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Contract 50006
CITY CONTRACT NO.Y06�d CITY OF FORT WORTH, TEXAS . .. ....... STANDARD AGREEMENT FOR ENGINEERING RELATED PROFESSIONAL SERVICES This AGREEMENT is between the City of Fort Worth, a Texas home-rule municipality (the "CITY'), and Alan Plummer Associates, Inc. authorized to do business in Texas, (the "ENGINEER"), for a PROJECT generally described as: North Holly Water Treatment Plant Sedimentation Basin Sludge Removal System Replacement. Article I Scope of Services The Scope of Services is set forth in Attachment A. Article II Compensation The ENGINEER's compensation shall be in the amount of$688,037.00 as set forth in Attachment B. Article 111 Terms of Payment Payments to the ENGINEER will be made as follows: A. Invoice and Payment (1) The Engineer shall provide the City sufficient documentation, including but not limited to meeting the requirements set forth in Attachment D to this AGREEMENT, to reasonably substantiate the invoices. (2) The ENGINEER will issue monthly invoices for all work performed under this AGREEMENT. Invoices are due and payable within 30 days of receipt. (3) Upon completion of services enumerated in Article I, the final payment of any balance will be due within 30 days of receipt of the final invoice. (4) In the event of a disputed or contested billing, only that portion so contested will be withheld from payment, and the undisputed portion Jnr i City of Fort Worth,Texas OFFICIAL RECORD Standard Agreement for Engineering Related Design Services e► w 1� Revised Date:12.22.2016 CITY SECRETARY Page 1 of 16 FT.WORTH,TX CITY will exercise reasonableness in contesting any bill or portion thereof. No interest will accrue on any contested portion of the billing until mutually resolved. (5) If the CITY fails to make payment in full to ENGINEER for billings contested in good faith within 60 days of the amount due, the ENGINEER may, after giving 7 days' written notice to CITY, suspend services under this AGREEMENT until paid in full. In the event of suspension of services, the ENGINEER shall have no liability to CITY for delays or damages caused the CITY because of such suspension of services. Article IV Obligations of the Engineer Amendments to Article IV, if any, are included in Attachment C. A. General The ENGINEER will serve as the CITY's professional engineering representative under this Agreement, providing professional engineering consultation and advice and furnishing customary services incidental thereto. B. Standard of Care The ENGINEER shall perform its services: (1) with the professional skill and care ordinarily provided by competent engineers practicing in the same or similar locality and under the same or similar circumstances and professional license; and (2) as expeditiously as is prudent considering the ordinary professional skill and care of a competent engineer. C. Subsurface Investigations (1) The ENGINEER shall advise the CITY with regard to the necessity for subcontract work such as special surveys, tests, test borings, or other subsurface investigations in connection with design and engineering work to be performed hereunder. The ENGINEER shall also advise the CITY concerning the results of same. Such surveys, tests, and investigations shall be furnished by the CITY, unless otherwise specified in Attachment A. City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:12.22.2016 Page 2 of 16 (2) In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect the total PROJECT cost: and/or execution. These conditions and cost/execution effects are not the responsibility of the ENGINEER. D. Preparation of Engineering Drawings The ENGINEER will provide to the CITY the original drawings of all plans in ink on reproducible mylar sheets and electronic files in .pdf format, or as otherwise approved by CITY, which shall become the property of the CITY. CITY may use such drawings in any manner it desires; provided, however, that the ENGINEER shall not be liable for the use of such drawings for any project other than the PROJECT described herein. E. Engineer's Personnel at Construction Site (1) The presence or duties of the ENGINEER's personnel at a construction site, whether as on-site representatives or otherwise, do not make the ENGINEER or its personnel in any way responsible for those duties that belong to the CITY and/or the CITY's construction contractors or other entities, and do not relieve the construction contractors or any other entity of their obligations, duties, and responsibilities, including, but not limited to, all construction methods, means, techniques, sequences, and procedures necessary for coordinating and completing all portions of the construction work in accordance with the Contract Documents and any health or safety precautions required by such construction work. The ENGINEER and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. (2) Except to the extent of specific site visits expressly detailed and set forth in Attachment A, the ENGINEER or its personnel shall have no obligation or responsibility to visit the construction site to become familiar with the progress or quality of the completed work on the PROJECT or to determine, in general, if the work on the PROJECT is being performed in a manner indicating that the PROJECT, when completed, will be in accordance with the Contract Documents, nor shall anything in the Contract Documents or the agreement between CITY and ENGINEER be construed as requiring ENGINEER to make exhaustive or continuous on-site inspections to discover latent defects in the work or otherwise check the quality or quantity Clty of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:12.22.2016 Page 3 of 16 of the work on the PROJECT. If the ENGINEER makes on-site observation(s) of a deviation from the Contract Documents, the ENGINEER shall inform the CITY. (3) When professional certification of performance or characteristics of materials, systems or equipment is reasonably required to perform the services set forth in the Scope of Services, the ENGINEER shall be entitled to rely upon such certification to establish materials, systems or equipment and performance criteria to be required in the Contract Documents. F. Opinions of Probable Cost, Financial Considerations, and Schedules (1) The ENGINEER shall provide opinions of probable costs based on the current available information at the time of preparation, in accordance with Attachment A. (2) In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the PROJECT, the ENGINEER has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by third parties; quality, type, management, or direction of operating personnel; and other economic and operational factors that may materially affect the ultimate PROJECT cost or schedule. Therefore, the ENGINEER makes no warranty that the CITY's actual PROJECT costs, financial aspects, economic feasibility, or schedules will not vary from the ENGINEER's opinions, analyses, projections, or estimates. G. Construction Progress Payments Recommendations by the ENGINEER to the CITY for periodic construction progress payments to the construction contractor will be based on the ENGINEER's knowledge, information, and belief from selective sampling and observation that the work has progressed to the point indicated. Such recommendations do not represent that continuous or detailed examinations have been made by the ENGINEER to ascertain that the construction contractor has completed the work in exact accordance with the Contract Documents; that the final work will be acceptable in all respects; that the ENGINEER has made an examination to ascertain how or for what purpose the construction contractor has used the moneys paid; that title to any of the work, materials, or equipment has passed to the CITY free and clear of liens, claims, security interests, or encumbrances; or that there are not other matters at issue between the CITY and the construction contractor that affect the amount that should be paid. City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:12.22.2016 Page 4 of 16 H. Record Drawings Record drawings, if required, will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. The ENGINEER is not responsible for any errors or omissions in the information from others that is incorporated into the record drawings. I. Minority Business and Small Business Enterprise (MBE)(SBE) Participation In accord with the City of Fort Worth Business Diversity Ordinance No. 20020-12-2011, as amended, the City has goals for the participation of minority business enterprises and/or small business enterprises in City contracts. Engineer acknowledges the MBE and SBE goals established for this contract and its accepted written commitment to MBE and SBE participation. