HomeMy WebLinkAboutContract 50007 CITY SECREY-`-r,
D"L Financial Services CONTRACT 1�0. Q.�1_....
CITY OF FORT WORTH
TAX EXEMPT LEASE PURCHASE SCHEDULE NO.810-9003759-001
TO MASTER LEASE AGREEMENT NO. 9003759
THIS SCHEDULE, ENTERED INTO BETWEEN DELL FINANCIAL SERVICES L.L.C. ("Lessor") and CITY OF FORT WORTH
("Lessee"), IS SUBJECT TO AND INCORPORATES THE TERMS AND CONDITIONS OF THE MASTER LEASE AGREEMENT
NO.9003759("Agreement")DATED January 9,2013 BETWEEN DELL FINANCIAL SERVICES L.L.C.("Lessor")AND THE STATE
OF TEXAS ACTING BY AND THROUGH THE DEPARTMENT OF INFORMATION RESOURCES rDIRJ UNDER APPENDIX F
OF CONTRACT#DIR-SDD-1951 BETWEEN THE DIR AND DELL MARKETING L.P.
Lessor hereby agrees to lease and/or make available to Lessee subject to the terms, conditions and provisions set forth in this
Schedule and in the Agreement,the Products described below. Any capitalized term used herein and not defined herein shall have
the meaning ascribed to it in the Agreement
PRODUCT DESCRIPTION AND LOCATION: See below or Exhibit"A'attached to and made a part hereof.
PRODUCT SELLER: GTS Technology Solutions,Inc.9211 Waterford Centre Blvd.Suite 202 Austin,TX 78758
Product Description Product Location Lessee Purchase Primary Term Commencement
Order No. Mos. Date*
See Exhibit A See Exhibit A PO-18-00101297-1 60 December 01,2017
Rent is payable: X—in advance; in arrears[specify]
Payment Period: Monthly Quarterly____Other(specify
* Lessee is responsible for applicable taxes,shipping and other amounts as described in the Agreement,and,with the first payment
of Rent any prorated Rent if applicable. Such amounts are further described in Exhibit"A"".
**The Commencement Date may he extended for one Payment Period until the Schedule is returned in accordance with the terms
in the Agreement Lessor may chane Lessee,prorated Rent accruing from the Acceptance Date to the Commencement Date,as
such date is finally determined.
LEASE PURCHASE PROVISIONS
The following provisions shall apply with respect to this Schedule in addition to those provisions in the Agreement:
1. SECTION 5. RENT PAYMENTS.
Insert as a new last sentence to this Section the following:
"For the purposes of this Schedule, the Rent and Purchase Price (as of the applicable Purchase Date)are shown in the chart
below or on Exhibit"B" attached to and made a part hereof.
Payment Number/ Rent; Interest Portion Principal Portion Purchase Price"
Purchase Date ,
See Exhibit B
2. SECTION 12.OWNERSHIP. -
Insert at the end of this paragraph the following.
"Notwithstanding the first sentence of this Section, upon Lessee's acceptance of the Products under this Schedule,title to the
Products shall vest in Lessee subject to Lessor's rights under the Agreement; provided that, upon an Event of Default or any
termination of this Schedule,other than by Lessee's purchase of the Products,title to the Products shall immediately and without
any action by either party vest in Lessor and Lessee shall immediately surrender possession of the Products to Lessor. Any
such transfer of title shall occur automatically without the necessity of any bill of sa nr.ottr instrument of
conveyance. Lessee shall, nevertheless, execute and deliver any such instrumentE as Lessor may request to levidence such
