, DAMAGE OR LOSS IS CAUSED BY
CITY'S SOLE OR CONCURRENT NEGLIGENCE.
AGENCY SHALL REQUIRE ALL OF ITS CONTRACTORS AND
SUBCONTRACTORS TO INCLUDE IN THEIR CONTRACTS AND SUBCONTRACTS A
RELEASE AND INDEMNITY IN FAVOR OF CITY IN SUBSTANTIALLY THE SAME
FORM AS ABOVE.
16. WAIVER OF IMMUNITY BY AGENCY.
If Agency,as a charitable or nonprofit organization,has or claims an immunity or exemption
(statutory or otherwise)from and against liability for damages or injury, including death,to persons
or property, Agency hereby expressly waives its rights to plead defensively such immunity or
exemption as against City. This Section shall not be construed to affect a governmental entity's
immunities under constitutional, statutory or common law.
17. INSURANCE AND BONDING.
Agency will maintain coverage in the form of insurance or bond in the amount of
$523,343.54 to insure against loss from the fraud, theft or dishonesty of any of Agency's officers,
agents, trustees, directors or employees. The proceeds of such insurance or bond shall be used to
reimburse City for any and all loss of HOPWA Funds occasioned by such misconduct. To effectuate
such reimbursement, such fidelity coverage shall include a rider stating that reimbursement for any
loss or losses shall name the City as a Loss Payee.
Agency shall furnish to City in a timely manner, but not later than the Effective Date,
certificates of insurance as proof that it has secured and paid for policies of commercial insurance
as specified herein. If City has not received such certificates by the Effective Date,Agency shall be
in default of the Contract and City may, at its option,terminate the Contract.
Such insurance shall cover all insurable risks incident to or in connection with the execution,
performance, attempted performance or nonperformance of this Contract. Agency shall maintain
the following insurance coverage and limits:
Commercial General Liability(CGL)Insurance
$ 500,000 each occurrence
$1,000,000 aggregate limit
HOPWA PSA CONTRACT 2017-2018 Page 26
Tarrant County Samaritan Housing,Inc. Rev.9.22.2017
Non-Profit Organization Liability or Directors & Officers Liability
$1,000,000 Each Occurrence
$1,000,000 Annual Aggregate Limit
Business Automobile Liability Insurance
$1,000,000 each accident on a combined single-limit basis, or
$ 250,000 Property Damage
$ 500,000 Bodily Injury per person per occurrence
$2,000,000 Aggregate
Insurance policy shall be endorsed to cover"Any Auto", defined as autos owned, hired,
and non-owned. Pending availability of the above coverage and at the discretion of
City,the policy shall be the primary responding insurance policy versus a personal
auto insurance policy if or when in the course of Agency's business as contracted
herein.
Workers' Compensation Insurance
Part A: Statutory Limits
Part B: Employer's Liability
$100,000 each accident
$100,000 disease-each employee
$500,000 disease-policy limit
Note: Such insurance shall cover employees performing work on any and all projects
including but not limited to construction, demolition, and rehabilitation. Agency or its
contractors shall maintain coverages, if applicable. In the event the respective contractors
do not maintain coverage, Agency shall maintain the coverage on such contractor, if
applicable, for each applicable contract.
Additional Requirements
Such insurance amounts shall be revised upward at City's reasonable option and no more frequently
than once every 12 months, and Agency shall revise such amounts within 30 days following notice
to Contractor of such requirements.
Agency will submit to City documentation that it has obtained insurance coverage and has executed
bonds as required in this Contract prior to payment of any monies provided hereunder.
Where applicable, insurance policies required herein shall be endorsed to include City as an
additional insured as its interest may appear. Additional insured parties shall include employees,
officers, agents, and volunteers of City.
Any failure on part of City to request certificate(s) of insurance shall not be construed as a waiver
of such requirement or as a waiver of the insurance requirements themselves.
HOPWA PSA CONTRACT 2017-2018 Page 27
Tarrant County Samaritan Housing,Inc. Rev.9.22.2017
Insurers of Agency's insurance policies shall be licensed to do business in the state of Texas by the
Department of Insurance or be otherwise eligible and authorized to do business in the state of Texas.
Insurers shall be acceptable to City insofar as their financial strength and solvency and each such
company shall have a current minimum A.M. Best Key Rating Guide rating of A-: VII or other
equivalent insurance industry standard rating otherwise approved by City.
Deductible limits on insurance policies shall not exceed $5,000 per occurrence unless otherwise
approved by City.
In the event there are any local, federal or other regulatory insurance or bonding requirements for
the Program, and such requirements exceed those specified herein, the former shall prevail.
Agency shall require its contractors to maintain applicable insurance coverages, limits, and other
requirements as those specified herein; and Agency shall require its contractors to provide Agency
with certificate(s) of insurance documenting such coverage. Also, Agency shall require its
contractors to have City and Agency endorsed as additional insureds (as their interest may appear)
on their respective insurance policies.
Directors and Officers Liability coverage shall be in force and may be provided on a claims-made
basis. This coverage may also be referred to as Management Liability, and shall protect the insured
against claims arising out of alleged errors in judgment, breaches of duty and wrongful acts arising
out of their organizational duties. Coverage shall protect not only the entity,but all past,present and
future directors, officers,trustees, employees,volunteers and committee members.
Notwithstanding any provision in this Contract to the contrary,when applicable,Agency shall
comply with the requirements of 2 CFR 200.310 and shall, at a minimum, provide the
equivalent insurance coverage for real property and equipment acquired or improved with
HOPWA Funds as provided to property owned by Agency.
18. CERTIFICATION REGARDING LOBBYING.
The undersigned representative of Agency hereby certifies, to the best of his or her
knowledge and belief,that:
No federal appropriated funds have been paid or will be paid, by or on behalf of Agency, to
any person for influencing or attempting to influence an officer or employee of any agency,
a member of Congress, an officer or employee of Congress in connection with the awarding
of any federal contract,the making of any federal grant,the making of any federal loan, the
entering into of any cooperative agreement and the extension, continuation, renewal,
amendment,or modification of any federal contract, grant, loan or cooperative agreement.
If any funds other than federally appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency,
member of Congress in connection with this federal contract, grant, loan or cooperative
agreement, Agency shall complete and submit Standard Form-LLL, "Disclosure Form to
Report Lobbying," in accordance with its instructions.
HOPWA PSA CONTRACT 2017-2018 Page 28
Tarrant County Samaritan Housing,Inc. Rev.9.22.2017
This certification is a material representation of fact upon which reliance was placed when
this Contract was made or entered into. Submission of this certificate is a prerequisite for
making or entering into this Contract imposed by 31 U.S.C. Section 1352. Any person who
fails to file the required certification shall be subject to a civil penalty of not less than
$10,000.00 and not more than$100,000.00 for each such failure.
Agency shall require that the language of this certification be included in all subcontracts or
agreements involving the expenditure of federal funds.
19. LITIGATION AND CLAIMS.
Agency shall give City immediate notice in writing of any action, including any proceeding
before an administrative agency, filed against Agency in conjunction with this Contract or the
Program. Agency shall furnish immediately to City copies of all pertinent papers received by
Agency with respect to such action or claim. Agency shall provide a notice to City within 10 days
upon filing under any bankruptcy or financial insolvency provision of law.
HOPWA PSA CONTRACT 2017-2018 Page 29
Tarrant County Samaritan Housing,Inc. Rev.9.22.2017
20. NOTICE
All notices required or permitted by this Contract must be in writing and are deemed delivered
on the earlier date of the date actually received or the third day following deposit in a United States
Postal Service post office or receptacle;with proper postage, certified mail return receipt requested;
and addressed to the other Party at the address set out below or at such other address as the receiving
Party designates by proper notice to the sending Party.
City:
City Attorney's Office
200 Texas Street
Fort Worth, TX 76102
Telephone: 817-392-7600
Copy to:
Director of Neighborhood Services Department
200 Texas Street
Fort Worth, TX 76102
Attention: Assistant Director
Telephone: 817-392-7540
Copy to:
Director of Neighborhood Services Department
200 Texas Street
Fort Worth, TX 76102
Attention: Management Analyst II
Telephone: 817-392-7369
Agency:
Tarrant County Samaritan Housing, Inc.
Norbert White, President and CEO
929 Hemphill Street
Fort Worth, Texas 76104
Telephone: 817-509-1697
HOPWA PSA CONTRACT 2017-2018 Page 30
Tarrant County Samaritan Housing,Inc. Rev.9.22.2017
21. AGENCY HAS LEGAL AUTHORITY TO ENTER INTO CONTRACT.
Agency represents that it possesses the legal authority, pursuant to any proper, appropriate
and official motion, resolution or action passed or taken, to enter into this Contract and to perform
the responsibilities herein required.
22. COUNTERPARTS.
This Contract may be executed in multiple counterparts, each of which shall be considered
an original, but all of which shall constitute one instrument which may be sufficiently evidenced by
one counterpart.
23. PROGRAM INCOME
Parties agree that no program income as defined by HUD shall be earned as a result of this
contract.
[SIGNATURES APPEAR ON NEXT PAGE]
HOPWA PSA CONTRACT 2017-2018 Page 31
Tarrant County Samaritan Housing,Inc. Rev.9.22.2017
IN WITNESS WHEREOF, the Parties hereto have executed 4 duplicate originals of this
Contract in Fort Worth,Tarrant County,Texas.
ATTES ' G�'CY F FORT WORTH
City Secretary Fc do Costa,Assistant City Manager
IA&C: G-1905 '• Qi _a
1295 Certification Indo. 2017-2361
Date: August 1,2017
APPROVED AS TO FORM AND LEGALITY:
Qq ,`L I M o Vr- .
Pat a Meba a Assista t Ci Att me
g � t3' o Y
CONTRACT COMPLIANCE MANAGER:
By signing, I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements
Barbara Asbury
Compliance and Plannip Manager
TAT TY T HOUSING,INC.
By:
VNorbe White,President and CEO
HOPWA PSA CONTRACT 2017-2018 Page 32
Tarrant County Samaritan Housing,Inc. Rev.9.22.2017
EXHIBITS:
EXHIBIT "A"—Program Summary
EXHIBIT "A-1"—2017 HUD Income Limits
EXHIBIT "A-2" -Requirements for Completion of"Getting to Work Training Curriculum"
EXHIBIT "B"—Budget
EXHIBIT "C"—Audit Certification Form
EXHIBIT "D"—Reimbursement Forms
EXHIBIT "E"—Form of Income Self-Certification
EXHIBIT "F"—Standards for Complete Documentation
EXHIBIT "G"—Section 3 Reporting Forms (NOT APPLICABLE)
EXHIBIT "H"—Overview Report
EXHIBIT "I"—MBE Reporting Form
EXHIBIT "J"—Notice of Beneficiary Rights
HOPWA PSA CONTRACT 2017-2018 Page 33
Tarrant County Samaritan Housing,Inc. Rev.9.22.2017
TARRANT COUNTY SAMARITAN HOUSING, EXHIBIT "A"
INC.
Samaritan House Supportive Services PROGRAM SUMMARY
PROGRAM SUMMARY
(HOPWA)
October 1, 2017 to September 30, 2018 $523,343.54
PERIOD AMOUNT
Capitalized terms not defined herein shall have meanings assigned them in the Contract.
PROGRAM:
The Program provides supportive services and Tenant Based Rental Assistance (TBRA) to
HOPWA Eligible Clients living in the Samaritan Villages Apartments,the Samaritan House Single
Room Occupancy ("SRO") Facility, and in scattered-site rental-voucher supported housing. The
supportive services include case management and housing counseling. Program services may also
include congregate meals; medical case management; substance abuse counseling; medical
transportation; recreational and social programs; educational programs; and life and job skills
programs.
TBRA includes long-term monthly rental assistance. Clients must be Income Eligible according
to HUD guidelines, live in a rental unit that passes habitability inspections, and have an identified
housing need as determined by the client's case manager.
HOPWA Funds will pay for direct assistance for TBRA clinets. HOPWA Funds will be used to
pay for a percentage of supportive service salaries and fringe benefits,associated with the Program.
HOPWA Funds will also be used to pay for the operational expenses of the Agency's SRO Facility
located at 929 Hemphill Street, Fort Worth, TX 76104. Operational expenses consist of salaries
and fringe benefits for property management and maintenance staff.
No more than 7% of the HOPWA Funds will be used to pay for administrative costs, including
salaries and fringe benefits and City-required insurance associated with the Program.
Agency's office and Program services will be available at 929 Hemphill Street,Fort Worth,Texas
76104,Monday through Friday, 9:00 a.m.to 5:00 p.m. Program services may also be provided at
clients' homes. The SRO is staffed 24 hours a day, 7 days a week.
The Program will provide services to HOPWA Eligible clients residing in Tarrant, Johnson,
Parker, Wise,Hood and Somervell counties.
HOPWA PSA CONTRACT 2017-2018—EXHIBIT"A"—PROGRAM SUMMARY Page 1
Tarrant County Samaritan Housing,Inc.
REGULATORY CLASSIFICATION:
IDIS matrix Code(s) and Service Category: 31D HOPWA Project Sponsor Administration
3 1 C HOPWA Project Sponsor Activity
Regulatory Citation(s): 24 CFR 574.300(b)(10)—Administrative Expenses
24 CFR 574.300(b)(7)—Supportive Services
24 CFR 574.300(b)(8)Facility Based Operations
24 CFR 574.300(b)(6)—TBRA
Agency will maintain documentation which verifies that 100% of clients served by the Program
are eligible under HOPWA Regulations.
PROGRAM GOALS:
Minimum Number of Clients to be Served: The Program must provide Supportive Services to
a minimum of 135 Unduplicated Clients. Unduplicated Clients must be residents of Tarrant,
Johnson, Parker, Wise, Hood and Somervell counties as shown by the monthly reports on
Attachment III. The Program will also provide Facility Based Housing Subsidy Assistance
through the housing operations of 60 household housing units and TBRA services to a minimum
of 18 households
HOPWA PSA CONTRACT 2017-2018—EXHIBIT"A"—PROGRAM SUMMARY Page 2
Tarrant County Samaritan Housing,Inc.
EXHIBIT "A-1"
2017 HUD INCOME LIMITS
2017 Median Family Income -Fort Worth/Arlington. TX*
1 Person 2 Persons 3 Persons 4 Persons 5 Persons 6 Persons 7 Persons 8 Persons
30%AMI $15,000 $17,150 $19,300 $21,400 $23,150 $24,850 $26.550 $28,250
50%AMI $25,000 $28,600 $32,150 $35,700 $38,600 $41,450 $44,300 $47,150
80%AMI $40,000 $45,700 $51,400 $57,100 $61.700 $66,250 $70,850 $75,400
*Income limits are published at least annually by HUD.
HOPWA PSA CONTRACT 2017-2018 --EXHIBIT"A-1" 2017 HUD INCOME LIMITS Page 1
Tarrant County Samaritan Housing,Inc.
EXHIBIT "A-2"
REQUIREMENTS FOR COMPLETION OF"GETTING TO WORK TRAINING
CURRICULUM"
HOPWA PSA CONTRACT 2017-2018 Page 1
EXHIBIT"A-2"REQUIREMENTS FOR COMPLETION OF"GETTING TO WORK TRAINING CURRICULUM"
Tarrant County Samaritan Housing,Inc.
Getting to Work:
A Training Curriculum for HIV/AIDS Service Providers and Housing Providers
At least 1 Agency employee must complete this required training curriculum by the deadline of April
15,2018. Proof of completion must be submitted with the April reimbursement request.
The Getting to Work Training Curriculum is divided into 3 online modules:
Module 1: Understanding the Value of Work
Module 2: Adopting an Employment and Training Mindset—Organizationally and Individually
Module 3: Incorporating Employment into the HIV/AIDS Service Menu
To view the modules:
1. Click the module title.
2. You will be prompted to either create or log into your HUD Exchange Learn account.
3. Follow this guidance when creating a HUD Exchange account:
Step 1 of 2 screen: Fill out the required Personal Information,and Login Information sections.
For the Organization Information, if you are not affiliated with a HUD program, choose None
of the Above and I am an Individual.
Step 2 of 2 screen: All HUD Program Experience fields on the Learner Profile page are
optional. Click Update to complete the account creation process.
4. After creating an account or logging in, you will enter the HUD Exchange Learn system.
5. Click the Enroll button on the HUD Exchange Learn course description to access the course.
6. The module name will appear under Activities. Click the Module Name to access the course.
7. The module will launch in a new window, so please make sure your pop-up blockers are
turned off.
To receive credit for completing each module:
1. Take the completion quiz under Activities on the HUD Exchange Learn course description.
Each module has a quiz.
2. Score 80% or better on the quiz. You may take the quiz multiple times.
3. After you pass the quiz,you will be able to print a completion certificate on the HUD
Exchange Learn course description.
You can access information about the modules by visiting the HUD Exchange website at
www.hudexchan eg com or by using the following link: https://www.hudexchange.info/training=
events/dol-hud-getting_to-work-curriculum-for-hiv-aid-providers. You may also contact your
assigned contract administrator to get additional information.
HOPWA PSA CONTRACT 2017-2018 Page 1
EXHIBIT"A-2"REQUIREMENTS FOR COMPLETION OF"GETTING TO WORK TRAINING CURRICULUM"
Tarrant County Samaritan Housing,Inc.