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the Engineer may result in the termination of this Agreement and debarment from participating in City contracts for a period of time of not less than three (3) years. J. Right to Audit (1) ENGINEER agrees that the CITY shall, until the expiration of five (5) years after final payment under this contract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of the ENGINEER involving transactions relating to this contract. ENGINEER agrees that the CITY shall have access during normal working hours to all necessary ENGINEER facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. The CITY shall give ENGINEER reasonable advance notice of intended audits. (2) ENGINEER further agrees to include in all its subconsultant agreements hereunder a provision to the effect that the subconsultant agrees that the CITY shall, until the expiration of five (5) years after final payment under the subcontract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of such subconsultant, involving transactions to the subcontract, and further, that the CITY shall have access during normal working hours to all subconsultant facilities, and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the provisions of this article together with subsection (3) hereof. CITY shall give subconsultant City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:12.22.2016 Page 5 of 16 reasonable advance notice of intended audits. (3) ENGINEER and subconsultant agree to photocopy such documents as may be requested by the CITY. The CITY agrees to reimburse ENGINEER for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. K. INSURANCE `1) ENGINEER'S INSURANCE a. Commercial General Liability — the ENGINEER shall maintain commercial general liability (CGL) and, if necessary, commercial umbrella insurance with a limit of not less than $1,000,000.00 per each occurrence with a $2,000,000.00 aggregate. If such Commercial General Liability insurance contains a general aggregate limit, it shall apply separately to this PROJECT or location. i. The CITY shall be included as an insured with all rights of defense under the CGL, using ISO additional insured endorsement or a substitute providing equivalent coverage, and under the commercial umbrella, if any. This insurance shall apply as primary insurance with respect to any other insurance or self- insurance programs afforded to the CITY. The Commercial General Liability insurance policy shall have no exclusions or endorsements that would alter or nullify: premises/operations, products/completed operations, contractual, personal injury, or advertising injury, which are normally contained within the policy, unless the CITY specifically approves such exclusions in writing. ii. ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the commercial general liability or commercial umbrella liability insurance maintained in accordance with this agreement. b. Business Auto — the ENGINEER shall maintain business auto liability and, if necessary, commercial umbrella liability insurance with a limit of not less than $1,000,000 each accident. Such insurance shall cover liability arising out of "any auto", including owned, hired, and non-owned autos, when said vehicle is used in the course of the PROJECT. If the engineer owns no vehicles, coverage for hired or non-owned is acceptable. i. ENGINEER waives all rights against the CITY and its agents, City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:12.22.2016 Page 6 of 16 officers, directors and employees for recovery of damages to the extent these damages are covered by the business auto liability or commercial umbrella liability insurance obtained by ENGINEER pursuant to this agreement or under any applicable auto physical damage coverage. c. Workers' Compensation —ENGINEER shall maintain workers compensation and employers liability insurance and, if necessary, commercial umbrella liability insurance with a limit of not less than $100,000.00 each accident for bodily injury by accident or $100,000.00 each employee for bodily injury by disease, with $500,000.00 policy limit. i. ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by workers compensation and employer's liability or commercial umbrella insurance obtained by ENGINEER pursuant to this agreement. d. Professional Liability — the ENGINEER shall maintain professional liability, a claims-made policy, with a minimum of $1,000,000.00 per claim and aggregate. The policy shall contain a retroactive date prior to the date of the contract or the first date of services to be performed, whichever is earlier. Coverage shall be maintained for a period of 5 years following the completion of the contract. An annual certificate of insurance specifically referencing this project shall be submitted to the CITY for each year following completion of the contract. (2) GENERAL INSURANCE REQUIREMENTS a. Certificates of insurance evidencing that the ENGINEER has obtained all required insurance shall be attached to this AGREEMENT prior to its execution. b. Applicable policies shall be endorsed to name the CITY an Additional Insured thereon, subject to any defense provided by the policy, as its interests may appear. The term CITY shall include its employees, officers, officials, agents, and volunteers as respects the contracted services. c. Certificate(s) of insurance shall document that insurance coverage specified in this agreement are provided under applicable policies documented thereon. d, Any failure on part of the CITY to attach the required insurance documentation hereto shall not constitute a waiver of the insurance City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:12.22.2016 Page 7 of 16 requirements. e. A minimum of thirty (30) days notice of cancellation or material change in coverage shall be provided to the CITY. A ten (10) days notice shall be acceptable in the event of non-payment of premium. Notice shall be sent to the respective Department Director (by name), City of Fort Worth, 1000 Throckmorton, Fort Worth, Texas 76102. f. Insurers for all policies must be authorized to do business in the State of Texas and have a minimum rating of A:V or greater, in the current A.M. Best Key Rating Guide or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. g. Any deductible or self insured retention in excess of $25,000.00 that would change or alter the requirements herein is subject to approval by the CITY in writing, if coverage is not provided on a first-dollar basis. The CITY, at it sole discretion, may consent to alternative coverage maintained through insurance pools or risk retention groups. Dedicated financial resources or letters of credit may also be acceptable to the CITY. h. Applicable policies shall each be endorsed with a waiver of subrogation in favor of the CITY as respects the PROJECT. i. The CITY shall be entitled, upon its request and without incurring expense, to review the ENGINEER's insurance policies including endorsements thereto and, at the CITY's discretion; the ENGINEER may be required to provide proof of insurance premium payments. j. Lines of coverage, other than Professional Liability, underwritten on a claims-made basis, shall contain a retroactive date coincident with or prior to the date of the contractual agreement. The certificate of insurance shall state both the retroactive date and that the coverage is claims-made. k. Coverages, whether written on an occurrence or claims-made basis, shall be maintained without interruption nor restrictive modification or changes from date of commencement of the PROJECT until final payment and termination of any coverage required to be maintained after final payments. I. The CITY shall not be responsible for the direct payment of any insurance premiums required by this agreement. m. Sub consultants and subcontractors to/of the ENGINEER shall be City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:12.22.2016 Page 8 of 16 required by the ENGINEER to maintain the same or reasonably equivalent insurance coverage as required for the ENGINEER. When sub consultants/subcontractors maintain insurance coverage, ENGINEER shall provide CITY with documentation thereof on a certificate of insurance. L. Independent Consultant The ENGINEER agrees to perforin all services as an independent consultant and not as a subcontractor, agent, or employee of the CITY. The doctrine of respondeat superior shall not apply. M. Disclosure The ENGINEER acknowledges to the CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interest, direct or indirect, in property abutting the proposed PROJECT and business relationships with abutting property cities. The ENGINEER further acknowledges that it will make disclosure in writing of any conflicts of interest that develop subsequent to the signing of this contract and prior to final payment under the contract. N. Asbestos or Hazardous Substances (1) If asbestos or hazardous substances in any form are encountered or suspected, the ENGINEER will stop its own work in the affected portions of the PROJECT to permit testing and evaluation. (2) If asbestos or other hazardous substances are suspected, the CITY may request the ENGINEER to assist in obtaining the services of a qualified subcontractor to manage the remediation activities of the PROJECT. O. Permitting Authorities - Design Changes If permitting authorities require design changes so as to comply with published design criteria and/or current engineering practice standards which the ENGINEER should have been aware of at the time this Agreement was executed, the ENGINEER shall revise plans and specifications, as required, at its own cost and expense. However„ if design changes are required due to the changes in the permitting authorities' published design criteria and/or practice standards criteria which are published after the date of this Agreement which the ENGINEER could not have been reasonably aware of, the ENGINEER shall notify the CITY of such changes and an adjustment in compensation will be made through an amendment to this AGREEMENT. City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:12.22.2016 Page 9 of 16 P. Schedule ENGINEER shall manage the PROJECT in accordance with the schedule developed per Attachment D to this AGREEMENT. Article V Obligations of the City Amendments to Article V, if any, are included in Attachment C. A. City-Furnished Data ENGINEER may rely upon the accuracy, timeliness, and completeness of the information provided by the CITY. B. Access to Facilities and Property The CITY will make its facilities accessible to the ENGINEER as required for the ENGINEER's performance of its services. The CITY will perform, at no cost to the ENGINEER, such tests