transfer. OFFICIAL RECORD
IftrT�RmiRr-' 9-Iw4jRAI Page 1 of CITY SECRETARY
FT.WORTH,TX
3. SECTION 20. REPRESENTATIONS AND WARRANTIES OF LESSEE.
For purposes of this Schedule, add paragraphs(h)through(r)as follows:
"(h) Lessee will comply with the information reporting requirements of Section 149(e)of the Code, including but not limited to,
the execution(and delivery to Lessor)of information statements requested by Lessor;
(i) Lessee will not do, cause to be done or fail to do any act if such act or failure to act will cause this Agreement, or any
transaction hereunder to be an Arbitrage Bond within the meaning of Section 148 of the Code or a Private Activity Bond within
the meaning of Section 141 of the Code;
Q)The total cost of the Products listed in this Schedule will not be less than the total Principal Portion of the Rent listed in this
Schedule;
(k)The Products listed in this Schedule have or will be ordered within six months of the date hereof in order to commence such
Schedule;
(1)The Products listed in this Schedule are expected to be delivered and installed,and the Seller fully paid,within one year from
the date hereof;
(m)No fund or account which secures or otherwise relates to the Rent has been established;
(n) Lessee will not sell, encumber or otherwise dispose of any property comprising this Schedule prior to the final maturity or
termination of such Schedule without a written opinion of nationally recognized bond counsel to the effect that any such
disposition will not adversely affect the exclusion of interest on the Rent from gross income for federal income tax purposes;
(o)Lessee agrees to execute,deliver and provide Lessor with satisfactory evidence of the filing of such documentation,as may
be required for the purposes of properly reporting this Schedule, including,without limitation, IRS forms 8038-G or 8038-GC,as
required under the Code;
(p)It is expected that Rent under this Schedule will be paid from periodic appropriations of the Lessee deposited into the general
fund of the Lessee,that such appropriations will equal the Rent due during each Fiscal Period of Lessee,and that all amounts
paid for Rent will be from an appropriation made by the Lessee during the Fiscal Period in which such Rent is made;
(q)To the best of our knowledge, information and belief,the above expectations are reasonable;and
(r)Lessee will comply with all applicable provisions of the Code, including without limitation Sections 103, 141 and 148 thereof,
and the applicable regulations of the Treasury Department to maintain the exclusion of the interest components of Rent from
gross income for purposes of federal income taxation.
Without limiting the generality of the foregoing, Lessor hereby gives notice to Lessee that, upon execution of this Schedule by
Lessor Lessor shall assign all of its right,title and interest in,to and under this Schedule,including all Products and all payments
owing under such Schedule, to Dell Equipment Funding L.P. ("DEF")pursuant to a purchase agreement between the Lessor
and DEF Lessee hereby acknowledges and consents to such assignment and shall keep,or cause to be kept,a complete and
accurate record of all such assignments in a manner and form necessary to comply with Section 149(a) of the Code and the
Treasury Regulations promulgated thereunder. Lessor hereby directs Lessee to continue to make any and all payments required
to be made under this Schedule directly to Lessor. as servicing agent for DEF at the same address to which Lessee is currently
making payments unless and until Lessor is directed by DEF to make such payments to a different address or payee."
TO THE EXTENT PERMITTED BY LAW, AND IN ADDITION TO LESSE'S OBLIGATION UNDER SECTION 17 OF THE
AGREEMENT LESSEE HEREBY ASSUMES LIABILITY FOR, AND SHALL PAY WHEN DUE, AND SHALL INDEMNIFY
AND DEFEND LESSOR AND ITS SUCCESSORS AND ASSIGNS AGAINST, ANY AND ALL LIABILITIES, LOSSES,
DAMAGES,CLAIMS AND EXPENSES(INCLUDING REASONABLE ATTORNEY FEES)RELATING TO OR ARISING OUT
OF LESSEE'S BREACH OF ANY OF ITS REPRESENTATIONS, WARRANTIES, OR COVENANTS CONTAINED IN
SECTION 20 OF THE AGREEMENT AS SUPPLEMENTED HEREIN.
4. SECTION 30.MISCELLANEOUS.
Insert the following at the end of subsection(b):
"Notwithstanding the foregoing,this Schedule may be signed in any number of counterparts each of which when so executed or
otherwise authenticated and delivered shall be an original but all counterparts shall together constitute one and the same instrument.
To the extent this Schedule would constitute chattel paper as that term is defined in the UCC, no security interest may be created
through the transfer or control or possession, as applicable, of a counterpart of a Schedule other than the original in Lessor's
possession marked by Lessor as either"original"or"Counterpart Number 1'.