EXHIBIT"B"-BUDGET
Account Grant Budget I A B C Total
ADMINISTRATIVE
PERSONNEL
S,11s.rie; $ 29,777.00 $ 14,467.00 1;.662,00 24 3.852-00 $ 301,758.00
FICA $ 2,278.00 $ 1,107.00 $ 1_1115.00 18,fr55.oiit S
23.085.00
Life/DisabilityInsurar $ 31.00 $ 145.00 $ 2.139.00 $ 2,752.00
Health,I trental 1004 $ 1,234.00 $ 3.137.00 $ 2.502.01} 1.188.00 $ 18,061.00
Unemplo,n,cnt-State 1005 $ 566.00 $ 7 S.t70 $ 250.01 4.o32.00 $ 5,733.00
Worker's Coinilcnsation 1006 $ 112.00 $ 1.871^)0 $ 5,551.00
COntr10 (Accounting) 1007 6I.;00.00 $ 11,500.00
Attd i t 1008
Insurance-Commercial Iimbrella
Liability 1009 $ 1,578.00 $ 4,500.00 S 12.542.00 $ IS,620.00
Insurance-Directors and
Officers 1010
In-�.trartce-Fidelity Bond or
iquitalcrnt 1011 $ 297.00 $ 297.00
I-0I'AL ADMINISTRATIVE
EXPENSES $ 34,295.00 $ 20,998.00 $ 22,379.00 $ 309,685.00 $ 387,357.00
y,o Administrative °ost 7,,
SUPPORTIVE SERVICES
PROGRAM PERSO
SaExrir� 2001 $ 307,823.00 $ 13U 204.U(l 111,962.0H 19 1)71.0f1 �1f.17e0.i10
I ICA 2002 $ 23,548.00 $ 9,961.00 $ 9,407.` S 1.4,227.00
I ifC"Di"ahilit\ 1n_sa-a%e 2003 $ 730M $ 2,604.00 $ 2,459.00 5 3,719.00 $ 11.51 3
1lcalth l?crrtxl 2004 $ 59,5'.r .'ii $ 28.111)9.0f1 22,700.00 18,319.00 129,03-1-111)
l�rtcmhdr �rtx�nt State 2005 5,847 2.-173.110 2, 36.001 1.533.00 I-1-]811.;10
1li,r€er';(_armhtn..aikr. n C; (1.23 -159.00 i- '19.00 15.0 i 7
SL'PPI.ITS AND SERVICES
Otlice;N'lcdmll Supplies 3001 S 598.00 $ 500.00 11M2.00 i, 12.1140.00
00fce F(plihntertt FterrtL $ 1 5.03" . 5,737.00
Posta'_'c 2.;38.110 2,338.00
pri n t i rn- 300 -1. 4,700.00
MISCELLANEOUS
Controet 4001 $ 8,797.00 $ 4,750.00 $ 7.124.00 5 211-1)71.()0
Food Srrhl)lies 4002 $ 80,-50.00 $ 39,800.00 $ 2".590.00 148,140.00
C-icnt I r'111TOrtation 4003 $ 10.221.00 $ 750.00 10.971.00
FACILITY AND UTILITIES
'I elc•171rc�ire
Electric 5002
Gas 5003
Water and Wastewater 5004
Solid Waste Disposal 5005
Rent(City needs copy of lease
before expenses can be
reimbursed) 5006
Custodial Services 5007 $ 11,300.00 $ 11,300.00
Maintenance/Repairs 5008
Building Security 5009
HOPWA PSA CONTRACT 2017-2018-EXHIBIT"B"-BUDGET
Tarrant County Samaritan House,Inc. Page 1
LEGAL,FINANCIAL AND
INSURANCE
Directory i:.'O+fie:s 1t„s ranW: 6001 $ 2,500.00 $ 2,500.00
TOTAL SUPPORTIVE
SERVICE EXPENSES $ 403,699.00 1 $ 277,011.00 1 $ 208,123.00 $ 302,219.00 $ 1,191,052.00
DIRECT ASSISTANCE-STRMU
qtr ryrt-tP:. Rent Assistance 7001
Short-serer-.Mori,-,a--e Assistance 7002
Assistance 7003
l'otal Direct Assistance-STRMU
Tenant Based Rental Assistance
(TBRA)* 8001 $ 13,139.54 5 205,000.00 $ 218,139.54
Total Direct Assistance-TBRA $ 13,139.54 T 205,000.00 $ 218,139.54
FACILITY BASED OPERATIONS
PERSONNEL
Salaries 9001 $ 61,130.00 $ 28.540.00 89,670.00
FICA 9002 $ 4,676.00 $ 2,183.00 $ 6.859.00
Life/Disability Insurance 9003 $ 117,00 $ 70.00 $ 187.00
Health/DentalInsurance 9004 $ 3,601.00 $ 12,022.00 $ 15.623.00
Unemployment-State 9005 $ 1,161..00 $ 20,530.00 $ 21691.00
Worker's Compensation 9006 $ 1.525.00 $ 270,00 .S 1,715.00
Insurance-Commercial Property
and Professional Liability 9007
Telephone 9008
Electric 9009
Maintenance/Repairs 9010
Cleaning Supplies 9011
TOTAL FACILITY BASED
OPERATION EXPENSES $ 72,210.00 $ 63,615.00 $ 135,825.00
BUDGET TOTAL $ 523,343.54 $ 298,009.00 $ 435,502.00 $ 675,519.00 $ 1,932,373.54
*TBRA costs may be incurred and are eligible for reimbursement beginning October 3,2017
FUNDING A:Tarrant County Public Health Department(Ryan White I,Il,&State Services)
FUNDING B:Tarrant County Community Development-HOPWA SNPS/TBLA 15
FUNDING C:Fundraising/Donations
HOPWA PSA CONTRACT 2017-2018-EXHIBIT"B”-BUDGET
Tarrant County Samaritan House,Inc. Page 2
The following tables were created for the purpose of preparing, negotiating, and determining the cost
reasonableness and cost allocation method used by the Agency for the line item budget represented on
the first page of this EXHIBIT "B"—Budget. The information reflected in the tables is to be
considered part of the terms and conditions of the Contract. Agency must have prior written approval
by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the
Contract. The deadline to make changes to EXHIBIT "B"—Budget is June 1., 2018.
SALARY DETAIL-ADMINISTRATIVE
Est. Percent to Amount to
Position Title Annual Salary Grant Grant
Chief Executive Officer $ 134.078.00 9.0% $ 12,067.00
Chief Financial Officer $ 100,000.00 9.0% $ 9,000.00
Accounting Clerk $ 40,000.00 9.0% $ 3,600,00
Grant& Compliance Manager $ 56,782.00 9.0/0 $ 5,110.00
TOTAL $ 330,860.00 9.0% $ 29,777.00
FRINGE DETAIL -ADMINISTRATIVE
Percent of Est.Percent to Amount to
Payroll Amount Grant Grant
FICA 7.65% $ 23,085.00 9.9% $ 2,278.00
Life/Disability Insurance $ 2,752.00 1.1% $ 31.00
Health/Dental Insurance $ 18,061.00 6,8% $ 1,234.00
Unemployment-State $ 5,733.00 9.9% $ 566.00
Worker's Compensation $ 5,551.00 2.0% $ 112.00
TOTAL $ 55,182.00 7.6% $ 4,221.00
MISCELLANEOUS -ADMINISTRATIVE
Est. Percent to Amount to
Total Budget Grant Grant
Contract Labor(Accounting) $ 11,500.00
Audit Fees
Insurance-Commercial Umbrella Liability $ 18,620.00
Insurance-Directors and Officers
Insurance-Fidelity Bond or Equivalent $ 297.00 IWO% $ 297.00
TOTAL $ 30,417.00 1.0% $ 297.00
HOPWA PSA CONTRACT 2017-2018-EXHIBIT"B"-BUDGET
Tarrant County Samaritan House,Inc. Page 3
SALARY DETAIL- SUPPORTIVE SERVICES
Est.Percent to Amount to
Position Title Annual Salary Grant Grant
Chief Programs Officer $ 84,619.00 40.0% $ 33,848.00
Food Service Manager $ 46,996.00 37.0% $ 17,389.00
Cook $ 32,967.00 34.0% $ 11,209.00
Cook 2 $ 33,465.00 35.0% $ 11,713.00
Cook 3 $ 13,339.00 17.0% $ 2,268.00
Medical Case Manager $ 43,680.00 12.0% $ 5,242.00
Life Skills Enrichment Coordinator $ 28,080.00 100.0% $ 28,080.00
Life Skills Enrichment Specialist (FT) $ 23,795.00 100.0% $ 23,795.00
Life Skills Enrichment Specialist(FT) $ 22,880.00 100.0% $ 22,880.00
Life Skills Enrichment Specialist(PT) $ 11,898.00 100.0% $ 11,898.00
Life Skills Enrichment Specialist (PT) $ 11,898.00 100.0% $ 11,898.00
Life Skills Enrichment Specialist (PRN) $ 2,974.00 100.0% $ 2,974.00
Life Skills Enrichment Specialist(PRIG) $ 2,974.00 100.0% $ 2,974.00
Life Skills Enrichment Specialist(PRN) $ 2,974.00 100.0% $ 2,974.00
Life Skills Enrichment Specialist (PRN) $ 2,974.00 100.0% $ 2,974.00
Family Health and Education Manager $ 46,800.00 58.0% $ 27,144.00
Case Mangement Program Manager $ 49,920.00 65.0% $ 32,448.00
Patient Navigator $ 28,500.00 66.0% $ 18,810.00
Licensed Chemical Dependency Couselor $ 18,200.00 80.0% $ 14,560.00
Social Work Case Manager $ 8,736.00 40.0% $ 3,494.00
Social Work Case Manager $ 33,280.00 42.01'„ 13.978.00
Social Work Case Manager $ 40,560.00 13.0"011 5,273.00
TOTAL 1 $ 591,509.00 1 52.0%1 $ 307,823.00
FRINGE DETAIL- SUPPORTIVE SERVICES
Percent of Est. Percent to Amount to
Payroll Amount Grant Grant
FICA 7.65% $ 57,143.00 41.2% $ 23,548.00
Life/Disability Insurance $ 9,512.00 7.7% $ 730.00
Health/DentalInsurance $ 128,634.00 46.3% $ 59,516.00
Unemployment-State $ 14,189.00 41.2% $ 5,847.00
Worker's Compensation $ 15,017.00 41.5% $ 6,235.00
TOTAL $ 224,495.00 42.7% $ 95,876.00
HOPWA PSA CONTRACT 2017-2018-EXHIBIT"B"-BUDGET
Tarrant County Samaritan House,Inc. Page 4
SUPPLIES AND SERVICES - SUPPORTIVE SERVICES
Est. Percent to Amount to
Total Budget Grant Grant
Office/Medical Supplies $ 12,940.00
Office Equipment Rental $ 5,737.00
Postage $ 2,338.00
Printing $ 4,700.00
TOTAL $ 25,715.00
MISCELLANEOUS - SUPPORTIVE SERVICES
Est. Percent to Amount to
Total Budget Grant Grant
Contract Labor-Nutritionist $ 20,971.00
Food Supplies $ 148,140.00
Client Transportation 1 $ 10,971.001 1
TOTAL 1 $ 180,082.00
FACILITY AND UTILITIES - SUPPORTIVE SERVICES
Est. Percent to Amount to
Total Budget Grant Grant
Telephone
Electric
Gas
Water and Wastewater
Solid Waste Disposal
Rent(City needs copy of lease before
expenses can be reimbursed)
Custodial Services $ 11,300.00
Maintenance/Repairs
BuildinE Security
TOTAL $ 11,300.00
LEGAL,FINANCIAL AND INSURANCE- SUPPORTIVE SERVICES
Est. Percent to Amount to
Total Budget Grant Grant
Directors and Officers Insurance $ 2,500.00
TOTAL $ 2,500.00
DIRECT ASSISTANCE- STRMU
Est. Percent to Amount to
Total Budget Grant Grant
Short-Term Rent Assistance
Short Term Mortgage Assistance
Short Term Utilities Assistance
TOTAL
HOPWA PSA CONTRACT 2017-2018-EXHIBIT'B"-BUDGET
Tarrant County Samaritan House,Inc. Page
DIRECT ASSISTANCE- TBRA
Est. Percent to Amount to
Total Budget Grant Grant
Tenant Based Rental Assistance* $ 218.139,54 6.0"i> 13.11'1',Q 54
TOTAL $ 218,139.5,4 6.0% $ 13,139.54
*TBRA costs may be incurred and are eligible for reimbursement beginning October 3,2017
SALARY DETAIL-FACILITY BASED OPERATIONS
Est. Percent to Amount to
Position Title Annual Salary Grant Grant
Property Manager $ 57,482.00 86.0% $ 43,112.00
Driver'MaIntenance Manager $ 41,584.00 58.0% $ 9.149.00
Driver Maintenance Technician $ 21,632.00 65.0% $ 8.869,00
TOTAL 1 $ 120,698.00 50.6%1 $ 61,130.00
FRINGE DETAIL-FACILITY BASED OPERATIONS
Percent of Est. Percent to Amount to
Payroll Amount Grant Grant
FICA 7.65% $ 6,859.00 68.2% $ 4,676.00
Life/Disability Insurance $ 187.00 62.6% $ 117.00
Health/DentalInsurance $ 15,623.00 13,0�4, $ 3,601.00
Unemployment-State $ 21,691.00 5.4% $ 1,161.00
Worker's Compensation $ 1,795.00 85.01%1 1,525.00
TOTAL $ 46,155.00 24.0% $ 11,080.00
MISCELLANEOUS -FACILITY BASED OPERATIONS
Est. Percent to Amount to
Total Budget Grant Grant
Insurance-Commercial Property and
Professional Liability
Telephone
Electric
Maintenance/Repairs
Cleaning Supplies
TOTAL
HOPWA PSA CONTRACT 2017-2018-EXHIBIT"B"-BUDGET
Tarrant County Samaritan House,Inc. Page 6
EXHIBIT "C"
AUDIT CERTIFICATION FORM
HOPWA PSA CONTRACT 2017-2018--EXHIBIT"C"—AUDIT CERTIFICATION FORM 1
Tarrant County Samaritan Housing,Inc.
AUDIT CERTIFICATION FORM AND AUDIT REQUIREMENTS
Agency: Tarrant County Samaritan Housing,Inc.
Fiscal Year Ending: September 30,2018
Z During the fiscal year in which funds will be received,we will exceed the federal expenditure
threshold of$750,000. We will have our Single Audit or Program Specific Audit completed
and will submit the audit report described in 2 CFR Part 200 within 7 months after the end
of the audited fiscal year or 30 days within its completion,whichever is the earlier date.
❑ During the fiscal year in which funds will be received,we will not exceed the$750,000 federal
expenditure threshold required for a Single Audit or a Program Specific Audit to be performed
this fiscal year.(Fill out schedule below)
ryFederal Expenditure Disclosure
50
' ,-MUST be filled out if Sirs le Audit or Program Audit is NOT required.
Pass Through Program Name&' Contract
F ederal GrantorGrantor CI DA Number Number Expenditures
Total Federal Expenditures for this Fiscal Year:
10/09/2017
Sigto and T e Date
Failure t submit this or a similar statement or failure to submit a completed single audit package
as described in the federally required audit requirements described in 2 CFR Part 200, as
applicable,by the required due date may result in suspension of funding and may affect eligibility
for future funding. Notwithstanding the above, this certification acknowledges the agency's
commitment to meet all other financial reporting, financial statements, and other audit
requirements as may be set forth in the Contract.
HOPWA PSA CONTRACT 2017-2018–EXHIBIT"C"—AUDIT CERTIFICATION FORM 2
Tarrant County Samaritan Housing,Inc.
EXHIBIT "D"
REPORTING FORMS
HOPWA PSA CONTRACT 2017-2018—EXHIBIT"D"—REPORTING FORMS Page 1
Tarrant County Samaritan Housing,Inc.
ATTACHMENT I
Invoice
Attachment I
INVOICE
Agency:
Address:
City, State, Zip:
Program:
Period of Service:
Tax ID No.
P.O. No.
FID No.
Amount
Program
This Invoice Cumulative to Date
HOPWA PSA CONTRACT 2017-2018—EXHIBIT"U'—REPORTING FORMS Page 2
Tarrant County Samaritan Housing,Inc.
ATTACHMENT II
Expenditure Worksheet
_C'rt�ofFort Worth
NeiAhborbood Se Mees Department _.
�� - F:x l>trndiYnre 3Yerksheet
Wcnc:m
Only highlightedeades carr bs reimbursed
Please Ereup Iikc a—srrd codes.
+'Fl 1 • s '� Aecouut ' I<.
linen,._,,,^ .,.e. .._.., . ._.'T'"^� ` •'4r,raaq %'fr, 'rCo'de(see lml"` Eipensc Iine Item
No. CbmkNo. Date P'avec ase- iorn/Job Title' K „Io RiZ tl .,Annum Acrolltit'"
I ADNILVLSTP 4TINT _
2Sal.v.y [001
3 W,!:1 1002
4 Ln�D,abifin-Insurance 1003
5 - EN n;urau" 1004
6 Uncnllc•.nrnt-Stec 1005 _
7 1111�
usk;�I's Co ensation 1006
8 nt; t Labor 1007
9 1008
10 sr�anea-Comvsns!Lab. 1009
11 lrtsuraucc-chye 10r;&MY— 1074
12 Insurance-Fide4r•.Brntd cr L: 1601
13 SCPPORTPVESERVICE
14 )1R0(;RU1 PERSPNNn,
15 Salaries -CYI
16 PPCA 2002
17 Lik/asabiEty Insurance 2003
l8 H_altit lkanval Insurance 20P1
19
20 r�ai eni 'u:e,
21
22muhA•s� L�;I
23 (111,11 ritY'�ri 1.\cw4 ) 31X22
24 _ frsta�;c�t 3003
25 •ohm, 3004
26 t.11.t_,tN11015
27 (n:ractLabor 91X1!