of equipment, machinery, pipelines, and other components of the CITY's facilities as may be required in connection with the ENGINEER's services. The CITY will be responsible for all acts of the CITY's personnel. C. Advertisements, Permits, and Access Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange, and pay for all advertisements for bids; permits and licenses required by local, state, or federal authorities; and land, easements, rights- of-way, and access necessary for the ENGINEER's services or PROJECT construction. D. Timely Review The CITY will examine the ENGINEER's studies, reports, sketches, drawings, specifications, proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant, auditor, bond and financial advisors, and other consultants as the CITY deems appropriate; and render in writing decisions required by the CITY in a timely manner in accordance with the project schedule prepared in accordance with Attachment D. E. Prompt Notice City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:12.22.2016 Page 10 of 16 The CITY will give prompt written notice to the ENGINEER whenever CITY observes or becomes aware of any development that affects the scope or timing of the ENGINEER's services or of any defect in the work of the ENGINEER or construction contractors. F. Asbestos or Hazardous Substances Release. (1) CITY acknowledges ENGINEER will perform part of the work at CITY's facilities that may contain hazardous materials, including asbestos containing materials, or conditions, and that ENGINEER had no prior role in the generation, treatment, storage, or disposition of such materials. In consideration of the associated risks that may give rise to claims by third parties or employees of City, City hereby releases ENGINEER from any damage or liability related to the presence of such materials. (2) The release required above shall not apply in the event the discharge, release or escape of hazardous substances, contaminants, or asbestos is a result of ENGINEER's negligence or if ENGINEER brings such hazardous substance, contaminant or asbestos onto the project. G. Contractor Indemnification and Claims The CITY agrees to include in all construction contracts the provisions of Article IV.E. regarding the ENGINEER's Personnel at Construction Site, and provisions providing for contractor indemnification of the CITY and the ENGINEER for contractor's negligence. H. Contractor Claims and Third-Party Beneficiaries (1) The CITY agrees to include the following clause in all contracts with construction contractors and equipment or materials suppliers: "Contractors, subcontractors and equipment and materials suppliers on the PROJECT, or their sureties, shall maintain no direct action against the ENGINEER, its officers, employees, and subcontractors, for any claim arising out of, in connection with, or resulting from the engineering services performed. Only the CITY will be the beneficiary of any undertaking by the ENGINEER." (2) This AGREEMENT gives no rights or benefits to anyone other than the CITY and the ENGINEER and there are no third-party beneficiaries. (3) The CITY will include in each agreement it enters into with any other entity City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:12.22.2016 Page 11 of 16 or person regarding the PROJECT a provision that such entity or person shall have no third-party beneficiary rights under this Agreement. (4) Nothing contained in this section H. shall be construed as a waiver of any right the CITY has to bring a claim against ENGINEER. I. CITY's Insurance (1) The CITY may maintain property insurance on certain pre-existing structures associated with the PROJECT. (2) The CITY will ensure that Builders Risk/Installation insurance is maintained at the replacement cost value of the PROJECT. The CITY may provide ENGINEER a copy of the policy or documentation of such on a certificate of insurance. (3) The CITY will specify that the Builders Risk/Installation insurance shall be comprehensive in coverage appropriate to the PROJECT risks. J. Litigation Assistance The Scope of Services does not include costs of the ENGINEER for required or requested assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. In the event CITY requests such services of the ENGINEER, this AGREEMENT shall be amended or a separate agreement will be negotiated between the parties. K. Changes The CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect the ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT with appropriate CITY approval. Article VI General Legal Provisions Amendments to Article VI, if any, are included in Attachment C. A. Authorization to Proceed ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of a written Notice to Proceed from the CITY. City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:12.22.2016 Page 12 of 16 B. Reuse of Project Documents All designs, drawings, specifications, documents, and other work products of the ENGINEER, whether in hard copy or in electronic form, are instruments of service for this PROJECT, whether the PROJECT is completed or not. Reuse, change, or alteration by the CITY or by others acting through or on behalf of the CITY of any such instruments of service without the written permission of the ENGINEER will be at the CITY's sole risk. The CITY shall own the final designs, drawings, specifications and documents. C. Force Majeure The ENGINEER is not responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the ENGINEER that prevent ENGINEER's performance of its obligations hereunder. D. Termination (1) a.) This AGREEMENT may be terminated for convenience only by the City on 30 days'written notice. b.) This AGREEMENT may be terminated by either the CITY or the ENGINEER for cause if either party fails substantially to perform through no fault of the other and the nonperforming party does not commence correction of such nonperformance within 5 days of written notice or thereafter fails to diligently complete the correction. (2) If this AGREEMENT is terminated for the convenience of the City, the ENGINEER will be paid for termination expenses as follows: a.) Cost of reproduction of partial or complete studies, plans, specifications or other forms of ENGINEER'S work product; b.) Out-of-pocket expenses for purchasing electronic data files and other data storage supplies or services; G.) The time requirements for the ENGINEER'S personnel to document the work underway at the time of the CITY'S termination for convenience so that the work effort is suitable for long time storage. (3) Prior to proceeding with termination services, the ENGINEER will submit to the CITY an itemized statement of all termination expenses. The CITY'S approval will be obtained in writing prior to proceeding with City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:12.22.2016 Page 13 of 16 termination services. E. Suspension, Delay, or Interruption to Work The CITY may suspend, delay, or interrupt the services of the ENGINEER for the convenience of the CITY. In the event of such suspension, delay, or interruption, an equitable adjustment in the PROJECT's schedule, commitment and cost of the ENGINEER's personnel and subcontractors, and ENGINEER's compensation will be made. F. Indemnification In accordance with Texas Local Government Code Section 271.904, the ENGINEER shall indemnify or hold harmless the CITY against liability for any damage committed by the ENGINEER or ENGINEER's agent, consultant under contract, or another entity over which the ENGINEER exercises control, other than liability for damage to the extent caused by or resulting from an act of negligence, intentional tort, intellectual property infringement, or failure to pay a subcontractor or supplier. CITY is entitled to recover its reasonable attorney's fees in proportion to the ENGINEER's liability. G. Assignment Neither party shall assign all or any part of this AGREEMENT without the prior written consent of the other party. H. Interpretation Limitations on liability and indemnities in this AGREEMENT are business understandings between the parties and shall apply to all the different theories of recovery, including breach of contract or warranty, tort including negligence, strict or statutory liability, or any other cause of action, except for willful misconduct or gross negligence for limitations of liability and sole negligence for indemnification. Parties mean the CITY and the ENGINEER, and their officers, employees, agents, and subcontractors. 