Insert the following at the end of subsection(e):
"If Lessee delivers this Schedule or any amendment(each a"Document")to Lessor by facsimile transmission,and Lessor does not
receive all of the pages of that Document,Lessee agrees that,except for any pages which require a signature, Lessor may supply
the missing pages to the Document from Lessor's database which conforms to the version number at the bottom of the page. If
Lessee delivers a signed Document to Lessor as an e-mail attachment, facsimile transmission or by U.S. mail, Lessee
acknowledges that Lessor is relying on Lessee's representation that the Document has not been altered. Lessee further agrees
that,notwithstanding any rule of evidence to the contrary,in any hearing,trial or proceeding of any kind with respect to a Document,
Lessor may produce a tangible copy of the Document transmitted by Lessee to Lessor by facsimile or as an e-mail attachment and
such signed copy shall be deemed to be the original of the Document. To the extent(if any)that the Document constitutes chattel
paper under the Uniform Commercial Code,the authoritative copy of the Document shall be the copy designated by Lessor or its
assignee,from time to time, as the copy available for access and review by Lessee, Lessor of its assignee. All other copies are
deemed identified as dies of the authoritative copy. In the event of inadvertent destruction of the authoritative copy,or corruption
of the authoritative copy for any reason or as the result of any cause, the authoritative copy may be restored from a backup or
archive copy,and the restored copy shall become the authoritative copy. At Lessor's option,this electronic record may be converted
into paper form.At such time,such paper copy will be designated or marked as the authoritative copy of the Document."
5. PURCHASE OPTION.
Provided that no Event of Default has occurred and is continuing,and upon satisfaction of all payment obligations herein by Lessee,
Lessee shall be entitled to Lessor's interest in the Products, AS IS, WHERE IS, WITHOUT WARRANTY OR RECOURSE,
EXPRESS, IMPLIED OR OTHERWISE, BY OR AGAINST LESSOR, INCLUDING ANY WARRANTIES OF DESIGN,
MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE,OR AGAINST INFRINGEMENT other than the absence of any
liens by,through,or under Lessor.
As continuing security for Lessee's obligations hereunder, Lessee hereby grants to Lessor a first-priority security interest in all of
Lessee's rights and interest in and to the Products and all proceeds thereof, free and dear of all security interests, liens or
encumbrances whatsoever.
6. COMPLETION OF SCHEDULE. Lessee hereby authorizes Lessor to insert or update the Commencement Date and the
serial numbers of the Products from time to time as necessary.
By signing below,each of the parties hereto agrees to be bound by the terms of the Agreement,this Schedule and the attached
Exhibits"A"and"B".
CITY OF FORT WORTH DELL FINANCIAL SERVICES L.L.C.
(Lesse ) (Lessor)
By By-_(Atorid Signature) (Ault
tnm ypdicka.Vice Presiders
(Name/Title) Susan Alania (Narr REVIEWED
(Date) Agoi j;tan� c4 ty Manager (Date By WALTER KUEHNER at 9:03 am,Nov 29,2017
AP°ROVpn AE TO FORM AND LEGALITY:
ATYA ORN
A 7 by ,�..o
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RECORDOFFRUAL
}� 7y�p�R 7�LPe a �g 3 CITY°�EDETARY
IM el K8StT1Ci@ �071R jfalA Page 3 of 4 FT. WORTH, TX
ACCEPTANCE CERTIFICATE
Acceptance Certificate under Schedule No 810-9003759-001 dated as of January 9,2013 between Dell Financial Services L.L.C.
("Lessor")and CITY OF FORT WORTH ("Lessee")under Master Lease Agreement No. 9003759 dated as of January 9, 2013
between Dell Financial Services L.L.0 and the State of Texas acting by and through the Department of Information Resources
("DIR")under Appendix F of contract#DIR-SDD-1951 between the DIR and Dell Marketing L.P.(collectively,the"Lease").
1. Asset(s). The Lessee hereby certifies that the Asset(s)set forth and described in the above mentioned Schedule have
been delivered to the location(s)set forth in the Schedule, inspected by the Lessee,found to be in good order and accepted,
all on the Date of Acceptance set forth below:
Date of Acceptance: - 200-
2. Representations by the Lessee. The Lessee hereby represents and warrants to the Lessor and any Assignees that on the
Date of Acceptance set forth above:
(a) the representations and warranties of the Lessee set forth in the Lease are true and correct in all material respects as
though made on and as of such Date of Acceptance;(b)the Lessee has satisfied or complied with all requirements set forth in
the Lease to be satisfied or complied with on or prior to such Date of Acceptance; (c)no Default or Event of Default under this
Lease has occurred and is continuing on such Date of Acceptance;and(d)the Asset(s)are insured in accordance with the
provisions of the Master Lease Agreement.