28 -,l S,pplies 400'
29 F4(_I1.II')ANIIITH 1,111(.N
30 icIe hone
31 Electric
32 Cris
33Waterand Wastewater
34 .___.. Solid Waste Dis osal
35 IL.nt
36i Custodial Services S(X)737 _.._..... .. 496ntena.nce.`Fa abs
sfn8
38
39 LEGAL.ITNAN('1-11..WD 1:\41"R:a`r(�E
40 Prnl,1>rona;I:.nl%J"xis Aul. Ertl
41 _ D1RL7CTd.1;SLSLUti47FS'FRI14I1
42 Shv=.
43 -_ Shnr-rrm�lar!:�a,vc A�.ei:tuna
44 Shor,!.rtn ir :c A<usE Pia'.:
45 _DIRECC ASS ISTAN(Tf7-B R:1
46 ... � .. "l:nurn Base..!tlanal A
47 .�..�- F'ACII:CCY'R.iS'FI)OP b1tA'fIONS
48 _ rt'eil
49
50 Insurance 9W3
51 D.
,Ll lInsurance 9004
52 floe b ncntState 9005
53 Worker's Co enation 9006
54 Ins.-Corrin Prop.and Prof.Liab. 9007
55
56
57
58
59
60
total $1118)
*For Salaries,state employee's title under Description/Job Title.Rent trust idenCdy tenant
HOPWA PSA CONTRACT 2017-2018—EXHIBIT"D"—REPORTING FORMS Page 3
Tarrant County Samaritan Housing,Inc.
ATTACHMENT III
Client Data Report-Supportive Services and Operations
ATT.1CIP1 1x 1
_TD.\T.\REPORT
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11 MIR PIYY.SV P411'1 CY':.CIP,',—
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HOPWA PSA CONTRACT 2017-2018—EXHIBIT"D"—REPORTING FORMS Page 4
Tarrant County Samaritan Housing,Inc.
ATTACHMENT III
Client Data Report-Tenant Based Rental Assistance (TBRA)
ATTACHMENT DI
CULNT ATAR RT
HOPW.�Pq:�Spoumn.ewy.TeU
Aasm v
Pn�gdm:
mkoh
Lntructiond: u..qp+o.b.w.w..»m.m..rnN.r.:r+yag.cw.rrdrrm.orr.rl.erm.r�aar.rw..ws oe.uuri..uwr».,i.n�.»t..r�IWr�n..§'.wrrnw�.e...Pam-.rr.ny..l.r.er.�.+Ra.
sa.ai.¢.Y+dKr... ex..wrrwe....wru.r.al.M»ur s.nrv.lrr.a§un.w..lrr.w,.mya.r+^�.InorMre�e�v�lr.a.r..�m..wwu....lr.rrpµ•w..d»»e.runw�rr.0
r;lxr.
T.I'RIl4�Mv k.�n i'Ik
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..i...li.....d�a.v.w...4.nl.�wc..wwls.
IT ^
trdioR0.q rFi+hh.J Ub.4trI l� r WW�Slv.d�w) �
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HOPWA PSA CONTRACT 2017-2018—EXHIBIT"D"—REPORTING FORMS Page 5
Tarrant County Samaritan Housing,Inc.
ATTACHMENT III
Client Data Report-Short-Term Rental, Mortgage and Utility Assistance (STRMU)
_--._- _
HOPWA PSA CONTRACT 2017-2018—EXHIBIT"D"—REPORTING FORMS Page 6
Tarrant County Samaritan Housing,Inc.
EXHIBIT "E"
INCOME CERTIFICATION FORMS
HOPWA PSA CONTRACT 2017-2018--EXHIBIT"E"--INCOME CERTIFICATION FORM
Tarrant County Samaritan Housing,Inc.
Page 1
City of Fort Worth
CERTIFICATION OF INCOME STATEMENT
Applicant Name:
Current Address: Phone#:
City and Zip:
Household Members and Income
(including applicant)
Last Name First Name Age Monthly Source of Income
Income $$
TOTAL NUMBER OF FAMILY MEMBERS (Include Yourself,Spouse,Children,etc.)
Total Gross Annual Household Income:
PERSONAL INFORMATION:(Check one in each item. This Information is Required for Federal Reporting Purposes)
a. ❑MALE b.❑WHITE ❑BLACK/AFRICAN AMERICAN ❑BLACK/AFRICAN AMERICAN&WHITE
❑FEMALE ❑AMERICAN INDIAN/ALASKAN NATIVE ❑ASIAN
❑AMERICAN INDIAN/ALASKAN NATIVE&WHITE ❑ASIAN&WHITE
❑NATIVE HAWAIIAN/OTHER PACIFIC ISLANDER ❑BALANCE/OTHER
❑AMERICAN INDIAN/ALASKAN NATIVE&BLACK/AFRICAN AMERICAN
c. ETHNICITY d. DISABLED e. IS HEAD OF HOUSEHOLD FEMALE?
❑HISPANIC ❑YES ❑YES
❑NON-HISPANIC ❑NO ❑NO
Certification: I certify that the information I am providing is true and could be subject to verification at any
time by a third party. I also acknowledge that the provision of false information could leave me subject to the
penalties of Federal, State and local law.
Signature of Applicant Date
WARNING: TITLE 18,SECTION 1001 OF THE U.S.CODE STATES THAT A PERSON IS GUILTY OF A FELONY
FOR KNOWINGLY AND WILLINGLY MAKING FALSE OR FRAUDULENT STATEMENTS TO ANY DEPARTMENT OF
THE UNITED STATES GOVERNMENT.
---____--------For use by Agency staff only-------------
Household
----- ______-_Household Size: Gross Annual Income:
Applicable Income Limit: Is Applicant Eligible?
Check if Applicant refused to provide demographic information: ❑
Staff Assessment of Demographics:
Person Making Determination: Date:
NOTE: Address, income amounts and sources for ALL household members are required.
HOPWA PSA CONTRACT 2017-2018--EXHIBIT"E"--INCOME CERTIFICATION FORM
Tarrant County Samaritan Housing,Inc. Page 2
Ciudad de Fort Worth
CERTIFICACION DE DECLARACION DE INGRESOS
Nombre del Solicitante:
Direcci6n de Actualidad: Telefono:
Ciudad y C6digo Postal:
Miembros Del Hogar a Ingresos
(Inclu endo el/la Solicitante)
Apellido Nombre Edad Ingreso Origen de Ingresos
Mensual
*TOTAL NOMERO DE MIEMBROS DEL HOGAR (Incluyase Usted.)
Total Anual de Ingresos del hogar:
"INFORMACION PERSONAL:(Seleccione uno en cada articulo. Esta informaci6n es requerida por el Gobierno federal.)
a. ❑MASCULINO b.❑BLANCO ❑NEGRO/AFRICANO AMERICANO ❑NEGRO/AFRICANO AMERICANO&BLANCO
❑FEMININO ❑INDIO AMERICANO/NATIVO DE ALASKA ❑ASIATICO
❑INDIO AMERICANO/NATIVO DE ALASKA&BLANCO ❑ASIATICO&BLANCO
❑NATIVO HAWAIANO/OTRO DE LAS ISLAS PACIFICAS ❑BALANCE/OTRO
❑INDIO AMERICANO/NATIVO DE ALASKA&NEGRO/AFRICANO AMERICANO
c. ETHNICIDAD d. INCAPACITADO e. LES LA CABEZA DEL HOGAR MUJER?
❑HISPANO ❑SI ❑SI
❑NO-HISPANO ❑NO ❑NO
Certificaci6n: Yo certifico que la informaci6n que yo estoy proporcionando es verdadera y puedo ser sujeto a
verificaci6n a cualquiera hora por tercera parte. Yo tambien reconozco que la provision de informaci6n falsa
puede dejarme sujeto a penalidades Federales,Estatales, y a ley local.
Firma del Solicitante Fecha
ADVERTENCIA:TITULO 18,SECCION 1001 DEL CODIGO DE LOS ESTADOS UNIDOS INDICA QUE UNA
PERSONA ES CULPABLE DE UN DELITO POR SABER Y VOLUNTARIAMENTE HACER DECLARACIONES FALSOS O
FRAUDULENTAS A CUALQUIER DEPARTAMENTO DE GOBIERNO DE LOS ESTADOS UNIDOS.
--------------Para use de em leados de la a encia---____________
#De Miembros de Familia: Ingreso Anual:
Limite de Ingreso: ZEs solicitante elegible?
Compruebe si el solicitante se neg6 a dar su informaci6n personal: ❑
Evaluaci6n del empleado sobre informaci6n personal:
Persona haciendo la determinaci6n: Fecha:
Note: La direccion de la casa y los ingresos (y sus origenes) para todos miembros del hogar son requeridos
HOPWA PSA CONTRACT 2017-2018--EXHIBIT"E"--INCOME CERTIFICATION FORM
Tarrant County Samaritan Housing,Inc. Page 3
EXHIBIT "F"
STANDARDS OF DOCUMENTATION
HOPWA PSA CONTRACT 2018-2018--EXHIBIT"F"--STANDARDS OF DOCUMENTATION Page 1
Tarrant County Samaritan Housing,Inc.
2017-2018 Documentation Standards for
HOPWA Public Service Contract Expenses
Budget Line
Items
ilk
10 dc
Employee Salaries and Benefits-City will only reimburse a percentage of any employee's salary and benefits who work directly with the HOPWA-funded Program.
Percentages will be cost allocated and determined prior to the execution of the HOPWA Contract Agencies requesting the reimbursement of 100%of any Agency employee
will require prior City approval. Agencies must show calculation on how the HOPWA portion of employee salaries and benefits were calculated consistently with the HOPWA
Contract.
If an employee works on both a HOPWA eligible and non-HOPWA eligible program(s),the City will only reimburse for a reasonable
portion of the employee's salary. Prior to the execution of the HOPWA Contract,the Agency will priovide the City with a written
statement on how each employee's time will be allocated. ff an employee works 100%of their time directly with the HOPWA-funded
Program,then 100%of the employee's salary may be eligible for reimbursement. Agency must submit a written statement that 100%of
the employee's time is spent working directly with the HOPWA-funded Program. Statements must be signed by a person authorized to
sign on behalf of the Agency and will be submitted with the October invoice.
Salaries X x• Reimbursement requests must include a timesheet and work log that reflects the hours worked by the employee(s)working directly on
the HOPWA-funded Program. For employees who are paid with multiple funding sources,timesheets must reflect all funding sources.
If separate timesheets are kept for each funding source,all such timesheets must be submitted to City. Timesheets must be signed by
employee and supervisor. Agency must show a calculation and documentation of howthe employee's salary was calculated and
invoiced to City.
'If employees are paid by direct deposit rather than check,then the agency must submit both the direct deposit payment company's
report(such as an ADT report)and a bank statement or check showing payment to the direct deposit company.
FICA/Medicare X X X
Life Insurance x X X
Health xx x If the City pays gross salary,this is already included.If the City pays the employer portion,the Agency must provide proof that the
Insurance employee is enrolled in the benefit plan,must show a calculation and documentation of how the invoiced amount was calculated,and
Disability x x x must provide documentation showing payment.Invoice and proof of payment are only required with the first reimbursement request and
Insurance at any time there are changes to amounts,enrollments,disenrollments,etc.
Unemployment X X V
Insurance
If the City pays gross salary,this is already included.If the City pays the employer portion,the Agency must provide proof that the
employee is enrolled in the benefit pian,must show a calculation and documentation of how the invoiced amount was calculated,and
Retirement must provide documentation show6ng psyroeint.Invoice and proof of payment are reous"Pd with the first reimbursement request and
at any time there are changes to amounts,enrollments,disenrollments,etc.
Materials,Equipment,Goods and Supplies-City will only reimburse for the cost allocated percent or amount spent in support of the HOPWA-funded Program. Agencies
requesting reimbursement for these items will require prior City approval. Agencies must show calculation on how the HOPWA portion of these expenses were calculated
consistently with the HOPWA Contract
Office Supplies X X X
Office
Equipment X X X X X
Rental
Postage X X X
Printing X X X
Construction&
Building X X X X This category is only available for the REACH Program and Habitat for Humanity.
Materials
Sport and
Recreation X X X
Equi ment
Cleaning X X X
$up lies
Teaching Aids X X X
Craft Sup lies X X X
Food Suoplies X X X This category is only available to the Program provided by Meals on Wheels.
Rent, Utilities and Maintenance-City will only pay for a portion of these expenses. The portion of these expenses will be determined by the square footage attributable to
the HOPWA-funded Program and shall be cost-allocated in accordance with the amount of space used for the HOPWA-funded Program. These expenses may only be in
support of the HOPWA-funded Program. The items listed below require prior City approval and the Agency is required to identify any funding source that pays for the
portion of the expenses that is not paid with HOPWA funds. Agencies must show calculation on how the HOPWA portion of these expenses were calculated consistently
With the HOPWA Contract.
Tele hone_ X X _
Gas X X
Water/Wastew X X
ater
Electric X X
Solid Waste X X
HOPWA PSA CONTRACT 2017-2018 ElliDd"F—STANDARDS FOR COMPLETE DOCUMENTATION 1
Facility I This item requires approval by the City prior to the execution of the HOPWA Contract. Repairs maybe categorized as major/minor
Maintenance X X X i X rehabilitation projects and must be approved through the full HUD Environmetal Review.
and Repairs
Rent X X X City will pay for a portion of the rent for the Program facility so long as its in proportion to the square footage attributable to the HOPWA-
funded program.
Miscellaneous
This item requires prior approval by the City. Prior to the execution of the HOPWA Contract,the Agency must submit a written
statement that lists the contract labor services to be used during the Contract term. Agency will submit a memo related to the
Contract Labor X X X X X procurement of such services and will forward any information pertaining to the procurement process to City. This requirement applies
to,but is not limited to,services retained for security services,legal,accounting,transportation providers,educational facilitators,
custodial services,etc. Agencies may not use the contract services of any City of Fort Worth Department.
City-required X X City will only pay for a percentage of the City-required insurance so long as it's in proportion to the square footage attributable to the
Insurance HOPWA-funded program.
City requires that the agency submit its fee schedule or formula on how the Agency calculates the childcare scholarship amount. The
fee schedule/formula should demonstrate a breakout of income levels,and for each income level the schedule should demonstrate
Childcare which portion of the expense is to be paid by the family and which portion of the expense is to be reimbursed by the City. A fee
Scholarships X X schedule(formula must be submitted to the City prior to the first payment. Agency must submit documentation supporting that the client
is income eligible and that the household is being charged in conformance with the fee schedule. If the fee schedule/formula changes at
any time during the contract term,the Agency must immediately notify City on the date the new fee schedule/formula takes into effect.
"$0"Income Agecies that are required to verify and provide proof of household income to determine eligibility,must require that anyone who is over
Certifications the age of 18,living in the housohold,submit a$0 Income Certification.
If an audit is required because federal funds exceed$750,000,then the cost should be split evenly by all grant funding sources. Agency
Audit Services X X X X must show calculation on how the HOPWA portion of the accounting services were calculated. For example,if the HOPWA grant is
10%of your Agency's budget,then invoice shall not exceed 10%of the overall cost. Agency must show a calculation and
documentation of how the invoiced amount was calculated,and must provide documentation showing payment.
'Proof of payment effective October 1,2013: payments or Expenses must be documented in the following manner:
A)Image of the check AND bank statement showing the check cleared the bank;OR,
B)Image of the cancelled check(ex.At end of bank statement);OR,
C)Payroll Check Stub,"Advice",or Statement AND Bank Statement indicating payroll;OR,
D)For wire or e-transfers:Reciept or statement from payee/vendor OR bank statement.
Final as or 08/262017 DC
HOPWA PSA CONTRACT 2017-2018 E#ibit'P'—STANDARDS FOR COMPLETE DOCUMENTATION 1
EXHIBIT "G"
SECTION 3 REPORTING FORMS
NOT APPLICABLE
t
HOPWA PSA CONTRACT 2017-2018--EXHIBIT"&'--SECTION 3 REPORTING FORMS Page 1
Tarrant County Samaritan Housing,Inc.
EXHIBIT "H"
OVERVIEW REPORT
HOPWA PSA CONTRACT 2017-2018--EXHIBIT"If'—OVERVIEW REPORT Page I
Tarrant County Samaritan Housing,Inc.
q�e'Pty£NTpR+0
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Housing Opportunities for Persons with AIDS
(HOPWA) Program
Consolidated Annual Performance and
Evaluation Report (CAPER)
Measuring Performance Outcomes
Revised 1/22/15
OMB Number 2506-0133(Expiration Date: 12/31/2017)
The CAPER report for HOPWA formula grantees provides annual information on program accomplishments
that supports program evaluation and the ability to measure program beneficiary outcomes as related to:
maintain housing stability;prevent homelessness;and improve access to care and support. This information is
also covered under the Consolidated Plan Management Process(CPMP)report and includes Narrative
Responses and Performance Charts required under the Consolidated Planning regulations. The public reporting
burden for the collection of information is estimated to average 42 hours per manual response,or less if an
automated data collection and retrieval system is in use,along with 60 hours for record keeping,including the
time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed,and
completing and reviewing the collection of information.Grantees are required to report on the activities
undertaken only,thus there may be components of these reporting requirements that may not be applicable. This
agency may not conduct or sponsor,and a person is not required to respond to a collection of information unless
that collection displays a valid OMB control number.
Previous editions are obsolete form HUD-40110-D(Expiration Date:10/31/2017
Overview. The Consolidated Annual Performance and Evaluation Report Assistance,Housing Relocation&Stabilization Services,Employment,
(CAPER)provides annual performance reporting on client outputs and Education,General Health Status,,Pregnancy Status,Reasons for Leaving,
outcomes that enables an assessment of grantee performance in achieving the Veteran's Information,and Children's Education. Other HOPWA projects
housing stability outcome measure. The CAPER,in conjunction with the sponsors may also benefit from collecting these data elements.
Integrated Disbursement Information System(IDIS),fulfills statutory and
regulatory program reporting requirements and provides the grantee and Final Assembly of Report. After the entire report is assembled,please
HUD with the necessary information to assess the overall program number each page sequentially.
performance and accomplishments against planned goals and objectives.