1. Jurisdiction The law of the State of Texas shall govern the validity of this AGREEMENT, its interpretation and performance, and any other claims related to it. The venue for any litigation related to this AGREEMENT shall be Tarrant County, Texas. City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:12.22.2016 Page 14 of 16 J. Severability and Survival If any of the provisions contained in this AGREEMENT are held for any reason to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability will not affect any other provision, and this AGREEMENT shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. Articles V.F., VI.B., VI.D., VI.F., VI.H., and VI.I. shall survive termination of this AGREEMENT for any cause. K. Observe and Comply ENGINEER shall at all times observe and comply with all federal and State laws and regulations and with all City ordinances and regulations which in any way affect this AGREEMENT and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. ENGINEER agrees to defend, indemnify and hold harmless CITY and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. Article VII Attachments, Schedules and Counterparts This AGREEMENT, including its attachments and schedules, constitutes the entire AGREEMENT, which supersedes all prior written or oral understandings, and may only be changed by a written amendment executed by both parties. This Agreement may be executed in one or more counterparts and each counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute but one and the same instrument. The following attachments and schedules are hereby made a part of this AGREEMENT: Attachment A- Scope of Services Attachment B — Compensation Attachment C -Amendments to Standard Agreement for Engineering Services Attachment D - Project Schedule Attachment E - Location Map Duly executed by each party's designated representative to be effective on the date subscribed by the City's designated Assistant City Manager. City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services RevisedDate:12.22.2016 Page 15 of 16 BY: BY: CITY OF FORT WORTH ENGINEER Alan Plummer Associates, Inc. Jesus J. Chapa Assistant City Manager David A. Gudal, E. Date:_ - �7 Senior Associate 11-a1 � Date: 1l-A1-17 APPROVAL RECOM ENDED: By: /�,_ A G J L) f'r Chris Harder, P. E. Assistant Director, Water Department Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Name of Employee Title: P ject Manager APPROVED AS TO FORM AND LEGALITY By: Doug as W. Black Senior Assistant City Attorney Form 1295 No. 2017- 266078 ATTE T: CITY O,c M&C No.: C - 28464 M ry J. K i City Secretary ..� M&C Date: November 7, 2017 mss'• * . �.,, City of Fort Worth,Texas Standard Agreement for :-..M_,?�rrino Related_'e1,. ',Services OFFICIAL RECORD Revised Date:12.22.2016 Page 16 of 16 CITY SECRETARY FT.WORTH,TX ATTACHMENT A ENGINEERING SERVICES FOR NORTH HOLLY WTP SEDIMENTATION BASIN SLUDGE REMOVAL SYSTEM REPLACEMENT CITY PROJECT NO.:02328 ATTACHMENT A Scope for Engineering Desiqn Related Services for Water and/or Sanitary Sewer Improvements NORTH HOLLY WTP SEDIMENTATION BASIN SLUDGE REMOVAL SYSTEM REPLACEMENT CITY PROJECT NO.:02328 The scope set forth herein defines the work to be performed by the Engineer in completing the project. Both the City and Engineer have attempted to clearly define the work to be performed and address the needs of the Project. The project generally described as "NORTH HOLLY WTP SEDIMENTATION BASIN SLUDGE REMOVAL SYSTEM REPLACEMENT'will include the following work items: Assumptions: 1. The project includes modifications to the sedimentation basins to remove the existing sludge collection equipment and to install new circular sludge collection equipment, and includes associated piping, valves, electrical and instrumentation. The tube settlers and/or supports may be modified to accommodate the sludge collection mechanism installation. 2. The project includes an evaluation of hydraulics that will determine the need for additional sludge pumping. If determined necessary, the sludge pump station design will be conducted as a special service. 3. The City will provide the as-built structural design drawings of the sedimentation basins and the shop drawings for the existing walkways and tube settlers. WORK TO BE PERFORMED Task 1, Preliminary Design Task 2. Detailed Design Task 3. Advertise/Bid Task 4. Construction Administration Task 5. Special Services A. Site Surveying B. Site Geotechnical Engineering C. Sludge Pump Station Design TASK 1. Preliminary Design. 1.1. Kickoff(0% QC) Meeting Attend a 0-percent quality control meeting with City to discuss project goals and critical success factors, project approach, project schedule, and related issues. Prepare meeting minutes. City of Fort Worth,Texas Attachment A PMO Release Date:07.23.2012 Pagel of 7 ATTACHMENT A ENGINEERING SERVICES FOR NORTH HOLLY WrP SEDIMENTATION BASIN SLUDGE REMOVAL SYSTEM REPLACEMENT CITY PROJECT NO.: 1.2. The Engineer shall consult with City and gather information relative to the Project including existing design criteria, construction plans and drawings, reports, hydraulic profiles and models including existing electronic versions if available, historical minimum, average and peak demands or flows, existing pumping data, material, capacity and age of existing facilities, etc. Exhibits of existing systems shall be provided in electronic format if available. 1.3. Process Design Perform process calculations for sizing the facilities for the sludge removal system. A. Determine minimum, maximum, and design treatment flowrates and calculate sludge flow requirements and determine wetwell needs. B. Prepare process drawings. 1.4. Hydraulic Profile Determine hydraulic conditions for sludge removal and basin drains. A. Perform hydraulic calculations and prepare a hydraulic model from the flocculation basins to the existing sludge pump station. Include provisions for new piping if necessary. B. Prepare a preliminary hydraulic profile drawing for sludge removal. C. Determine sizing of plant piping (and pumps) to accommodate the anticipated sludge flowrate. D. Prepare a memorandum describing the advantages and disadvantages of new sludge pumping stations versus modifying the existing pumping system. Provide an electronic (PDF) copy and 5 hard copies to the City for review. Incorporate the City's comments into a final memorandum. Provide a final electronic (PDF) copy and 5 hard copies to the City. 1.5. Preliminary Structural Design A. Prepare a technical memorandum (serving as the preliminary design report) addressing the following items. Provide an electronic (PDF) copy and 5 hard copies to the City for review. Incorporate the City's comments into a final memorandum. Provide a final electronic (PDF) copy and 5 hard copies to the City. a. Utilization of the existing basin walls or floor to support sludge collection mechanisms b. Preferred support of the tube settlers (possibly above the sludge mechanisms) and effluent launders in the area of the sludge collection mechanism. c. Requirements for modifying the hydraulic relief system of the sedimentation basin floor. 1.6. Conduct a preliminary design QC meeting. The hydraulic and structural technical memoranda, the process design calculations and preliminary drawings will be reviewed at the meeting. Based on the decisions from this meeting APAI will begin the preliminary P&IDs and mechanical plans. 1.7. Develop preliminary P&IDs and prepare operation and control descriptions for the following: City of Fort Worth,Texas Attachment A PMO Release Date:07.23.2012 Page 2 of 7 ATTACHMENT ENGINEERING SERVICES FOR NORTH HOLLY WTP SEDIMENTATION BASIN SLUDGE REMOVAL SYSTEM REPLACEMENT CITY PROJECT NO.: A. Sedimentation Equipment. B. Sludge handling/conveying Facilities. 1.8. Prepare preliminary mechanical designs and layouts for the following: A. Flocculation/sedimentation basins. B. Sludge handling/conveying system. 1.9. Prepare draft technical specifications for the following equipment: A. Sludge collectors. B. Sludge control valves or pumps. 1.10. Opinion of probable construction cost (OPCC). The Engineer shall submit to the City an Opinion of Probable Construction Cost based on current area, volume or other unit costs and which indicates the cost of each category of work involved in constructing the Project. In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the Project, the Engineer has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by third parties; quality, type, management, or direction of operating personnel; and other economic and operational factors that may materially affect the ultimate Project cost or schedule. Therefore, the ENGINEER makes no warranty that the City's actual Project costs, financial aspects, economic feasibility, or schedules will not vary from the Engineer's opinions, analyses, projections, or estimates. TASK 2. DETAILED DESIGN. 2.1 Conduct a 30-percent QC meeting at the beginning of the detailed design phase. Consult with the City to clarify and define the City's requirements for the Project and review preliminary design information and documents, design criteria, outline specifications, and preliminary opinions of probable project costs proposed. Include discussion regarding PLC manufacturer, SCADA monitoring requirements, and instrumentation and electrical equipment preferences. 2.2 Based on the results of the preliminary design (Task 1), the attached preliminary drawing list, and any further adjustments in the scope, schedule, or quality of the project or in the construction budget authorized by the City, the Engineer shall prepare, for approval by the City, Drawings and Specifications setting forth in detail requirements for the construction of the project, which shall comply with all applicable laws, statutes, ordinances, codes, and regulations. The standard of care applicable to the Engineer's services will be the degree of skill and diligence normally employed by professional engineers or consultants performing the same or similar services at the time such services are performed. Engineer will re-perform any service not meeting this Standard of Care without additional compensation. 2.3 The Engineer shall advise the City with respect to the making of all subsurface investigations, including borings, test pits, soil resistivity surveys, and other subsurface explorations; however, the making of such investigations and the interpretations of data and reports by special consultants are not a part of the basic City of Fort Worth,Texas Attachment A PMO Release Date:07.23.2012 Page 3 of 7 ATTACHMENT A ENGINEERING SERVICES FOR NORTH HOLLY WTP SEDIMENTATION BASIN SLUDGE REMOVAL SYSTEM REPLACEMENT CITY PROJECT NO.: services to be rendered by the Engineer, and the cost therefore shall be paid by the City through Special Services or separately from this Project. The Engineer shall monitor the work of testing laboratories and inspection bureaus required for the testing or inspection of materials, factory testing, etc., for the project, but the cost of such laboratory tests or inspection shall be paid by the City through Special Services or separately from this Project. 