LESSEE:
CITY OF FORT WORTH
BY: Q-, &VL.,
NAME:
Susan Alsnii
TITLE:
AtWSW y:
M . Kay * 9&mtm
�XP►S
t
AL R C®R)
CITy
ECR TARY
ORTH,1rX
Dell Financial Services Tax Exempt Lease Purchase Schedule No.810-9003759-001
Contract Compliance Manager:
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
eve Streiffe
Assistant Director,IT Solutions Department
E
XIS 1)
Exhibit A
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One Dell Way
FinanciaL Round Rock,TX 78682
Services a
CITY OF FORT WORTH
Amortization Schedule 810-9003759-001
Exhibit'B'
PAYMENT# OPENING BALANCE RENT INTEREST PRINCIPAL BALANCE PURCHASE PRICE
6,223,797.17
DLED* -244,100.00 5,979,697.17
1 5,979,697.17 1,268,534.34 0.00 1,268,534.34 4,711,162.83 4,897,876.75
2 4,711,162.83 1,268,534.34 143,050.86 1,125,483.48 3,585,679.35 3,772,393.26
3 1 3,585,679.35 1,268,534.341 108,876.41 1,159,657.93 2,426,021.42 2,612,735.34
4 1 2,426,021.42 1,268,534.341 73,664,291 1,194,870.05 1,231,151.37 1,417,865.28
5 1 1,231,151.37 1,268,534.341 37,382,971 1,231,151.37 (0.00) 0.00
Official
7MY �• FO RT��4'ORIII
CITY COUNCIL AGENDA . �4
..
COUNCIL ACTION: Approved on 10/10/2017 ,
REFERENCE 13P17-0502 MDC REFRESH
DATE: 10/10/2017 NO.: F'-12110 LOG NAME: SB ITS
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Lease Contract for Mobile Data Computers with Dell Marketing,
L.P., for a Five-Year Cost Up to $6,342,671.70 and Authorize Execution of a Managed
Services Contract for Implementation Services, Maintenance and Support Services
with GTS Technology Solutions, Inc., for a Five-Year Cost Up to $899,672.33, Using
Cooperative Contracts for the Information Technology Solutions Department (ALL
COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of a lease contract for mobile data computers with Dell Marketing L.P., for a
Five-Year Cost up to $6,342,671.70 using the State of Texas Department of Information Resources
Contract DIR-SDD-1951.
2. Authorize Execution of a Managed Services Agreement for implementation services, maintenance
and support services with GTS Technology Solutions, Inc. for a Five-Year Cost up to $899,672.33
using State of Texas Department of Information Resources Contract DIR-TSO-3655.
Year One payments will be funded from the Crime Control Prevention District, Transportation and
Public Works Stormwater Utility Fund and Information Technology Solutions Capital Program Refresh
Funding. Lease Agreement Refresh payments for Year Two, Three, Four and Five have
planned funding from the Crime Control Prevention District, Transportation and Public Works
Stormwater Utility Fund and Information Technology Solutions Capital Program Refresh. Managed
Services Contract payments will be allocated to the participating departments as part of the annual
Information Technology Solutions allocation based on the number of devices assigned to each
department.
The annual payments are:
Lease Purchase Refresh Managed Services
Year 1 $1,268,534.34 $121,577.33
Year 2 $1,268,534.34 $194,523.75
Year 3 $1,268,534.34 $194,523.75
Year 4 $1,268,534.34 $194,523.75
Year 5 $1,268,534.34 $194,523.75
Total $6,347,671.70 $899,672.33
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M&C Review
DISCUSSION:
The Lease Contract is turnkey and includes warehousing, imaging, asset tagging, configuration of
cellular routers and complete installation services. The Information Technology Solutions Department
will use this lease contract to replace the existing 1,251 mobile data computers with new ruggedized
laptops for the Police, Fire, Transportation and Public Works, Planning and Development, Code
Compliance and Property Management Departments.