HOPWA formula grantees are required to submit a CAPER,and complete Filing Requirements. Within 90 days of the completion of each program
annual performance information for all activities undertaken during each year,grantees must submit their completed CAPER to the CPD Director in
program year in the IDIS,demonstrating coordination with other the grantee's State or Local HUD Field Office,and to the HOPWA Program
Consolidated Plan resources. HUD uses the CAPER and IDIS data to obtain Office:at HOPWA(a),hud�ov. Electronic submission to HOPWA Program
essential information on grant activities,project sponsors,Subrecipient office is preferred;however,if electronic submission is not possible,hard
organizations,housing sites,units and households,and beneficiaries(which copies can be mailed to:Office of HIV/AIDS Housing,Room 7212,U.S.
includes racial and ethnic data on program participants). The Consolidated Department of Housing and Urban Development,451 Seventh Street,SW,
Plan Management Process tool(CPMP)provides an optional tool to integrate Washington,D.C.
the reporting of HOPWA specific activities with other planning and reporting
on Consolidated Plan activities. Record Keeping. Names and other individual information must be kept
confidential,as required by 24 CFR 574.440.However,HUD reserves the
Table of Contents right to review the information used to complete this report for grants
management oversight purposes,except for recording any names and other
PART 1:Grantee Executive Summary identifying information. In the case that HUD must review client level
1.Grantee Information data,no client names or identifying information will be retained or
2.Project Sponsor Information recorded. Information is reported in aggregate to HUD without
3.Administrative Subrecipient Information personal identification.Do not submit client or personal information in
4.Program Subrecipient Information data systems to HUD.
5.Grantee Narrative and Performance Assessment
a.Grantee and Community Overview
b.Annual Performance under the Action Plan Definitions
c.Barriers or Trends Overview Adjustment for Duplication: Enables the calculation of unduplicated
d.Assessment of Unmet Housing Needs output totals by accounting for the total number of households or units that
PART 2:Sources of Leveraging and Program Income received more than one type of HOPWA assistance in a given service
1. Sources of Leveraging category such as HOPWA Subsidy Assistance or Supportive Services.For
2.Program Income and Resident Rent Payments example,if a client household received both TBRA and STRMU during the
PART 3:Accomplishment Data:Planned Goals and Actual Outputs operating year,report that household in the category of HOPWA Housing
PART 4•Summary of Performance Outcomes Subsidy Assistance in Part 3,Chart 1,Column[lb]in the following manner:
1.Housing Stability: Permanent Housing and Related Facilities
2.Prevention of Homelessness: Short-Term Housing Payments [11 Outputs'
3.Access to Care and Support: Housing Subsidy Assistance with HOPWA Housing Subsidy
Supportive Services Number of
PART 5:R orksheet-Determining Housing Stability Outcomes Assistance Households
PART 6:Annual Certification of Continued Use for HOPWA Facility-
Based Stewardship Units(Only) 1. Tenant-Based Rental Assistance I
PART 7:Summary Overview of Grant Activities Permanent Housing Facilities:
A.Information on Individuals,Beneficiaries and Households Receiving 2a. Received Operating
HOPWA Housing Subsidy Assistance(TBRA,STRMU,PHP,Facility Subsidies/Leased units
Based Units,Master Leased Units ONLY) Transitional/Short-term
B.Facility-Based Housing Assistance Facilities:
26. Received Operating Subsidies
Continued Use Periods. Grantees that received HOPWA funding for new
construction,acquisition,or substantial rehabilitations are required to operate Permanent Housing Facilities:
their facilities for HOPWA-eligible beneficiaries for a ten(10)years period. Capital Development Projects
If no further HOPWA funds are used to support the facility,in place of 3a. placed in service during the
completing Section 7B of the CAPER,the grantee must submit an Annual operating year
Certification of Continued Project Operation throughout the required use
periods. This certification is included in Part 6 in CAPER.The required use Transitional/Short-term
period is three(3)years if the rehabilitation is non-substantial. Facilities:
Capital Development Projects
In connection with the development of the Department's standards for 3b' placed in service during the
Homeless Management Information Systems(HMIS),universal data operating year
elements are being collected for clients of HOPWA-funded homeless
assistance projects. These project sponsor/subrecipient records would Short-term Rent,Mortgage,and
include:Name,Social Security Number,Date of Birth,Ethnicity and Race, 4' Utility Assistance 1
Gender,Veteran Status,Disabling Conditions,Residence Prior to Program Adjustment for duplication
Entry,Zip Code of Last Permanent Address,Housing Status,Program Entry 5' subtract 1
Date,Program Exit Date,Personal Identification Number,and Household 'TOTAL.Housing Subsidy
Identification Number. These are intended to match the elements under 6. Assistance(Sum of Rows 1-4 1
HMIS.The HOPWA program-level data elements include:Income and minus Rav 5)
Sources,Non-Cash Benefits,HIV/AIDS Status,Services Provided,and
Housing Status or Destination at the end of the operating year. Other
suggested but optional elements are:Physical Disability,Developmental
Disability,Chronic Health Condition,Mental Health,Substance Abuse,
Domestic Violence,Date of Contact,Date of Engagement,Financial
Previous editions are obsolete Page i form HUD-401 10-D(Expiration Date:10/31/2017)
Administrative Costs: Costs for general management,oversight, "grassroots."
coordination,evaluation,and reporting. By statute,grantee administrative
costs are limited to 3%of total grant award,to be expended over the life of HOPWA Eligible Individual: The one(1)low-income person with
the grant. Project sponsor administrative costs are limited to 7%of the HIV/AIDS who qualifies a household for HOPWA assistance.This person
portion of the grant amount they receive. may be considered"Head of Household."When the CAPER asks for
information on eligible individuals,report on this individual person only.
Beneficiary(ies):All members of a household who received HOPWA Where there is more than one person with HIV/AIDS in the household,the
assistance during the operating year including the one individual who additional PWH/A(s),would be considered a beneficiary(s).
qualified the household for HOPWA assistance as well as any other
members of the household(with or without HIV)who benefitted from the HOPWA Housing Information Services: Services dedicated to helping
assistance. persons living with HIV/AIDS and their families to identify,locate,and
acquire housing.This may also include fair housing counseling for eligible
Central Contractor Registration(CCR): The primary registrant persons who may encounter discrimination based on race,color,religion,
database for the U.S.Federal Government.CCR collects,validates,stores, sex,age,national origin,familial status,or handicap/disability.
and disseminates data in support of agency acquisition missions,including
Federal agency contract and assistance awards.Both current and potential HOPWA Housing Subsidy Assistance Total: The unduplicated number
federal government registrants(grantees)are required to register in CCR of households receiving housing subsidies(TBRA,STRMU,Permanent
in order to be awarded contracts by the federal government.Registrants Housing Placement services and Master Leasing)and/or residing in units
must update or renew their registration at least once per year to maintain of facilities dedicated to persons living with HIV/AIDS and their families
an active status.Although recipients of direct federal contracts and grant and supported with HOPWA funds during the operating year.
awards have been required to be registered with CCR since 2003,this
requirement is now being extended to indirect recipients of federal funds Household: A single individual or a family composed of two or more
with the passage of ARRA(American Recovery and Reinvestment Act). persons for which household incomes are used to determine eligibility and
Per ARRA and FFATA(Federal Funding Accountability and for calculation of the resident rent payment. The term is used for
Transparency Act)federal regulations,all grantees and sub-grantees or collecting data on changes in income,changes in access to services,receipt
subcontractors receiving federal grant awards or contracts must have a of housing information services,and outcomes on achieving housing
DUNS(Data Universal Numbering System)Number. stability.Live-In Aides(see definition for Live-In Aide)and non-
beneficiaries(e.g.a shared housing arrangement with a roommate)who
Chronically Homeless Person:An individual or family who:(i)is resided in the unit are not reported on in the CAPER.
homeless and lives or resides individual or family who:(i)Is homeless and
lives or resides in a place not meant for human habitation,a safe haven,or Housing Stability: The degree to which the HOPWA project assisted
in an emergency shelter;(ii)has been homeless and living or residing in a beneficiaries to remain in stable housing during the operating year. See
place not meant for human habitation,a safe haven,or in an emergency Part S:Determining Housing Stability Outcomes for definitions of stable
shelter continuously for at least 1 year or on at least 4 separate occasions in and unstable housing situations.
the last 3 years:and(iii)has an adult head of household(or a minor head
of household if no adult is present in the household)with a diagnosable In-kind Leveraged Resources: These involve additional types of support
substance use disorder,serious mental illness,developmental disability(as provided to assist HOPWA beneficiaries such as volunteer services,
defined in section 102 of the Developmental Disabilities Assistance and materials,use of equipment and building space. The actual value of the
Bill of Rights Act of 2000(42 U.S.C.15002)),post traumatic stress support can be the contribution of professional services,based on
disorder,cognitive impairments resulting from a brain injury,or chronic customary rates for this specialized support,or actual costs contributed
physical illness or disability,including the co-occurrence of 2 or more of from other leveraged resources. In determining a rate for the contribution
those conditions.Additionally,the statutory definition includes as of volunteer time and services,use the rate established in HUD notices,
chronically homeless a person who currently lives or resides in an such as the rate of ten dollars per hour. The value of any donated material,
institutional care facility,including a jail,substance abuse or mental health equipment,building,or lease should be based on the fair market value at
treatment facility,hospital or other similar facility,and has resided there time of donation. Related documentation can be from recent bills of sales,
for fewer than 90 days if such person met the other criteria for homeless advertised prices,appraisals,or other information for comparable property
prior to entering that facility.(See 42 U.S.C.11360(2))This does not similarly situated.
include doubled-up or overcrowding situations.
Disabling Condition: Evidencing a diagnosable substance use disorder, Leveraged Funds: The amount of funds expended during the operating
serious mental illness,developmental disability,chronic physical illness, year from non-HOPWA federal,state,local,and private sources by
or disability,including the co-occurrence of two or more of these grantees or sponsors in dedicating assistance to this client population.
conditions. In addition,a disabling condition may limit an individual's Leveraged funds or other assistance are used directly in or in support of
ability to work or perform one or more activities of daily living.An HOPWA program delivery.
HIV/AIDS diagnosis is considered a disabling condition.
Facility-Based Housing Assistance: All eligible HOPWA Housing Live-In Aide: A person who resides with the HOPWA Eligible Individual
expenditures for or associated with supporting facilities including and who meets the following crit a: (1)is essential to the care and well-
community residences,SRO dwellings,short-term facilities,project-based being of the person;(2)is not obligated for the support of the person;and
rental units,master leased units,and other housing facilities approved by (3)would not be living in the unit except to provide the necessary
HUD supportive services. See the Code of Federal Regulations Title 24,Pan
5.403 and the HOPWA Grantee Oversight Resource Guide for additional
Faith-Based Organization: Religious organizations of three types:(1) reference.
congregations;(2)national networks,which include national
denominations,their social service arms(for example,Catholic Charities, Master Leasing:Applies to a nonprofit or public agency that leases units
Lutheran Social Services),and networks of related organizations(such as of housing(scattered-sites or entire buildings)from a landlord,and
YMCA and YWCA);and(3)freestanding religious organizations,which subleases the units to homeless or low-income tenants.By assuming the
are incorporated separately from congregations and national networks. tenancy burden,the agency facilitates housing of clients who may not be
able to maintain a lease on their own due to poor credit,evictions,or lack
Grassroots Organization: An organization headquartered in the local of sufficient income.
community where it provides services;has a social services budget of
$300,000 or less annually,and six or fewer full-time equivalent Operating Costs: Applies to facility-based housing only,for facilities
employees. Local affiliates of national organizations are not considered that are currently open. Operating costs can include day-to-day housing
Previous editions are obsolete Page ii form HUD-401 10-D(Expiration Date:10/31/2017)
function and operation costs like utilities,maintenance,equipment, Subrecipient Organization: Any organization that receives funds from a
insurance,security,furnishings,supplies and salary for staff costs directly project sponsor to provide eligible housing and other support services
related to the housing project but not staff costs for delivering services. and/or administrative services as defined in 24 CFR 574.300. If a
subrecipient organization provides housing and/or other supportive
Outcome: The degree to which the HOPWA assisted household has been services directly to clients,the subrecipient organization must provide
enabled to establish or maintain a stable living environment in housing that performance data on household served and funds expended. Funding
is safe,decent,and sanitary,(per the regulations at 24 CFR 574.310(b)) flows to subrecipients as follows:
and to reduce the risks of homelessness,and improve access to HIV
treatment and other health care and support. HUD Funding —j Grantee --->Project Sponsor-->Subrecipient
Output: The number of units of housing or households that receive Tenant-Based Rental Assistance(TBRA): TBRA is a rental subsidy
HOPWA assistance during the operating year. program similar to the Housing Choice Voucher program that grantees can
provide to help low-income households access affordable housing. The
Permanent Housing Placement: A supportive housing service that helps TBRA voucher is not tied to a specific unit,so tenants may move to a
establish the household in the housing unit,including but not limited to different unit without losing their assistance,subject to individual program
reasonable costs for security deposits not to exceed two months of rent rules. The subsidy amount is determined in part based on household
costs. income and rental costs associated with the tenant's lease.
Program Income: Gross income directly generated from the use of Transgender: Transgender is defined as a person who identifies with,or
HOPWA funds,including repayments. See grant administration presents as,a gender that is different from his/her gender at birth.
requirements on program income for state and local governments at 24
CFR 85.25,or for non-profits at 24 CFR 84.24. Veteran: A veteran is someone who has served on active duty in the
Armed Forces of the United States. This does not include inactive military
Project-Based Rental Assistance(PBRA): A rental subsidy program reserves or the National Guard unless the person was called up to active
that is tied to specific facilities or units owned or controlled by a project duty.
sponsor or Subrecipient. Assistance is tied directly to the properties and is
not portable or transferable.
Project Sponsor Organizations: Any nonprofit organization or
governmental housing agency that receives funds under a contract with the
grantee to provide eligible housing and other support services or
administrative services as defined in 24 CFR 574.300. Project Sponsor
organizations are required to provide performance data on households
served and funds expended. Funding flows to a project sponsor as
follows:
HUD Funding ----> Grantee—>Project Sponsor
Short-Term Rent,Mortgage,and Utility(STRMU)Assistance: A
time-limited,housing subsidy assistance designed to prevent homelessness
and increase housing stability. Grantees may provide assistance for up to
21 weeks in any 52 week period. The amount of assistance varies per
client depending on funds available,tenant need and program guidelines.
Stewardship Units: Units developed with HOPWA,where HOPWA
funds were used for acquisition,new construction and rehabilitation that
no longer receive operating subsidies from HOPWA. Report information
for the units is subject to the three-year use agreement if rehabilitation is
non-substantial and to the ten-year use agreement if rehabilitation is
substantial.
Previous editions are obsolete Page iii form HUD-40110-D(Expiration Date:10/31/2017)
Housing Opportunities for Person with AIDS (HOPWA)
Consolidated Annual Performance and Evaluation Report (CAPER)
Measuring Performance Outputs and Outcomes
OMB Number 2506-0133(Expiration Date: 10131/2017)
Park 1: Grantee Executive Summary
As applicable,complete the charts below to provide more detailed information about the agencies and organizations responsible
for the administration and implementation of the HOPWA program.Chart 1 requests general Grantee Information and Chart 2 is
to be completed for each organization selected or designated as a project sponsor,as defined by CFR 574.3. In Chart 3,indicate
each subrecipient organization with a contract/agreement of$25,000 or greater that assists grantees or project sponsors carrying
out their administrative or evaluation activities. In Chart 4,indicate each subrecipient organization with a contract/agreement to
provide HOPWA-funded services to client households. These elements address requirements in the Federal Funding and
Accountability and Transparency Act of 2006(Public Law 109-282).
Note:Please see the definition section for distinctions between project sponsor and subrecipient.
Note:If arty information does not apply to your organization,please enter N/A.Do not leave any section blank.
1.Grantee Information
HUD Grant Number Operating Year for this report
From(mm/dd/yy) To(mm/dd/)y)
Grantcc Name
Business Address
City,County,State,Zip
Employer Identification Number(EIN)or
Tax Identification Number TIN
DUN&Bradstreet Number(DUNS): feniral( orttractor Registration WCR):
rw .. ..::five?
❑Yes ❑No
If yes,provide CCR Number:
Congressional District of Grantee's Business
Addr t• s
'`(mt„ressional District of Primary Service
Arcajsj
''Cita{ies)and Count%i ies)of Primary Service Cities: _._ Counties:
Arcai,i
Organir.atioa's 11 cbsif(7 uldress Is there a waiting lisps)for 11011V%A llrowsinug Sahsids .ks,ista.nce
Services in the Grawce service Area? ❑ i ❑
If yes,explain in the narrative section what services maintain a waiting
list and how this list is administered.
*Service delivery area information only needed for program activities being directly carried out by the grantee.
Previous editions are obsolete Page 1 form HUD-40110-D(Expiration Date:10/31/2017)
2.Project Sponsor Information
Please complete Chart 2 for each organization designated or selected to serve as a project sponsor,as defined by CFR 574.3.
Use this section to report on organizations involved in the direct delivery of services for client households. These elements
address requirements in the Federal Financial Accountability and Transparency Act of 2006(Public Law 109-282).
Note.Please see the definitions for distinctions between project sponsor and subrecipient.
Note.If any information does not apply to your organization,please enter N/A.