2.4 The Engineer shall furnish such information necessary to utility companies whose facilities may be affected or services may be required for the project. 2.5 The ENGINEER shall assist the CITY in the preparation of the necessary bidding information, bidding forms, the conditions of the contract, and the form of Agreement between the CITY and Contractor. ENGINEER shall use CITY's General Conditions and Agreement form. 2.6 Engineer shall conduct up to two (2) in-house Quality Control (QC) workshops. The Engineer's QC review team shall consist of senior staff members. 2.7 Engineer shall furnish pdf copies of interim plans (half-size), specifications, and contract documents at the 60 and 90 percent completion points. Upon completion, Engineer will furnish three (3) half-size sets and pdf copies. 2.8 Submit plans, specifications, and contract documents to the applicable federal and state agency(s) as well as regulatory and funding agencies for approval, where required. 2.9 Provide requirements for detailed surveying for existing facilities. Surveying is not included under Basic Services and the cost therefore shall be paid by the City through Special Services or separately from this Project. 2.10 Facilities to be designed shall consist of the following: A. Demolition of the existing sludge mechanisms, piping and appurtenances (where required), and walkways where determined necessary. B. Installation of two new circular sludge mechanisms and ancillary equipment in each sedimentation basin for a total of 6 mechanisms. C. Installation of new piping, valves, valve vaults, and appurtenances to convey sludge to the existing sludge pumping station(s). TASK 3. ADVERTISE/BID PHASE SERVICES. 3.1 The Engineer, following the City's approval of the Construction Documents and of the latest OPCC, shall assist the City in obtaining bids from general contractors for the project. The notice to bidders will be furnished to the City for publication in the local news media. The cost for publications shall be paid by the City. Engineer will distribute bidding documents through the City's Buzzsaw service. 3.2 Engineer will respond to questions from Bidders and prepare addenda for distribution by the City using Buzzsaw. 3.3 Prepare for, attend, and preside at a pre-bid conference for all interested bidders for the construction project. It is anticipated that this pre-bid conference will occur at the Water Treatment Plant site. City of Fort Worth,Texas Attachment A PMO Release Date:07.23.2012 Page 4 of 7 ATTACHMENT ENGINEERING SERVICES FOR NORTH HOLLY WiP SEDIMENTATION BASIN SLUDGE REMOVAL SYSTEM REPLACEMENT CITY PROJECT NO.: 3.4 Assist the City in analysis of the bids received and furnish recommendations on the award of the contract or the appropriate actions to be taken by the City. 3.5 Engineer will furnish City six (6) sets of specifications, and six (6) half-size (11" x 17") sets of plans to City and furnish six (6) sets of half-size plans to CONTRACTOR, for the project. TASK 4. CONSTRUCTION ADMINISTRATION Engineer shall provide CONSTRUCTION ADMINISTRATION services as follows 4.1 Assist the City in the preparation of formal contract documents for the construction contract. 4.2 Assist the City in conducting a pre-construction conference with the Contractor. 4.3 Make an average of one (1) visit each month to the site (as distinguished from the continuous services of the Resident Project Representative) for a 12-month period beginning with the date of execution of the first construction contract by the City to observe the progress and the quality of work. The Engineer shall become familiar with the progress and quality of the work completed and will determine in general if the work when completed will be in accordance with the contract documents. In addition, on the basis of on-site observations, the Engineer shall keep the Owner informed of the progress and quality of the work, and shall exercise reasonable care and due diligence in discovering and promptly reporting to the City any defects or deficiencies in the work of Contractor or any subcontractor. The City's approval, acceptance, use of, or payment for all or any part or the Engineer's services hereunder or the Project itself shall in no way alter the Engineer's obligations or the City's rights hereunder. Resident Construction Representation is not included in this scope of services. 4.4 Consult and advise the City during construction and make recommendations to the City regarding materials and workmanship. 4.5 Review samples, catalog data, schedules, shop drawings, laboratory shop and mill test of material and equipment and other data pursuant to the General Conditions of the Construction Contract. 4.6 Interpret the intent of the plans and specifications for the City and Contractor. Investigations, analyses, and studies requested by the Contractor and approved by the City, for substitutions of equipment and/or materials or deviations from the plans and specifications will be considered an Additional Service. 4.7 Review and comment on monthly and final estimates for payment to Contractor, pursuant to the General Conditions of the Construction Contract. 4.8 Conduct, with the City's representative, a final inspection of the Project for conformance with the design concepts of each Project and general compliance with the contract documents, and review and comment on the certificate of completion and the recommendation for final payment to the Contractor. 4.9 Prepare Record drawings of the constructed work from information provided by the construction contractor(s). Record Drawings will be delivered electronically in portable document format (PDF) compatible with City's software systems. Engineer City of Fort Worth,Texas Attachment A PMO Release Date:07.23.2012 Page 5 of 7 ATTACHMENTA ENGINEERING SERVICES FOR NORTH HOLLY WiP SEDIMENTATION BASIN SLUDGE REMOVAL SYSTEM REPLACEMENT CITY PROJECT NO.: will also furnish one 11"x17" reproducible original set of record drawings and two bond copies. TASK 5. SPECIAL SERVICES INSERT SPECIAL SERVICES LANGUAGE IF CITY HAS SPECIFIC REQUIREMENTS 5.1 Site Surveying Services Engineer shall provide SITE SURVEYING SERVICES as follows: A. Provide surveying services to obtain all field information needed for design of the Project including topographic survey, staking of boring locations, and property boundaries in the vicinity of the proposed work area. Provide horizontal and vertical locations of existing improvements and physical features including fences, property lines, roads, bridges, drainage structures, and existing utilities reasonably expected to be affected by Project. Provide general locations for large trees, brush and wooded areas. B. Provide a minimum of two (2) benchmarks for horizontal and vertical control. Benchmarks shall be permanent bronze markers attached to concrete. C. Provide survey notes with clear location descriptions of benchmarks and horizontal control points. D. Construction staking, if desired by the Owner or the construction contractor will be provided as an Additional Service. 5.2 Geotechnical Engineering Services Engineer shall provide GEOTECHNICAL INVESTIGATION services as follows: A. Provide for and coordinate geotechnical investigation required for design of Project. B. Drill, classify, and perform pertinent tests on soils at up to four(4) locations (average boring depth THIRTY (30) vertical feet) at locations inside the treatment plant. If number of borings required or if average boring depth exceeds these values, additional compensation may be requested as an Additional Service. C. Owner will arrange for and provide access to private property necessary for soil borings. If reasonable access is not available to selected sites, or if tracked or other special vehicles are needed for site access, additional compensation may be requested as an Additional Service. D. Provide five (3) copies of geotechnical investigation summary report for Owner's records. 5.3 Sludge Pump Station Design A. Include the design of new sludge pump stations in Task 2 of this scope of services if the hydraulic and process calculations show an inability to utilize the existing sludge pump station for sludge removal. B. Pump stations and associated piping and vaults will be included in the design. ADDITIONAL SERVICES NOT INCLUDED IN THE BASIC SCOPE OF SERVICES City of Fort Worth,Texas Attachment A PMO Release Date:07.23.2012 Page 6 of 7 ATTACHMENT A ENGINEERING SERVICES FOR NORTH HOLLY WTP SEDIMENTATION BASIN SLUDGE REMOVAL SYSTEM REPLACEMENT CITY PROJECT NO.: Additional Services not included in the existing Scope of Services — CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above. However, ENGINEER can provide these services, if needed, upon the CITY's written request. Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed. These additional services include the following: • Services related to development of the CITY's project financing and/or budget. • Services related to disputes over pre-qualification, bid protests, bid rejection and re-bidding of the contract for construction. • Public meetings • Performance of materials testing or specialty testing services. • Services necessary due to the default of the Contractor. • Services related to damages caused by fire, flood, earthquake or other acts of God. • Services related to warranty claims, enforcement and inspection after final completion. • Services related to submitting for permits (ie.TxDOT, railroad, etc...) • Services related to Subsurface Utility Engineering Levels A, B, C or D • Services to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. • Performance of miscellaneous and supplemental services related to the project as requested by the CITY. City of Fort Worth,Texas Attachment A PMO Release Date:07.23.2012 Page 7 of 7 ATTACHMENT B COMPENSATION Design Services for North Holly Water Treatment Plant Sedimentation Basin Sludge Removal System Replacement City Project No. 02328 Time and Materials with Rate Schedule Project I. Compensation A. The ENGINEER shall be compensated a total lump sum fee of $688,037 as summarized in Exhibit B-3. Payment of the total lump sum fee shall be considered full compensation for the services described in Attachment A for all labor, materials, supplies, and equipment necessary to complete the project. B. The ENGINEER shall be paid monthly payments as described in Exhibit B-1, Section 1 — Method of Payment. Each invoice is to be verified as to its accuracy and compliance with the terms of this contract by an officer of the ENGINEER. II. Method of Payment ,. Partial payment shall be made to the ENGINEER monthly upon City's approval of an invoice prepared and submitted by the ENGINEER in the format and including content as presented in Exhibit B-1, Progress Reports as required in Item III of this Attachment B, and Schedule as required in Attachment D to this Agreement. B. The estimated current physical percent complete as required on the invoice shall be calculated from the progress schedule as required in Attachment D to this Standard Agreement and according to the current version of the City of Fort Worth's Schedule Guidance Document C. The cumulative sum of such monthly partial fee payments shall not exceed the total current project budget including all approved Amendments. D. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Water Department monthly progress reports and schedules in the format required by the City. City of Fort Worth,Texas Attachment B PMO Official Release Date:8.09.2012 Page 1 of 3 B-1 ATTACHMENT B COMPENSATION IV. Summary of Total Project Fees Firm Primary Responsibility Fee Amount % Prime Consultant Alan Plummer Associates, Inc. Prime Consultant $408,532 Proposed MBE/SBE Sub-Consultants Gupta &Associates, Inc. Electrical/Instrumentation $158,700 23% Engineering JQ Infrastructure, Inc Structural Engineering $104,455 15% Non-MBE/SBE Consultants CDM Smith, Inc. QA/QC, Coordination with $16,350 2% Ex. WTP design and performance TOTAL $688,037 100% Project Number& Name Total Fee MBE/SBE Fee MBE/SBE North Holly Water Treatment Plant $688,037 $263,155 38% Sedimentation Basin Sludge Removal System Replacement City MBE/SBE Goal = 20 % Consultant Committed Goal = 38 % City of Fort Worth,Texas Attachment 8 PMO Official Release Date:8.09.2012 Page 2 of 3 B-2 EXHIBIT "B-1" ENGINEER INVOICE (Supplement to Attachment B) Insert required invoice format following this page, including negotiated total budget and allocations of budgets across desired work types and work phases. City of Fort Worth,Texas Attachment B PMO Official Release Date:8.09.2012 Page 3 of 3 B-3 SUMMARY Invoice No. 1 Professional Services Payment Request ProJea Menages ChrleMphereoyd,Ph.D.,RE, Project: North Holly Water Treatment PlantSedimentation Basin Sludge Removal System Replacement City Project#: 02328 Work Type Desc: consultant Instructions: City Sec Number: nil In green cans including Percent Complete and invoked Previously Quaultles Purchase Order: _ _ When your invoice Is complete,nava and close,smn 6uasaw and Add your invoice to the - C....lbm folder wilhln Pmjeera radar. Company Name: Alan Plummer Associates,Inc. Company Alan Plummer Associates, Name: Inc. Consultants PM: Christopher Boyd,Ph.D.,P.E. email: choydaapsiem.com Vendor Invoice#: Office Address:1320 S.university Dr,suite 300,Pon Worth.Taxes 76107 Payment Request#: Telephone: 817-60&1700 From Date: Fax: 817-87a2s38 To Date: invoice Date: Remit Pay Items Agreement Agreement Amendment Amendment Amountto Completed Percent (yj Invoiced Current Remaining Description Amount Number Amount Date Amount Commeted Previously Invoice Balance 30-Desi n $668,037,00 $fin.,03700 $686.037 OD Totals This Unit: asasD37.00 $sea D37oo $588.037.00 Overall Percentage Complete: City of Fort Worth Project No.02328 North Holly WTP Sludge Mechanism Replacement ENGINEERING SERVICES BUDGET SUMMARY Project Project Name Labor Expenses Total No. Phase No.1 Preliminary Design $ 98,962 $ 62,681 $ 161,643 Phase No.2 Detailed Design $ 176,235 $ 176,879 $ 353,114 Phase No.3 Advertise/Bid $ 16,399 $ 16,573 $ 32,972 Phase No.4 Construction Administration S 72.583 5 F7.7''F 3 140,308 'GRAND TOTAL-North Holly WTP Sludge Mechanism Replacement $ 364,179 $ 323,858 $ 688,037 Project Management Forms-(NHVNTP 2014-08-05)v7(Summary(3)) page 1 of 1 City of Fort Worth Project No.02928 North Holly WTP Sl.dga M4ahanism Rapl4wamant Preliminary Design Phase N.1 Jaacn O."Naybr lNal 2(Phan)N.and Desorption Alert Da ChM Boydlabaaw CAO Tatlmkian Sr.Mmh Rol Tofal Labor po omt of lawl 3 Rug No.and DasalpWn (nn) (hn) (tte) (hn) (hn) (bal Heron I Fea(M) Total Fae Preliminary Design 40.0 247.2 219.5 117.0 26.0 31.6 705 $ 98,242 100.0% A Meetingx(Prep,Meeting,Minutes) L9 to ILO t0 to W 21 f 3,050 ILIVI 1 Kic.YoR Meelvg 210 2.0 211 0.5 210 9 S 1,52 1.8% } P QC COFV4 30 3.0 30 OS 10 13 f 2290 2.3X 1 8 Opinion of Pr.Wbla Dant 0.5 to /Lo 0.0 OA 0.5 25 S 3,130 32% +I I nLr 05 SO 1310 05 25 S 3,198 31% C Prellmlrury-Y..IDmwin9a 10.5 SLO 713 730 OA 310 222 ! 30.036 30.41E 1 MIXMNceI(<DrIWrps of 30%1 25 14.0 14.5 25.0 20 58 S 7,937 &a% 7 PAM(4) l0 20.0 2410 40.0 20 90 Is 12,124 12.3% 3 r haults lrcWdigamoa Prelia 4A 24.0 380 8.0 24 74 Is 10,004 10.1% D PDR20.0 120A /MA 10.0 218 to 337 S - alaCalkcl»n to 17D MO 18A 4.0 1.0 m i 9,454 9.6% -Cardd 410 20.0 3610 20 20 of f lag 97% 4.0 200 100 1" 20 20 SO f 6.455 15% ='Ando-CmIAWM wShA 410 BA 1.0 13 S 2,271 23% r'n�IecnnralS -(2 Sparer) 20 160 24.0 410 110 49 S a31a 6.9% !-ft Re 4.02fla 240 4.0 0.0 2A m f 9,71a 910% `1Ml Report 1.0 910 00 4.0 4.0 26 S 3,432 15% PM ADMINMTRATNE=TASNS l0 052 4.0 4.0 m 1210 05 t Am 1 1 QO W-21Nerna/ 3 QC-era 2 hs 4D 4.0 4.0 4.0 120 28 f 5,482 55% 2 PrWmf 3Mnpernmy 522 52 S 7,888 LO% TOTALLABOR Told Labor Noun 40.0 2472 2435 117.0 2010 3110 706 TobilabotAmomd f SL562 100.0% Told Amomlb by Labor Catopory f 9.490 f 37,333 f 26,542 S 14,742 f 2,500 $ 7,975 1 13,962 Labor Cd ory Pamnt of Tobl Labor 3.a14 A.J% 145% 310% B.0% +060% TOTALE ENS 5 breakdown Mlo TaW SubmnW�b f 61287 Tool Reinbunabiaa S 3,400 A7,'Ex PENSES REIMBURSABLE EXPENSES BWyM(f3) MarWp Far(3131 Code D-riptbn Buaget($I) M." Faa(iff) _ S5 1.1 f 5102.0 LaSon f 1100 f t COM ti�•.- S 5,4 1.10 S 5,985 5201.0 E LMea9a f 110 1.00 S 110 - -- s- $ _ 24.500 1:Lo f 28.050 5208.0 Tale-137/labor Hr) $ 1,550 1100 S 1,mA �� f 1.10 S 5202.0 T-.L Meals,Ladpby 1.03 f f.M 3 1.10 S 5 .O Repmdoctlon S 870 1100 5 am CO 5 1.10 S 404.0 Lcr9 ONbrca Talepltn•w f 1.00 S [8 Dtebria S 23.942 1.10 3 28.336 405.0 Shypin8 Odmy.P000p 3 110 1.00 5 110 f 1.1 f 407.0 Oher Eapemae f 215 1.00 f 215 f 1.1013 52[.0.0 h4 .R.,od� S 545 1.00 S 545 3 1.1ol S 5 1100 5 _ 5 - fAA 5 - 3 - 1.00 f - _,.. $ 1.1 S S 1.10 f $ IIM# -PYPENSE3 71-43.892, f 85,287 OTAL REIMBURSABLE EXPENSES it 3.400 I S 3,490 F"Ro)xb`03:; •., - _ ..:'IRACTSiPr*d Mwemad Form-(NHWfP2014,05�W7.t-mlPiofec4t 11•n!t r' City of Fort Worth Project No.02328 North Holly WTP Sludge Mechanism Replacement Detailed Design Phase No.2 Goal,Naylor Lew12(Phase)No,and Oasedptlen Alan Davis Chris Boyd Jason Lauhwhe CAO Taehniden Sr.Admin (OC( Total Labor Perwnt of Lewl 3(Task)No.a O-rpfisn mrs) (hrsi (hrs) (M1n) (bra) Heurs Fes,(SSSI Total Fee Detailed Design 49,5 377.8 362.0 362.0 50.5F0 1,285 I$ 176,235 700.0 A Lawl1 26.0 157.9 241.0 200,0 Ste 141.9 am S 43,231 4L41L 1 Plena 18.0 115.0 160.0 200.0 sa 120 511 s 67,717 38.ax 2 5 TceGena &D 40,0 48.0 10.0 4,0 116 S 16,008 9.1% 3 nmOPCC- p 0 f 0.0% 4 Rev m esC' 20 20 2A 20 B $ 1,806 0.9% e Laws■ 14A UA 1"a 166.0 u• •A 331 i 44,141 tux 1 Pim,: 8.0 575 80.0 100.0 4,0 6.0 2541 $ 33.859 is-% 2 S rrndtbm 4.0 20.0 240 DA 6.0 20 58 S 8,004 4,5% 3 OPcc 0 is 0.0% 4 R- zo 2a 2.0 e s 1.338 0.8% s Cwmf u ftn Sagaierwe s arcar n Os 4.0 o,s 9 f 1,4414 0.e% C Fbd L• 49A SSA SOA SA 4A 1u ; 35,243 1 1 Plop 4,0 28.8 40.050.0 20 3,0 128 S 16,929 9.8% 2 SpeeTicahsru z0 10.0 120 0.0 4.0 1.0 29 $ 4,002 23% 3 OPCC 0 f 0,0% 4 R-bwA#.,&gwCiV 2,0 20 2.0 8 S 1,338 0.8% D Aral SNbrrdtd fA 2A 1L0 12A 2.4 1A as i Im 1.3 1 R�vse De Re d br TCEq 0.5 0.5 11.0 41,0 1.0 1.0 253 75 S 311.Bx 2 TGEq SubmAlal 0.5 2.0 4.0 8.0 1.0 20 S 2614 1.5x 0 f LO% 0 f 0.0% E E•UIPnrul PrualaaSatl(DELETEDI 0.O 9A OA LO LO Le • i 1 Fronf End Daea 2E ant S S u 0 f 0.0% 3 Re Mea' 100 G' 0 S OM3 4 Adv196T 0 S QO% 5 Con0rcl Evakal6en 0 f 00% a prepare Sha Letter 0 S LO% f PM ADMINISTRATNE10C TASKS 0.0 S" OA OA 0.0 1" 11• f 141,114 164 I Q-W Control 18.0 18 1 f 4,000 23% 2 Pm'dhfan ment 94.0 94 Is 14,194 8.1% TOTAL TOA Labor Hours 49.6777A ]52A ]620 60.61,L6 Tolal LaborAmount 3 179.236 100.0.6 Total A-als by Labor CaHOaryS 11,732 $ 57,040 S 41,438 S 46,612 S La" S 11,764 S 176.234 Labor Crtepery Pament of Total Lobar 6.7% 32.4% 238% 219% 3.3% e.7% TOTAL EXPE 439 ES sea bna5dow Wow Talal Subcansuhablls ; 169,789 Total R41lmb.-bl. S 7,080 Total Expenses $ 179,578 GRAND TOTAL-Detailed Design $ 353,114 SUBCONSULTANT EXPENSES REIMBURSABLE EXPENSES Cede 0-1pibn Budget(4113 Markup Fee(US) Code Desodptlon Budget(43) Markup Fas(f43I CA f 1,70 S RA Labors Arm . f 1.00 f CC COM S.1h0C f 10,900 1.10 S 11,8110 5201,0 Em b •Mise a f 110 1.00 f 110 CE Gt pba Assod a.Flo $ 94,900 1.10 f 93,390 5208.0 Telecom 62Aaber $ 2,570 1.00 f 2,570 CG $ 1.10 f 57020 Travel,Meals,Lodgbg 1,00$ CM S 1.10 f 52030Ra rodudbn $ 2,200 1.00 f 2,200 CO $ 1,10 S 5204.0 Lang Obterwe Tehphene S 1.00 S CS Jastnr quilanBa S 58,583 1.10 $ 64,419 5205.0 Shipping,OeMery,Postage f 500 1.00 S 650 CY S 1.10 S 5207.0 Other Esp.