The Managed Services Contract is for total life cycle support for the mobile data computers to
include: break-fix, spare parts, management of repairs and warranty claims. On-going supporting
maintenance will be allocated to the benefiting departments through their ITS budget allocation
process.
PRICE ANALYSIS -The Department of Information Resources (DIR) contract offers fixed discounts
ranging from 3 to14 percent less than Dell's current retail price list. Staff reviewed the pricing and
determined it to be fair and reasonable.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under
a cooperative purchasing Agreement satisfies any state law requiring that the local government seek
competitive bids for purchase of the item. The Department of Information Resources (DIR) contract
was competitively bid to increase and simplify the purchasing power of government entities across the
State of Texas.
M/WBE OFFICE -A waiver of the goal for MBE/SBE subcontracting requirements was requested by
the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance,
because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
SUCCESSOR CONTRACTS-To facilitate planning and budgeting staff would prefer to have annual
Agreements that align with the Fiscal Year. However, the DIR Agreement is out of alignment with the
City's Fiscal Year and its current term will expire January 9, 2018. In order for this purchase to align
with the City's Fiscal Year, adoption of this M&C technically authorizes (i) a series of purchase
Agreements, each of which will align to a term of the DIR Agreement to ensure legal authority exists
for the contract and (ii) an annual spend amount, future years of which would be subject to City
Council appropriation. In the event the DIR Agreement is not renewed, staff would cease purchasing
at the end of the last purchase Agreement coinciding with a valid DIR Agreement. If the City Council
were to not appropriate funds for a future year, staff would stop making purchases when the last
appropriation expires, regardless of whether the then-current purchase Agreement has expired.
The City will initially use DIR Contract DIR-SDD-1951 and DIR-TSO-3655 to make purchases
authorized by this M&C. As noted, that DIR-SDD-1951 agreement expires on January 9, 2018 and
DIR-TSO-3655 expires November 29, 2020. If DIR Contract DIR-SDD-1951 and DIR-TSO-3655 is
extended, this M&C authorizes the City to purchase similar equipment and supplies under the
extended contract. If DIR Contract DIR-SDD-1951 and DIR Contract DIR-TSO-3655 is not extended
but DIR executes a new cooperative contract with Dell and with substantially similar terms as DIR-
SDD-1951 and DIR-TSO-3655, this M&C authorizes the City to purchase the equipment and supplies
under the new DIR contract.
AGREEMENT TERM - Upon City Council's approval, the Agreements will commence upon execution
and continue for five-years to expire in accordance with the terms and conditions of DIR Contract No.
DIR-SDD-1951 and DIR-TSO-3655 or applicable successive DIR contracts for the same services.
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`M&C Review
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating and capital budgets,
as appropriated and that prior to an expenditure being made, the Information Technology Solutions
Department has the responsibility to validate the availability of funds. Due to the nature of the
structure of the lease with Dell, this financing is classified as a debt offering and will be tracked as
City's general ledger according to applicable debt financing guidelines.
BQN\17-0502\SB
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Dep Irttment _r Account Project Program Activity Year t ^(Refere eld ) Amount
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Aaron Bovos (8517)
Additional Information Contact: Cythnia Garcia (8525)
Sheila Baker(8356)
ATTACHMENTS
Dell Finincial 1295 Certificate 2017.mdf
GTS Technology 1295 for MDC project 9-15-2017.gdf
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=25238&councildate=10/10/2017[10/11/2017 9:02:29 AM]
CERTIFICATE OF INTERESTED PARTIES
FORD 125
loft.
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE f.11iNLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2017-248654
Dell Marketing,L.P.
Round Rock,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 08111/2017
being filed.
City of Fort Worth Date Acknowledged*
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
DIR-SDD-1951
Dell Hardware/Software
Nature of interest
4
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
Dell,Michael Round lock,TX United States X
-T
5 Check only if there is NO Interested Party. 13
6 AFFIDAVIT I swear,or affirm,under penalty of p the above disclosure is true and correct.
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP i SEAL ABOVE
Sworn to and suhscribed before we by the said Cynthia R. Radel this the11 to_ day of August
20 17 to certify which,witness my hand and seal of office.
AWE M.KROL L
} (� My C0111111111111111M SO=01/249=
! Of ankVoQ
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883