Project Sponsor Agency Name Parent Company Name,ifapplicable
Naaw and I We of(ontact at Project
Sponsor Arencc
Email Address
Business Address
City,County,State,Zip,
Phone Number(with area code)
Employer Identification Number(EIN)or Faa Number(with area code)
Tax Identification Number(TIN)
DUN&Bradstreet Number(M Ns):
Congressional District of Project Sponsor's
Business Address
Congressional District(s)of Primary Service
Area(s)
City(ies)and County(ies)of Primary Service Cities: Counties:
Area(s)
Total HOPWA contract amount for this
Organization for the operating ear
Organization's Website Address
Is the sponsor a nonprofit organization? El Yes ❑No
Does your organization maintain a waiting list? Yes ❑Na
Please check iif yes and a faith-based organization. ❑ If yes,explain in the narrative section how this list is administered.
Please check fyes and a grassroots organization. ❑
Previous editions are obsolete Page 2 form HUD-401 10-D(Expiration Date:10/31/2017)
3.Administrative Subrecipient Information
Use Chart 3 to provide the following information for each Subrecipient with a contract/agreement of$25,000 or greater that
assists project sponsors to carry out their administrative services but no services directly to client households. Agreements
include:grants,subgrants,loans,awards,cooperative agreements,and other forms of financial assistance;and contracts,
subcontracts,purchase orders,task orders,and delivery orders. (Organizations listed may have contracts with project sponsors)
These elements address requirements in the Federal Funding and Accountability and Transparency Act of 2006(Public Law 109-
282).
Note:Please see the definitions for distinctions between project sponsor and subrecipient.
Note:If any information does not apply to your organization,please enter N/A.
Subrecipient Name Parent Company Name,iiapplicable
Name ant-1-1 itle of Contact at Subrecipient
Email Address
Business Add ress
City,State,Gip,County
Phone Number(with area code) Fax Number(include area code)
Em plower Identification.Nuanhcr(LIN)or
,-..x ldenlihrallou NOWher(I IN)
Dl N k Bradstreet Number(DUNS):
North American Industry Classification
SystemINAICS Code
Congressional District of Subrecipient's
Business vddress
Cim+wressfunal I)istrio iaf 1'rimary Service
Area
C'.itc(less and County(ics)n1 I'riniary Service (illies: Counties:
Areas}
Total 1101'N1'A Subcontract Amount of this
0r ani�ation for the o era ting year
Previous editions are obsolete Page 3 form HUD-40110-D(Expiration Date:10/31/2017)
4.Program Subrecipient Information
Complete the following information for each Subrecipient organization providing HOPWA-funded services to client households.
These organizations would hold a contract/agreement with a project sponsor(s)to provide these services. For example,a
subrecipient organization may receive funds from a project sponsor to provide nutritional services for clients residing within a
HOPWA facility-based housing program.Please note that subrecipients who work directly with client households must provide
performance data for the grantee to include in Parts 2-7 of the CAPER.
Note:Please see the definition of a subrecipient for more information.
Note:Types of contracts/agreements may include:grants,sub-grants, loans, awards, cooperative agreements, and other forms
of financial assistance;and contracts,subcontracts,purchase orders, task orders, and delivery orders.
Note:Ifarty information is not applicable to the organization,please report N/A in the appropriate box. Do not leave boxes
blank.
Sub-recipient Name Parent Corn any Name,ifappheable
Name and Title of Contact at Contractor/ �V
Sub-contractor Agency
Email Address
Business Address
City,County,State,Zip
Fax Number(include area code)
Phone Number(included area code)
Employer Identification Number(EIN)or
Tax Identification Number(TIN)
DUN&Bradstreet Number(DUNS)
North American Industry Classification
System(NAICS)Code
Congressional District of the Sub-recipient's
Business Address
Congressional District(s)of Primary Service
Area
City(ies)and County(ies)of Primary Service Cities: Counties:
Area
Total HOPWA Subcontract Amount of this
Organization for the operating year
Previous editions are obsolete Page 4 form HUD-401 10-D(Expiration Date:10/31/2017)
5.Grantee Narrative and Performance Assessment
a.Grantee and Communitv Overview
Provide a one to three page narrative summarizing major achievements and highlights that were proposed and completed during
the program year. Include a brief description of the grant organization,area of service,the name(s)of the program contact(s),
and an overview of the range/type of housing activities provided. This overview may be used for public information,including
posting on HUD's website. Note: Text fields are expandable.
b.Annual Performance under the Action Plan
Provide a narrative addressing each of the following four items:
1. Outputs Reported. Describe significant accomplishments or challenges in achieving the number of housing units supported
and the number households assisted with HOPWA funds during this operating year compared to plans for this assistance,as
approved in the Consolidated Plan/Action Plan. Describe how HOPWA funds were distributed during your program year among
different categories of housing and geographic areas to address needs throughout the grant service area,consistent with approved
plans.
2. Outcomes Assessed. Assess your program's success in enabling HOPWA beneficiaries to establish and/or better maintain a
stable living environment in housing that is safe,decent,and sanitary,and improve access to care. Compare current year results
to baseline results for clients. Describe how program activities/projects contributed to meeting stated goals. If program did not
achieve expected targets,please describe how your program plans to address challenges in program implementation and the steps
currently being taken to achieve goals in next operating year. If your program exceeded program targets,please describe
strategies the program utilized and how those contributed to program successes.
3.Coordination. Report on program coordination with other mainstream housing and supportive services resources,including
the use of committed leveraging from other public and private sources that helped to address needs for eligible persons identified
in the Consolidated Plan/Strategic Plan.
4.Technical Assistance. Describe any program technical assistance needs and how they would benefit program beneficiaries.
c.Barriers and Trends Overview
Provide a narrative addressing items 1 through 3.Explain how barriers and trends affected your program's ability to achieve the
objectives and outcomes discussed in the previous section.
1.Describe any barriers(including regulatory and non-regulatory)encountered in the administration or implementation of
the HOPWA program,how they affected your program's ability to achieve the objectives and outcomes discussed,and,
actions taken in response to barriers,and recommendations for program improvement.Provide an explanation for each
barrier selected.
❑HOPWA/HUD Regulations ❑Planning ❑Housing Availability ❑Rcm Determination and Fair Market
Rents
❑Discrimination/Confidentiality ❑Multiple Diagnoses ❑Eligibility ❑Technical Assistance or Training
❑Supportive Services ❑Credit History ❑Rental History
❑Criminal Justice History
❑Housing Affordability ❑Geography/Rural Access ❑Other,please explain further
Previous editions are obsolete Page 5 form HUD-401 10-D(Expiration Date:10/31/2017)
2.Describe any trends in the community that may affect the way in which the needs of persons living with HIV/AIDS
are being addressed,and provide any other information important to the future provision of services to this population.
3.Identify any evaluations,studies,or other assessments of the HOPWA program that are available to the public.
d.Unmet Housine Needs:An Assessment of Unmet Housine Needs
In Chart 1,provide an assessment of the number of HOPWA-eligible households that require HOPWA housing subsidy
assistance but are not currently served by any HOPWA-funded housing subsidy assistance in this service area.
In Row 1,report the total unmet need of the geographical service area,as reported in Unmet Needs for Persons with HIV/AIDS,
Chart 1B of the Consolidated or Annual Plan(s),or as reported under HOPWA worksheet in the Needs Workbook of the
Consolidated Planning Management Process(CPMP)tool.
Note:Report most current data available, through Consolidated or Annual Plan(s), and account for local housing issues, or
changes in HIV/AIDS cases, by using combination of one or more of the sources in Chart 2.
If data is collected on the type of housing that is needed in Rows a.through c.,enter the number of HOPWA-eligible households
by type of housing subsidy assistance needed. For an approximate breakdown of overall unmet need by type of housing subsidy
assistance refer to the Consolidated or Annual Plan(s),CPMP tool or local distribution of funds.Do not include clients who are
already receiving HOPWA-funded housing subsidy assistance.
Refer to Chart 2,and check all sources consulted to calculate unmet need. Reference any data from neighboring states'or
municipalities'Consolidated Plan or other planning efforts that informed the assessment of Unmet Need in your service area.
Note: In order to ensure that the unmet need assessment for the region is comprehensive,HOPWA formula grantees should
include those unmet needs assessed by HOPWA competitive grantees operating within the service area.
1. Plannine Estimate of Area's Unmet Needs for HOPNN A-Tliaible Households
1. Total number of households that have unmet
housing subsidy assistance need.
2. From the total reported in Row 1,identify the
number of households with unmet housing needs
by type of housing subsidy assistance:
a.Tenant-Based Rental Assistance(TBRA)
b.Short-Term Rent,Mortgage and Utility payments
(STRMU)
• Assistance with rental costs
• Assistance with mortgage payments
• Assistance with utility costs.
�c.Housing Facilities,such as community residences,
SRO dwellings,other housing facilities
Previous editions are obsolete Page 6 form HUD-40110-D(Expiration Date:10/31/2017)
2.Recommended Data Sources for Assessing Unmet Need check all sources used
X =Data as reported in the area Consolidated Plan,e.g.Table 1B,CPMP charts,and related narratives
=Data established by area HN/AIDS housing planning and coordination efforts,e.g.Continuum of Care
=Data from client information provided in Homeless Management Information Systems(HMIS)
=Data from project sponsors or housing providers,including waiting lists for assistance or other assessments on need including those
completed by HOPWA competitive grantees operating in the region.
=Data from prisons or jails on persons being discharged with HIV/AIDS,if mandatory testing is conducted
=Data from local Ryan White Planning Councils or reported in CARE Act Data Reports,e.g.number of clients with permanent
housing
=Data collected for HN/AIDS surveillance reporting or other health assessments,e.g.local health department or CDC surveillance data
End of PART 1
Previous editions are obsolete Page 7 form HUD-401 10-D(Expiration Date:10/31/2017)
PART 2: Sources of Leveraging and Program Income
1. Sources of Leveraging
Report the source(s)of cash or in-kind leveraged federal,state,local or private resources identified in the Consolidated or
Annual Plan and used in the delivery of the HOPWA program and the amount of leveraged dollars. In Column[1],identify the
type of leveraging. Some common sources of leveraged funds have been provided as a reference point. You may add Rows as
necessary to report all sources of leveraged funds. Include Resident Rent payments paid by clients directly to private landlords.
Do NOT include rents paid directly to a HOPWA program as this will be reported in the next section.In Column[2]report the
amount of leveraged funds expended during the operating year. Use Column[3]to provide some detail about the type of
leveraged contribution(e.g.,case management services or clothing donations). In Column[4],check the appropriate box to
indicate whether the leveraged contribution was a housing subsidy assistance or another form of support.
Note: Be sure to report on the number of households supported with these leveraged funds in Part 3, Chart 1, Column d
A. Source of Leveraging Chart
[2]Amount
of [4] Housing Subsidy
Leveraged [3]Type of Assistance or Other
1 I Source of Leveraging Funds Contribution _ _ Support
Public Funding
nllnu it._ �.a•iayAssistance
Ryan White-Ho using Assistance []t)thcr Sail a
❑l lnu,n ;� d Assistance
RN Cul 11 hitt-Other ❑
❑]Isni i:._ tiuhsidy Assistance
Housing Choice Voucher Pro ram u n-n
Low Income Housing Tar Credit
[j Ay Assistance
HOME [ ]ttili,:r 'Nulxxe
111 ,u, iwi Sub<i6% :lywistance
Shelter Plus Care ❑,,i k"l Su r wrt
❑IIou,irwt Suh.id; \<s t,ance
Emergency Solutions Grant ❑_t)ilr:r Suprort
-- - 11{„u�in' Suh;id� Assistance
Other Public: ❑c)t he r Support
❑I inusiit*Sub idy Assistance
Other Public: ❑of h,:r Support
❑I Ic u:in<_ Sub id .1 [.,tante
Other Public: ❑Other Supporl
[]11011;i112 S L&sAy Assistance
Other Public: ❑(rthcr Support
Ell lousing Subsidy Assistance
Other Public: ❑O t h,:r Support
Private Funding
[1110u�in' Subsidy Assistance
Grants
❑Other port
_
❑l hn,>in tiuL.i6" Assistance
In-kind Resources ❑other Support
[I1[ousiu, Suhsid) Assistance
Other Private: []Other SLipport
❑1[nu�iut=_'SLIbsidy Assistance
Other Private: �t lthcr Support
Other l ending
❑1lotnin Suh�,,id% la,Naucc
Grynlrr 1'rojc cl Sp„tt«;r UUthcr Su I Tort
Rc�idcnr Rcnt 1•G Client io l'r'icatc I ;trldlord
TO L.U.(Sum all RoNN a
Previous editions are obsolete Page 8 form HUD-40110-D(Expiration Date:10/31/2017)
2. Program Income and Resident Rent Payments
In Section 2,Chart A.,report the total amount of program income and resident rent payments directly generated from the use of
HOPWA funds,including repayments.Include resident rent payments collected or paid directly to the HOPWA program. Do
NOT include payments made directly from a client household to a private landlord.
Note:Please see report directions section for definition of program income. (Additional information on program income is
available in the HOPWA Grantee Oversight Resource Guide).
A. Total Amount Program Income and Resident Rent Payment Collected During the Operating Year
Total Amount of
Program Income
Program Income and Resident Rent Payments Collected (for this operating
year)
1. Program income(e.g.repayments)
2. Resident Rent Payments made directly to HOPWA Program
3. Total Program Income and Resident Rent Payments(Sum of Rows I and 2)
B. Program Income and Resident Rent Payments Expended To Assist HOPWA Households
In Chart B,report on the total program income and resident rent payments(as reported above in Chart A)expended during the
operating year. Use Row 1 to report Program Income and Resident Rent Payments expended on Housing Subsidy Assistance
Programs(i.e.,TBRA,STRMU,PHP,Master Leased Units,and Facility-Based Housing). Use Row 2 to report on the Program
Income and Resident Rent Payment expended on Supportive Services and other non-direct Housing Costs.
Total Amount of Program
Income Expended
Program Income and Resident Rent Payment Expended on (for this operating year)
HOPWA programs
1. Program Income and Resident Rent Payment Expended on Housing Subsidy Assistance costs
2. Program Income and Resident Rent Payment Expended on Supportive Services and other non-
direct housing costs
3. Total Program Income Expended(Sum of Rows 1 and 2)
End of PART 2
Previous editions are obsolete Page 9 form HUD-401 10-D(Expiration Date:10/31/2017)
PART 3:Accomplishment Data Planned Goal and Actual Outputs
In Chart 1,enter performance information(goals and actual outputs)for all activities undertaken during the operating year
supported with HOPWA funds. Performance is measured by the number of households and units of housing that were supported
with HOPWA or other federal,state,local,or private funds for the purposes of providing housing assistance and support to
persons living with HIV/AIDS and their families.
Note: The total households assisted with HOPWA funds and reported in PART 3 of the CAPER should be the same as reported
in the annual year-end IDIS data, and goals reported should be consistent with the Annual Plan information. Any discrepancies
or deviations should be explained in the narrative section of PART 1.
1. HOPWA Performance Planned Goal and Actual Outputs
[]]Output: Households [2]Output:Funding
HOPWA I.everaged
HOPWA Performance Assistance Households HOPWA Funds
Planned Goal a. b. d. C. f.
and Actual a m a
c7 � c7 4 x m x a
OPWA Housing SubsidyAssistance 11I Output:Households r2T On nt:Funding
1. tenant-Based Rental Assistance
a. Permanent Housing Facilities:
Received Operating Subsidies/Leased units(Households Served
b. Transitional/Short-term Facilities:
Received Operating Subsidies/Leased units(Households Served)
Households Served
a. ermanent Housing Facilities:
apital' -elopment Projects placed in service during the operating year
Households Scrved
3b. Transitional/Short-term Facilities:
Capital Development Projects placed in service during the operating year
Households Served
4. Short-Term Rent,Mortgage and Utility Assistance
5. Permanent Housing Placement Services
6. Adjustments for duplication(subtract)
7. Total HOPWA Housing Subsidy Assistance
Columns a.—d. equal the sum of Rows 1-5 minus Row 6; Columns e.and f.
_equal the sum of Rows 1-5)
Housing Development(Construction and Stewardship of facility based housing)
[11 Output- Housing Units 121 Outout..Funding
8. Facility-based units,
apital..;, . r.. .... not et opened(Housing Units)
9. Stewardship Units subject to 3 or 10 year use agreements
10. Total Housing Developed
(Sum of Rows S&9
Supportive Sery ceS 1 output 2 ou ntrFundin
1 la. Supportive Services provided by project sponsors/subrecipient that also delivered
OP WA housing subsidy assistance
1 lb. Supportive Services provided by project sponsors/subrecfpient that only provided
—supportive services.
12. Adjustment for duplication(subtract)
13. Total Supportive Services
(Columns a.—d.equal the sum of Rows 11 a.&b.minus Row 12;Columns e.and
f.equal the sum of Rows 11a.&11 b.l
Housing Information Services 111 outpul Ilousebolds 121 Output;Funding
14. Housing Information Services
15. Total Housing Information Services
Previous editions are obsolete Page 10 form HUD-40110-D(Expiration Date:10/31/2017)
Grant Administration and Other Activities Ill Output Households [21 Output:Funding
16. Resource Identification to establish,coordinate and develop housing assistance resource
17. Technical Assistance
if approved it grant agreement)
18. rantee Administration
maximum-i%of total HOPWA grant)
19. Project Sponsor Administration
maximum 7%of portion of HOPWA ant awarded)
0. otal Grant Administration and Other Activities
Sum of Rows 16—19)
121 Outputs: HOPWA Funds
otal Expended Expended
Budget Actual
1. Total Expenditures for program year(Sum of Rows 7,10,13,15,and 20)
2.Listing of Supportive Services
Report on the households served and use of HOPWA funds for all supportive services. Do NOT report on supportive services
leveraged with non-HOPWA funds.
Data check:Total unduplicated households and expenditures reported in Row 17 equal totals reported in Part 3,Chart 1,Row 13.