- f 550 1.00$ 550 Cl 5 1.10 S 5209.0 hrHetee Reproduc5on S 1.100 1,00 f 1,100 C2 $ 1.10 S C3 f 110 $ C4 f 11O f C5 f 1.10 f C6 f 1.10 S TOTAL SUSCONSULTANT EXPENSES $ 143,343 is 16%711 TOTAL REIM13URBABLE EXPENSES a 7,050S 7,OS0 F:lprojed,%D3181058.00130 AdminWmtionLlt CONTRACT AGREEMENTOAA CONrRACTSI(Projed Management Forms-(NHWrP 2014-08 05)v7 ki.,IPrajed 2 11/14117 City of Fort Worth Project No.02328 North Holly WTP Sludge Mechanism Replacement Advertise/Bid Phase No,3 Level 2(Phase)No.and Description Alan Davis Chris Boyd Laubacher Technician Sr.Admin Naylor(QC) Total Labor Percent of Level (Task)No.and Description (h.) (hrs) (hrs) (hrs) (h.) (hrs) Hours Fee($SS) Total Fee Advertise/Bid 4 33 30 48 10 0 125 $ 16,399 100.0% A Advertise/9id 4.0 2" 30A 40.0 10.0 0.0 116 $ 15,0{0 91.7% 1 Assist in obtaining bids from contractors 1.0 1 2.0 1.0 8 S 1,090 6.6% 2 Respond to ueslions from Bidders 1.0 j;42�jE.'O.j 12.0 4.0 41 $ 5,329 32.5% 3 Prepare for and preside ate re-bid conference 2.0 1.0 9 $ 1,189 7.3% 4 Assist in an m of the bids received 1.0 7 $ 975 5.9% 5 Fumish conformed drawin s 1.0 34.0 4.0 51 $ 6,457 39.4% S PM ADMINISTRATNEIQC TASKS 0 9 0 0 0 0 9 $ 1,3N 0.3% Quality Conhol I I 0 Is 0.0% n;an braAan�^^+Pnt 9 9 $ 1,359 8.3% TOTAL LAnOR Touak Lahor H.- 4 33 30 48 10 0 125 Tu!.il LA.-ArnOUnt $ 16,399 100.0% $ 949 $ 4,983 $ 3,270 $ 6,848 $ 1,150 f $ 16,399 Labor Category Percent of Total Labe. 5.8% 30.49A 19.9% 36.91A 7.0% 0.0% 100.0% TOTAL EXPENSES see 1 rnak,ln b IovrJ fatal Sub-Itarea $ 15,201 -ora.:'Ornbursabl= $ 1,372 Total Expenses S 16,573 GRAND TOTAL-AdvertiselSid $ 32,972 SURCONSULTANTFXPF.L'SE5 REIMBURSABLE EXPENSES Cede; Descnpnnn r;iy•t(S$) Markup Fee(S$$} Cid. 0--pi tl ,< t 1$5I Markup F- 551) CA S 1.10 S RA Labornt,:y?.:'1:4y:is: 5 1.00 $ CC 5 1.10 $ RC Cempurei $ 1.00 $ CE CDM Smith fQC) 1.10 $ RH Fli tanml $ 1.00 S CG Gupta Associates,Inc $ 10,850 1.10 $ 11,935 RI In-House Repracuctcn $ 1.00 $ CM E 1.10 $ RL Long Distance Telephone $ 1.00 $ CO $ 1.10 $ RM Employee Mileage $ 22 1.00 $ 22 CS $ 1.10 $ RO nthr-Fx•^^n=:es $ 1.00 $___ CY IJasler Quitanilla $ 2,969 1.10 $ 3,266 RP rwrnasec ts.:r.ces $ 1.00 $ C1 $ 1.10 $ RR Reproduction; $ 1,100 1.00 S 1,100 C2 $ 1.10 $ RS Shipping,Debvery,Postage $ 1.00 $ C3 $ 1.10 $ RT Travel,Meals,Lodgirg_ $ 1A0 $ C4 $ 1.10 $ RU Telecommunications_ $ 250 1.00 $ 250 _ - $ 1.10 S Rl $ 1.00 $ 1.1()! .10 $ 15,201 TOTA$ - R2 ._..._..... S 1.00 $ - TOTAL SUBCONSULTANT EXPENSES $ 13,819 LRHKARURSABLE EXPENSES S 1,373 f 1,372 FAprojects\0318\056-C_•.3-^- :.,;,,.^.r cot3-1 CONTRACT AGREE.MENTX3-1-1 CONTRACTSUProject Management Forms-(NH1MP 2014-08-05)v7.xlsm]Project 3 11114!17 City o1 Fort Worth Project No.02328 North Holly WTP Sludge Mechanism Replacement Construction Administration Phase No.4 Jason CAD GudaU Level(Phan)Na and Deseriptbn Alan Davis Chris Boyd Laubseher Tachnidan Sc AdmN Naybr(QC) Total Labor Percent of Laval (cask)No,and Desafption (hrs) (hn) (hn) (hrs) (hn) Ch.) hours I Fee(SSS) Total Fee Construction Administration 22,0 231.0 240.0 28.0 20.0 2e 543 $ 72,583 100.0 A Construction Admin(12 month duration) Number 22.0 late 240A 240 20.0 2A 503 f 4CS43 91. 1 Assisf in condu-1i precans7-t--M 1 20 2.0 8.0 20 14 S 1,878 26% 2 Reviewmorkhlyo-onictbn schedules 12 1.0 3.0 120 16 $ 1,998 2.8% 3 W k sde ante per-,dh(12 vises) 12 6.0 30.0 120 48 $ 7,260 10.0% 4 Cansu6owrnronmafenals and-,*.-tdp 20 2000 22 S 3,484 4.8% 5 SubmWal Review 95 20 70.0 160.0 6.0 238 $ 29,174 40.2% 6 RN.and PCMB 25 20 24.0 40.0 8.0 4.0 20 80 $ 10,425 14.4% 7 Rawmv and commeN on pay estimares 12 20 24.0 26 $ 4,098 5.6% 8 ConduN final inspeNicn 1 4.0 8.0 12 S 2,156 3.0% 9 Papan,record dreimmp 1.0 10.0 8.0 20.0 BA 47 $ 6,059 8.3% i PM AOMIMSTRATIVE/QCTASKS 0.0 40e 00 OA OA OA 40 S 4,040 a.3 1 Quality Conod 0 Is 0.0% 2 Prq.&WnagemeN 40.0 40 $ 6,040 8.3% TOTAL Total Labor Hours 220 231.0 240.0 28.0 20.0 2.0 513 Total Labor Amount $ 72,593 1 o0.0% rr Amounts by Labor Category S 5,214 $ 34401 $ 28,100 S 3,528 $ 2,300 S 500 $ 72,567 t.=.bnr Category Percentor Total Labor 7.2% 48.1% 38,0% 49% 31/6 0.7% 100.0% TOTAL L%i:k rJ,9S(see breakdown below) .1.1 $ 83,174 Total:,z,.. s- $ 4651 Total F 2,,.:�i�,es S 67,725 GRAND TOTAL-Construction Administration $ 140,908 SUHCU.,SULTANT EXPENSES REIMBURSABLE EXPENSES i:nder Oescripgian Budget($$) Markup Fee(SS$) Code Description Budget(S$) Markup Fee(SSS) S 1.10 E RA Llitonxtory Anal is S 1.00 $ i.:CM Smith(OC) S 1.10 $ RC Computer $ 1.00 S Iupta Associates,Inc S 38,450 1.10 $ 42,295 RH Historical S 1.00$ _ S 1.10 S Rf In-House Reproduclion $ 550 1.00 $ 550 Ctd $ 1.10 $ RL Long Distance Telephone $ 1.00 $ CO $ 1.10 $ RM Employee Mleage $ 275 1.00 S 275 ___.)aster Quitani8e $ 18,981 1.10 $ 20,879 RO Other Expenses $ 220 1.W $ 220 $ 1.10 ERP Purchased Services S 1.00 S $ 1.10 $ RR Reproduction $ 2,200 1.00 $ 2,200 C2 $ 1.10 S RS Shipping.Delivery,Postage S 220 1.00 S 220 C3 $ 1.10 S RT Travel,Meals,Lodging E 1.00 f C4 $ 1.10 $ RU Telecommunications $ 1,086 1.00 5 11086 C5 $ 1.10 $ R1 $ 1.00 S CeS 1.10 S R2 E 1.00 E TOTAL SUBCONSULTANT EXPENSES f 47,131 S 43,174 TOTAL RE3MBURSABLE EXPENSES S 4,551 f 4551 r 13181058-w'40 Adrnmrstrationl3-1 CONTRACT AGREEMENM-1-1 CONTRACTSKProject Management Fonns-(NHWrP 2Q14-08-05)vTxbmlProject 4 11/14/17 City of Fort Worth Project No.02328 North Holly WTP Sludge Mechanism Replacement %Complete Summary Phase 1: Preliminary.Design Fee($$$) %Complete Budget Remaining A Meetings(Prep.Meeting,Minutes) $ 3,850 0% $ 3,850 B Opinion of Probable Cost $ 3,196 0% $ 3,195.50 C Preliminary Layout Drawings $ 30,065 0% $ 30,065 D PDR $ 48,471 0% $ 48,471 PM ADMINISTRATIVEIQC TASKS $ 13,380 0% $ 13,380.24 REIMBURSABLE EXPENSES $ 3,400 0% $ 3,400 SUBCONSULTANT EXPENSES CC CDM Smith $ 5,995 0% $ 5,995 CE Gupta Associates, Inc $ 26,950 0% $ 26,950 CS Jaster Quitanilla $ 26,336 0% $ 26,336 Phase 1 Subtotal $ 161,643 --- $ 161,643 Phase 2: Detailed Design Fee($$$) %Complete Budget Remaining A Level 11 $ 85,231 0% $ 85,231 B Level III $ 44,645 0% $ 44,645 C Final $ 22,269 0% $ 22,269 D Final Submittal $ 5,897 0% $ 5,897 PM ADMINISTRATIVE/QCTASKS $ 18,194 0% $ 18,194 REIMBURSABLE EXPENSES $ 7,080 0% $ 7,080 SUBCONSULTANT EXPENSES CC CDM Smith(QC) $ 11.990 0% $ 11,990 CE Gupta Associates, Inc $ 93,390 0°/c $ 93,390 CS Jaster Quitanilla $ 64.419 0°ic $ 64,419 Phase 2 Subtotal $ 353,114 - $ 353,114 Phase 3:Advertise/Bid Fee($$$) %Complete Budget Remaining A Advenisead $ 15,040 0% $ 15,040 PM ADMINISTRATIVEIQCTASKS $ 1,359 0% $ 1,359 REIMBURSABLE EXPENSES $ 1,372 00/0 $ 1,372 SUBCONSULTANT EXPENSES CG Gupta Associates, Inc $ 11,935 0% $ 11,935 CY Jaster Quitanilla $ 3,266 0% $ 3,266 Phase 3 Subtotal $ 32,972 - $ 32,971 Phase 4:Construction Fee($$$) %Complete Budget Remaining A Construction Admin(12 month duration) $ 66,543 0% $ 66,543 PM ADMINISTRATIVE/QC TASKS $ 6,040 0% $ 6,040 REIMBURSABLE EXPENSES $ 4,551 0% $ 4,551 SUBCONSIJLTANT EXPENSES CE Gupta Associates, Inc $ 42,295 0% $ 42,295 CS Jaster Quitanilla $ 20,879 0% $ 20,879 Phase 4 Subtotal $ 140,308 $ 140,308 Total(Phases 1 -4) $ 688,037 - $ 688,037 ATTACHMENT "C" CHANGES AND AMENDMENTS TO STANDARD AGREEMENT Design Services for North Holly Water Treatment Plant Sedimentation Basin Sludge Removal System Replacement City Project No. 02328 There are no changes and amendments to Standard Agreement. City of Fort Worth,Texas Attachment C PMO Release Date:05.19.2010 Page 1 of 1 ID Task Name Duration Start 12018 2019 D 1 J I F I M A M J J A 5 0 N 1 M I J I 1 I A I S 1 O 1 N D 1 Preliminary Design 90 days Mon 12/4/17 C 2 Meetings 90 days Mon 12/4/17 - y Assumes a"Notice to Proceed" date of December 4,2017,Adjust 3 Opinion of Probable Cost 90 days Mon 12/4/17 schedule based on actual"Notice 4 Preliminary Layout 90 days Mon 12/4/17 J to Procee ate. Drawings 5 PDR 90 days Mon 12/4/17 ' 6 Administrative/QC Tasks 90 days Mon 12/4/17 ----0 7 Detailed Design 120 days Mon 3/5/18 8 Level II 120 days Mon 3/5/18 r----------J 9 Level III 120 days Mon 3/5/18 10 Final 120 days Mon 3/5/18 11 Final Submittal 120 days Mon 3/5/18 12 Administrative/QC Tasks 120 days Mon 3/5/18 C 13 TC6Q Review(Assumed) 60 days Tue 7/3/18 C. a 14 Advertise/Bid 90 days Mon 9/3/18 15 Advertise/Bid 90 days Mon 9/3/18 16 Administrative/QC Tasks 90 days Mon 9/3/18 17 Construction 365 days Tue 12/4/18 18 !Construction Admin 365 days Tue 12/4/18 19 Administrative/QC Tasks 365 days Tue 12/4/18 ATTACHMENT D PRELIMINARY PROJECT SCHEDULE City of Fort Worth Project No. 02328 September 27,2017 ATTACHMENT E CITY OF FORT WORTH NORTH HOLLY WTP SEDIMENATION BASIN SLUDGE REMOVAL SYSTEM REPLACEMENT PROJECT LOCATION MAP North Holly WTP Sedimentation Basins MIN L N Map image source:Google Earth PROHIBITION ON CONTRACTS WITH COMPANIES BOYCOTTING ISRAEL Contractor acknowledges that in accordance with Chapter 2270 of the Texas Government Code, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this contract, Contractor certifies that Contractor's signature provides written verification to the City that Contractor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 11/7/2017 -Ordinance No. 22986-11-2017 & Resolution No. 4859-11-2017 DATE: Tuesday, November 7, 2017 REFERENCE NO.: **C-28464 LOG NAME: 60NHWTPSBSRSR-APAI SUBJECT: Authorize Execution of an Engineering Agreement with Alan Plummer Associates, Inc., in the Amount of $688,037.00, for the North Holly Water Treatment Plant Sedimentation Basin Sludge Removal System Replacement, Provide for Additional Project Costs,Adopt Reimbursement Resolution Expressing Official Intent to Reimburse Expenditures with Proceeds of Future Debt and Adopt Appropriation Ordinance (COUNCIL DISTRICT 9) RECOMMENDATION: It is recommended that the City Council: 1. Adopt