Supportive Services [ll Output:Number of Households 121 Output:Amount of HOPWA Funds
Expended
L Adult day care and personal assistance
2. Alcohol and drug abuse services
3. Case management
4. Child care and other child services
5. Education
6. Employment assistance and training
Health/medicallintensive care services,if approved
7. Note: Client records must conform with 24 CFR'574.310
8. Legal services
9. Life skills management outside of case management)
10. Meals/nutritional services
11. Mental health services
12. Outreach
13. Transportation
Other Activity(if approved in grant agreement).
14. Specify:
Sub-Total Households receiving Supportive Services
15. (Sum of Rows 1-14
16. Adjustment for Duplication subtract
TOTAL Unduplicated Households receiving
Supportive Services(Column[1]equals Row 15
17. minus Row 16;Column 121 equals sum of Rows 1-14
Previous editions are obsolete Page ll form HUD-401 10-D(Expiration Date:10/31/2017)
3.Short-Term Rent,Mortgage and Utility Assistance(STRMU)Summary
In Row a.,enter the total number of households served and the amount of HOPWA funds expended on Short-Term Rent,
Mortgage and Utility(STRMU)Assistance. In Row b.,enter the total number of STRMU-assisted households that received
assistance with mortgage costs only(no utility costs)and the amount expended assisting these households. In Row c.,enter the
total number of STRMU-assisted households that received assistance with both mortgage and utility costs and the amount
expended assisting these households. In Row d.,enter the total number of STRMU-assisted households that received assistance
with rental costs only(no utility costs)and the amount expended assisting these households. In Row e.,enter the total number of
STRMU-assisted households that received assistance with both rental and utility costs and the amount expended assisting these
households. In Row f.,enter the total number of STRMU-assisted households that received assistance with utility costs only(not
including rent or mortgage costs)and the amount expended assisting these households. In row g.,report the amount of STRMU
funds expended to support direct program costs such as program operation staff.
Data Check:The total households reported as served with STRMU in Row a.,column[1]and the total amount of HOPWA funds reported as
expended in Row a.,column[21 equals the household and expenditure total reported for STRMU in Part 3,Chart 1,Row 4,Columns b.and f.,
respectively.
Data Check:The total number of households reported in Column[1],Rows b.,c.,d.,e.,and f.equal the total number ofSTRMU households
reported in Column[1],Row a. The total amount reported as expended in Column[2],Rows b.,c.,d.,e.,f.,and g.equal the total amount of
STRMU expenditures reported in Column[2],Row a.
[11 Output: Number of 121 Output:Total
Housing Subsidy Assistance Categories(STRMU) Households Served HOPWA Funds Expended
on STRMU during
Operating Year
TpUt1 Short-ti" mortgage,rent and/or utility(STRMU)
a. aa�sashmce
Of the total STRMU reeWrted on Row a,total who received
b. assistance with mortgage costs ONLY
Of the total STRMU reported on Row a.total who received
C. assistance with mortgage and utility costs.
Of the total STRMU reported on Row a total who received
d. assistance with rental costs ONLY.
Of the total STRMU reported on Row a total who received
e. assistance with rental and utility costs.
Of the total STRMU reported on Row a.total who received
f assistance with utility costs ONLY.
Direct program delivery costs(e.g.,program operations staff
time)
9.
End of PART 3
Previous editions are obsolete Page 12 form HUD-401 10-D(Expiration Date:10/31/2017)
Part 4:Summary of Performance Outcomes
In Column[1],report the total number of eligible households that received HOPWA housing subsidy assistance,by type.
In Column[2],enter the number of households that continued to access each type of housing subsidy assistance into next
operating year. In Column[3],report the housing status of all households that exited the program.
Data Check:The sum of Columns[2](Number of Households Continuing)and[31(Exited Households)equals the total reported in Column[1].
Note:Refer to the housing stability codes that appear in Part 5: Worksheet-Determining Housing Stability Outcomes.
Section 1.Housing Stability:Assessment of Client Outcomes on Maintaining Housing Stability(Permanent Housing and
Related Facilities)
A.Permanent ousing Subsidy Assistance
[11 Output:Total [21 Assessment:Number of 131 Assessment:Number of
Number of Households that Continued Households that exited this [41 HOPWA Client
Households Receiving HOPWA Housing HOPWA Program;their Housing Outcomes
Served Subsidy Assistance into the Next Status after Exiting
Operating Year
1 Emergency Shelter/Streets Unstable Arrangements
2 Temporary Housing Temporarily Stable,with
Reduced Risk of Homelessness
3 Private Housing
Tenant-Based
Rental 4 Other HOPWA
Assistance Stable/Permanent Housing(PH)
5 Other Subsidy
6 Institution
7 Jai/Prison
Unstable Arrangements
8 Disconnected/Unknown
9 Death Life Event
1 Emergency Shelter/Streets Unstable Arrangements
2 Temporary Housing Temporarily Stable,with
Reduced Risk of Homelessness
3 Private Housing
Permanent
Supportive 4 Other HOPWA
Housing Stable/Permanent Housing(PH)
g 5 Other Subsidy
Facilities/Units
6 Institution
7 Jail/Prison
8 Disconnected/Unknown Unstable Arrangements
9 Death Life Event
B.Transitional Housing Assistance
[11 Output: Total [21 Assessment:Number of [31 Assessment:Number of
Number of Households that Continued Households that exited this
Households Receiving HOPWA Housing HOPWA Program;their 141 HOPWA Client Outcomes
Served Subsidy Assistance into the Next Housing Status after Exiting
Operating Year
1 Emergency Shelter/Streets Unstable Arrangements
2 Temporary Housing Temporarily Stable with Reduced
Risk of Homelessness
Transitional/ 3 Private Housing
Short-Term
Housing 4 Other HOPWA
Facilities/Units 5 Other Subsidy Stable/Permanent Housing(PH)
6 Institution
7 Jail/Prison
Unstable Arrangements
8 Disconnected/unknown
9 Death Life Event
Previous editions are obsolete Page 13 form HUD-401 10-D(Expiration Date:10/31/2017)
B I:Total number of households receiving transitional/short-term housing
assistance whose tenure exceeded 24 months
Section 2.Prevention of Homelessness: Assessment of Client Outcomes on Reduced Risks of Homelessness
(Short-Term Housing Subsidy Assistance)
Report the total number of households that received STRMU assistance in Column[1].
In Column[2],identify the outcomes of the households reported in Column[1]either at the time that they were known to have
left the STRMU program or through the project sponsor or subrecipient's best assessment for stability at the end of the operating
year.
Information in Column[3]provides a description of housing outcomes;therefore,data is not required.
At the bottom of the chart:
• In Row la.,report those households that received STRMU assistance during the operating year of this report,and the
prior operating year.
• In Row lb.,report those households that received STRMU assistance during the operating year of this report,and the
two prior operating years.
Data Check: The total households reported as served with STRMU in Column[1]equals the total reported in Part 3, Chart 1,
Row 4, Column b.
Data Check: The sum of Column[21 should equal the number of households reported in Column[1].
Assessment of Households that Received STRMU Assistance
[1] Output:Total [2]Assessment of Housing Status [3] HOPWA Client Outcomes
number of
households
Maintain Private Housing without subsidy
(e.g.Assistance providedeompletedand,:,ent is stable,not
likely to seek additional support)
Other Private Housing without subsidy
(e.g.client switched housing units and is now stable,not likely
to seek additional support) Stable/Permanent Housing(PH)
Other HOPWA Housing Subsidy Assistance
Other Housing Subsidy(PH)
Institution
(e.g.residential and long-term care)
Likely that additional STRMU is needed to maintain current
housing arrangements
Transitional Facilities/Short-term Temporarily Stable, with
(e.g.temporary or transitional arrangement) Reduced Risk of Homelessness
Temporary/Non-Permanent Housing arrangement
(e.g.gave up lease,and moved in with family or friends but
expects to live there less than 90 days)
Emergency Shelter/street
Jail/Prison Unstable Arrangements
Disconnected
Death Life Event
Ia.Total number of those households that received STRMU Assistance in the operating year of this report that also received
STRMU assistance in the prior operating year(e.g.households that received STRMU assistance in two consecutive operating
years).
lb.Total number of those households that received STRMU Assistance in the operating year of this report that also received
STRMU assistance in the two prior operating years(e.g.households that received STRMU assistance in three consecutive
operating years).
Previous editions are obsolete Page 14 form HUD-40110-D(Expiration Date:10/31/2017)
Section 3.HOPWA Outcomes on Access to Care and Support
la. Total Number of Households
Line[1]:For project sponsors/subrecipients that provided HOPWA housing subsidy assistance during the operating year
identify in the appropriate row the number of households that received HOPWA housing subsidy assistance(TBRA,
STRMU,Facility-Based,PHP and Master Leasing)and HOPWA funded case management services. Use Row c.to adjust
for duplication among the service categories and Row d.to provide an unduplicated household total.
Line[2]:For project sponsors/subrecipients that did NOT provide HOPWA housing subsidy assistance identify in the
appropriate row the number of households that received HOPWA funded case management services.
Note.These numbers will help you to determine which clients to report Access to Care and Support Outcomes for and will be
used by HUD as a basis for analyzing the percentage of households who demonstrated or maintained connections to care and
support as identified in Chart lb. below.
Total Number of llouseholds
1. For Project Sponsors/Subrecipieills that provided I10 VWA Housing Subsidy Assistance: Identify the total number of households that
received the foflrvwn_'.HOP%k A-;larded.wrcicrs.
a. HoP.ism tiuhtiidw iduplicated)-]BR:1.c I RNIC,PHP,Facility-Based Housing,ani;:''` l.tasrne:
b. C. tlanaLcrnent
C. Adpnsrnwnt duplication{subtraction)
d. Total llnuseholds Served by 1'rujectSponsors/Suhrecipients with Housinti Suhsid} 1lssislanre(Sum of Hons a.h.
minus Han c.)
2. For Project Sponsors/Subrecipients did NOT provide lltll'WA housing Subsidy assistance: ldcrtiiy the total number of households that
rcceiced the tollowwmL,,IfOPWA-fundc[l service:
a. HOPWA Uase Manzw,eir ra
T-
b. Total Households Served b} Project Sponsors/Subrecipients without Housing Subsidy Assistance
lb. Status of Households Accessing Care and Support
Column[1]:Of the households identified as receiving services from project sponsors/subrecipients that provided HOPWA
housing subsidy assistance as identified in Chart la.,Row Id.above,report the number of households that demonstrated
access or maintained connections to care and support within the program year.
Column[2]:Of the households identified as receiving services from project sponsors/subrecipients that did NOT provide
HOPWA housing subsidy assistance as reported in Chart la.,Row 2b.,report the number of households that demonstrated
improved access or maintained connections to care and support within the program year.
Note.For information on types and sources o income and medical insurance/assistance, refer to Charts below.
[21 For project
[1 J For project sponsors/subrecipients that
sponsors/subrecipients that did NOT provide HOPWA Outcome
Categories of Services Accessed provided HOPWA housing subsidy housing subsidy assistance, Indicator
assistance,identify the households identify the households who
who demonstrated the following: demonstrated the following:
1 Has a housing plan for maintaining or establishing stable on- Support for
going housing Stable
Housing
2.Had contact with case manager/benefits counselor consistent
with the schedule specified in client's individual service plan Access to
(may include leveraged services such as Ryan White Medical Support
Case Management)
3.Had contact with a primary health care provider consistent Access to
with the schedule specified in client's individual service plan Health Care
4.Accessed and maintained medical insurance/assistance Access to
Health Care
5.Successfully accessed or maintained qualification for sources Sources of
of income Income
Previous editions are obsolete Page 15 form HUD-401 10-D(Expiration Date:10/31/2017)
Chart lb.,Line 4: Sources of Medical Insurance and Assistance include,but are not limited to the following
(Reference only)
• MEDICAID Health Insurance Program,or • Veterans Affairs Medical Services
use local program • AIDS Drug Assistance Program(ADAP) Ryan White-funded Medical or Dental
name • State Children's Health Insurance Program Assistance
• MEDICARE Health Insurance Program,or (SCHIP),or use local program name
use local program name
Chart lb.,Row 5: Sources of Income include,but are not limited to the following Reference only)
• Earned Income • Child Support • General Assistance(GA),or use local
• Veteran's Pension • Social Security Disability Income(SSDI) program name
• Unemployment Insurance • Alimony or other Spousal Support • Private Disability Insurance
• Pension from Former Job • Veteran's Disability Payment • Temporary Assistance for Needy
• Supplemental Security Income(SSI) • Retirement Income from Social Security Families(TANF)
• Worker's Compensation • Other Income Sources
lc.Households that Obtained Employment
Column[1]:Of the households identified as receiving services from project sponsors/subrecipients that provided HOPWA
housing subsidy assistance as identified in Chart la.,Row ld.above,report on the number of households that include
persons who obtained an income-producing job during the operating year that resulted from HOPWA-funded Job training,
employment assistance,education or related case management/counseling services.
Column[2]:Of the households identified as receiving services from project sponsors/subrecipients that did NOT provide
HOPWA housing subsidy assistance as reported in Chart la.,Row 2b.,report on the number of households that include
persons who obtained an income-producing job during the operating year that resulted from HOPWA-funded Job training,
employment assistance,education or case management/counseling services.
Note:This includes jobs created by this project sponsor/subrecipients or obtained outside this agency.
Note: Do not include jobs that resulted from leveragedjob training, employment assistance, education or case
management/counseling services.
11 For project sponsors/subrecipients that [21 For project sponso rs/sub recipients that did
Categories of Services Accessed provided HOPWA housing subsidy NOT provide HOPWA housing subsidy assistance,
assistance,identify the households who identify the households who demonstrated the
demonstrated the following: following:
golds that
m i7ir%uiic roducin 'ob
End of PART 4
Previous editions are obsolete Page 16 form HUD-401 10-D(Expiration Date:10/31/2017)
PART 5:Worksheet-Determining Housing Stability Outcomes(optional)
1.This chart is designed to assess program results based on the information reported in Part 4 and to help Grantees determine
overall program performance. Completion of this worksheet is o tional.
Permanent Stable Housing Temporary Housing Unstable Life Event
Housing Subsidy (#of households (2) Arrangements (9)
Assistance remaining in program (1+7+8)
plus 3+4+5+6
Tenant-Based
Rental Assistance
(TBRA
Permanent Facility-
based Housing
Assistance/Units
Transitional/Short-
Term Facility-based
Housing
Assistance/Units
Total Permanent
HOPWA Housing
Sabsidv Assistance
Reduced Risk of Mshls•I'rrnrxueui Icmpurnrilk St:rhlr.�Nith Reduced Risk of Unstable Life Events
Homelessness: -ness Arrangements
Short-Term
Assistance _
Short-Term Rent,
Mortgage,and
Utility Assistance
STRMU
Total HOPWA
Housing Subsidy
Assistance
Background on HOPWA Housing Stability Codes
Stable Permanent Housing/Ongoing Participation
3=Private Housing in the private rental or home ownership market(without known subsidy,including permanent placement
with families or other self-sufficient arrangements)with reasonable expectation that additional support is not needed.
4=Other HOPWA-funded housing subsidy assistance(not STRMU),e.g.TBRA or Facility-Based Assistance.
5=Other subsidized house or apartment(non-HOPWA sources,e.g.,Section 8,HOME,public housing).
6=Institutional setting with greater support and continued residence expected(e.g.,residential or long-term care facility).
Temporary Housing
2=Temporary housing-moved in with family/friends or other short-term arrangement,such as Ryan White subsidy,transitional
housing for homeless,or temporary placement in institution(e.g.,hospital,psychiatric hospital or other psychiatric facility,
substance abuse treatment facility or detox center).
Unstable Arrangements
1 =Emergency shelter or no housing destination such as places not meant for habitation(e.g.,a vehicle,an abandoned building,
bus/train/subway station,or anywhere outside).
7=Jail/prison.
8=Disconnected or disappeared from project support,unknown destination or no assessments of housing needs were
undertaken.
Life Event
9=Death,i.e.,remained in housing until death.This characteristic is not factored into the housing stability equation.
Tenant-based Rental Assistance: Stable Housine is the sum of the number of households that(i)remain in the housing and(ii)
those that left the assistance as reported under:3,4,5,and 6.Temporary Housing is the number of households that accessed
assistance,and left their current housing for a non-permanent housing arrangement,as reported under item:2.Unstable
Situations is the sum of numbers reported under items: 1,7,and 8.
Previous editions are obsolete Page 17 form HUD-40110-D(Expiration Date:10/31/2017)
Permanent Facility-Based Housing Assistance: Stable Housing is the sum of the number of households that(i)remain in the
housing and(ii)those that left the assistance as shown as items:3,4,5,and 6.Temporary Housing is the number of households
that accessed assistance,and left their current housing for a non-permanent housing arrangement,as reported under item 2.
Unstable Situations is the sum of numbers reported under items: 1,7,and 8.
Transitionat/Short-Term Facility-Based Housing Assistance: Stable Housing is the sum of the number of households that(i)
continue in the residences(ii)those that left the assistance as shown as items:3,4,5,and 6.Other Temporary Housing is the
number of households that accessed assistance,and left their current housing for a non-permanent housing arrangement,as
reported under item 2. Unstable Situations is the sum of numbers reported under items: 1,7,and 8.
Tenure Assessment. A baseline of households in transitional/short-term facilities for assessment purposes,indicate the number
of households whose tenure exceeded 24 months.
STRMU Assistance: Stable Housing is the sum of the number of households that accessed assistance for some portion of the
permitted 21-week period and there is reasonable expectation that additional support is not needed in order to maintain
permanent housing living situation(as this is a time-limited form of housing support)as reported under housing status:Maintain
Private Housing with subsidy;Other Private with Subsidy;Other HOPWA support;Other Housing Subsidy;and Institution.
Temporarily Stable,with Reduced Risk of Homelessness is the sum of the number of households that accessed assistance for
some portion of the permitted 21-week period or left their current housing arrangement for a transitional facility or other
temporary/non-permanent housing arrangement and there is reasonable expectation additional support will be needed to maintain
housing arrangements in the next year,as reported under housing status:Likely to maintain current housing arrangements,with
additional STRMU assistance;Transitional Facilities/Short-term;and Temporary/Non-Permanent Housing arrangements
Unstable Situation is the sum of number of households reported under housing status:Emergency Shelter;Jail/Prison;and
Disconnected.
End of PART 5
Previous editions are obsolete Page 18 form HUD-401 10-D(Expiration Date:10/31/2017)
PART 6:Annual Certification of Continued Usage for HOPWA Facility-Based Stewardship Units(ONLY)
The Annual Certification of Usage for HOPWA Facility-Based Stewardship Units is to be used in place of Part 7B of the
CAPER if the facility was originally acquired,rehabilitated or constructed/developed in part with HOPWA funds but no
HOPWA funds were expended during the operating year. Scattered site units may be grouped together on one page.
Grantees that used HOPWA funding for new construction,acquisition,or substantial rehabilitation are required to
operate their facilities for HOPWA eligible individuals for at least ten(10)years. If non-substantial rehabilitation funds
were used they are required to operate for at least three(3)years. Stewardship begins once the facility is put into
operation.
Note.See definition of Stewardship Units.
1.General information
Operating Year for this report
HUD Grant Numbers) From(mm/dd/yy)To(mm/dd/yy) ❑Final Yr
❑Yr 1; ❑Yr 2; ❑Yr 3; ❑Yr 4; ❑Yr 5; ❑Yr 6;
❑Yr 7; ❑Yr 8; ❑Yr 9; ❑Yr 10;
Grantee Name Date Facility Began Operations(mm/dd/yy)
2.Number of Units and Non-HOPWA Ex enditures
Facility Name: Number of Stewardship Units Amount of Non-HOPWA Funds Expended in Support of the
Developed with HOPWA Stewardship Units during the Operating Year
funds
Total Stewardship Units
(subject to 3-or 10-year useperiods)
3.Details of Project Site
Project Sites:Name of HOPWA-funded project
Site Information:Project Zip Code(s)
Site Information:Congressional District(s)
Is the address of the project site confidential? ❑ Yes,protect information;do not list
❑ Not confidential;information can be made available to the public
If the site is not confidential:
Please provide the contact information,phone,
email address/location,if business address is
different from facility address
I certify that the facility that received assistance for acquisition,rehabilitation,or new construction from the Housing Opportunities
for Persons with AIDS Program has operated as a facility to assist HOPWA-eligible persons from the date shown above. I also
certify that the grant is still serving the planned number of HOPWA-eligible households at this facility through leveraged resources
and all other requirements of the grant agreement are being satisfied.
I hereby certify that all the information stated herein,as well as any in ormatton provided in the accompaniment herewith,is true and accurate.
Name&Title of Authorized Official of the organization that continues Signature&Date(mm/dd/yy)
to operate the facility:
Name&Title of Contact at Grantee Agency Contact Phone(with area code)
(person who can answer questions about the report and program)
End of PART 6
Previous editions arc obsolete Page 19 form HUD-40110-D(Expiration Date:10/31/2017)
Part 7: Summary Overview of Grant Activities
A. Information on Individuals,Beneficiaries,and Households Receiving HOPWA Housing Subsidy Assistance
(TBRA, STRM1), Facility-Based Units,Permanent Housing Placement and Master Leased Units ONLY)
Note. 1h portingfor this section should include ONLY those individuals, beneficiaries, or households that received and/or
resided in a household that received HOPWA Housing Subsidy Assistance as reported in Part 3, Chart 1,Row 7, Column b.
(e.g., do not include households that received HOPWA supportive services ONLY).
Section 1. HOPWA-Eligible Individuals who Received HOPWA Housing Subsidy Assistance
a.Total HOPWA Eligible Individuals Living with HIV/AIDS
In Chart a.,provide the total number of eligible(and unduplicated)low-income individuals living with HIV/AIDS who qualified
their household to receive HOPWA housing subsidy assistance during the operating year. This total should include only the
individual who qualified the household for HOPWA assistance,NOT all HIV positive individuals in the household.
Individuals Served with Housing Subsidy Assistance Total
Number of individuals with HIV/AIDS who qualified their household to receive HOPWA housing subsidy assistance.
Chart b.Prior Living Situation
In Chart b.,report the prior living situations for all Eligible Individuals reported in Chart a. In Row 1,report the total number of
individuals who continued to receive HOPWA housing subsidy assistance from the prior operating year into this operating year.
In Rows 2 through 17,indicate the prior living arrangements for all new HOPWA housing subsidy assistance recipients during
the operating year.
Data Check: The total number of eligible individuals served in Row 18 equals the total number of individuals served through
housing subsidy assistance reported in Chart a. above.
Total HOPWA
Category Eligible Individuals
Receiving Housing
Subsidy Assistance
1. 1 Continuing to receive HOPWA support from the prior operating
New Individ uAs A ho reeeked 110P`NA Housing Suhstdt assistance support during Operatin Ytear
2. Pl r h o l:um ur hahita[icn
outside
3. Emergency shelf�,,.- mg hotel,motel,or ea aipground paid for w.':.emergency shelter voucher)
4. Transitional housing for homeless persons
Total number of neIs 1^i able Individuals who rcceh ed 11f
5, �� ?Pt1',Y Hrrusinl,Subsidy kssistance with a Prior
Uvutg Situation that meets 11111)definition of homel'essuess(Sint of Rows'2—4)
6. 'ermanent ht,using for iirrrnerly liunlcle„ eryurlr(Such Shelter NLJ,� Sill' or SRO Mod
Rehab)
7. Psychiatric hospital or other psychiatric facility
8. Substance abuse treatment facility or detox center
9. Hospital(non-psychiatric facility)
10. Foster care home or foster care group home
11. Jail,prison or juvenile detention facility
12. Rented room,apartment,or house
13. House you own
14. Staying or living in someone else's(family and friends)room,apartment,or house
15. Hotel or motel paid for without emergency shelter voucher
16. Other
17. Don't Know or Refused
18. TOTAL Number of HOPWA Eligible Individuals(sum of Rows 1 and 5-17)
Previous editions are obsolete Page 20 form HUD-40110-D(Expiration Date:10/31/2017)
c.Homeless Individual Summary
In Chart c.,indicate the number of eligible individuals reported in Chart b.,Row 5 as homeless who also are homeless Veterans
and/or meet the definition for Chronically Homeless(See Definition section of CAPER). The totals in Chart c.do not need to
equal the total in Chart b.,Row 5.
Number of Number of Chronically
Category Homeless
Veteran(s) Homeless
HOPWA eligible individuals served with
HOPWA Housing Subsidy Assistance
Section 2. Beneficiaries
In Chart a.,report the total number of HOPWA eligible individuals living with HIV/AIDS who received HOPWA housing
subsidy assistance(as reported in Part 7,4,Section 1, Chart a.),and all associated members of their household who benefitted
from receiving HOPWA housing subsidy assistance(resided with HOPWA eligible individuals).
Note.See definition of HOPWA Eligible Individual
Note.See definition of Transeg nder.
Note. See definition of BeneIciaries.
Data Check:The sum of each of the Charts b. &c. on the following two pages equals the total number of beneficiaries served
with HOPWA housing subsidy assistance as determined in Chart a.,Row 4 below.
a.Total Number of Beneficiaries Served with HOPWA Housing Subsidy Assistance
Individuals and Families Served with HOPWA Housing Subsidy Assistance Total Number
1. Number of individuals with 111WAIDS who dual[Died the household to receive H01'%k A housing subsidy
assistance(u uals the number of 1101'WA Elicibh+ . Indi,ideals rc xorted in Part 7,A.Seoion 1.Chart a)
2. Number of AL othcr diagnosed positk. , the 1-IOPWAeligible individuals
identified in Row I and nho benefitted f roin the IIOP%1 hmib ing subsidy assistance
3. Number of ALL other i> sons NOT diagnosed as HIV .Psitive who reside with the HOPWA eligible
individual identified in Roy I who benefited 40PWA housing subsidy
4. TOTAL number of ALL beneficiarics served with l{nusing Subsidy Assistance(Sum of Rows 1,2,&3)
`t
Previous editions are obsolete Page 21 form HUD-401 10-D(Expiration Date:10/31/2017)
b.Age and Gender
In Chart b.,indicate the Age and Gender of all beneficiaries as reported in Chart a.directly above. Report the Age and Gender of
all HOPWA Eligible Individuals(those reported in Chart a.,Row 1)using Rows 1-5 below and the Age and Gender of all other
beneficiaries(those reported in Chart a.,Rows 2 and 3)using Rows 6-10 below. The number of individuals reported in Row 11,
Column E.equals the total number of beneficiaries reported in Part 7,Section 2,Chart a.,Row 4.
HOPWA Eligible Individuals Chart a,Row 1
A. B. C. D. E.
TOTAL(Sum of
Male Female Trans ender M to F Trans ender F to M Columns A-D
1. Under 18
2. 18 to 30 years
3. 31 to 50 years
51 years and
4. Older
Subtotal(Sum
5. of Rows 14
All Other Beneficiaries(Chart ar Row's 2 and 3
A. B. �..... C. D. E.
TOTAL(Sum of
Male Female Transgender M to F Trans ender F to M Columns A-D
6. Under 18
7. 18 to 30 years
8. 1 31 to 50 years
51 years and
4. Older
Subtotal(Sum
10. of Rows 6
Total Beneficiaries Chart a,`Row 4
TOTAL(Sum
11. of Rows 5&10
Previous editions are obsolete Page 22 form HUD-401 10-D(Expiration Date:10/31/2017)
c.Race and Ethnicity*
In Chart c.,indicate the Race and Ethnicity of all beneficiaries receiving HOPWA Housing Subsidy Assistance as reported in
Section 2,Chart a.,Row 4. Report the race of all HOPWA eligible individuals in Column[A]. Report the ethnicjjY of all
HOPWA eligible individuals in column[B]. Report the race of all other individuals who benefitted from the HOPWA housing
subsidy assistance in column[C]. Report the ethnicijy of all other individuals who benefitted from the HOPWA housing subsidy
assistance in column[D]. The summed total of columns[A]and[C]equals the total number of beneficiaries reported above in
Section 2,Chart a.,Row 4.
HOPWA Eligible Individuals All Other Beneficiaries
[A] Race [C] Race
Category [all individuals [B]Ethnicity [total of [D]Ethnicity
reported in [Also identified as individuals [Also identified as
Hispanic or reported in Hispanic or
Section 2,Chart p po p
a.,Row 11 Latino] Section 2,Chart Latino]
a.,Rows 2&31
1. American Indian/Alaskan Native
2. Asian
3. Black/African American
4. Native Hawaiian/Other Pacific Islander
5. White
6. American Indian/Alaskan Native&White
7. Asian&White
8. Black/African American&White
9 American Indian/Alaskan Native&
Black/African American
10. Other Multi-Racial
11. Column Totals(Sum of Rows 1-10)
Data Check:Sum of Raw 11 Column A and Row 11 Column C equals the total number HOPWA Beneficiaries reported in Part 3A,Section 2,
Chart a,Row 4.
*Reference(data requested consistent with Form MID-27061 Race and Ethnic Data Reporting Form)
Section 3. Households
Household Area Median Income
Report the area median income(s)for all households served with HOPWA housing subsidy assistance.
Data Check: The total number of households served with HOPWA housing subsidy assistance should equal Part 3C,Row 7,
Column b and Part 7A,Section 1, Chart a. (Total HOPWA Eligible Individuals Served with HOPWA Housing Subsidy
Assistance).
Note: Refer to hgp://www.huduser.o_rg/portalldalaset&lillil2O101select Geographv mfi,odn for information on area median
income in your community.
Percentage of Area Median Income Households Served with HOPWA Housing Subsidy
Assistance
I. 0-30%of area median income(extremely low)
2. 31-50%of area median income(very low)
3. 51-80%of area median income(low)
4. Total(Sum of Rows 1,3)
Previous editions are obsolete Page 23 form HUD-40110-D(Expiration Date:10/31/2017)
Part 7: Summary Overview of Grant Activities
B. Facility-Based Housing Assistance
Complete one Part 7B for each facility developed or supported through HOPWA funds.
Do not complete this Section for programs originally developed with HOPWA funds but no longer supported with
HOPWA funds. If a facility was developed with HOPWA funds(subject to ten years of operation for acquisition,new
construction and substantial rehabilitation costs of stewardship units,or three years for non-substantial rehabilitation costs),but
HOPWA funds are no longer used to support the facility,the project sponsor or subrecipient should complete Part 6: Annual
Certification of Continued Usage for HOPWA Facility-Based Stewardship Units(ONLY).
Complete Charts 2a.,Project Site Information,and 2b.,Type of HOPWA Capital Development Project Units,for all
Development Projects,including facilities that were past development projects,but continued to receive HOPWA operating
dollars this reporting year.
1.Pro'ect S onsor/Subreci ient Agency Name(Required)
2. Capital Development
2a.Project Site Information for HOPWA Capital Development of Projects(For Current or Past Capital
Development Projects that receive HOPWA Operating Costs this reporting year)
Note:If units are scattered-sites, report on them as a group and under e o Facili write "Scattered Sites."
HOPWA Name of Facility:
Type of Funds Non-HOPWA funds
Development Expended
this operating this operating Expended
(if applicable)
year year
_ff applicable
El New construction S s Type of Facility [Check only one box.]
Rehabilitation $ $
E] Permanent housing
❑ Short-term Shelter or Transitional housing
Acquisition $ $ ❑ Supportive services only facility
❑Operating $ $
a. Purchase/lease of property: Date(mm/dd/yy):
b. Rehabilitation/Construction Dates: Date started: Date Completed:
C. Operation dates: Date residents began to occupy:
❑ Not vet occupied
d. Date supportive services began: Date started:
❑ Not yet providing services
e. Number of units in the facility: HOPWA-funded units= Total Units=
f. Is a waiting list maintained for the facility? [I Yes [__1 No
Ifyes,number ofparticipants on the list at the end of operating year
g. What is the address of the facility(if different from business address)?
h• Is the address of the project site confidential? ❑ Yesrrotect information;e, bIish list
❑ Na,curt he 1,i,,"< <,�; t+e ?4r:
Previous editions are obsolete Page 24 form HUD-401 10-D(Expiration Date:10/31/2017)
2b. Number and Type of HOPWA Capital Development Project Units(For Current or Past Capital
Development Projects that receive HOPWA Operating Costs this Reporting Year)
For units entered above in 2a.please list the number of HOPWA units that fulfill the following criteria:
Number
Number Designated
for the Chronically Designated to Number Energy- Number 504 Accessible
Homeless Assist the Star Compliant
Homeless
Rental units constructed
(new)and/or acquired
with or without rehab
Rental units rehabbed
Homeownership units
constructed(if approved)
3.Units Assisted in Types of Housing Facility/Units Leased by Project Sponsor or Subrecipient
Charts 3a..3b.and 4 are required for each facility. In Charts 3a.and 3b.,indicate the type and number of housing units in the
facility,including master leased units,project-based or other scattered site units leased by the organization,categorized by the
number of bedrooms per unit.
Note.The number units may not equal the total number of households served.
Please complete separate charts for each housing facility assisted Scattered site units may be grouped together.
3a. Check one only
❑ Permanent Supportive Housing Facility/Units
❑ Short-term Shelter or Transitional Supportive Housing Facility/Units
3b.Type of Facility
Complete the following Chart for all facilities leased,master leased,project-based,or operated with HOPWA funds during the
reporting year.
Name of Project Sponsor/Agency Operating the Facility/Leased Units:
Total Number of Units in use during the Operating Year
Type of housing facility operated by the Cate orized by the Number of Bedrooms per Units
project sponsor/subrecipient SRO/Studio/0 1 bdrm 2 bdrm 3 bdrm 4 bdrm 5+bdrm
bdrm
a. Single room occupancy dwelling
Community residence
C. Project-based rental assistance units or leased units
d Other housing facility
S ci
4.Households and Housing Expenditures
Enter the total number of households served and the amount of HOPWA funds expended by the project sponsor/subrecipient on
subsidies for housing involving the use of facilities,master leased units,project based or other scattered site units leased by the
organization. I
Housing Assistance Category: Facility Based Housing Output: Number of Output: Total HOPWA Funds Expended during
Households Operating Year by Project S onsor/subrecipient
a leasing Costs
b Operating Costs
C. Project-Based Rental Assistance(PBRA)or other leased units
d Other Activity(if approved in grant agreement)Specify:
e Adjustment to eliminate duplication(subtract)
TOTAL Facilit-N-Rased llmr ing A�aistance
f (Sum 16ws a.throuub d.minus Rtl%c.
Previous editions are obsolete Page 25 form HUD-40110-D(Expiration Date:10/31/2017)
EXHIBIT "I"
MBE REPORTING FORM
HOPWA PSA CONTRACT 2017-2018--EXHIBIT"I"--MBE REPORTING FORM Page 1
Tarrant County Samaritan Housing,Inc.
Contract and Subcontract Activity U.S.Department of Housing and Urban Development OMB Approve]No.:2577-0089 DIAB
Approval No,:2502-0355
Public reporting burden for this collation of inflammation is estimated to—g..5 hours per response,including the time for review,,,a„,,,,,,,,,,,,,, ,;,ruya gathering and maintaining the data needed,and completing and reviewing the collection of information.The
Wormation is voluntary.HUD may not collect this infwmetion,and you are not required to complete this forth,unless it displays a currently valid OMB Control Number,
Executive Orders dated July 14,1983,directs the Minority Business Development Plans shall be developed by each Federal Agency and the these annual plans shall establish minority business development objectives,The infarmation is used by HUD to monitor and evaluate MBE activities against
the total program activity and the designated mitmrity business enterprise(MBE)goals.The Department requires the information to provide guidance and oversight for programs for the development of minority business adeoprw concerning Minority Business Development.If the information is
not collected HUD would not be able to establish meaningful MBE goals nor evaluate MBE perl'ortnace against these goals.