the attached resolution expressing official Intent to reimburse expenditures with proceeds of future debt for North Holly Water Treatment Plant Sedimentation Basin Sludge System Replacement Project; 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Water/Sewer DPN Fund in the amount of$750,000.00; and 3. Authorize the execution of an Engineering Agreement with Alan Plummer Associates, Inc., in the amount of$688,037.00 for North Holly Water Treatment Plant Sedimentation Basin Sludge System Replacement (City Project No. 02328). DISCUSSION: The North Holly Water Treatment Plant currently has an approximately 80-90 MGD treatment capacity. This plant was started in 1914 and has been modified and expanded ever since. Only a few facilities built before 1940 are still in use and many of these have been modified to reflect more current processes and technologies. The current Sedimentation Basins 5, 6 and 7 were originally completed in 1950. These units had limited sludge removal capability and were annually taken out of service for cleaning. In 1991 during a chemical feed improvements project, a vacuum sludge removal system (Trac-Vac)was installed to remove sludge off the bottom of the sedimentation basins on a continuous basis. However, this system could not keep up with increasing sludge production. In 2000, a major upgrade of the sedimentation basins occurred with installation of turbine floccuators and tube settlers to increase sludge removal capability and improve water quality. The existing vacuum sludge removal system was replaced with an improved Trac-Vac. This system has proven to be only marginally effective in keeping up with the increasing sludge production and eventually the system became overwhelmed and stopped working. Staff has determined that a practical solution to the problem would be to install circular clarifiers in the existing sedimentation basins for sludge removal. This type of clarifier has been in use at the South Holly Water Treatment Plant and the Rolling Hills Water Treatment Plant with minimal problems since both plants were first built. The proposed project includes modifications to the flocculation zones to reduced sediment buildup, httn://anns.cfwnet.org/ecouncil/nrintme.asn?id=25304&print=true&DoeTvne=Print 11/15/2017 modifications to the sedimentation basins to remove the existing sludge collection equipment and installation of new circular sludge collection system with associated piping, valves, electrical and instrumentation. In addition, an evaluation of hydraulics will be conducted to determine the need for additional sludge pumping. Alan Plummer and Associates, Inc. proposes to provide the necessary design services for a fee of $688,037.00. Staff considers the proposed fee to be fair and reasonable for the scope of services proposed. In addition to the contract amount, $61,963.00 is required for project management. This project is anticipated to be included in a future revenue bond issue for the Water and Sewer Fund. Available cash within the Water and Sewer portfolio and the City's portfolio along with the appropriation authority authorized under the Direct Purchase Note program will be used to provide interim financing for this project until debt is issued. To the extent resources other than the Water and Sewer portfolio are used to provide interim financing, the Water and Sewer Fund will be charged interest that is equivalent to the overall rate of return being earned by the City portfolio (currently approximately one-percent annually). Should the City' s portfolio not support the liquidity needed to provide an interim short-term financing source, another funding source will be required,which could mean issuance of securities under the Direct Purchase Note program or earlier issuance of Water and Sewer revenue bonds than is currently planned. Once debt associated with this project is sold, bond proceeds will be used to reimburse the Water and Sewer portfolio and the City's portfolio in accordance with the attached reimbursement resolution. The City Council adopted the Water Department's Fiscal Year 2017-2021 Five-Year Capital Improvement Plan on January 24, 2017 (M&C G-18927). This City Council adopted plan includes this specific project, with funding identified through the DPN program to be reimbursed with future revenue bonds. In accordance with the provisions of the Financial Management Policy Statements, Staff anticipates presenting revenue-supported debt issuances to the City Council for consideration within the next three years. This debt must be issued within approximately three years to provide reimbursement for these expenses. If that does not occur, the costs will no longer be reimbursable by issuing tax-exempt debt and the funding source will have to be made whole through other budgetary methods. Adoption of this Resolution does not obligate the City to sell bonds, but preserves the ability to reimburse the City from tax- exempt bond proceeds. Design Engineering for the North Holly Water Treatment Plant Sedimentation Basin Sludge System Replacement is one component of the overall project that includes project management, material testing, inspection, construction, and contingencies. The overall project budget is$3,750,000.00. Design is expected to be completed by November 2018. Construction is anticipated to commence in March 2019 with construction of all phases to be completed by March 2020. This project will have no impact on the Water Department's operating budget when complete. M/WBE OFFICE: Alan Plummer Associates, Inc., is in compliance with the City's DBE Ordinance by committing to 38 percent SBE participation. The City's SBE goal on this project is 20 percent. The project is located in COUNCIL DISTRICT 9. FISCAL INFORMATION /CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance funds will be available in the Water/Sewer DPN Fund for North Holly Water Treatment Plant Sedimentation Basin Sludge System Replacement Project. The Water& Sewer DPN Fund includes authority of$100,000,000.00 for the purpose of providing interim funding for Water and Sewer Capital Projects. After this transfer,the balance will be$86,970,529.00. Appropriations are as depicted in the table below: htti)://apps.cfwnet.or,q/ecouncil/nrintmc.aSD?id=25304&t)rint—true&DocTvDe=Print 11/15/2017 Fund Existing Additional Project Appropriations Appropriations Total* Water and Sewer $0.00 $750,000.00 $750,000.00 DPN Fund - 56014 Project Total $0.00 7F$750,000.00 $750,000.00 *Numbers rounded for presentation purposes. FUND IDENTIFIERS (FIDs): TO ��, partment ccoun Project Program ctivity Budget Reference# moun ID ID Year (Chartfield 2 FROM FundDepartmentccoun Project Program ctivity, Budget Reference# moun ID IA ID Year Chartfield 2 CERTIFICATIONS: Submitted for City Manager's Office by: Jay Chapa (5804) Originating Department Head: Kara Shuror (8819) Additional Information Contact: Dena Johnson (7866) ATTACHMENTS 1 60NHWTPSBSRSR APAI -FID Table.docx (CMInternal) 2. 60NHWTPSBSRSR-APAI 1295Form.pdf (Public) 3. 60NHWTPSBSRSR-APAI ComplianceMemo.pdf (CMInternal) 4. 60NHWTPSBSRSR-APAI Mappdf (Public) 5. 60NHWTPSBSRSR-APAI SAM.pdf (CMInternal) 6. 60NHWTPSBSRSR-APAI 60 AO 18.docx (Public) 7 60NHWTPSBSRSR-APAI-REIMS RESOLUTION.doc (Public) http://apps.cfwnet.org/ecouncil/printmc.asp?id=25304&print=true&DocTyi)e=Print 11/15/2017 60NHWTPSBSRSR-APAI FID Table for: FIDS-1 (KK JOURNAL ENTRIES) Re Fund De#c 1 2 Purpose pt# Account ro�ect ID[kctiv�ityBudget Year CF v�"grirn Amount Xfer 56014 0600430 002328 2017 3750,000.00 1&2 56014 0600430 5330500 CO2328 I C05330 2017 $750,000.00 Rec Fund DeFIDs (Exp�nse Only No KK GL Entries Needed) Rec Fund pt# Account Project ID Activity Budget Year CF Program Arno,nt X-f-TT FTf-5-60-1-4 0600430 5330500 CO2328 C05330 9999 $ 688,037.000 60NHWTPSBSRSR—APAI FID Table for: FID-s (KK • - - 2 Purpose 1&2 56014 0600430 CO2328 1""' $750,000.00 18,2 56014 0600430 5330500 002328 005330 2017 $750,000.00 V FlDs (Expense Only No KK Gli. Entries Needed) or - ram Arnowit Rec Fund Dept# Account Project ID Activity BudgetYear CF Prc g I 560'^ 1 0600430 5330.00 002328 005330 9499 $ 688,037.00 0"-'au�' a CERTIFICATE OF INTERESTED PARTIES FORM 129 L©f'1 Complete Nos.1-4 and 6 if there are interested parties, OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2017-266078 Alan Plummer Associates, Inc. Fort Worth,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 09/27/2017 being filed. City of Fort Worth Date Acknowled ed: 11d// 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. 02328 Design,bidding assistance,and construction administration services for the replacement:of sedimentation basin sludge mechanisms at the City's North Holly Water Treatment Plant 4 Nature of interest Name of Interested Party City,State,Country(place of business) (check applicable) Controlling Intermediary Hunt, Rex Austin,TX United States X Davis,Alan Fort Worth,TX United States X Glass, Peggy Austin,TX United States X Coonan,Steve Austin,TX United States X. Tucker,Alan Fort Worth,TX United States X McDonald, Ellen Fort Worth,TX United States X Gudal, David Fort Worth,TX United States X 5 Check only if there is NO Interested Parry. ❑ B AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct. CYLENA EASON Notary Public.State of Texas 4c Comm.Expires 07-05-2021 Notary ID '10553947 Signature of authorized agent of contracting business entity fit t AFFIX NOTARY STAMP/SEAL ABOVE rrz `� Sworn to and subscribed before me,by the said 1 'yI t? .( t e this the day o 7" i1 �I 20 / 7 ,to certify which,witness my hand and seal of office. Owe J 76 &f C D 11/ � 4 ,t•— ,tignatur of officer administering oath Printed name of officer administering oath Tide of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.3337