Privacy Act Notice-The United States Department of Housing and Urban Dwdopment,Federal Housing Administration,is authorized m solicit the Information requested in this form by virtue of Title 12,United Steres Code,Section 1701 in seq.,and regulation.It will nes be disclosed a
relesed outside the United States Department of Housing and Urban Development without your concern,except as required or permitted by Caw.
1.CaantealProjett Owna/DevelopedSponsorBudder/A
e—y Check if: 2.Location(City,Stale Zip Code)
PH
IH
CPD
Hous n
3a Name of Cane.Perron 36Pfwm Number(including Arco Code) 4.Reporting Period S.Prapam Cade Mot applicable for CPD pelage s.) [7D
6.Date SubmimA ro Feld OfTm
Seeeaplenemiouafcm dbo of Pane Uare
Oct.I-Sept?0 Annual- aMaru diet for each P.F—code.
Co.—.,or
0-117,cipon Number or HUD Sub:muacmr
Care Number or ad., Amount of Type fT.. B-ureses Su6conuruor Contractor/Subcontractor Name and Address
deacificacmofpmpaM, Cnaercror Code ItnciaUE3hoic women 0.cd B.vas,Prbne Cm—ldentdnetioa01)) IdentiFerbn(ID) 7j.
nubdlvicon,di—fling unit.etc. 9.6— (San bebwj (See below) (Yea or No) Number Sm.3 Nwuber See.3 J
fi. 7d. 7e. n 7o, 7,
Nmne Street City State 2i
le:Type of Trade Codes: 7d:Racial/Ethnic Codes: 5:Program Cad-(Complete for Homing and Public and Indian Housing programs only):
CPD: Humlag/Public HonAmi: l-White Amadcam I-All Insured,including Sectma 5-Section 202
1=New Coatru.ioa 1-New Coruauctlon 6-Prn11eedoml 2-Back American 2-inc-irb W* 6-HUD-Had(Memgcvem)
2-UoauoaNftainag 2-Subnmriel Rehab. 7-Te-m Services 3-NuiveA�ricw 3-Section a Nonammd,Non-HFDA 7-Publwlada Hamieg
3-Oil- 3-Repair 8-Educetia✓haming 4-Raises:Amedn- 4-banned(Maaagancen 8-5-811
4-Service 4-M .Togrg.Apprise) S-AiaWPxifc Amuirans
5-Proiea Mma. D-OPoa 6-H.W.Ions
Prcvioua mitime arc oh.oaae faro HUD-2516(&99)
EXHIBIT "J"
NOTICE OF BENEFICIARY RIGHTS
HOPWA PSA CONTRACT 2017-2018--EXHIBIT"F'—NOTICE OF BENEFICIARY RIGHTS Page 1
Tarrant County Samaritan Housing,Inc.
Notice of Beneficiary Rights
Name of Agency: Tarrant County Samaritan Housing, Inc.
Name of Program: Samaritan House Supportive Services
Contact information for Program Staff(name,phone number, and e-mail address, if appropriate):
Because this program is supported in whole or in part by direct Federal financial assistance from
the Federal Government, we are required to let you know that:
• We may not discriminate against you on the basis of religion, religious belief,a refusal
to hold a religious belief, or a refusal to attend or participate in a religious practice;
• We may not require you to attend or participate in any explicitly religious activities that
are offered by us and any participation by you in these activities must be purely
voluntary;
•We must separate, in time or location, any privately funded explicitly religious activities
from activities supported by direct Federal financial assistance;
• If you object to the religious character of our organization,we must make reasonable
efforts to identify and refer you to an alternative provider to which you have no such
objection; and
• You may report an organization's violations of these protections, including any denial of
services or benefits, by contacting or filing a written complaint to HUD [or the
intermediary, if applicable].
We must give you this written notice before you enroll in our program or activity, as required by
24 CFR 5.109.
HOPWA PSA CONTRACT 2017-2018--EXHIBIT"J"—NOTICE OF BENEFICIARY RIGHTS Page 2
Tarrant County Samaritan Housing,Inc.
M&C Review Page 1 of 6
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoRTWoRTH
COUNCIL ACTION: Approved on 8/1/2017 -Ordinance No. 22814-08-2017
DATE: 8/1/2017 REFERENCE G-19056 LOG NAME: 19NS HUDACTIONPLANPY2017-
NO.: 2018
CODE: G TYPE: NOW PUBLIC YES
CONSENT HEARING:
SUBJECT: Conduct Public Hearing and Approve the City's 2017-2018 Action Plan for the Use of
Federal Grant Funds in the Amount of$10,778,461.00 to be Awarded by the United States
Department of Housing and Urban Development from the Community Development Block
Grant, HOME Investment Partnerships Program, Emergency Solutions Grant and Housing
Opportunities for Persons with AIDS Grant Programs, Authorize Collection and Use of
Program Income, Authorize Waiver of Application of Indirect Cost Rates, Authorize
Execution of Related Contracts and Adopt Appropriation Ordinance (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Conduct a public hearing to allow citizen input and consideration of the City's 2017-2018 Action
Plan for use of federal grant funds to be awarded by the United States Department of Housing and
Urban Development in the amount of$10,778,461.00 from the Community Development Block Grant,
HOME Investment Partnerships Program, Emergency Solutions Grant, and Housing Opportunities for
Person with AIDS grant programs, and for the use of program income from activities using prior
years'federal grant funds;
2. Approve the City's 2017-2018 Action Plan for submission to HUD, including allocations of grant
funds to particular programs and activities as detailed below;
3. Authorize the collection and use of an estimated $150,000.00 of program income which resulted
from activities using prior years' Community Development Block Grant funds, for the City's Priority
Repair Program;
4. Authorize the collection and use of an estimated $300,000.00 of program income which resulted
from activities using prior years' HOME Investment Partnerships Program funds, for the completion of
the Hardy Street and HFC Terrell Single Family Infill housing development projects and 10 percent
for administrative costs as detailed below;
5. Authorize the City Manager or his designee to execute contracts for one year terms with the
agencies listed in Tables 1, 2 and 3 below, for Program Year 2017-2018 for Community Development
Block Grant, Emergency Solutions Grant, and Housing Opportunities for Person with AIDS grant
funds, contingent upon receipt of funding and satisfactory completion of an Environmental Review
and all regulatory requirements;
6. Authorize the City Manager or his designee to extend the contracts for up to one year if an agency
or department requests an extension and such extension is necessary for completion of the program
or to amend the contracts if necessary to achieve program goals provided any amendment is within
the scope of the program and in compliance with City policies and all applicable laws and regulations
governing the use of federal grant funds;
httn-finnnc rfixmat nrn/rnnnrril nni-I at/mn raviaxxr /7(11 7 1 1/1'VIM 7
M&C Review Page 2 of 6
7. Authorize a waiver of indirect cost rates as applicable for the Grants Fund in accordance with the
City's Administrative Regulations; and
8. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations
to the Grants Fund in the total amount of$10,778,461.00 consisting of$6,526,863.00 in Community
Development Block Grant funds, $2,047,626.00 in HOME Investment Partnerships Program funds,
$577,437.00 in Emergency Solutions Grant funds, and $1,176,535.00 in Housing Opportunities for
Person with AIDS grant funds, plus any program income, all subject to receipt of such funds.
DISCUSSION:
The City's 2017-2018 Action Plan summarizes the major housing and community development
activities and proposed expenditures for the program year beginning October 1 2017 and ending
September 30, 2018 for use of federal grant funds totaling $10,778,461.00 from the United States
Department of Housing and Urban Development(HUD)for Community Development Block Grant
(CDBG), HOME Investment Partnerships Program (HOME), Emergency Solutions Grant(ESG) and
Housing Opportunities for Persons with AIDS (HOPWA) grant programs. It also summarizes the use
of program income resulting from activities using prior years' CDBG and HOME funds, the primary
purpose of which is to benefit low and moderate income City of Fort Worth residents. ESG funds
primarily benefit homeless persons, and HOPWA funds primarily benefit low and moderate income
persons with HIV/AIDS.
Staff developed initial recommendations for the allocation of the estimated funding from HUD based
on prior years'funding levels. A public hearing was held on April 19, 2017 to provide citizens the
opportunity to participate in the development of the Action Plan. The Staff recommendations for
award amounts were presented to the Housing and Neighborhood Services Committee on May 6,
2017 and were adopted by the Community Development Council (CDC) on May 10, 2017. Following
the publication of final funding amounts for FY2017-18 from HUD on June 14, 2017, Staff
recommendations were updated to reflect the actual grant amounts and these revised
recommendations were forwarded to the CDC and presented to the City Council through an Informal
Report at the City Council Work Session on June 20, 2017.
Notice of a 30 day public comment period from June 30, 2017 to July 31, 2017 was published in the
Fort Worth Star-Telegram on June 25, 2017, in La Estrella on June 27, 2017, and in La Vida News:
The Black Voice on June 29, 2017. Any comments received are maintained by the Neighborhood
Services Department in accordance with federal regulations. The City must hold two public hearings
as part of the HUD-required citizen participation process. The first public hearing is scheduled to be
held by City Staff on July 19, 2017, and the second public hearing is scheduled for August 1, 2017 at
the City Council meeting.
A summary of Staffs final funding recommendations is provided below and in Tables 1, 2 and
3. Additionally, a spreadsheet of all specific funding recommendations is attached. The 2017-2018
Annual Action Plan must be submitted to HUD by August 15, 2017.
A waiver of indirect costs is being requested to maximize program benefits. The CDBG program
provides for 23 full-time positions with estimated salaries of$1.3 million. Addition of indirect costs
would result in reduction in Staff and services. The indirect costs that are being asked to be waived
are estimated to be $215,386.00.
CDBG
For Program Year 2017-2018, it is recommended that the amount of$6,526,863.00 in CDBG funds,
and an estimated amount of$150,000.00 in CDBG program income totaling $6,676,863.00 be
allocated as follows:
Public Services -$979,029.00
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This item includes social services for low to moderate income, disabled and disadvantaged
populations.
Housing Program Services -$2,922,228.00
This item includes funding for the City's Priority Repair Program, Cowtown Brush-Up, homebuyer and
housing services, accessibility modifications to the homes of senior and/or disabled individuals, the
Lead Hazard Reduction Demonstration Grant Match, and related project delivery costs for these
programs.
Infrastructure Projects & Public Facilities -$579,255.00
This item includes funding for the Worth Heights Community Center Americans with Disability Act
Improvements.
CDBG Economic Development-$740,979.00
This item is the City's annual payment of its Section 108 loan from HUD. The Section 108 Program is
a loan guarantee program which enables CDBG grantees to borrow up to five times the annual
entitlement grant.
CDBG Estimated Program Income -$150,000.00
This item includes funding for the City's Priority Repair Program. CDBG program income that is
received which is over the estimated amount but not used for the City's Priority Repair Program will
be allocated to priority activities in the City's Consolidated Plan subject to City Council approval.
CDBG General Administration -$1,305,372.00
This item includes costs for administering the CDBG grant including allocations for Financial
Management Services and Planning and Development Departments.
HOME
For Program Year 2017-2018, it is recommended that the amount of$2,047,626.00 in HOME funds,
and an estimated amount of$300,000.00 in HOME program income totaling $2,347,626.00 be
allocated as follows:
Homebuyers Assistance Program (HAP) -$700,000.00
This item includes funding for down payment and/or closing cost assistance to low and moderate
income homebuyers.
Community Development Housing Organizations (CHDO) Set Aside -$307,144.00
HUD requires that a minimum of 15 percent of HOME funds be allocated to CHDOs for affordable
housing projects and CHDO administrative operating costs. These funds will be used by Housing
Channel (formerly Tarrant County Housing Partnership), a CHDO, for the Riverside Single Family
Infill Development (COUNCIL DISTRICT 8). The houses will be sold to homebuyers making at or
below 80 percent of the area median income as set by HUD.
Rental Housing Development—$835,720.00
This item represents gap financing for a portion of the costs of developing Columbia Renaissance
Square, Phase II, an affordable multifamily senior development(COUNCIL DISTRICT 8).
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HOME General Administration —$204,762.00
This item includes costs for administering the HOME grant.
HOME Estimated Program Income -$300,000.00
This item represents gap financing for the Columbia Renaissance Square, Phase II multifamily senior
development. HOME program income that is received which is over the estimated amount but not
used for the Columbia Renaissance Square, Phase 11 project will be allocated to the Riverside Single
Family Infill development, or to priority activities in the City's Consolidated Plan subject to Council
approval. HUD allows the City to take 10 percent of any HOME program income to be used for the
costs for administering the HOME grant.
HOPWA
For Program Year 2017-2018, it is recommended that the amount of$1,176,535.00 in HOPWA funds
be allocated as follows:
Non-Profit Service Providers -$1,141,239.00
HOPWA Program Administration —$35,296.00
ESG
For Program Year 2017-2018, it is recommended that the amount of$577,437.00 in ESG funds be
allocated as follows:
Non-Profit Service Providers -$534,130.00
ESG Program Administration—$43,307.00
CONTRACT RECOMMENDATIONS
The CDC and Staff recommend that contracts be executed with the listed agencies for the amounts
shown in the following tables:
Community Development Block Grant Contracts:
Table 1 —CDBG Agencies
Organization Program Amount
I AB Christian Learning Center Child Care Services $ 76 350.00
Catholic Charities Diocese of Fort Employment/Job Training $ 101,800.00
Worth, Inc,
Girls Inc of Tarrant County Youth Services $ 111,080.00
Goodwill Industries of Fort Worth, Employment/Job Training $ 76,350.00
Inc.
Housing Channel Housing Counseling $ 118,088.00
Services
The Ladder Alliance Employment/Job Training $ 94,974.00
Meals on Wheels, Inc. of Greater General & Special Needs $ 76,350.00
Tarrant County
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Presbyterian Night Shelter of Public Service Special $ 144,987.00
Tarrant County Needs
Sixty and Better, Inc. Public Services: Elderly $ 101,800.00
United Community Centers Child Care Services $ 76,350.00
CDBG Public Service Subtotal $ 979,029.00
Rehabilitation, Education and Accessibility $ 102,000.00
Advocacy for Persons with
Handicaps, dba REACH, Inc.**
Total CDBG Contracts $1,081,029.OQ
**REACH will be funded from the CDBG Housing Programs and Services budget
Housing Opportunities For Persons With AIDS Contracts:
Table 2— HOPWA Agencies
Organization Program Amount
Tarrant County Samaritan Housing, Administration (seven $ 510,204.00
Inc. percent), Supportive
Services and Facility Based
housing Subsidy
Assistance
AIDS Outreach Center, Inc. Supportive Services, $ 631,035.00
Tenant Based Rental
Assistance (TBRA), and
Short Term Rent Mortgage
and Utility Assistance
(STRMU)
Total HOPWA Contracts $1,141,239.00
Emergency Solutions Grant Contracts:
Table 3— ESG Agencies
Organization Program Amount
Presbyterian Night Shelter of Shelter $ 126,625.00
Tarrant County Operations/Services
SafeHaven of Tarrant County Shelter $ 75,975.00
Operations/Services
Lighthouse for the Homeless dba Shelter $ 95,343.00
True Worth Place Operations/Services
The Salvation Army, a Georgia Homeless Prevention $ 126,625.00
Corporation
Center for Transforming Lives Rapid Rehousing $ 109,562.00
Total ESG Contracts $ 534,130.00
A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Neighborhood
Services Department and approved by the M/WBE Office, in accordance with the M/WBE or BDE
Ordinance, because the purchase of goods or services from source(s)where subcontracting or
supplier opportunities are negligible.
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All figures have been rounded to the nearest dollar for presentation purposes.
These programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations, adoption of the
attached appropriation ordinance and receipt of grant funds, funds will be available in the current
operating budget, as appropriated, of the Grants Operating Federal Fund. This is a reimbursement
grant. The Neighborhood Services Department has the responsibility to validate the availability of
funds prior to an expenditure being made.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfleld 2
FROM
Pro ect Rro ram_ _____.._____ __ . ..
Fund DepiDment Account ID g i Activity Budget Reference 9 Amount
Year (Chartfield 2)
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Aubrey Thagard (8187)
Barbara Asbury (7331)
Additional Information Contact: David Reitz (7563)
ATTACHMENTS
19NS HUDACTIONPLANPY2017-2018 019 AO 17.docx
Form 1295-All Agencies.pdf
HUD 2017-18 AP Selected Slides.pdf
h tn-//annc (-.fumPt nra/rrnnn- l nnnlrat/mr 1 1/1';/')017
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
101`1
Complete Nos.1 4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1.2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2017-236116
Tarrant County Samaritan Housing,Inc.
Fort Worth,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 07/13!2017
being filed.
City of Fort Worth Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
HOPWAPY2017
Supportive service and facility operation services for individuals living with HIV/AIDS
4 Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party.
X
6 1 V T 1 swear or affirm,under penalty of perjury,that the above disclosure is true and correct.
T:EDA LOVATO �----
* Notary Public
State of Texas /
N� t ID#1041732-8
e
OFA My Comm-Exp.01-18-2020
i urea u orized agent of contracting busin ss entity
AFFIX NOTARY STAMP/SEAL ABOVE
Sworn and subscribed before me,by the said N pr ba4- this the L4h day of J W
20 ,to certify which,witness rry hand and seal of office.
ign tore Aoffi4ceradaministering oath Printed name of officer administering oath Title of officer ministering oath
Farms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.88i